2020 November 12 minutes

TOWN OF CROSS PLAINS BOARD OF SUPERVISORS MONTHLY MEETING NOVEMBER 2020 Notice of the meeting was posted at the Community Center, on the Town Website and Town Garage on November 5, 2020. Board Members Greg Hyer, Paul Correll, Greg Haack, Patty Mullins, Jeff Baylis, Treasurer Bonnie Krattiger and one citizen were present. Meeting was called to order at 7:30 p.m. by Chairman Greg Hyer. Patty Mullins led the Pledge of Allegiance. Approval of the Minutes of the October 15 Town Board Meeting. Motion was made by Paul Correll and seconded by Patty Mullins to accept the October 15 minutes with corrections. All Board Members approved. Motion carried. Review of Financial Report and Action on Payment of Bills. Motion was made by Patty Mullins and seconded by Jeff Baylis to approve the October 31 Financial Report. All Board Members approved. Motion carried. The list of invoices for payment was reviewed. Motion was made by Jeff Baylis and seconded by Patty Mullins to approve payment of invoices in the amount of $118,882.59. All Board Members approved. Motion carried. Chair/Clerk Announcements – Clerk: Notice for Board and/or elected positions open as of this next election. Chairman, Town Clerk, Town Treasurer and Supervisor 1 and 2 will be up for election. Notification of Non-candidacy needs to be filed by the 2nd Friday before the deadline of filing ballots, which is December 18. Nomination papers can be picked up in the office of the Clerk after December 1st. A thank-you letter from the Mt. Horeb Softball Club for allowing them to practice using the Parks baseball field was received at the Clerk’s office. They also presented a trophy to display for the Town. November 3rd election had 1,103 who voted, 618 voting by absentee with 485 voting in person. All inspectors did a great job with circumstances being what they are. Chair: The Town will plan on a virtual meeting in December due to rise in COVID cases in Wisconsin. There is better news on transmission and radiator for Peterbuilt truck. It will cost a lot less than originally thought and we should be getting it back in early December or end of November. Town Chairman found a speed monitoring sign for just under $3,000. Rocky Dell culvert was finished recently as well as the parking lot by the Town garage. Town of Middleton will be paying Town of Cross Plains about $3,000 for road work on Timber Lane. The Town will be getting another $25,000 from the Road to Recovery grant with another possible $17,000 if funds become available. Public Participation for three minutes on any item. Mike Dubis questioned whether the Town found anything out about the phone problems near Payne and Dolan. Mike is willing to contact Payne and Dolan, but asked if the Town would get involved. He also questioned a minor route adjustment on Stagecoach Road. Action on shared driveway permit for Don Davey off of eastern end of Burr Oak Trail. Owner will get a formalized engineering plan for December meeting for approval. Discussion/Action on Noise Ordinance. Motion was made by Paul Correll and seconded by Jeff Baylis to approve the Noise Ordinance as presented to the Board. Board Members Jeff Baylis, Paul Correll and Patty Mullins approved. Greg Hyer and Greg Haack opposed. Motion carried. Action on Road Maintenance Priorities for 2021. Greg Hyer motioned to seek bids to chip seal Braun and Old Sauk Pass from the National Park Service office property to Cleveland. Greg Haack seconded. All Board Members approved. Motion carried. Action on Adopting the 2021 Budget and 2020 Levy. Motion was made by Patty Mullins and seconded by Jeff Baylis to adopt the 2021 budget as approved by the Town Elector meeting from the 10/22/20 budget worksheet in the amount of $745,295 and expenses of $938,710 and to adopt the 2020 levy. All Board Members approved. Motion carried. Action on Transfers between 2020 Budget Categories. Postponed until December. Discussion/Action on speed study/pedestrian improvements for Old Sauk Pass; no parking along road near IAT offices and parking on Old Sauk and Timber Lane. Discussion regarding improvements for parking at the National Park Service offices was conducted. A consensus by Board was to pursue the speed study and signs with cost sharing with other government entities. Action on Land Use Plan Amendment allowing shared legal lot access to public right of way for shared driveways. Motion was made by Greg Haack and seconded by Jeff Baylis to approve the amendment to the Land Use Plan allowing for shared legal lot access to public right of way on shared driveways. All Board Members approved. Motion carried. Action on driveway permit for Mark and Leslie Johnson on Coray Lane. Motion was made by Greg Hyer and seconded by Patty Mullins to approve the driveway permit for Mark and Leslie Johnson property on Coray Lane with no culvert. All Board Members approved. Motion carried. Action on approving borrowing up to $625,000 at 2.89% for 10 years with an amortization schedule over 20 years for completed road work in Oak Valley and on Scherbel, Garfoot and Braun. The Chair, Clerk or Treasurer is authorized to sign required loan documents with the State Bank of Cross Plains. Motion was made by Jeff Baylis and seconded by Patty Mullins to approve the borrowing of up to $625,000 at 2.89% for 10 years with an amortization schedule over 20 years for completed road work in Oak Valley, Scherbel, Garfoot and Braun Roads. All Board Members approved. Motion carried. Discussion/Action on Rezone of Radavich, Adler and Cabot parcels on Observatory to reflect sale of 30 acres from Radavich to Adler and Cabot (FP35 to RR8 and RR16). Postponed until December. Discussion/Action: Timetable, process, issues for comprehensive review of Town land use plan. Postponed Discussion/Action: The Town of Cross Plains is amending comprehensive land use plan to comply with County Ordinances which allow exceptions to the frontage requirements of County Ordinance 75.19(6)(b) in order to compliment Town’s shared drive ordinance. Item was redundant with action on Land Use Plan amendment above. Discussion/Action on driveway permit for Dane County & Ice Age Trail Alliance on Timber Lane. Motion was made by Greg Haack and seconded by Paul Correll to approve the driveway permit for Dane County and the Ice Age Trail Alliance on Timber Lane. All Board Members approved. Motion carried. Action on Request for Proposals for Plow Truck Replacement. Motion was made by Patty Mullins and seconded by Paul Correll to approve the request for proposals for plow truck replacement. All Board Members approved. Motion carried. Motion to adjourn was made by Greg Haack and seconded by Paul Correll. All Board Members approved. Motion carried. The meeting was adjourned at 9:44 p.m. Nancy Meinholz, Clerk