Finance Committee Meeting 05 06 2026 — Agenda Packet

Office of Clerk/Treasurer W240 N3065 Pewaukee Road Pewaukee WI 53072 Phone: 262-691-0770 FINANCE COMMITTEE MEETING NOTICE AND AGENDA Wednesday, May 6, 2026 2:00 PM Pewaukee City Hall Common Council Chambers W240N3065 Pewaukee Road, Pewaukee, WI 1. Call to Order and Pledge of Allegiance 2. Financial Review and Reporting Updates 2.1 Trial Balance and Financial Results Review a. Reconcile beginning fund balance per trail balance to prior year financial statements i. Identify any areas of concern b. Review asset and liability reconciliations i. Identify any areas of concern c. Evaluate allocation of ledger activity to appropriate funds i. Confirm treatment of utility activity not originally recorded in Water/Sewer funds ii. Identify any additional areas of concern d. Review 2025 budget-to-actual results i. Identify any unexpected or significant variances e. Review ending fund balance as of December 31, 2025 i. Discuss any transfers needed to support ongoing fund operations 2.2 Baker Tilly "Get Ready" Letter - 2025 Audt a. Review status of requested items and overall preparedness for the upcoming audit 2.3 Public Service Commission (PSC) Report (Due May 1, 2026) a. Confirm submission status b. Discuss any issues identified during preparation or submission c. Identify any follow-up items, if applicable 2.4 Department of Revenue (DOR) Annual Report - Form C (Due May 15, 2026) a. Review status and readiness for submission 2.5 Audit Timeline Review (Per March 19, 2026 Communication) a. Review and update key dates and milestones b. Identify any potential timing concerns or resource constraints 2.6 2026 Financial Results - First Quarter Update a. Review budget-to-actual results through March 31, 2026 i. Identify any unexpected trends or variances 2.7 Management and Lauterbach & Amen (L&A) Coordination and Oversight a. Discuss current coordination, communication, and workflow effectiveness between City staff and L&A b. Highlight successes and areas working well c. Identify opportunities to improve processes, communication, and clarity of responsibilities Page 1 of 5 d. Reinforce the importance of ongoing monitoring and engagement by the Finance Committee given the outsourced accounting structure. e. Discuss opportunities to strengthen alignment, support City staff, and enhance overall effectiveness. f. Identify practical next steps and expectations for continued improvement. 3. Adjournment Kelly Tarczewski Clerk/Treasurer April 24, 2026 NOTICE It is possible that members of other governmental bodies of the municipality may be in attendance to gather information that may form a quorum. At the above stated meeting, no action will be taken by any governmental body other than the governmental body specifically referred to above in this notice. Any person who has a qualifying disability under the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible format must contact the Clerk/Treasurer, Kelly Tarczewski, at (262) 691-0770 three business days prior to the meeting so that arrangements may be made to accommodate your request. Page 2 of 5 Page 3 of 5 Page 4 of 5 Page 5 of 5