05102022+meeting+minutes.pdf

TOWN OF BIG FLATS - TOWN BOARD MEETING May 10, 2022 - 6:00 PM Call to Order: Chairman Reed called the meeting to order @ 6:00 PM, the pledge was recited. Bills and Payroll: Supervisor Kipfer made a motion to pay bills, 2nd, all in favor, Supervisor Clark 2nd, all in favor. April Meeting Minutes: Supervisor Kipfer made a motion to accept minutes, Supervisor Clark 2nd, all in favor. Treasurers Report: Town Treasurer read balances, debits, and credits for all town accounts. No comments or questions were made, Chairman Reed asked the reports to be filed for audit. Fire Department Report: Chief Meyers reported on the activities for the month of April. There were 4 medical assists, 1 wildland fire, 1 false alarm, 2 lift assists, one mutual aid for Coloma. Chief Meyers reported FD personnel attended the Tower Climber class, 4 attended the MPO class. He reported the brakes on unit 531 were repaired, the DNR grant, and the MABAS contract. He then reported on the FD financials. Committee Reports: Jay Jocham informed the board of the Zoning activity for the township. There were 8 inspections with 3 approvals. Jay informed the board that he received information about a situation at 851 Browndeer where a neighbor saw relative coming and going from the house every day, the board referred this situation to the Nuisance Committee. Jay also discussed property @ 1530 S. Blackhawk Ct going to court for abatement. He received 28 phone inquiries and 25 emails. Board Thanks: Chairman Reed thanked Mark and Melanie Lathrop for cleaning along the roadside. Sealed Bids: Chairman Reed asked if w/o objection if they could jump to No. 9 on the agenda, he continued to read the quotes aloud. The board reviewed the bids and tabled this item for a special agenda. Date was set for May 16 @ 5:00 PM. Chairman Reed thanked Scott Construction for submitting the bids. Transfer Site Bids: Chairman Reed stated he had two bids, which could be for the tree removal bid or the sand removal. The first was for removing the trees at the Transfer Site. Chairman Reed opened the bid for tree removal from Big Flats Transport, which was $4000.00. Board discussed. Supervisor Clark made a motion to accept the bid, Supervisor Kipfer 2nd, all in favor. Chairman Reed then opened the second bid, which was for the purchasing of the sand from the Transfer Site. Chairman Reed announced the quote was for $2.00 per yard. Chairman Kipfer made a motion to accept the bid from Big Flats Transport, Supervisor Clark 2nd, all in favor. Clear Cutting Fee: Chairman Reed discussed setting a clear-cutting fee. Jay Jocham discussed w/board. Supervisor Clark made a motion to accept a fee of $150.00 for a clear-cutting fee, Supervisor Kipfer 2nd, all in favor. Clerk to add clear cutting application to town Website and town fee document. DNR Letter: Town received a letter regarding the water discharge into the dead horse from field on 11th Ave. and Hwy. C. Chairman Reed stated he would keep up with the DNR regarding this situation. Plan Commission Meeting: Board set the next meeting for May 16, @ 6 PM. Rummage Sale Fund Raiser: Chairman Reed discussed the proposal for setting up a Rummage Sale Fund Raiser in which donated items would be accepted on Sat., August 13th from 9 AM until noon, and August 20th, from 9 AM until noon. Board requested residents to review. Flo identified that the remaining items would go up to Rome to the Re-Use store, not to the County Dump. Town reserves the right to refuse donated items. Supervisor Kipfer made the motion to accept the proposal, Supervisor Clark 2nd, Clerk to get information posted on website. Flyers will be created to display locally. Pumphrey and Smokehaus Cleanup: Chairman Reed stated this item will be tabled for today, but he wanted all to know letters will be sent to owners, but that we will be moving forward to abate the properties and the cost would be added to the owner tax bill. Chairman Reed asked if anyone knew of a company that might accept that kind of work. Clerk suggested a prospective person. Hwy Dept: Chairman Reed wanted to touch base on Hwy Dept progress. Transfer Site: Chairman Reed discussed on how the township was moving forward with the new driveway configuration, new signage that no plastic bags were to be put into recycling bins per Adams County Waste, new gate repairs have been completed and an additional employee has been hired as needed for busier days. Additionally, mowing and ground maintenance have been addressed for the transfer site, park, township and cemetery. He also discussed the “No Mow May” to urge residents not to mow so pollinators could be spared. June Board Meeting: Chairman Reed discussed his absence for the June town board meeting. He and the town treasurer would be absent. Supervisor Clark made a motion to have Supervisor Kipfer run the meeting, Chairman Reed 2nd, all in favor. Clerk will read treasurer report. Correspondence: Chairman Reed informed residents of correspondence received. Citizen’s Input: Chairman Reed discussed the theft of a stop sign in the township. Supervisor Kipfer stated the sign has already been replaced. Larry Beck asked about abatement of some of the nuisance properties. Jay Jocham discussed the stop sign theft and possible ways to track the signs. Supervisor Kipfer will look into ways to deter theft. Another resident discussed the town flag and its condition and how the flagpole is not lit. Supervisor Kipfer will address. Another resident asked about the town watching the ditches. New owner of Pineland Campground introduced himself and welcomed residents to visit the establishment. Adjourn: Supervisor Clark made a motion to adjourn, Supervisor Kipfer 2nd, all in favor. Citizens Present: (24)