August Board Minutes

VILLAGE OF NELSONVILLE VILLAGE BOARD MEETING MINUTES Via Zoom Meeting Tuesday 8/17/21 6pm UNAPPROVED MINUTES The meeting was called to order by President Josh Stolzenburg. Present at the meeting were: President Josh Stolzenburg, Trustee Mark Brueggeman, Trustee Walter Leppen and Clerk/Treasurer Daniel Bootz. Citizens present: Dave Waller, Robert Bailey Meeting was called to order. M/S, Stolzenburg/Leppen move to approve the July Board minutes, all in favor, motion carried. Treasurer’s report submitted by Clerk/Treasurer Daniel Bootz. M/S, Leppen/Brueggeman, move to pay the bills as presented by Clerk/Treasurer Daniel Bootz, all in favor, motion carried. Correspondence was reviewed. Public Statements – Dave Waller – Suggested that the village look at Waller’s Market as a possible village hall and community space. He pointed out the rental income would offset the loss of cost revenue and that the septic and well at the building is new and in good shape and it might be worth studying. He also believes that Waller’s Market would be make a more appropriate community space then the Fire House. Updates 1. Tree Removal a. Leppen – Will be following up with a tree service to get a quote on removing the tree behind the Village Hall. 2. Village Hall Next Steps a. Sobek has not yet provided the rendering of the designs being considered by the Village. b. Once renderings are provided, they will be displayed for public viewing and comments. c. Stolzenburg discussed the other properties that have been discussed or looked into around the village including Waller’s Market. His hope is to bring the design work already commissioned on the fire house to the public so that residents understand and can see the scope of the project before alternatives are considered. d. Brueggeman expressed agreement that the board needs to move forward with the current Fire House Design, at least, through public feedback and review of the costs. 3. Welton Drive Re-pavement a. Stolzenburg – The board has not taken any action on repaving Welton drive and, due to the recent chip sealing of the road, it may not be in the Village’s best interest or financial appropriate to approve the repaving at this time. b. Leppen – Suggested that it may be better to wait for grant funds through LRIP or other funding source to resurface the road. VILLAGE OF NELSONVILLE VILLAGE BOARD MEETING MINUTES Via Zoom Meeting Tuesday 8/17/21 6pm Discussion/Action – 1. Addressing Meeting Accessibility a. Stolzenburg – The current village-owned computer and equipment does not allow for remote access to in-person meetings, which is becoming increasingly important in order to allow residents to participate in the Village Board Meetings in way that they feel is safe. b. Stolzenburg moved to authorize the use of ARPA funds, not to exceed $800, to facilitate remote meeting capabilities and accessibility which is necessary due to COVID-19. This includes, but is not limited to, the purchase of a computer, monitor, and the costs associated with installation and maintenance of Internet services at the Village Hall. Brueggeman seconded the motion to open discussion i. Board discussed the costs associated and equipment needed to facility an in- person/remote meeting format. Leppen suggested that board purchase quality equipment over low-cost computers and Brueggeman suggested that the original motion be amended to allow up to $1000 be spent on the equipment. Board reviewed what equipment would be needed to meet the Village’s needs. Bootz will price out the necessary equipment and review options with Stolzenburg before final purchases are made. c. M/S Stolzenburg/Leppen moved to authorize the use of ARPA funds, not exceeding $1000, to facilitate remote meeting capabilities and accessibility which is necessary due to COVID- 19. This includes, but is not limited to, the purchase of a computer, monitor, and the costs associated with instillation and maintenance of internet at the Village Hall. All in favor, motion carried. Information: GCAC – There is a scheduled meeting Water – Water results were received by the village and sent out to board member and water committee Park – Work day on Sunday August 29 th, 2021. Interested individuals should meet at the SS entrance of the sanctuary. Subcommittee continues to work on park dev elopment and will be meeting with Create Portage County at their next meeting to discuss cooperation between the Village and the County on park development. Fire – Brush truck will be put into service in the next couple of week and Fire Tender has been ordered, is currently being manufactured and is on schedule for delivery. The current Paramedic Director in, John Porey, will be retiring and current Fire Chief, Victor Voss, is planning on appointment himself into the position. They are also looking at a 3-5% budget increase in their 2022 budget. Planning – Due to accessibility issues, the commission as not able to meet quorum requirements at their last scheduled meeting. They will be working on determining how additional ARPA funds will be spent. Future Business None noted M/S Brueggeman/Leppen Adjourned 7:00pm