January

Village of Rudolph Minutes of January 14th, 2025 Board Members Present: President Kevin Whipple Trustee Erin Whipple Trustee Rich Larsen Clerk Kristina Rebarchek Trustee Barb Ziebell Treasurer Joanna Mack Excused: Trustee Christy Steinle Meeting called to order by President Whipple at 6:00 pm followed by the Pledge of Allegiance. Trustee Ziebell moved to approve December minutes as typed, seconded by Trustee Larsen; carried unanimously. Reading of the Bills by Treasurer Joanna Mack. Trustee Larsen is going to clarify that the payment made with Dorshorst Wood Recycling was correct; with that Larsen made a motion to accept bills as typed seconded by Trustee Ziebell; carried unanimously. Public Comments/Concerns: - Do we have a date of when the re-evaluation will begin? Not yet-we will reach out to Greg in regards to this. - Flag pole at the Village Hall had something wrong with the rope and we were unable to let that down for the passing of Jimmy Carter. It will be fixed. - Midwest Chemicals treats the city of Rapids sewer system, they reached out to Larsen and they want to put a chemical in our end of the sewer system because of all the gasses that are in there. Trustee Larsen is going to reach out to them and set something up to get all of the information. -Railroad quiet Zone-There have been a couple members of the community that have recently asked about the Village becoming a “quiet zone”. In 2016 it was brought before the board to see what we could do to have the Village be a quiet zone-the end results were that it would be very cost prohibitive-upwards of $25,000 and after sending out a survey with a sewer bill in July of 2016 there was an overwhelmingly negative response of the community wanting to spend that amount on a Quiet Zone. -Wood county-we got another $5,000 added to our roads for this year-good news! Old Business: 1 ● Winter Parking-The one in contact with the county in regards to the signs has been on vacation the past two weeks-hopefully getting at least 4 signs for in the Village. New Business: ● Tax accounting software-Joanna looked into a few different software companies-quickbooks online (currently 2013 outdated desktop version) for what we report is hard working just off of a spreadsheet. The total cost $120/mo; $1,440 annually-first three months they offer a promo discount of $496 for the first year. Drake software-$795/annually-this would take extra training. Third Townhall Software Inc-$3,237 one time user fee plus an annual maintenance fee $890. The board thinks that Joanna should decide what option is best for her to learn and use. Motion made to have Joanna look into and purchase the quickbooks program by Trustee Ziebell seconded by Trustee Whipple; carried unanimously. ● Christmas decoration(s)- Pete's delivery companies have hit two Christmas decoration lights this season. We could try to put the smallest lights up in those spots next year. Both drivers did not acknowledge hitting the lights and therefore we have not been reimbursed for those. ● Grants- recycling grant & legacy grants are out again. Garage door at the ag building needs to be replaced so that would be beneficial. Yes, Trustee Steinle should go ahead with applying for these. ● Printer & Network setup for Village hall-We have been trying to get our current printer hooked up for wireless access and the Network has it blocked to not let us do anything with it, currently we can not print anything. Dan Hoyt set up the printer and network years ago and he currently charges a $25 fee to come out and then $90/hr with the first hour being billed in full and 20 minute intervals thereafter. Motion made by Trustee Larsen to approve paying Dan Hoyt to help reset the network and printer, seconded by Trustee Whipple; carried unanimously. Agenda requests ● Sewer Billing/Barbs responsibilities Trustee Ziebelle made a motion to adjourn the meeting at 6:46pm., seconded by Trustee Larsen; carried unanimously. Respectfully Submitted, Kristina Rebarchek, Village Clerk 2 3