June Board Minutes

VILLAGE OF NELSONVILLE VILLAGE BOARD MEETING MINUTES Via Go to Meeting Thursday 6/9/20 6pm UNAPPROVED MINUTES The meeting was called to order by President Josh Stolzenburg. Present at the meeting were: President Josh Stolzenburg, Trustee Mark Brueggeman, Trustee Walter Leppen and Clerk/Treasurer Daniel Bootz, Citizens present: Mark Pearson, Gale Gordon Meeting was called to order. Minutes for May 12th BOT meeting were presented by Clerk/Treasurer Daniel Bootz. M/S, Leppen/Brueggeman, move to approve the May 12th Minutes, all in favor, motion carried. Treasurer’s report submitted by Clerk/Treasurer Daniel Bootz. M/S, Stolzenberg/Leppen, move to pay the bills as presented by Clerk/Treasurer Daniel Bootz, all in favor, motion carried. Correspondence was reviewed. Public Statements – M. Pearson – Is interested in hearing about current discussions occurring on the village hall and indicated that he has spoken to villagers that are upset that the board is starting to spending money on building a Village Hall without having a thorough conversation regarding whether it is actually wanted. G. Gordon – Expressed that he also believes that people are upset about the board moving forward with the village hall. Stolzenberg indicated that the Planning Commission recommended that the Village Board move forward with completing the resurfacing of First St. and Welton Dr. using available asset in the Road Improvement Fund and General Fund. The Road Improvement Fund currently has $14,296.39 and the General Fund has $13169.20. The quoted cost of resurfacing both roads is approximately $22000. The alternative plan would be to borrow money to complete the road work. M/S Leppen/Brueggeman moved to hire Fahrner to complete the work on Welton and First St, using the funds in the Road Improvement Fund and General Fund. All in favor, motion carried. Leppen will follow up with Fahrner to determine the dates that the work will be completed. Stolzenberg reported that the Village Hill Committee had recommended that the Village explore options for renovating an existing building in the village and look at what would be involved in building a new village hall. The committee will be looking at the current Fire Station as a possible renovation project and the Park as a possible new construction site. The Committee have discussed hiring Blenker and Gimme Shelter to develop initial concept designs for a new village hall. Blenker offered to complete the work for $5000, but they would own the design work. Gimme Shelter has offered to donate the initial design phase work for the project and the Village would own the plans once it is completed. VILLAGE OF NELSONVILLE VILLAGE BOARD MEETING MINUTES Via Go to Meeting Thursday 6/9/20 6pm Stolzenberg also explained that the village needed to determine the value of the current buildings owned by the village (i.e Village Hall and Fire House). This could be determined through a Mortgage Broker for $200 per building. Brueggeman expressed support for utilizing Gimme Shelter to complete the design concept work and indicated that having the design work completed would give the Board and Villagers a better idea of how new construction would effect the park and what the costs would be. He believes that it is important the Board and Villagers have a better understanding of the scope and cost of the project before a final decision is made. Stolzenberg explained that Gimme Shelter would be provide the conceptual design work including drawings and estimated costs. However, the technical drawings and plans would need to be contracted out, if the Village decided to move forward with new construction or renovations. M/S Stolzenberg/Leppen to employee Gimme Shelter for the design work associated with the village hall. All in favor, motion carried Stolzenberg clarified that the building of a village hall would not have any impact on land use in the village as current properties are grandfathered in, even if a public water source is available at the hall. Stolzenberg reported that the Amherst Fire Department had reported that they would be purchasing the new vehicles this year with their reserve funds. They will likely be looking at the purchase of two tankers in the next couple of years. The village would need to contribute to the cost of these vehicles. Leppen expressed that he would like the Fire Department to consider purchasing one tanker at a time, rather then the purchase of both tankers at the same time. This would spread out the financial impact of the purchase on the contributing communities. GCAC Update – No Meeting Water Commission – Brueggeman indicated that commission continues to gather information. Park Commission – Leppen indicated that the Park Commission should consider the current access to the sanctuary near Ruby Coffee and Alchemy Concrete. His concern is that, while the current business owners are okay with individuals accessing the sanctuary, it should be understood that the village may not always have access to that entrance, if the business owners decided to limit access. Plan Commission – Discussed road work and village hall plans. Leppen asked whether the Village Hall Committee had considered approaching Ruby Coffee about purchasing the building that voting has been held in for the last couple of years. He indicated that the building seemed to be meeting the Village’s needs and it might be worth discussing this with the owners of Ruby Coffee. Stolzenberg indicated that this has not been discussed with Ruby Coffee and the building lacks a bathroom and running water. Fire Commission – No updates 6:48, Meeting adjourned. Respectfully submitted by: Daniel Bootz, Clerk/Treasurer