Town Board Meeting — Minutes

1 MINUTES TOWN OF PLOVER BOARD MEETING MARCH 26, 2025 1. CALL TO ORDER: Chairman Garbe called the meeting of the Town of Plover Town Board to order at 6:00 PM with the Pledge of Allegiance. Also present were Supervisors Bentley, Firkus, and Pingel; Clerk/Treasurer Weller; Town of Plover residents Priscilla Garbe, Debra Sniadajewski, William Sniadajewski, and Timothy Tuttle; Jeff Brenden of Scott Construction, Inc., Jared Lea of American Asphalt of Wisconsin, and James Zdroik of Fahrner Asphalt Sealers, LLC. Supervisor Rossier was excused. 2. CORRESPONDENCE AND COMMUNICATIONS: Chairman Garbe mentioned an electronic recycling event scheduled for April 12, an upcoming Wisconsin Towns Association workshop in Stevens Point, District 71 Wisconsin Representative to the Assembly Vincent Miresse’s interest in holding a town hall meeting at the Town of Plover, and plans for North Central Wisconsin Regional Planning Commission to again complete the biennial Town of Plover PASER (Pavement Surface Evaluation and Rating) report. Board members discussed business development opportunities, residents’ complaints about snow plowing, and the status of the possible closure of the Meehan Drive railroad crossing. 3. PUBLIC COMMENTS: There were no public comments. 4. OPENING OF BIDS FOR 2025 CHIP SEAL AND ASPHALT PROJECTS: Chairman Garbe opened and read aloud sealed bids from Fahrner Asphalt Sealers, LLC, and Scott Construction, Inc., for 2025 chip seal projects and a sealed bid from American Asphalt of Wisconsin for 2025 asphalt projects. 5. HIGHWAY SUPERINTENDENT REPORT AND AUTHORIZATION FOR PURCHASES: Superintendent of Highways William Honaker was excused. 6. PURCHASE OF GRADER BLADES: Board members discussed purchase options and reviewed quotes for grader blades but ultimately decided to delay action until additional information can be gathered. 7. 2025-2026 STATE DOT SALT CONTRACT: Chairman Garbe indicated that the Wisconsin Department of Transportation is the cheapest source of road salt and estimated that the Town would need to purchase two quad dump truck loads or approximately forty-four tons of salt to fill the salt shed before the next winter season. Supervisor Bentley made the motion to contract with the Wisconsin Department of Transportation to purchase a maximum of four quad dump truck loads of road salt for the next winter season, taking delivery as needed. Supervisor Firkus seconded the motion, the question was called, and the motion carried unanimously. 8. LETTING OF BIDS FOR 2025 CHIP SEAL PROJECTS: Board members reviewed the bids and discussed the proposals, including the option of fixing the dips on Poplar Drive with an AMZ machine prior to chip sealing for an additional $5,000.00. Bids came in lower than anticipated, freeing up some budgeted funds for other roadwork. 2 Supervisor Bentley made the motion to accept the Fahrner Asphalt Sealers, LLC, proposal for 2025 chip seal projects according to bid specifications at a cost of $135,347.00, using 3/8” Dewey black aggregate and forgoing the AMZ treatment on Poplar Drive. Supervisor Pingel seconded the motion, the question was called, and the motion carried unanimously in a roll call vote. 9. LETTING OF BIDS FOR 2025 ASPHALT PROJECTS: Board members reviewed the bid, and Jared Lea of American Asphalt of Wisconsin answered questions and provided information about his proposal as well as a possible future project on Harding Avenue near Kwik Trip. The bid came in lower than anticipated, freeing up some budgeted funds for other roadwork. Supervisor Bentley made the motion to accept the American Asphalt of Wisconsin proposal for 2025 asphalt projects according to bid specifications at a cost of $104,704.00. Supervisor Pingel seconded the motion, the question was called, and the motion carried unanimously in a roll call vote. 10. UPDATE ON PORTAGE SOLAR REQUEST FOR DRIVEWAY AND UTILITY PERMITS AND FIRE NUMBERS: Chairman Garbe is consulting with Portage County Planning and Zoning Department staff to assign fire numbers to driveway gates for Portage Solar; he is also receiving inquires about driveway and utility permitting from contractors interested in bidding work for Vista Sands Solar. 11. MINUTES OF TOWN BOARD MEETINGS AND ANY OTHER MINUTES TO BE PRESENTED: Supervisor Pingel made the motion to approve the minutes of the January 15, 2025, public hearing and following town board meeting as presented with the correction of “3.689 ACRES” to “3.659 ACRES” in the heading of agenda item five and the correction of “January 18, 2024” to “January 15, 2025” under agenda item sixteen. Supervisor Firkus seconded the motion, the question was called, and the motion carried unanimously. 12. RECONCILED BANK STATEMENTS AND CASH SUMMARY: • RECONCILED BANK STATEMENTS OF FEBRUARY 28, 2025: Clerk/Treasurer Weller previously distributed copies of the February Local Government Investment Pool (LGIP) statement and reconciliation to board members. The LGIP committed and uncommitted accounts reconciled at a total of $1,276,133.57 on February 28, 2025. Supervisor Pingel made the motion to approve the LGIP statement reconciliation as presented, Supervisor Firkus seconded, the question was called, and the motion carried unanimously. • CASH SUMMARY AS OF MARCH 26, 2025, AT 5:55 PM: COMMITTED FUNDS: $ 212,213.53 UNCOMMITTED FUNDS: GENERAL ACCOUNT $ 1,015,426.33 NOW CHECKING $ 41,707.27 TOTAL UNCOMMITTED FUNDS: $ 1,057,133.60 TOTAL CASH FOR TOWN OF PLOVER: $ 1,269,347.13 Supervisor Pingel made the motion to approve the cash summary as presented, Supervisor Firkus seconded, the question was called, and the motion carried unanimously. 3 13. BUDGET ADJUSTMENTS: There were no budget adjustments presented. 14. APPROVAL OF VOUCHERS FOR PAYMENT, SIGNING OF VOUCHER LIST, AND AUTHORIZATION OF TRANSFER OF FUNDS: Supervisor Pingel made the motion to approve the payment of $38,821.36 to cover Checks 27740 through 27765 and electronic funds transfers EFT021Q25, EFTSW0225, EFTSWBTR27, and WIRE032125. Supervisor Bentley seconded the motion, the question was called, and the motion carried unanimously. 15. FUTURE MEETING DATES AND AGENDA ITEMS: The annual town meeting will be held Tuesday, April 15, at 6:00 PM, with a regular town board meeting to follow. The next meeting is tentatively scheduled for Tuesday, May 6. Future agendas will include authorization for the purchase of grader blades and alcohol licensing. 16. ADJOURNMENT: Supervisor Bentley made the motion to adjourn the meeting at 8:00 PM, Supervisor Firkus seconded, the question was called, and the motion carried unanimously. Respectfully Submitted By: Patricia Weller, Clerk/Treasurer Approved: 05/06/25