SPECIAL MEETING — Minutes

TOWN OF LEOLA Dave Roberts, Chairman 715-213-9677 Greg Sager, Supervisor 715-323-3254; Bruce Duellman 414-640-6899 Town website at www.townofleolawi.com TOWN BOARD MEETING Town Hall, 170 Apache Lane Thursday, August 27th 2026 At 6:00pm Special Meeting Agenda Call to order: Dave Roberts, Chairman-absent Greg Sager, Supervisor-present Bruce Duellman, Supervisor-present Skeeter Fahser, Clerk- present Jackie Horacek, Treasurer- present Note: Greg Sager Supervisor will conduct the meeting in the absents of Chairman Dave Roberts Pledge of Allegiance Approve minutes of August 19th, 2026 Citizen input: Peggy Heuer wants to bring the town UpToDate on the north ditch culvert he dug out a little bit and rip wrapped. He was unaware of if the army core signing off on the culverts. She brought up that there maybe times we may not make the turn out. She said she it was in the plans to do the turn out. Dale Winkler wanted to know how much are we over? Clerk Skeeter Fahser said that we were roughly over the grant by $9,000.00. Jason Shalecki said that we should get that road sealed as soon as possible. If you need to minor road work call the county because they will give you the best deal. Such as chip sealing and crack and pothole repair. New Business: Discussion with possible action- 6th Ave (ARIP) and 3rd – Supervisor Greg Sager started the discussion with there is 3 things we need to make motions for. We need to make a motion to approve the pay request #1 for Lempke Trucking for the ARIP 6th Ave project. Lempke has been in contact with both Snyder & Associates and myself wondering what is going on with this. I told them that we will be addressing this at tonight’s meeting. With this we were under the assumption that once our portion was met that the grant would cover the rest. We were all told that we would need to get a bridge loan to cover until we were reimbursed from the state. Treasurer Jackie Horacek reached out to the bank and gain information on what will need to be done to get funding for the 6th Ave project. Supervisor Bruce Duellman makes a motion to get the bridge loan to cover the 6th Ave project. Greg Sager seconded the motion. Motion carries. Supervisor Greg Sager started the discussion that we need to make a decision on if we want to accept the 6th ave alternate bid from Aspen to Badger. Supervisor Bruce Duellman stated the we will never get a better deal to get this stretch of road done since Lempke is giving a great deal. Supervisor Bruce Duellman makes a motion to approve the alternate bid 6th ave starting at Aspen to Badger. Supervisor Greg Sager seconds the motion. Motion carries. Supervisor Greg Sager stated we need to make a decision on the Add on 3rd from County Road O to Aspen Dr. Once again, we will never get a deal like this. We will have to get a loan to compete the project. Supervisor Bruce Duellman makes a motion to approve 3rd add on project with Lempke Trucking. Supervisor Greg Sager seconds the motion. Motion carries. Clerk Skeeter Fahser wanted to respond to the citizen who wanted to know the plan. Talking to Scott from Snyder and they will reach out to Supervisor Bruce Duellman and he will keep us in the loop of what is being done. Discussion with possible action- Board Member vacancy. Supervisor Greg Sager we have received a letter of resignation from Chairman Dave Roberts and would like us read it out loud and on the record. Clerk Skeeter Fahser read the letter. Clerk Skeeter Fahser reached out to our Town Lawyer to find out the correct way to proceed with filling the position of Town Chairman. She was informed that there is 3 ways to fill the position which are the process for filling a town vacancy is laid out in Wis. Stat. § 17.25. Basically, vacancies are filled by appointment of the town board at a properly noticed board meeting. When there is a town board member vacancy, the remaining supervisors and the town clerk vote together to appoint a replacement to fill the remainder of the elected term. Vacancies in the board chair position are often filled by a current board member, simultaneously causing a new vacancy on the town board. The Wisconsin Towns Association suggests waiting until the next town board meeting before filling that newly vacant supervisor position so as to avoid the appearance that it was predetermined that the current supervisor would be appointed as chair. Remember, all discussion about appointment must take place at a properly noticed meeting. Clerk Skeeter Fahser informed the board that we may have missed the deadline to have it on the November election. We real don’t have the time to wait for letters of interest or the 2 supervisor and myself can appoint a new Chairman to fulfil the remain term. I also was informed that there was 2 people interested in the role as Chairman. Jason Shalecki and Eric Fahser have put their names in as interested. Supervisor Bruce Duellman makes a motion to appointing the new chairman and he makes a motion to appoint Eric Fahser for the position as Town Chairman interim. Supervisor Greg Sagor seconds the motion to appoint Eric Fahser as the Town Chairman. Clerk Skeeter did not cast a vote. Motion carries. Motion to Adjourn- Supervisor Bruce Duellman makes motion to adjourn the meeting. Supervisor Greg Sagor seconds the motion to adjourn. Meeting adjourned at 7:05pm. Skeeter Fahser Clerk August 29th, 2026 5:30pm Posted