2019 July 8 minutes

TOWN OF CROSS PLAINS BOARD OF SUPERVISORS MONTHLY MEETING JULY 2019 The Board of Supervisors of the Town of Cross Plains held their regular monthly meeting on Monday, July 9, 2018 in the Town Hall, 3734 County Road P, Cross Plains. Notice of the meeting was published in the July 4, 2019 issues of the Mt Horeb Mail and the Middleton Times-Tribune. The agenda was posted at the Town Hall, the Town Garage and at the town website on June 26, 2019. Board Members Greg Hyer, Patty Mullins, Jeff Baylis, Greg Haack, Paul Correll, Town Treasurer Bonnie Krattiger and about 5 citizens were present for the monthly meeting. The meeting was called to order at 7:32 pm by Chairman Greg Hyer. Nancy Meinholz led the pledge of allegiance to our flag. Approval of the Minutes of the June 10, 2019 Town Board Meeting. Minutes of the June 10, 2019 meeting were reviewed. Motion to approve the minutes as corrected was made by Greg Haack, seconded by Paul Correll. All Board Members approved. Motion carried. Review of Financial Report and Action on Payment of Bills. Motion to approve financial report was made by Jeff Baylis and seconded by Patty Mullins. All Board Members approved. Motion carried. The list of invoices for July payment was reviewed. Motion to approve payments totaling $43,853.21 was made by Jeff Baylis, seconded by Paul Correll. All Board Members approved. Motion carried. Chair/Clerk Announcements – Clerk- Garbage pickup date moved to Wednesdays will begin this week on July 10. Information went out to property owners on June 12. One correction-they will NOT be picking up on Christmas Day. Pickup will be the next day on Thursday, December 26. Ride for Opportunity bicycle ride will be in the Town on September 14, 2019 with about 100 participants. Park School Representative, Peanuts Esser, is asking if the Board would allow a poster on the park grounds advertising a concert to benefit special needs students at Park School for a month before the concert scheduled November 16, 2019. Chair – Recent report on the plow truck and rental. Cost was about $6,000 to rent and insurance indicated they would only reimburse $600. There does not seem to be any way to appeal this amount. The plow truck will go back to Burke to be re-assembled in about 2 weeks. Patrolman has just about finished the road work list for this year. A culvert on Barlow still needs to be replaced and ditch work on Garfoot Road still needs to be done. It is possible a culvert on Rocky Dell is needed. Public Participation for Three Minutes on Any Item. Scott Piernot who lives in Oak Valley Estates spoke on the Shag Bark project. He is a licensed engineer. On the July 3 rainstorm which was a fast 2 ½ inches, he went to look at what was happening on Shag Bark during a quick storm such as this. He believes what is needed is a couple of retention areas on top of the hill to slow down the river it becomes. He would like to thank the Board for all they are doing to help the area. He is hoping before the Town fixes Shag Bark they look into doing a retention area to slow the water down. Chairman responded with where we are in the process of Shag Bard Road reconstruction. The town pursued FEMA money to address water coming from the top of the hill and was not awarded any monies from FEMA for that area. A headwall with a curb is planned for the cul de sac as well as an eastern ditch line connecting with the western ditch line so both sides would be used for water runoff. The County does have money for flood management to do something with the farmland on top of the hill. The issue is the Home Owners Association needs to apply to the County for funding, which would also have to be matched. Jim Garfoot asked about Military Road. Patrolman is aware and it will be taken care of at some point. Update from Chris Klopp on Inter-municipal Energy Planning Committee regarding ATC. Mike Dubis updated the Board on where things are at with ATC hearings. Public hearings are finished. Briefs are due this week by all parties. Decision matrix will come out in August and a decision in September. Public meeting was very strong against the power line; however, Commissioners left during the public comments and we don’t know what that means. Hearings were professionally done. Groundswell Conservancy request for letter of support for trail from Village of Cross Plains to Salmo Pond. Motion was made by Paul Correll and seconded by Jeff Baylis to approve a letter of support for trail from Village of Cross Plains to Salmo Pond as long as land owners approve. Board Members Greg Haack, Patty Mullins, Jeff Baylis and Paul Correll approved. Greg Hyer abstained. Motion carried. Greg Hyer will draft a letter. Discussion/Action on a Letter regarding diminishing assets. Motion was made by Jeff Baylis and seconded by Paul Correll to approve the letter drafted by Jeff Baylis and Patty Mullins regarding diminishing assets to be sent to Tony Evers, Dane County Towns Association, Wisconsin Towns Association, Sondy Pope, and Jon Erpenbach. All Board Members approved. Motion carried. Action on contracts for road work including Bluff Valley. Tabling this project until we know what is happening with Shag Bark. It is possible for the repair to happen in October 2019 or next year. Action on July 15 meeting date to review & select Shagbark Circle repair contract. Motion was made by Greg Hyer and seconded by Patty Mullins to approve the July 15 date for a special board meeting to review and select Shagbark Circle repair at 6:30 pm. All Board Members approved. Motion carried. Action on changing September Board meeting from 9/9 to 9/5 and November from 11/11 to 11/5, 13 or 18. Motion was made by Patty Mullins and seconded by Jeff Baylis to change the September Board meeting date from September 9 to September 5 and to change the November Board meeting date from November 11 to November 18. All Board Members approved. Motion carried. Motion to adjourn the meeting was made by Greg Haack, second by Jeff Baylis. All Board Members approved. The meeting was adjourned at 9:43 p.m. Nancy Meinholz, Clerk