2018 November 12 minutes

TOWN OF CROSS PLAINS BOARD OF SUPERVISORS MONTHLY MEETING NOVEMBER 2018 Motion was made by Greg Haack and seconded by Jeff Baylis to go into closed session to discuss personnel issues at 6:30 pm. Roll call vote: Greg Hyer-yes, Greg Haack-yes, Jeff Baylis-yes. Paul Correll-yes. Motion was made by Paul Correll and seconded by Jeff Baylis to go into open session at 7:02 pm. Roll call vote: Greg Hyer-yes, Paul Correll-yes, Greg Haack-yes, Jeff Baylis-yes. The Board of Supervisors of the Town of Cross Plains held their regular monthly meeting on Monday, November 12, 2018 in the Community Center, 3734 County Road P, Cross Plains. Notice of the meeting was published in the November 8 issues of the Mt. Horeb Mail and Middleton Times-Tribune and posted at the Community Center, on the Town Website and Town Garage on November 1, 2018. Board Members Greg Hyer, Jeff Baylis, Paul Correll, Greg Haack and Treasurer Bonnie Krattiger and about 9 citizens were present. Meeting was called to order at 7:46 p.m. by Chairman Greg Hyer. Paul Correll led the pledge of allegiance. Approval of the Minutes of the October 8 Town Board Meeting. Motion was made by Greg Haack seconded by Jeff Baylis to accept the October 8 minutes with corrections. All Board Members approved. Motion carried. Review of Financial Report and Action on Payment of Bills. Motion was made by Jeff Baylis and seconded by Paul Correll to approve the October 31 Financial Report. All Board Members approved. Motion carried. The list of invoices for payment was reviewed. Motion was made by Paul Correll and seconded by Jeff Baylis to approve payment of invoices in the amount of $107,182.63. All Board Members approved. Motion carried. Chair/Clerk Announcements – Clerk: Notice for Board and/or elected positions open as of this next election. Chairman, Clerk, Treasurer, Supervisor 1 and 2 will be up for election. Notification of Non-candidacy needs to be filed by the 2nd Friday before the deadline of filing ballots which is December 28. Nomination papers can be picked up in the office of the Clerk after December 1st. “Celebrate A Life” Annual Fundraiser for Northwest Dane Senior Services will be held Tuesday, December 4th. Flyer is posted in outside window display. Chair: The Federal Government did declare The Town of Cross Plains area as a disaster area. Application deadline is this week for individual home owners. It means that FEMA will pick up 75% of the cost of costs for repairing flood damaged Town infrastructure. The Town will be responsible for 25% of costs and the state will pick up half of the Town’s share. There are some eligibility requirements –make an effort to obtain minority contractors and obtain bids for flood damage restoration money. There is also a mitigation category to make improvements rather than just repair. The State has federal mitigation money that they will allocate for private property but the Town has to be the applicant. The Chairman has asked for $1,000,000 on behalf of both Town needs and potential improvements in Oak Valley. A match would be required which is likely a special assessment to Oak Valley home owners if projects are pursued. The drainage that comes down through Oak Valley along Shagbark Circle has been determined to be an intermittent stream only from Stagecoach west to Highway 14. Public Participation for three minutes on any item. Wayne Parrell attended a County meeting on information that explains how to do Conditional Use Permits. Most important information to know is that owners who have experience with filing out the forms, they can find ways to use language that is hard to know exactly what is being asked in the CUP. The Towns Association is concerned that state law changes made it harder to turn down CUP’s; Dane County thinks the changes are consistent with Dane County processes. Dan Frisch asked about the contribution Oak Valley made to Town Patrolman’s efforts in Oak Valley. The Town will use the donation to recognize Patrolman’s work. Mike Dubis wanted to know about who to contact regarding a dog running loose. Chairman indicated calling Dane County Sherriff. Mike also indicated that Payne and Dolan who now owns the quarry, have fenced off the lot. The Sherriff used to sit on the lot to monitor speeding. Mike offered his property for them to monitor if they wish. Action on John Meier, 4351 County P, requests ability to relocate house location more than 100’ from existing house location. Motion was made by Paul Correll seconded by Jeff Baylis to approve the request of John Meier to relocate house location more than 100’ from existing house location at 4351 County Road P. All Board Members approved. Motion carried. Update from Chris Klopp on Inter-municipal Energy Planning Committee regarding ATC. Chris Klopp indicated there were 2 meetings last month due to timing of Town or various municipalities meetings. PSC review process has begun and will be completed by September 30, 2019. PSC has been slow on notice of proceedings which has given us a little more time. They gave a variation of 2 weeks to 60 days to file. Is it a possibility that Cross Plains would be an intervener? Chris feels Town could be a more active and effective objector as an intervenor. There is still time to file and Chris is able to help with the paperwork. The other piece is about groups that have defeated the lines, dissent by municipalities have a bigger impact. An email address is needed and thought it should be the clerk’s. There is a Pre-conference hearing in February for interveners. It is possible to do the conference by phone. Individuals have until January 4 to put in a public comment. The scoping meeting near us was today, November 12 at 2:00 and 6:00 pm. When submitting a public comment, individuals need to offer alternatives. Groups are proposing energy efficiency alternatives. The IMEPC Group has been trying to get a meeting with the PSC, but most communication has been ignored. Action on Adopting the 2019 Budget. 2018 levy which may exceed levy limit and which may exceed $5,000/mile for road maintenance. Motion was made by Greg Hyer and seconded by Paul Correll to adopt the 2019 budget Resolution as approved by the Town of Elector meeting from the 10/8/18 budget worksheet in the amount of $730,553 exceeding the levy limit for 2018 by 4.29 percent which would be an increase of $30,052.31. Motion was made by Greg Hyer and Greg Haack to exceed the $5,000/mile levy limit for road maintenance to $8,053.23/mile multiplied by the miles of highway in the Township (45) in the 2019 budget as approved by the Town of Elector meeting. All Board Members approved. Motion carried. Action on compensation for Patrolman; part-time patrolman and part-time plow drivers. Motion was made by Jeff Baylis seconded by Paul Correll to approve the compensation for Patrolman to become $27.00/hour and to see judicial use of overtime hours knowing extraordinary needs will occur. Part-time patrolman and plow drivers was not addressed. All Board Members approved. Motion carried. Discussion/Action on Dan and Sandy Petersen request for a CUP for 3888 Birch Trail. Motion was made by Paul Correll seconded by Jeff Baylis to approve the rezone request with conditions (no residential or business) for 3888 Birch Trail as recommended by the Plan Commission. All Board Members approved. Motion carried. Discussion/Action on driveway permit application for Dick and Katie Albaugh. Motion was made by Greg Hyer seconded by Jeff Baylis to approve the driveway permit for Dick and Katie Albaugh on Hidden Valley Road. All Board Members approved. Motion carried. Action on the additional principal payment of $9,628 to the Stagecoach Road Loan. Approval for payment was made in spring of year due to payment request requirements by Board of Commissioners of Public Lands. No additional action was taken. Action on Transfers between 2018 Budget Categories. Tabled until flood related expenses are determined. Motion to adjourn was made by Greg Haack and seconded by Paul Correll. All Board Members approved. Motion carried. The meeting was adjourned at 9:38 p.m. Nancy Meinholz, Clerk