Public Services Agenda Packet - 6:35 PM

City of Oconomowoc Public Services Committee Aldermen: Ellis, Chairman / Kowieski, Secy / Schellpeper Tuesday, August 18, 2026 - 6:35 PM City Hall - Conference Room 3 174 E. Wisconsin Ave. Oconomowoc, WI 53066 (Or immediately following Protection and Welfare) Notice: If a person with a disability requires that the meeting be accessible or that materials at the meeting be in accessible format, call the City Clerk at least 48 hours prior to the meeting to request adequate accommodations. Tel: (262) 569-2186. 1. Call to order and confirmation of appropriate meeting notification 2. Committee Business a. Consider/recommend Resolution 26-R3395 Approving Annual Pavement Marking Contract b. Consider/recommend Resolution 26-R3396 Approving Annual Crack Sealing Contract 3. Adjourn Gina Kozlik, City Clerk City of Oconomowoc Notice is hereby given that a majority of the Common Council will be present at the above scheduled meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the Common Council pursuant to State ex rel. Badke v. Greendale Village Board, 173Wis. 2d 553, 494 N.W. 2d 408 (1993) and must be noticed as such, although the Common Council will not take any formal action at this meeting. 1 1 MEMORANDUM PUBLIC WORKS Date: August 18, 2026 To: Mayor and Common Council From: Jason Herzog, Director of Public Works Re: Consider/act on Resolution 26-R3395 Awarding 2026 Annual Pavement Marking Program RELATES TO THE STRATEGIC PLAN Strategic Goal II Improve and Maintain Our Infrastructure/Facilities; B Maintain our Existing Infrastructure BACKGROUND Bids were advertised and opened for the 2026 annual crack sealing program on August 6, 2026. One bid was received from Century Traffic. It was reviewed against former bid costs, and city staff find the costs acceptable as they were below our estimate. FINANCIAL IMPACT The low base bid from Century Traffic, LLC ($28,960.50) is within budget for street maintenance – annual pavement marking program. The available budget for this work is $45,000. ADDITIONAL ANALYSIS N/A RECOMMENDATION Motion to recommend to the Common Council approval of bid from Century Traffic, LLC. SUGGESTED MOTION Consent Agenda Item. Motion to approve Consent Agenda. V:\City Projects\DPW & Engineering\Annual\Pavement Marking\2026 2 V:\City Projects\DPW & Engineering\Annual\Pavement Marking\2026\Resolution 2026 Pavement Marking.docx RESOLUTION NO. 26-R3395 RESOLUTION ADOPTING THE 2026 ANNUAL PAVEMENT MARKING PROGRAM WHEREAS, the City of Oconomowoc 2026 budget provides for an annual pavement marking program; and WHEREAS, bids for the pavement marking program had been advertised for and were received as follows: Total Century Traffic LLC $28,960.50 and WHEREAS, the low base bid from Century Traffic, LLC is under budget for general fund - pavement markings; and WHEREAS, Department of Public Works staff, and the Public Services Committee recommend that the bid of Century Traffic, LLC be accepted. NOW THEREFORE, BE IT HEREBY RESOLVED the base bid in the sum of $28,960.50 be and the same is hereby accepted, and appropriate city officials are authorized to enter into a contract with Century Traffic, LLC Contractors for said projects. BE IT FURTHER RESOLVED that this is a unit price contract with estimated quantities, and accordingly the actual quantities and therefore the final contract price may vary. BE IT FURTHER RESOLVED that this resolution not become effective, and no notice of award be issued unless and until an appropriate performance bond and a certificate of insurance are filed with the City Clerk. BE IT FURTHER RESOLVED all of the work described in this resolution is within the budget with cost allocation will be from account 100-505-5330-210: DATED: August 18, 2026 CITY OF OCONOMOWOC By:___________________________ Matt Rosek, Mayor ATTEST: ___________________________ Gina Kozlik, Clerk 3 V:\City Projects\DPW & Engineering\Annual\Crack Sealing\2026\Background Memo for 2026 Crack Sealing.docx1 MEMORANDUM PUBLIC WORKS Date: August 18, 2026 To: Mayor and Common Council From: Jason Herzog, Director of Public Works Re: Consider/act on Resolution 26-R3396 Approving 2026 Annual Crack Sealing Program RELATES TO THE STRATEGIC PLAN Strategic Goal II Improve and Maintain Our Infrastructure/Facilities; B Maintain our Existing Infrastructure BACKGROUND Bids were advertised and opened for the 2026 annual crack sealing program on May 7, 2026. Each project area was considered an alternate bid item. Three bids were received from: Thunder Road, LLC Fahrner Asphalt Sealers, LLC Denler, Inc The annual crack sealing program provides maintenance of streets where crack sealant has failed, or newly developed cracks on new or resurfaced streets. FINANCIAL IMPACT Since the contract is set up to have each location as a lump sum per area, the selected areas are divided up into two locations according to the lowest bidder between Thunder Road and Fahrner Asphalt. The low base bids from Thunder Road, LLC for the areas in location one total $40,736.00 and Fahrner Asphalt Sealers total $35,248.00 for Location Two. The total for both locations is $75,984.00. This work is within budget for street maintenance – annual crack sealing program. 4 2 ADDITIONAL ANALYSIS This table shows the two contractors and which areas each will complete. RECOMMENDATION City staff recommends approval of selected bid areas from Thunder Road, LLC. and Fahrner Asphalt Sealers. SUGGESTED MOTION Consent Agenda Item. Motion to approve the Consent Agenda. 98,470.00$ 87,303.00$ 81,917.00$ Requested work = 40,736.00$ 35,248.00$ 75,984.00$ Collins St Parking Lot 10,050.00$ 6,420.00$ 3,345.00$ 3,345.00$ Total Library Parking Lot 9,605.00$ 8,030.00$ 9,390.00$ 8,030.00$ Wood Creek Parking Lot 450.00$ 500.00$ 350.00$ 350.00$ Police Station Parking Lot 3,960.00$ 2,570.00$ 3,062.00$ 2,570.00$ City Hall Parking Lot 9,610.00$ 4,280.00$ 5,532.00$ 4,280.00$ Area M-2 550.00$ 500.00$ 600.00$ 600.00$ Area N 5,480.00$ 5,228.00$ 5,745.00$ 5,228.00$ Area L 1,350.00$ 1,666.00$ 1,623.00$ 1,623.00$ Area M 7,230.00$ 6,468.00$ 5,357.00$ 5,357.00$ Area J 1,695.00$ 500.00$ 200.00$ 200.00$ Area K 7,685.00$ 1,255.00$ 1,743.00$ 1,255.00$ Area H 870.00$ 1,248.00$ 1,120.00$ 1,120.00$ Area I 1,070.00$ 3,780.00$ 3,144.00$ 3,144.00$ Area F 450.00$ 500.00$ 300.00$ 300.00$ Area G 10,825.00$ 11,916.00$ 12,284.00$ 11,916.00$ Area E 14,600.00$ 13,923.00$ 10,650.00$ 10,650.00$ Area E-2 (Oakwood) 2,825.00$ 1,534.00$ 1,314.00$ 1,314.00$ Area C 4,170.00$ 9,028.00$ 6,845.00$ 6,845.00$ Area D 3,850.00$ 6,041.00$ 7,100.00$ 6,041.00$ Area A 1,695.00$ 1,416.00$ 1,813.00$ 1,416.00$ Area B 450.00$ 500.00$ 400.00$ 400.00$ 2026 Crack Sealing Bids Contractors: Denler Inc Thunder Road LLC - Location 1 Fahrner Asphalt Sealers - Location 2 Low Bid by Area Area/Section Subtotal Subtotal Subtotal Subtotal 5 RESOLUTION NO. 26-R3396 RESOLUTION ADOPTING THE 2026 ANNUAL CRACK SEALING PROGRAM WHEREAS, the City of Oconomowoc 2026 budget provides for a crack sealing program; and WHEREAS, bids for the crack sealing program had been advertised for and were received as follows for Location One (Areas A, D, G, K, N, Police Station, City Hall & Library Parking Lots): Thunder Road, LLC $40,736.00 Fahrner Asphalt Sealers, LLC $46,669.00 and WHEREAS, bids for the crack sealing program had been advertised for and were received as follows for Location Two (Areas B, C, E, E-2, F, H, I, J, L, M, M-2, Collins St Parking Lot & Wood Creek Parking Lot): Fahrner Asphalt Sealers, LLC $35,248.00 Thunder Road, LLC $46,567.00 and WHEREAS, the low base bid from Thunder Road, LLC for Location One is under budget for general fund – annual crack sealing program; and WHEREAS, the low base bid from Fahrner Asphalt Sealers, LLC for Location Two is under budget for general fund – annual crack sealing program; and WHEREAS, Department of Public Works staff, and the Public Services Committee recommend that the bid of Thunder Road, LLC be accepted for Location One. Each project area was an alternate bid item. WHEREAS, Department of Public Works staff, and the Public Services Committee recommend that the bid of Fahrner Asphalt Sealers, LLC be accepted for Location Two. Each project area was an alternate bid item. NOW THEREFORE, BE IT HEREBY RESOLVED the base bid in the sum of $40,736.00 be and the same is hereby accepted for Location One, and appropriate city officials are authorized to enter into a contract with Thunder Road,, LLC for said projects and the base bid in the sum of $35,248.00 be and the same is hereby accepted for Location Two, and appropriate city officials are authorized to enter into a contract with Fahrner Asphalt Sealers, LLC for said projects. BE IT FURTHER RESOLVED that this is a unit price lump sum per area contract with estimated quantities. BE IT FURTHER RESOLVED that this resolution not become effective, and no notice of award be issued unless and until an appropriate performance bond and a certificate of insurance are filed with the City Clerk. 6 BE IT FURTHER RESOLVED all of the work described in this resolution is within the budget with cost allocation as follows: Annual Crack Sealing Program 100-505-5305-410 $75,984.00 DATED: August 18, 2026 CITY OF OCONOMOWOC By:___________________________ Matt Rosek, Mayor ATTEST: ___________________________ Gina Kozlik, Clerk V:\City Projects\DPW & Engineering\Annual\Crack Sealing\2026 7