2017 May 8 minutes

TOWN OF CROSS PLAINS BOARD OF SUPERVISORS MONTHLY MEETING MAY 2017 The Board of Supervisors of the Town of Cross Plains held their regular monthly meeting on Monday, May 8, 2017 in the Community Center, 3734 County Road P, Cross Plains. Notice of the meeting was published in the May 4, 2017 issues of the Mt. Horeb Mail and the News-Sickle-Arrow. The Agenda was posted at the Community Center, the Town Garage and on the Town website on April 27, 2017. Amended Agenda was posted on May 3 and May 5 at the places listed above. Board Members Greg Hyer, Vera Riley, Jeff Baylis, Greg Haack, Paul Correll and Town Treasurer, Bonnie Krattiger was present. About 16 people were present. The meeting was called to order at 7:30 pm by Chairman Greg Hyer. Greg Haack led the pledge of allegiance to our flag. Approval of Minutes of the April 10 and April 21 Town Board Meetings. Minutes of the April 10, 2017 meeting were reviewed. Motion was made by Jeff Baylis and seconded by Paul Correll to approve the minutes as corrected. All Board Members approved. Motion carried. Minutes of the April 21, 2017 meeting were reviewed. Motion was made by Paul Correll and seconded by Jeff Baylis to approve the minutes as corrected. All Board Members approved. Motion carried. Review of Financial Report and Action on Payment of Bills. Motion was made by Jeff Baylis and seconded by Vera Riley to accept the April 30 Financial Report. All Board Members approved. Motion carried. The list of invoices for payment was reviewed. Motion was made by Paul Correll and seconded by Jeff Baylis to approved payment of invoices on the list for a total of $27,471.39. All Board Members approved. Motion carried. Chair/Clerk Announcements – Clerk: Board of Review Members will need to update their certification this year before the Board of Review date. An updated Board of Review CD will be purchased for use in training. Chair: Patrolman position has been deemed a voluntary resignation due to absences. An ad for patrolman has been placed in the local paper for the next 3 weeks. Position is open until filled. Chairman is looking for one other Board Member besides the Chairman to conduct interviews as well as a couple interested citizens to be a part of this process. Steve Hillebrand will help with any emergency situations that come as we look to hire a new Patrolman. The recent Towns Association meeting the Chair attended to acquire information regarding road maintenance. Town Chair also met with new Middleton Town Chair and Supervisor. There is some interest in people running for the Board of the Dane County Towns Association. Jeff Baylis asked if anyone raised the issue of having an alternative County Towns Association. Borings are finished on West Mineral Point Road. Results have not come back yet. Garfoot Road borings show no base. There will still be another boring. One will be west and one east of the quarry on Mineral Point Road. Regarding Stagecoach Road there is an issue with County permits. Dane County is requiring more information on environmental issues. It is possible to have road bids for June meeting. A special meeting will be scheduled later this month for a driveway permit, road bids and a resolution on borrowing money for Stagecoach Road and new plow truck. Public Participation for three minutes on any item. Dan Frisch asked about the ditch at the bottom of Stagecoach at 8130 Stagecoach. Chairman will be looking at that with other road work. Louise Klopp asked about the transfer of development rights. The item will be discussed under agenda item. Bob Goodwin indicated that he and Todd Krattiger have looked at the equipment in the garage and got a bid on repairing the 4 wheel drive Peterbuilt truck. It is still salvageable if we repair some problem areas. Bid is about $3,500 to remove heavy rust. The transfer case has extreme rust and may not be savable. An air brake splitter has rusted off. The truck will need parts for the brakes as they are all frozen. Peterbuilt will need to do this repair. Todd Krattiger added that the truck has about 29,000 miles and a little over 2,100 hours on it. The hope is to get 10 more years on it. Safety posts on the dump bed are rusted into a position that is not working. The tractor will need some sandblasting on the bucket. Greg Haack indicated he has about $300 on parts for the tractor and is asking for reimbursement. The Ford plow truck will be fixed under warranty. Paul Correll asked if the old truck is sold. Right now there is a bid for it for $17,000. Paul also asked if the sheriff put up the speed sign on Stagecoach Road. Action on 2017 Liquor License Applications. Board reviewed Morgan’s application for Liquor License and Operators License. Paul Correll motioned to renew the licenses for Morgan’s. Greg Haack seconded. All Board Members approved. Motion carried. Owner of The Red Mouse was not present at the meeting. Board tabled Red Mouse license until June 12. Report from Park Commission. A meeting date for cleanup is set for tomorrow night, May 9 at 6:30 pm. Discussion/Action regarding his request for a split at 8711 Stagecoach Rd Rodenschmit property. Motion was made by Greg Haack and seconded by Paul Correll to approve the split at 8711 Stagecoach Road at the Rodenschmit property. All Board Members approved. Motion carried Discussion/Action on driveway permit for 8711 Stagecoach Road. Motion was made by Paul Correll and seconded by Jeff Baylis to approve the driveway permit at 8711 Stagecoach Road. All Board Members approved. Motion carried. Discussion/Action regarding CUP request for 3311 Highway P for Ken Schulenburg. Motion was made by Jeff Baylis and seconded by Greg Haack to approve the CUP request from Ken Schulenburg at 3311 Highway P with terms and conditions established by the Plan Commission. All Board Members approved. Motion carried. Discussion on amending the Town Land Use Plan and the Town Transfer of Development Rights Program to create Super Sending areas with additional development rights for areas that could include Inactive, Non-Conforming Mineral Extraction, Black Earth Creek and Ice Age Trail properties. Discussion regarding opening any non-conforming quarries. Town Board is looking to see if owner would be interested in allowing more splits in order to leave the quarry areas left alone and not used as a quarry. Action on Road Bids. Chairman went out and marked the roads that need repair. Timber Lane, West Mineral Point Road, Garfoot Road are marked for bidding purposes. Board will set a special meeting for road bids later this month. Motion made by Paul Correll to use Crack Filing Corporation to do the roads we are trying to do chip sealing on. Seconded by Greg Haack. All Board Members approved. Motion carried. Action/Discussion on amount of surplus to be allocated for purchase of Town Snow Plow Truck. Motion was made by Paul Correll and seconded by Jeff Baylis to allocate $55,000 from Town surplus toward the purchase of a new town snow plow truck. Loan would be about $130,000. All Board Members approved. Motion carried. Action on financing for plow truck and Stagecoach Road. Motion was made by Paul Correll and seconded by Jeff Baylis to approve the following finance option for Stagecoach Road and new plow truck; through the Board of Commissioner of Public Lands. All Board Members approved. Motion carried. Action on changing hourly rate for part time plow driver, Steven Hillebrand as temporary patrolman. Motion was made by Greg Hyer and seconded by Paul Correll to approve the hourly rate of $24.15/hour regular time and $36.22/hour (time and a half) for emergency call outs for Steven Hillebrand as temporary patrolman. All Board Members approved. Motion carried Action on description for Patrolman position. Town Board worked on modifying the current position to put on the town website for advertisement on patrolman position. Motion to adjourn was made by Greg Haack, seconded by Paul Correll. All Board Members approved. Motion carried. The meeting was adjourned at 10:04 pm. Nancy Meinholz, Clerk.