2018 May 14 minutes

TOWN OF CROSS PLAINS BOARD OF SUPERVISORS MONTHLY MEETING MAY 2018 The Board of Supervisors of the Town of Cross Plains held a closed session meeting at 6:30 pm and their regular monthly meeting on Monday, Maya 14, 2018 in the Community Center, 3734 County Road P, Cross Plains. Motion was made by Greg Hyer and seconded by Paul Correll to go into closed session at 6:35 pm. Notice of the meeting was published in the May 10 issues of the Mt. Horeb Mail and Times-Tribune and posted at the Community Center, Town Website and Town Garage on May 3, 2018. At 6:35 p.m Board Members Greg Hyer, Jeff Baylis, Paul Correll and Greg Haack were present for closed session to discuss personnel issues. Greg Hyer-yes, Jeff Baylis-yes, Greg Haack-yes, Paul Correll-yes. Motion carried. Motion was made by Jeff Baylis and seconded by Paul Correll to adjourn closed session meeting at 7:09 p.m. Greg Hyer-yes, Jeff Baylis-yes, Greg Haack-yes, Paul Correll-yes. Motion carried. The Board then went into open session meeting specifically for citizens to ask questions regarding road work care of the Board and /or Patrolman. The Board of Supervisors of the Town of Cross Plains held their regular monthly meeting on Monday, May 14, 2018 in the Community Center, 3734 County Road P, Cross Plains. Notice of the meeting was published in the May 10, 2018 issues of the Mt. Horeb Mail and the Middleton Times-Tribune. The Agenda was posted at the Community Center, the Town Garage and on the Town website on May 3, 2018. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll and Town Treasurer, Bonnie Krattiger was present. Vera Riley was absent. About 12 citizens were present. The meeting was called to order at 7:30 pm by Chairman Greg Hyer. Greg Haack led the pledge of allegiance to our flag. Approval of Minutes of the April 9 Board Meeting. Minutes of the April 9, 2018 meeting were reviewed. Motion was made by Paul Correll and seconded by Jeff Baylis to approve the minutes as corrected. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Review of Financial Report and Action on Payment of Bills. Motion was made by Jeff Baylis and seconded by Greg Haack to accept the April 30 Financial Report. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. The list of invoices for payment was reviewed. Motion was made by Paul Correll and seconded by Jeff Baylis to approved payment of invoices on the list for a total of $46,375.25. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Chair/Clerk Announcements – Clerk: At a recent meeting with County Clerk the Automark election devise will become obsolete within the next year. The Express Vote machine will replace it at a cost of about $3,500. There is also an electronic pollbook that will start being used but at this time it is still an option for municipalities to purchase. No cost estimation at this time. Chair: Accurate Appraisal has completed the Board of Review for assessment on properties. At this time it will be in the next 2 years the Town will need to go through the entire re-evaluation process. Once assessment gets closer to 90% of evaluations, which is what triggers a total re-evaluationval. Housing prices continue to increase in the area. There is an annexation by the Village of Cross Plains of property on Highway KP. This property is owned by Hollfelder. The Chairman continues to talk with the Pine Bluff Historical Society Board Members getting information on how money donated to the Park is to be spent by the Town. Public Participation for three minutes on any item. Kym Kalscheur presented a proposal since Quaker Steak and Lube is no longer doing the bike night, he would like to take it over. He wanted to rent the Town Community Centers parking lot. It would be from 6:00 pm to 9:30 or 10:00 pm starting June 6 and continuing through September on Wednesdays only. He is looking to have a food stand for non-profit organization to sell snacks or cookout. Chairman Greg Hyer asked the Park Commission to come up with a cost of renting the parking lot for each night and inform Kym what it would be. NWDSS- President Ms. Ginny Dennis gave an update on what is happening at Northwest Dane Senior Center. Greg Hyer had called Bingo and enjoyed the program. The Spaghetti dinner was a success. A brochure of other fundraisers for the year and the business sponsors was posted at the Town for information. NWDSS is working to expand the adult day program. Board members were invited to participate in activities happening at the center. Mary Jane Hamilton spoke regarding communication between Town of Middleton and the Town of Cross Plains when it comes to road work. She would like to see a more common sense approach with clearing the 33 feet right of way on Deer Run. She reminded to be careful with cutting Oak Trees in April. They should be cut back in the fall. John Feit who lives on Valley Spring Road thought the cutting was done in a haphazard and radical way. It was reported that the culvert on Mineral Point Road at Red Mouse is not working properly. The County Highway will be contacted to fix problem. Dan Frisch wanted to indicate Oak Valley residents do trim back trees that overhang the road so plow truck is not being hit by branches in order to reduce damage to Town equipment. Dan indicated there is water standing on the bottom of Stagecoach Road. He believes the culvert needs clearing to get the water to run. Jim Garfoot asked if the Town is finished with brush cutting. Patrolman indicated there is more tree trimming to be done. As far as Military Road in the Village, it should be done by the Village. Action on 2018 Liquor License Applications. Board reviewed Morgan’s, Appleberry Farms, Red Mouse and Hilltop applications for Liquor License and Operators License. Representatives for each licensee were present. Greg Haack motioned to renew the licenses for Morgan’s, Appleberry Farms, Red Mouse and Hilltop. Paul Haack seconded. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Report from Park Commission. A meeting date for cleanup was set for May 9 at 6:00 pm. Only a couple of people showed to help. New picnic benches have been put in and have been bolted down. Discussion/Action on opposing ATC line through Town and Town’s involvement in an intergovernmental committee opposing the line. Discussion continued on the proposed ATC line. Chris Klopp said application has been made to the Public Service Commission. She believes the time is now to get involved and in October 2019 the final stage will begin. In the end it will be the people who decide whether this goes through. She asked if the Town can involve the Village in this process even though it is not directly in the Village. The Town could join inter-municipal planning committee that is about 6 or 7 municipalities at this time. Money can be donated as a town or as individuals. If someone is interested, they can be an intervener who would register as such and work on behalf of the Town. They can also take testimony to the PSC in order to get this stopped. On Saturday, May 19 there will be training with SOLO. Town can have input on the public comment portion of the Public Service Commission. Western Dane preservation committee has a meeting tomorrow night at Grand Stay Hotel in Mt. Horeb at 6:30 pm. June 10 a concert will be held in the old school house and on June 30 Driftless Defenders are doing a bike ride ending at the Grand Stay Hotel with music and things for children. Another event will be held on July 31 by Driftless at White Oak in Dodgeville. Action on Salary increase for Town Patrolman. Motion was made by Greg Hyer and seconded by Paul Correll to approve the salary increase for Town Patrolman by $.75/hour. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Action on Patrolman working with other towns cooperatively on road work projects. Chairman will communicate with neighboring towns regarding working cooperatively on road work projects. Action on Bids for removal of fuel tank at Town Garage. Motion was made by Paul Correll and seconded by Jeff Baylis to approve the Patrolman to remove and relocate the fuel tank at the Town Garage with the hiring of certified individual to sign off on the project. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Action on Bids for Town Garage building sand/equipment shed. Motion was made by Paul Correll and seconded by Greg Haack to approve Cleary to build the sand/equipment shed at the cost of $59,018.00. The intent is to match the other building on the property. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Motion was made by Paul Correll and seconded by Jeff Baylis to approve the down payment of $11,804.00. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Action on speed limit signs on W. Mineral Point Road. Motion was made by Jeff Baylis and seconded by Paul Correll to set the speed limit on West Mineral Point Road to read 30 MPH and both signs to indicate the same with a couple extra signs for clarity. Board Members Greg Hyer, Jeff Baylis, and Paul Correll approved. Greg Haack is opposed. Motion carried. Action on speed limit on Old Sauk Road between Cleveland and Birch Roads. Motion was made by Greg Haack and seconded by Paul Correll to set the speed limit on Old Sauk Road between Cleveland and Birch Roads to 45 MPH due to Ice Age Trail parking concerns and site lines. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Action on transfer of money from Pine Bluff Historical Society to the Town of Cross Plains. Motion was made by Paul Correll and seconded by Jeff Baylis to transfer the $10,000 from the Pine Bluff Historical Society to use specifically on park improvement at the request of several members of the Society. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Action on Town Zoning Map for Dane County Chapter 10 Revisions. Motion was made by Greg Hyer and seconded by Jeff Baylis to approve the zoning map revisions for Dane County Chapter 10 with a few more changes that need to be changed. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Action on TDR Super Sending Areas and Bonus Development Entitlements. Motion was made by Jeff Baylis and seconded by Greg Haack to approve the change on TDR super sending areas and bonus development entitlements as proposed. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Amendment to Town Land Use Plan. Motion was made by Greg Hyer and seconded by Paul Correll to approve the amendment of the Town Land Use Plan to reflect TDS super sending areas and bonus development entitlements that reflects the County revisions. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Action on repair of fake rock on Deer Run Road. Tabled until we get a proposal from the land owner. Action on Community Insurance quote. Motion was made by Paul Correll and seconded by Greg Haack to approve the Community Insurance quote to cover Workers Compensation. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. Motion to adjourn was made by Greg Haack, seconded by Paul Correll. Board Members Greg Hyer, Jeff Baylis, Greg Haack, Paul Correll approved. Motion carried. The meeting was adjourned at 9:51 pm. Nancy Meinholz, Clerk. List of work and repairs that have been done in the last 7 months Repaired fender on tractor(would of went to Sloan) Changed oil in 550 twice so far and rotated tires (would have been done by CP Motors) Repaired horizontal pivot pin on 550 v plow (that would of went to DD) Graded shoulder on Mineral Pt. road( that Boehnen Inc. was to do) Replace loader hydraulic control cable (that would of went to Sloan) Replace heater control valve in John Deere (would of went to Sloan) Painted shop Made work bench Replace ballist in light at garage and town hall Replace thermostats at Park Trim trees on Observatory, Braun, Union Valley and Swan Roads so far Hired part time help for plowing and tree trimming Did landscaping in back of shop to stop water issues Rebuilt street broom for new truck Fix salter in 550 (would of went to DD) Made basket for tractor Refurbish loader bucket(was quoted 500.00) Remade old shouldering pan to fit new truck Remodeled bathroom to wash sink Removed old and Installed  and plumbed new counter top and faucets at Town Hall Made stands for plow wings to maximize storage space instead of them sitting out sit