Public Services Agenda Packet - 6:10 PM

City of Oconomowoc Public Services Committee Aldermen: Ellis, Chairman / Kowieski, Secy / Schellpeper Tuesday, September 15, 2026 - 6:10 PM City Hall - Conference Room 3 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (Or immediately following Finance Committee) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Consider/recommend Resolution 26-R3400 Approving Village Green Construction Bid b. Consider/recommend Resolution 26-R3401 Approving Construction Management for Village Green c. Consider/recommend Resolution 26-R3402 Authorizing Purchase of Splashpad Features 3. Adjourn Gina Kozlik, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1 1 MEMORANDUM PUBLIC WORKS Date: September 15, 2026 To: Mayor, Common Council and Public Services Committee From: Jason Herzog - Director of Public Works Re: Consider/act on Resolution 26-R3400 Approving Village Green Construction Bid RELATES TO THE STRATEGIC PLAN Strategic Goal IV.A. Plan and Implement Quality of Life Assets and Community Amenities BACKGROUND The City of Oconomowoc has planned to improve the open site on the corner of N Main Street and Wisconsin Avenue for several years. After reaching out to the public with multiple open houses and sitting down with local groups to collect all their activities to consider, the City hired MSA Professional Services to design a new layout for this 1.3-acre site. The new improved site will include -  Honorary gateway entrance  An extension of the current boardwalk around the perimeter of Fowler Lake  Natural stone steps down to the Lake for access  Concrete lighted seating walls  Decorative brick pattern  Open additional seating areas  New on street protected parking  Concrete perimeter barriers for protection  Underground power access for events  Extended pedestrian boardwalk along Fowler Lake waterfront FINANCIAL IMPACT On August 3, 2026, the City received one bid for this project listed below. LaLonde Contractors Inc.  Base Bid $2,471,500.86  Alternate #1 - Seat Walls w/ lighting - $81,926.41  Alternate #2 – Sanitary & Water for future = $153,330.00 The base bid from LaLonde Contractors Inc is in the amount of $2,471,500.86. If we include Alternative #1 to add an additional five concrete seat walls to park our cost increase to a total of $2,553,427.27. Taking the base bid and both alternates would total $2,706,757.27. 2 J:\Projects\24-Village Green\MSA\Council\Background Memo for Village Green Construction bids MF 09152026.docx2 The bid was reviewed against the prior construction bid result to understand these current costs. The table below shows a breakdown of the average prices from the 2025 bid result of the similar park design against the current 2026 version. Project Breakdown 2025 Avg Lalonde Site $ 1,590,419.20 $1,711,945.92 Boardwalk $ 395,388.66 $532,829.94 Utilities $ 222,833.87 $226,725.00 Alt #1 $ 75,000.00 $81,926.41 $2,283,641.73 $2,553,427.27 Difference of - $269,785.54 12% As shown, the current bid is 12% higher than the average price we received in early 2025. Reasons for the increase could include inflation, current economic activity, market conditions, time restrictions, and possibly seasonal accommodations. Construction Cost Breakdown – Village Green Construction Bid Costs: Cost Base Bid (Park & Boardwalk) $ 2,471,500.86 Alt 1 (concrete seat walls) $ 81,926.41 Alt 2 (sewer & water) $ 153,330.00 Construction Costs $ 2,706,757.27 Contingency 10% $ 270,675.73 Total $2,977,433.00 A breakdown of the Funding allocations is shown below - Village Green Funding Sources: Funding TIF #4 $ 1,100,000 Parks Impact Fees $ 550,000 Tourism $ 300,000 TIF #6 $ 750,000 LRIP Grant $ 450,000 Contingency funded by GF $ 270,676 Subtotal of Available Funding $ 3,415,342 Construction + Contingency $ -2,977,433 Construction Management $ -200,000 City Electric Utility $ -196,000 Remaining funds $ 41,909 ADDITIONAL ANALYSIS The work can begin this fall to start the park improvement process with final restoration being completed in summer of 2027. There will be conditions during construction to make this site available for planned events. With an amendment to the 2026 budget a super majority vote is required for approval. 3 J:\Projects\24-Village Green\MSA\Council\Background Memo for Village Green Construction bids MF 09152026.docx3 RECOMMENDATION Motion to recommend to the Common Council approval of bid, including Alternative #1 and #2, from LaLonde Contractors Inc for $2,706,757.27 plus $270,675.73 contingency for a net cost of $2,977,433.00 SUGGESTED MOTION Motion to approve Resolution 26-R3400. 4 J:\Projects\24-Village Green\Council\20260915 Council construction bids\Resolution 26-R3400 Village Green Reconstruciton construciton bids 09152026.docx RESOLUTION NO. 26-R3400 Resolution Awarding Village Green Construction Contract and Budget Amendments for Funding Sources WHEREAS, the City of Oconomowoc is working to reconstruct the current site at the corner of North Main St and Wisconsin Ave currently known as the Village Green; and WHEREAS, bids for the Village Green Project have been publicly advertised for and were received for the reconstruction of the Village Green; and WHEREAS, the base bid and alternate were received as follows: LaLonde Contractors Inc. Base Bid $2,471,500.86 Alternate #1 $81,926.41 Alternate #2 $153,330.00 Total = $2,706,757.27 NOW THEREFORE, BE IT HEREBY RESOLVED that the base bid in the amount of $2,471,500.86, and the two alternates, are hereby accepted, for a total of $2,706,757.27, and appropriate City officials are authorized to enter into a contract with LaLonde Contractors Inc for said project. BE IT FURTHER RESOLVED a 10% contingency of $270,675.75 for full project cost of $2,977,433.00 is allowed for the construction with any expenditures exceeding the approved bid amount plus the contingency requiring Common Council approval. BE IT FURTHER RESOLVED that this is a unit price contract with estimated quantities, and accordingly the actual quantities and therefore the final contract price may vary. BE IT FURTHER RESOLVED that the following budget amendments are authorized for funding the Village Green Project: Funding Source Amount  TIF District #4 $1,100,000  TIF District #6 $ 750,000  Park Impact Fees $ 550,000  Tourism Fund $ 300,000  Streets Levy (LRIP Grant) $ 450,000  Contingency Funded by GF $ 270,676 Total available = $3,415,342 5 J:\Projects\24-Village Green\Council\20260915 Council construction bids\Resolution 26-R3400 Village Green Reconstruciton construciton bids 09152026.docx BE IT FURTHER RESOLVED that this resolution not become effective and no notice of award be issued unless and until an appropriate performance bond and a certificate of insurance are filed with the City Clerk. DATED: September 15, 2026 CITY OF OCONOMOWOC By: _________________________ Matt Rosek, Mayor ATTEST: Gina Kozlik, Clerk Note: Budget amendments require a super majority vote for approval. 6 1 MEMORANDUM PUBLIC WORKS Date: September 15, 2026 To: Mayor and Common Council From: Jason Herzog, Director of Public Works Re: Consider/act on Resolution 26-R3401 Village Green Construction Management Services RELATES TO THE STRATEGIC PLAN IV.A. Plan and Implement Quality of Life Assets and Community Amenities BACKGROUND The Village Green was designed by MSA Professional, and the contractor is LaLonde Contractors Inc. ADDITIONAL ANALYSIS City staff has requested a Time and Material type proposal from MSA to complete the construction management services for this project. Some of the services are below. Construction Administration and Project Management, to include:  Construction Administration Services: o Construction contract administration o Facilitate and attend one (1) in person Pre-Construction Meeting with City, Contactor, and other stakeholders as identified by City  Develop project contact list and pre-con meeting minutes o Participate in Weekly Progress Meetings on Site facilitated by the Contractor, assuming a break during the winter market. o Submittal and Shop Drawing Review, assuming one review per submittal and one revision. Additional iterations will be considered additional services. (assume 100 hours total for submittals) o Issue a Monthly Progress Update (total of 8) o Pay Quantity Measurement and Tracking o Pay Application Review (assumed 8 total) o Review and Process Change Orders as Necessary (assumed 1) o Coordination and Correspondence with City during construction. Additional coordination, special studies, issue investigations, or responses to contractor claims shall be additional services.  Construction Observation and Reporting: o Part-time, on-site construction observation and reporting to support compliance with construction plans and specs. Observation services are intended to provide general information regarding construction progress and apparent conformance with plans and specifications. 7 2 Due to the project having specific intricacies that the design engineer is aware of and familiar with, staff is recommending use of their services to be prepared for and having timely answers. This plan supports continuity with this project with full City staff oversight. They have a full understanding of the site details and the engineering specifications. This direct oversight helps prevent design drift and preserves project quality. FINANCIAL IMPACT MSA Professional’s submitted cost for these services is $198,815. Their services are a not to exceed contract and will be scheduled by the City of Oconomowoc Public Works Director. RECOMMENDATION Staff is recommending the approval of these construction services. SUGGESTED MOTION Motion to approve Resolution 26-R3401. J:\Projects\24-Village Green\MSA\Council\Background Memo for Resolution 26-R3401 Village Green Construciton management.docx 8 J:\Projects\24-Village Green\Council\20260915 Council construction bids\Resolution 26-R3400 Village Green Construction Management Services.docx RESOLUTION NO. 26-R3401 Resolution Awarding Village Green Construction Management Services WHEREAS, the City of Oconomowoc is working to reconstruct the current site at the corner of North Main St and Wisconsin Ave currently known as the Village Green; and WHEREAS, the City requested a not-to-exceed time and material proposal from the design engineer, MSA Professionals, to complete the construction management for the Village Green reconstruction; and WHEREAS, MSA’s familiarity of the project and specifications make it a benefit to the City and the project due to complexity and ability to reference the design; and WHEREAS, MSA submitted a time and material agreement in the amount of $198,815.00. NOW THEREFORE, BE IT HEREBY RESOLVED that the proposal from MSA in the amount of $198,815, is hereby accepted, and appropriate City officials are authorized to enter into a contract with MSA Professionals for said project. BE IT FURTHER RESOLVED that this is a unit price contract with estimated quantities, and accordingly the actual quantities and therefore the final contract price may vary. BE IT FURTHER RESOLVED that the following budget amendments are authorized for funding the Village Green Project that were taken up in the previous item 26-R3400 Village Green Construction Bids: Funding Source Amount  TIF District #4 $1,100,000  TIF District #6 $ 750,000  Park Impact Fees $ 550,000  Tourism Fund $ 300,000  Streets Levy (LRIP Grant) $ 450,000  Contingency Funded by GF $ 270,676 Total available = $3,415,342 BE IT FURTHER RESOLVED that this resolution not become effective and no notice of award be issued unless and until an appropriate performance bond and a certificate of insurance are filed with the City Clerk. Note: Budget amendments require a super majority vote for approval. DATED: CITY OF OCONOMOWOC By: _________________________ Matt Rosek, Mayor ATTEST: Gina Kozlik, Clerk 9 1 MEMORANDUM PARKS, RECREATION AND FORESTRY Date: September 15, 2026 To: Mayor and Common Council From: Eric Boettcher, Director of Parks, Recreation and Forestry Re: Consider/act on Resolution 26-R3402 Authorizing Purchase of Splashpad Features RELATES TO THE STRATEGIC PLAN N/A BACKGROUND The Oconomowoc Rotary Splashpad Phase One was completed in July 2024 and has quickly become a popular destination for residents. Eight additional water features remain to be installed to complete the park. The Rotary Club has fundraised a majority of the project and has concluded their fundraising efforts. As part of the 2027 budget development process, $75,000 was initially included in the Capital Plan for purchasing the remaining water features. However, current funding is available in the 2026 budget under play equipment, originally allocated for playground equipment for the Hawthorne Ridge and Lake Ridge Park areas. Redirecting these funds would provide the necessary funding to purchase the remaining splashpad components. This purchase allows for expanded recreational use by residents in the surrounding neighborhoods and would complete the water feature portion of the project. ADDITIONAL ANALYSIS N/A FINANCIAL IMPACT Currently there is $88,057 left in the playground equipment project fund. Then cost for the remaining features with additional freight charges is 73,918.60. RECOMMENDATION City Staff recommend approval to use $73,918.60 for purchase of Splashpad Equipment SUGGESTED MOTION Motion to approve Resolution 26-R3402. 10 RESOLUTION NO. 26-R3402 RESOLUTION FOR PURCHASE OF REMAINING ROOSEVELT PARK SPLASH PAD STRUCTURES WHEREAS, the City of Oconomowoc Parks and Recreation Department has budgeted $90,000 for Playground Replacement; and WHEREAS, Commercial Recreation Specialists have provided the quote for purchase of the remainder of splashpad equipment to complete project; and WHEREAS, Parks and Recreation Department staff recommend the proposal of Commercial Recreation Specialists for purchase of remaining splashpad features. NOW THEREFORE, BE IT HEREBY RESOLVED, the proposal in the sum of $73,918.60 is hereby accepted, and appropriate City officials are authorized to purchase the equipment for said project. BE IT FURTHER RESOLVED, all work described in this resolution is within the budget for the Park Playground Funds with cost allocation to account number 408-507-7410-820. DATED: CITY OF OCONOMOWOC By: _____________________________ Matt Rosek, Mayor ATTEST: Gina Kozlik, Clerk 11