Regular Meeting - Relocated to Hawks Inn due to Election

1 | P a g e DELAFIELD PROMOTION & TOURISM (P&T) MEETING AGENDA Tourism Commissioners: Fred Marrero, Larry Fehrm, Paul Murphy, Jim Behrend, Erin McDonald & Jessica Woodward Alt. Jennifer Graham, City of Delafield AlderWoman Rep: Jackie Valde Tuesday August 11, 2026, 7:30AM | Hawks Inn | 426 Wells St., Delafield, WI 53018 1. Call to Order Time: 2. Pledge of Allegiance 3. Roll Call 4. Citizens Comments 5. Consent Agenda: Minutes Approval Discussion and possible action to review and approve Minutes from the May 12, 2026 Delafield Promotion & Tourism meeting minutes taken by Catherine Carnick. 6. Delafield Promotion & Tourism Marketing Discussion and possible action regarding 2026 marketing projects a) Z2 review of current KPIs, specifically Q2 b) Z2 recommendation for 2027 marketing budget 7. Review of the Current Financial Reports - Specifically June 30, 2026 Discussion and possible action on current financial report 8. Old/Ongoing Business Discussion and possible action to review all items below: A. Website updates proposed by Z2 B. Placer.AI Update C. Outdoor Arts Committee 9. New Business Discussion and possible action to review all items below: A. 2027 Budget, specifically Trail Debt B. 2027 Visitor Guide concepting 10. City of Delafield Hotel Report A. Discussion and possible action on the Hotel Updates Report 11. City of Delafield Hotel Tax Income Report Discussion and possible action on the Hotel Tax Income Report A. Q2 2026 Hotel Tax Income if available 12. Voucher Approval Discussion and possible action to review the current Voucher(s) listing monthly expenses/payments from the Delafield Promotion & Tourism checking account, specifically the February and March vouchers 13. Future Delafield Promotion & Tourism Agenda Items Discussion and possible action to collect future agenda items 14. Next Delafield Promotion & Tourism Meeting: September 8, 2026: A. Check for quorum before adjournment 15. Adjournment Time: All meetings of the Delafield Promotion & Tourism Commission meeting are public meetings. The meeting of the Commission is a working session for the Commission itself, and, outside the Citizens Comments section, discussion by those in attendance is limited to Commission members, staff and others that may be a party to the matter being discussed. Americans With Disabilities Act Notice: Upon reasonable notice (at least 72 hours in advance) the City will furnish appropriate auxiliary aids and services, when necessary, to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. Notice of Possible Quorum: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may attend the above-stated meeting to gather information: no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.