Town Board — Minutes

TOWN OF BRISTOL 7747 County Road N, Sun Prairie WI 53590 Town Board Meeting June 10, 2024, at 6:00 pm 1 ORDER OF BUSINESS a. CALL TO ORDER The meeting was called to order at 6:02pm by Chairman Derr. Board Members Present – Derr, Grove and Willison. Planning: Steve Schwartzer, Al Rogers and Brian Willison. Sign-in sheet on file in Clerk’s office. b. PLEDGE OF ALLEGIANCE – RECITED c. APPROVAL OF MINUTES FROM MAY 13, 2024, Jt. PLAN COMMISSION - BOARD MEETING Planning: Motioned by Rogers and seconded by Willison to approve May 13, 2024, minutes as written. All ayes, motion carried. Board: Motioned by Willison and seconded by Grove to approve May 13, 2024, minutes as written. All ayes, motion carried. d. APPROVAL OF CHECK REGISTER & TREASURER’S REPORT FOR MAY 2024 Motioned by Willison and seconded by Grove to approve May 2024 check register. All ayes, Motion carried. Motioned by Grove and seconded by Willison to approve May 2024 Treasurer’s Report. All ayes, motion carried. PUBLIC COMMENT Kolby Hirth inquired when the public would have a chance to review the Prairie Pines Golf Club lighting plan for their current project. The Board explained it will be brought to a town meeting for approval as part of their SIP plan with conditions and specifications when the project is at that stage of design. Doug Finger on E. Branch Rd requested lawn repair due to snowplow damage. Tom Bobek was concerned about the timeliness of his C.U.P. amendment being reviewed due to the absence of Planning Commission members being able to attend meetings. The Board and Planning Commission Chair is working on correcting the circumstance. Todd Menzel inquired about a sunken blacktop area on Twin Lane Rd by the Ballweg farm. Jerry Derr replied that the area will be fixed before the final layer of blacktop is applied. PARKS COMMITTEE REPORT Tamara Sondgeroth reported the park punch card activity with 13 participants claiming their prize of a popsicle or ice cream sandwich. The Bristol Gardens Museum was open for a couple of hours on June 1 and the Committee hopes to have another opening later this year. The Committee is working on a grant through Alliant Energy for tree planting. Ball field scheduling software will continue to be explored this fall. Pearl Court Park has a larger tree that came down in recent storms and a tree removal company will be taking care of it soon. A resident on the edge of Pearl Court asked to have a pile of branches taken away that are on the park land. It is unclear where the branches came from, and Tamara asked the board on how to move forward with clearing the pile out. Jerry Derr replied he would talk with Dustin about removing the pile. CHAIRPERSON REPORT • Public Works has been working on patching potholes and storm clean-up and will start mowing ditches next Monday. Dane County plans a road construction project on County Hwy V starting in 2026 from Hwy N west to Snowy Owl Court. Muller Road will have five culverts replaced this year as part of the County Bridge Aid Program. BUSINESS a. DISCUSSION/CONSIDER POWER WASH AND STAIN BRIDGE AT NORWAY ROAD PARK Tamara Sondgeroth explained the Norway Road Park bridge needs re-staining in hopes of extending the life of the bridge. Two bids were received for power washing and staining the bridge. The Park Committee is TOWN OF BRISTOL 7747 County Road N, Sun Prairie WI 53590 Town Board Meeting June 10, 2024, at 6:00 pm 2 recommending the lower bid from Bisbee Home Improvements and purchasing the materials from Hallman Lindsay Paints. Motioned by Grove and seconded by Willison to approve Bisbee Home Improvements quote for power washing/staining and purchasing the materials from Hallman Lindsay Paints for the bridge at Norway Road Park. All ayes, motion carried. b. DISCUSS/CONSIDER THE FOLLOWING LIQUOR LICENSE RENEWALS FOR THE 2024/2025 LICENSE YEAR: i. “CLASS B” BEER/LIQUOR FOR MIDWAY ROADHOUSE ii. “CLASS B” BEER/LIQUOR FOR NORTH BRISTOL SPROTSMAN’S CLUB, iii. “CLASS B” BEER/LIQUOR FOR N V CORNERS iv. “CLASS B” BEER/LIQUOR FOR PRAIRIE PINES GOLF CLUB v. “CLASS B” BEER/LIQUOR FOR CLUB BRISTOL All applicants submitted the required paperwork and paid their fees. Motioned by Willison and seconded by Derr to approve the liquor licenses for Midway Roadhouse, North Bristol Sportsman’s Club, NV Corners, Prairie Pines Golf Club and Club Bristol for July 1, 2024, through June 30, 2025. All ayes, motion carried. Motioned by Willison and seconded by Grove to approve the adult entertainment for Club Bristol for July 1, 2024, through June 30, 2025. All ayes, motion carried. c. DISCUSS/CONSIDER OPERATOR LICENSES FOR 202/2025 YEAR Motioned by Willison and seconded by Grove to approve all Operator License Applicants listed for the 2024/2025 year. All ayes, motion carried. d. REVIEW LOV-IT BRANDS UPDATED SPECIFIC IMPLEMENTATION PLAN (SIP) Jim Arneson from Fox Arneson and Paul McIlheran from RA Smith presented an updated SIP (Specific Implementation Plan) of the Lov-It Brands project. Water consumption evaluation is based on current usage for their facility at a rate of 1,250-1,750 gallons/day for sanitary and processed. At the completion of the six- phase project, it is estimated to use 7,500-10,000 gallons/day for sanitary and processed. This level of usage is not at a high capacity well category. Sanitary water will go to a drain field and the processed water is required to be cleaned by the DNR standards. The semi docks are planning to have flat lensed fixtures providing a conical light source. Currently it is estimated to have 10-15 trucks/day/phase coming to the facility. Russ and Mary Court has been redesigned to accommodate the traveling of truck traffic. Joe DeYoung from MSA will be reviewing the court plan and the County and State will need to approve the access site because of the proximity to Hwy 151. The fire water tank will be built in phase one to the full phase capacity requirement. The DNR monitors stormwater with the surrounding land taken into consideration with filtration. The final SIP is anticipated to be at the August town meeting requesting approval. SET FUTURE MEETINGS AND AGENDAS July 8, 2024 – Jt. Planning-Board Meeting ADJOURN Planning: Motioned by Willison and seconded by Rogers to adjourn at 8:08pm. All ayes, motion carried. Board: Motioned by Willison and seconded by Grove to adjourn at 8:08pm. All ayes, motion carried. Submitted by Kim Grob, Clerk-Treasurer