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1 | P a g e DELAFIELD OUTDOOR ART MEETING DRAFT MINUTES Outdoor Art Committee Members: Mary Daniel, Teresa Spencer, Mark Schaefer, Megan Braatz, Melanie Thorne, Ray Drea, Susie Austin Tuesday July 9, 2026, 8:30AM | Delafield Historical Society | 426 Wells St., Delafield, WI 53018 1. Call to Order Meeting was called to order by Mary Daniel at 9:31am. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call Present: Mary Daniel, Teresa Spencer, Mark Schaefer, Maya Deleon, Ray Dre , Jori Hartwig 4. Citizens Comments No citizens were present 5. Consent Agenda: Minutes Approval Discussion and possible action to review and approve Minutes from the April 23, 2025, Outdoor Art Committee Meeting minutes taken by Jori Hartwig. Motion made by Mark Schaefer, seconded by Teresa Spencer to approve consent agenda. All in favor; Motion carried. 6. Old Business Discussion and possible action regarding submissions received in response to the Committee’s outdoor arts request, including: A. Overview and summary of submissions B. Evaluation of submissions based on previously approved criteria C. Determination of whether up to three (3) submissions will advance to the next phase of consideration D. Direction regarding follow-up information or clarification from applicants Due to the large number (50+) of last-minute submissions for the Delafield Outdoor Art Project, a motion was made to adjourn the meeting to allow committee members additional time to review the entries. In preparation for the next meeting, it was agreed that each member will review all submissions and rate and rank them according to the established criteria. Each member’s top five selections should be forwarded to Jori Hartwig by July 17 so they can be summarized for discussion at the July 21, 2026 meeting. Motion made by Mary Daniel, seconded by Teresa Spencer to adjourn meeting. All in favor; Motion carried. 7. New Business Discussion and possible action regarding strategies to increase the scope and visibility of the project, including: A. Whether to expand the current request or modify project parameters B. Whether to allocate funds for placement on additional artist call platforms or industry websites C. Whether to conduct direct outreach to specific artists D. Other recruitment and marketing strategies Discussion of new business held over to next meeting. 2 | P a g e DELAFIELD OUTDOOR ART MEETING MINUTES Outdoor Art Committee Members: Mary Daniel, Teresa Spencer, Mark Schaefer, Megan Braatz, Melanie Thorne, Ray Drea, Susie Austin 8. Future Delafield Outdoor Arts Agenda Items Discussion and possible action to identify items for upcoming meeting No new agenda items were identified 9. Next Delafield Outdoor Arts Meeting: July 21, 2026: A. Check for quorum before adjournment 10. Adjournment Time: 9:11 All meetings of the Delafield Promotion & Tourism Commission meeting are public meetings. The meeting of the Commission is a working session for the Commission itself, and, outside the Citizens Comments section, discussion by those in attendance is limited to Commission members, staff and others that may be a party to the matter being discussed. Americans With Disabilities Act Notice: Upon reasonable notice (at least 72 hours in advance) the City will furnish appropriate auxiliary aids and services, when necessary, to afford individuals with disabilities an equal opportunity to participate in and to enjoy the benefits of a service, program or activity provided by the City. Notice of Possible Quorum: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may attend the above-stated meeting to gather information: no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.