Town Board — Minutes

Minutes - Town of Weyauwega American Legion – 303 N Mill St, Weyauwega WI 54983 Aug 7th, 2023 1. Call to order a. Chairman/Dave Stelzner called to order the meeting of Town of Weyauwega 7:00pm on Aug 7th, 2023, at Town Hall/American Legion. 2. Pledge of Allegiance a. We stood and said the pledge of allegiance. 3. Roll call a. Clerk/Sonia Thede-Kramer conducted a roll call. The following persons were present: Chairman/Dave Stelzner, Supervisor/Terry Wilz, Supervisor/John Neuman, Treasurer/Jodi Wilz and Clerk/Sonia Thede- Kramer. b. Public – NA 4. Approval of Minutes a. Board reviewed the minutes for July. Motion to approve the July minutes by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried. 5. Treasurers Report a. Board reviewed the Treasurer’s report. Chairman/Dave Stelzner commented the interest looks good. Motion to approve the Treasurer’s report by Supervisor/John Neuman, seconded by Supervisor/Terry Wilz, all ayes, motion carried. 6. Review of Vouchers & Authorize Payments a. Board reviewed the Vouchers & Payments. Motion to approve vouchers and authorized payments of $8,846.16 by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried. b. Clerk/Sonia Thede-Kramer reported of submitting the paperwork for what we used the ARPA money for, Election machine ICX, Website and Computer for amount of $5,828.39. She advised it is ok to transfer the ARPA funds from APRA account to Public Funds #8889. Motion to approve to transfer ARPA funds of $5,828.39 from ARPA #8867 account to Public Funds #8889 account by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried. 7. Zoning a. Poltrock Property: Chairman/Dave Stelzner advised there was a miscommunication between Jerry Poltrock and himself regarding his new construction at his property on County Road F. Jerry did not have all his paperwork completed with the county. He is working on this. 8. Highway – Roads a. Koplien Rd: Chairman/Dave Stelzner received a phone call from Carrie Hofferber asking for an update. He advised her, he will call her after the Aug meeting. Supervisor/Terry Wilz was thinking about the road and our ARPA funds and maybe use that for the road. Clerk/Sonia Thede-Kramer mentioned, need to use the money before 12/31/26. It needs to be obligated towards something by 12/31/24. Clerk/Sonia Thede-Kramer and Treasurer/Jodi Wilz the remaining funds left as of Aug 7th is $56,966.36. Supervisor/John Neuman asked if Hwy/Greg suggested to do the road this year or wait till next year. Chairman/Dave Stelzner stated if wait till next year, it will cost more. Motion to accept work order to blacktop Koplien Rd $42,350 and use the ARPA funds for the road by Supervisor/John Neuman, seconded by Supervisor/Terry Wilz, all ayes, motion carried. b. Culvert – Yorkson: Chairman/Dave Stelzner and Dennis Yorkson went looking for the culvert but could not find it. Yorkson asked if he could do the work himself? When the road was graded the culvert was covered. Supervisor/Terry Wilz feels it is ok to dig out the culvert himself, Chairman/Dave Stelzner agrees. Chairman/Dave Stelzner is going to call Yorkson to advise it is ok to dig out himself but if wrecked, it is his responsibility to fix. c. Weight Limit Permit – Cty Rd F: Chairman/Dave Stelzner was approached by contractor as they were not sure if they would be overweight for the roads. It is for sealing River Rd. They requested a weight limit permit for River Rd from 8/2/23-8/4/23. Clerk/Sonia Thede-Kramer signed the permit application, with the approval of Chairman/Dave Stelzner then sent to Mike Provix of Stuczynski Trucking. The permits were for 5 trucks. Chairman/Dave Stelzner is going to contact Mike Provix to see if the work was completed as it is 8/7/23. The board discussed the permit and if the permit has a statement stating if there is damage done to the road, the responsibility goes back to them. Chairman/Dave Stelzner is going to ask Hwy to see how they handle. 9. Fire District Report a. Supervisor/Terry Wilz reported: meeting was held on 7/25/23. A discussion was made regarding moving the bank account from BMO. Supervisor/Terry Wilz made suggestions of other banks to go to and mentioned the Town of Weyauwega changing banks and now is receiving a higher interest rate. The board tabled the discussion of changing banks. Total emergency calls for the past period were 28, year to date is 106. Last year total calls were 84. The building maintenance & upgrades committee: flyers were given out at the chicken BBQ regarding the referendum question for the station addition and upgrade. There was the question of whether a grant was available for the improvements and they have not found any. A grant was submitted to Firehouse Subs for cordless extrication equipment which was denied. They are going to reapply. A grant was submitted to We Energies for replacement nozzles and an engine valve, hopefully will know by the end of Aug. Another submitted grants to FEMA include $400,000 to replace Tender 919 and $81,000 for an exhaust system. Six-month budget vs actual was reviewed, wages are approximately $62,790 of the $75,000 budgeted, wages are only paid once a year in Dec. The Chicken BBQ had over $6,000 profit and the raffle had over $8,000 profit. Sheets were handed out to each municipality for the clerks to review and validate the Equalized Values of Improvements. The firefighter dance is on 8/19/23. Firefighter experience will be 9/23/23. This program is for high school age and older to participate in what a firefighter does for a day. 10. Ambulance Report a. No Report 11. Larry Preuss 2 Year Renewal a. Clerk/Sonia Thede-Kramer reported receiving an email from Larry Preuss with the renewal contract. His email stated this would be his last term. She responded back to him stating we appreciate all he does. The contract is for term 1/1/24 to 12/31/25 and the rate increased from $7,000 to $7,300. Motion to sign the 2 Year Renewal Contract with Larry Preuss for him as our assessor at rate $7,300 by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried. 12. Miscellaneous Business before Board a. Chairman/Dave Stelzner asked Clerk/Sonia Thede-Kramer to order 2 new plat books. Motion to purchase 2 updated Plat books by Supervisor/John Neuman, seconded by Supervisor/Terry Wilz, all ayes, motion carried. b. Supervisor/Terry Wilz reported seeing a big hole in the ditch on the south side of River Rd and there are lots of tires in the hole which has water. Chairman/Dave Stelzner stated the hole kind of like a pond and is on his family’s property. They have been working to get the tires out of it, but it is not easy. When the water rises, the tires are not visible but when the water lowers, you can see them easily. They want to clean it up because they don’t want others to drop off their garbage tires in there. c. Chairman/Dave Stelzner of the Clerk/Sonia Thede-Kramer receiving a letter from Joan Ballweg regarding the General Transportation Aid (GTA). Governor Evers decided to veto the 2% increase to the GTA, which means over the next 2 years there will be no increase. d. Supervisor/John Neuman reported of receiving an email advising of cell phone tower will be going in on private property and all looks ok to proceed. The email was just to inform the Township. 13. Public Input a. No public. 14. Next meetings a. The Towns Association meeting is on 8/17/23 at the Town of Waupaca, 3 are planning on attending. b. The next meeting is for 9/4/23 but that is Labor Day. Clerk/Sonia Thede-Kramer has been trying to contact Gerry Ruelle to ask if ok to change to either 9/5/23 or 9/11/23. Board ok’d to move the meeting to 9/5/23 as there should not be other meetings that day. Chairman/Dave Stelzner is going to try to contact Gerry to advise the meeting will be changed to 9/5/23 at 6pm. 15. Adjournment a. Motion to adjourn the meeting at 7:58pm by Supervisor/Terry Wilz, seconded by Supervisor/John Neuman, all ayes, motion carried.