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TOWN OF BURKE BOARD MEETING JANUARY 21, 2015 Which Began at 5:58 p.m. Board members in attendance: Chairman Viney, Supervisor Berg, Supervisor Truitt and Supervisor Stieren and Supervisor Nimmow. Also in attendance: Brenda Ayers, Clerk/Treasurer; Ron Kurt, Public Works Lead; Kim Peterson, Deputy Clerk/Treasurer. See attached list for other interested parties in attendance. 1) ADMINISTRATIVE a) It was determination that a quorum is present and that the meeting was properly posted. b) The meeting was called to order at 5:58p.m. c) The Pledge of Allegiance was recited. d) Public Hearing regarding a request from Cindy Whiteaker on behalf of Shelter From The Storm Ministries for a rezone from C-2 to R-2 with a Conditional Use Permit to allow for community living for more than 9 people. Property located at 3392 Brooks Drive, Sun Prairie, parcel number 0810-123-8850-0. No comments. e) Approval of minutes from the December 17, 2014 Board meeting. Motion: Berg/Nimmow to approve minutes as submitted. Motion carried. f) Public Works report. Kurt reported the year to date salt totals used is 109.76 ton. Staff is working on cutting tree limbs back on Reiner Road as well as fixing signs. He will be meeting with Lew from Mead & Hunt for future road projects. He also noted he is working on specifics for a new Town truck. g) Clerk/Treasurer report. Ayers reported she is working with Schonheit Gardens and will present more information at the February meeting. h) Finance Report. Peterson reported that over 4 million dollars has been collected in tax payments. i) Approval of Bills Members reviewed the bills and signed the Town Board Approval cover sheet for check numbers 27029-27266 and payroll related disbursements numbered 3281-3313. j) Public Concerns: Public’s opportunity to speak to the Town Board about any subject that is not a specific agenda item. Phyllis Peterson asked if anyone was aware of future cable to be run for television and internet. Ayers advised no plans that the Town is aware of however she may want to contact the cable company. 2) NEW BUSINESS a) Resolution 01212015A Conditionally Approving A Rezone from C-2 to R-2 and a Conditional Use Permit Submitted by Cindy Whiteaker on behalf of Shelter From The Storm Ministries. Motion: Berg/Nimmow to approve Resolution 01212015A conditionally approving a rezone from C-2 to R-2 and Conditional Use Permit submitted by Cindy Whiteaker on behalf of Shelter from the Storm Ministries. Motion carried. b) Input from residents and action on a request from the City of Madison to assume responsibility for Eagle Crest and Zeier Sanitary Districts. Jerry Weisensel indicated previously some 20 years ago, the district accrued a substantial amount of money. He asked what the fund balance was and how funds have been distributed? Have the funds been depleted? Can the money be returned to the residents? Ayers explained that the fund has a balance of $5,600 which has been set aside for jet outs, videotaping of lines and minor fixes. The Town is not staffed nor does it have the equipment in the event of a major repair. Roto Rooter has been called in the past for backups. Mike Dailey was asked how often the City cleans the lines. He indicated they are usually done on a 3 year basis, however if they encounter problems and other factors arise it may be determined that it may have to be done more often. Weisensel also asked about rates. Dailey indicated they are billed monthly. Dailey indicated it is for sewage only. Motion: Berg/Stieren to authorize Ayers to pursue an agreement with the City of Madison regarding the Eagle Crest and Zeier Sanitary districts. Motion carried. c) Attachment of properties owned by Duaine Boehm to City of Madison, properties located on Portage Road. Parcels 0810-211-9870-8, 0810-222-9201-0 and 0810- 222-9400-3. Ayers advised the property is not in a protected area and the Boundary Agreement requires attachments to be listed as an agenda item. d) Final pay request from Wolf Paving releasing retainage for the 2014 Roads Project. Ayers indicated that approval was given by all Board members via email and the bill has been paid for the 2014 year end. It is on the agenda as a matter of record. e) Operator Licenses Motion: Nimmow/Berg to approve Lisa M. Johnson, Jenifer S. Russell and Britny KL Ottinger. Motion carried. 3) OLD/UNFINISHED BUSINESS a) Update on options for regulating heavy truck traffic. Ayers reported that it is still being worked on and she has a conference call with Anne Anderson, Town Engineer, on Monday, January 26 th . b) Update on Land Division/Sub Division code revision. No update. c) Update on Town the UWHC at The American Center Project. No update. d) Update on Charlotte’s Walk Pond 2 un-named tributary (BB1) study. No update. 4) COMMITTEE REPORTS (AS APPLICABLE) a) Plan Commission. Berg reported no meeting in January. b) ETZ Committee. Berg reported no meeting in January and no February meeting scheduled. c) Events Committee. Ayers reported upcoming Arbor Day event and she is still waiting for the Lions Club regarding the Easter Egg Hunt. d) Parks Commission. Stieren reported they will be having a meeting February 23 rd with residents. e) NECC. Nimmow reported upcoming meeting Monday, January 26 th . 5) NEXT MEETING DATE February 18, 2015. 6) ADJOURNMENT Motion: Nimmow/Viney to adjourn. Meeting adjourned at 6:44p.m. Kim Peterson Deputy Clerk/Treasurer 2/11/15