Town Board — Minutes

Minutes - Town of Weyauwega American Legion – 303 N Mill St, Weyauwega WI 54983 Oct 2nd, 2023 1. Call to order a. Chairman/Dave Stelzner called to order the meeting of Town of Weyauwega 6:00pm on Oct 2nd, 2023, at Town Hall/American Legion. 2. Pledge of Allegiance a. We stood and said the pledge of allegiance. 3. Roll call a. Clerk/Sonia Thede-Kramer conducted a roll call. The following persons were present: Chairman/Dave Stelzner, Supervisor/Terry Wilz, Supervisor/John Neuman, Treasurer/Jodi Wilz and Clerk/Sonia Thede- Kramer. b. Public – NA 4. Approval of Minutes a. Board reviewed the minutes for Sept. Motion to approve the Sept minutes by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried. 5. Treasurers Report a. Board reviewed the Treasurer’s report and Treasurer/Jodi Wilz stated interest increased to 4.81%. Motion to approve the Treasurer’s report by Supervisor/John Neuman, seconded by Supervisor/Terry Wilz, all ayes, motion carried. 6. Review of Vouchers & Authorize Payments a. Board reviewed the Vouchers & Payments report. Clerk/Sonia Thede-Kramer explained amount paid for the construction of Koplien Rd is $34,759.09. Motion to approve vouchers and authorized payments of $50,257.35 by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried. 7. Zoning a. Chairman/Dave Stelzner advised nothing has been received regarding the Poltrock property. b. Yorkson Culver Approval: Clerk/Sonia Thede-Kramer presented the application and received fee from Dennis Yorkson which is requesting a new culvert be installed on his property off Marsh Rd. He requested if he could have the culvert be dual wall and made of poly material. The board reviewed the driveway/culvert ordinance and requirements. Motion to approve the culvert application for Dennis Yorkson with it being 20 feet, 15 inch in diameter, dual wall and poly material by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried. c. ANR Pipeline Permits Approval: Clerk/Sonia Thede-Kramer reported that Tristan dropped off the driveway applications for the upcoming pipeline project. For the construction, they will need to drive on and off the roads with construction equipment, which they will need to have driveways. There are 6 applications and received fees for all applications. The board reviewed each application and Clerk pointed out the expiration date for each is 12/31/26, normally the ordinance only allows the driveway permits be only for 6 months. Motion to approve the driveway permits/applications for Slough Rd 44.329792 -88.877449 756’ East of Landing Rd, Slough Rd 44.329689 -88.897208 1770’ West of River Rd, Slough Rd 44.329760 -88.897660 1899’ West of River Rd, Slough Rd 44.329887 -88.877468 754’ East of Landing Rd, River Rd 44.327843 -88.890567 690’ South of Slough Rd and River Rd 44.327824 - 88.890485 696’ South of Slough Rd, all having an expiration date 12/31/26 by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried. 8. Highway – Roads a. Koplien Rd: The board discussed the construction of Koplien Rd and the amount due came in less than the estimated bid. They stated the road looks good. b. Railroad Grade Rd Guard Rail: Chairman/Dave Stelzner spoke with the police department and there was no incident report for anyone hitting the guard rail. Thinking it was a hit and run. He wants to do more research and take pictures. He is going to double check if there was a crash report, not just an incident report. c. Chairman/Dave Stelzner will be addressing some potholes on some roads. 9. Fire District Report a. Supervisor/Terry Wilz attended the Fire District meeting that was on 9/26/23. Meeting lasted about 3 hours. Building Maintenance: There has been small presence at various local events, most people have seen the brochure that was given out at the Chicken BBQ. They are still looking into grants for the building maintenance. The fire department is limited to 2 fundraisers a year, Chicken BBQ and Dance; however, donations would be accepted. The Committee meeting has a meeting on 9/28/23. Grant updates, grant for cordless extrication equipment $39,000 was resubmitted to Firehouse Subs. Grant for replacement nozzles and engine valve was received from We Energies. Grant was submitted to FEMA to replace Tender 919 and for an exhaust system. Funds were switched from BMO to Bank First. Supervisor/Terry Wilz suggested investing funds in CDs with a rate of 5.1%, this was approved. Calls have increased this past year and will be over budget. They are taking funds from surplus to pay for payroll. Firefighter Festival (Dance) had a profit of $9,968 which is going toward Extrication Equipment. The employee policy was reviewed and updated. Payroll is only completed once per year and Quickbooks payroll subscription was getting expensive. They are going to start working with an accountant which will be cheaper. Fire Department received a check from Iola Car Show for a donation which was from hours worked by Jim Payton. The funds are going to be used for several items. The meeting then went into closed session for a disciplinary action. 10. Ambulance Report a. No Report but Clerk/Sonia Thede-Kramer is expected a renewal contract with 2024 Budget information soon. 11. Miscellaneous Business before Board a. Chairman/Dave Stelzner received paperwork from Waupaca Cty for a new fire #on Reek Rd and ordered the fire #. b. Clerk/Sonia Thede-Kramer stated our new emails have been created. She advised that she has already started telling others to change our emails updated to the new ones. The board needs to set up their new emails so they can be used. 12. Public Input a. No public. 13. Next meetings a. Chairman/Dave Stelner, Supervisor/Terry Wilz & Supervisor/John Neuman plan on attending Wolf River Preservation meeting. b. All board members agreed to hold the budget hearing and approval on Nov 6th. c. All board members are ok to hold regular meeting following the budget meeting. d. Discussed the hosting of WI Towns Association meeting and we all need to show up at the Hwy department to set up around 4:30pm to 5:00pm. 14. Adjournment a. Motion to adjourn the meeting at 6:49pm by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried.