Village Board 6 pm — Minutes

1 VILLAGE OF WHITING BOARD MINUTES Village of Whiting Municipal Center 3600 Water Street, Stevens Point WI 54481 Tuesday, June 9, 2026 – 6:00 p.m. ______________________________________________________________________________ Note: These are the DRAFT Minutes that will be approved at the next meeting. 1. Roll Call. Meeting was called to order by President Bill Taugner at 6:00 pm. Present were President Bill Taugner, Trustees Troy Hojnacki, Mike Kaczmarek, Ben Lasecki, Kevin Lutz, Paul Stroik and Clerk/Treasurer Pam Filtz. Trustee Jeanna Trzebiatowski was absent (excused). Also in attendance were a number of Village residents. 2. Pledge of Allegiance was recited. 3. Motion made by Trustee Stroik, seconded by Trustee Kaczmarek to approve the May 12, 2026, Village Board Meeting Minutes. Motion carried by voice vote. 4. Motion made by Trustee Stroik, seconded by Trustee Lutz to go to Public Hearing. Motion carried by voice vote. A Representative from CBS Squared, Inc. explained that the Wastewater Treatment Plant went through some upgrades in 2009, however, the sludge handling equipment was not upgraded. This equipment is one of the oldest pieces of equipment at the WWTP and it is difficult to find replacement parts. He further explained that five different alternatives were reviewed from the fiscal and environmental perspective. These alternatives were presented to the Village Board. CBS Squared, Inc recommended the Village move forward with replacing the existing equipment with a rotary fan press, which is the best option and would work well with the existing equipment. The CBS Representative further discussed a revolving fund from the DNR to assist the Village with funding the project that provides a reduced market rate loan. The total loan would be in the amount of $694,000 for the project with a completion date in the fall of 2027. 5. Motion by Trustee Stroik, seconded by Trustee Lasecki to close the Public Hearing. Motion carried by voice vote. Questions ensued from the Village Board regarding the life expectancy of the existing and new equipment. Motion by Trustee Stroik, seconded by Trustee Lutz to move forward with replacing the existing screw press with the rotary fan press. Motion carried by voice vote. 6. Motion by Trustee Stroik, seconded by Trustee Lasecki to approve Resolution 2026-05 Compliance Maintenance Annual Report. Motion carried by voice vote. 2 7. Kristen Johnson, Portage County Planning & Zoning, gave a presentation regarding the Safe Streets and Roads for All Comprehensive Safety Action Plan and Portage County Bicycle & Pedestrian Plan. Motion by Trustee Stroik, seconded by Trustee Lasecki to approve the Safe Streets and Roads for All Comprehensive Safety Action Plan and Portage County Bicycle & Pedestrian Plan Resolution 2026-06. Motion carried by voice vote. 8. The Village Solid Waste and Recycling contract with Waste Management will end December 31, 2026. The Public Works and Parks Committee has recommended to send out a Request for Proposal for a new contract to begin on January 1, 2027. Motion by Trustee Kaczmarek, seconded by Trustee Lasecki to issue the RFP for Solid Waste and Recycling services. Motion carried by voice vote. 9. The owner of the previous mill property along Whiting and Sherman Avenue is requesting the Village allow the development along Sherman Avenue to utilize existing Stevens Point water mains located on the north side of Sherman Avenue. Village ordinances require the development to utilize Whiting water and sewer service. Joe Eichsteadt, PE on behalf of the developer, elaborated on the appeal in regard to the high infrastructure costs. Motion by Trustee Stroik, seconded by Trustee Lutz to deny the request to partially deviate from Section 26.08 of the Ordinance requiring water service in the Village of Whiting for the Paper Mill Estates Subdivision. Motion carried by voice vote. 10. At the June 1,2026 meeting the Plan Commission recommended approval of a conditional use permit for Samantha Pavlik, 2616 Locust Street, to operate a retail business from her home subject to hours of operation. Motion by Trustee Stroik, seconded by Trustee Lutz to forward to this to Public Hearing. Motion carried by voice vote. 11. The Ordinance Committee found a discrepancy between the wording for the appointment of the Clerk/Treasurer and the Deputy Clerk/Treasurer. This is the first reading of the amendment. The recommendation of the Ordinance Committee is that the appointment of the Deputy Clerk/Treasurer would occur at first regular meeting of the Village Board in May of odd numbered years. 12. The Personnel Committee has been working on a Village Trustee handbook which will be a valuable resource for new and existing Board members. Motion by Trustee Kaczmarek, seconded by Trustee Lasecki to approve the draft of the Village Trustee Handbook. Motion carried by voice vote. 3 Addendum Agenda Item: The Portage County Business Council is holding an event at People’s State Bank on June 16, 2026. The Department of Revenue requires a one-day retailer’s license for this type of function. Motion by Trustee Kaczmarek, seconded by Trustee Lutz to approve the Temporary Alcohol Beverage License for the Portage County Business Council on June 16, 2026. Motion carried by voice vote. 15. The Board reviewed the monthly Treasurer’s Report. Hearing no objections, the monthly Treasurer’s Report was placed on file for audit. 16. Motion by Trustee Stroik, seconded by Trustee Lasecki, to approve multiple vouchers. Motion carried by roll call vote. 17. There being no further business, motion by Trustee Stroik and seconded by Trustee Lasecki to adjourn the meeting. Motion carried unanimously by voice vote. Meeting adjourned at 7:26 p.m.