Town Board Meeting — Minutes

1 MINUTES TOWN OF PLOVER BOARD MEETING AUGUST 1, 2024 1. CALL TO ORDER: Chairman Garbe called the meeting of the Town of Plover Town Board to order at 6:00 PM with the Pledge of Allegiance. Also present were Supervisors Pingel and Rossier; Clerk/Treasurer Weller; Town of Plover residents Priscilla Garbe, Debra Sniadajewski, and William Sniadajewski; and Dexter Kaetterhenry of Gremmer & Associates, Inc. Timothy Miller of WM (Waste Management) participated in the meeting via speaker phone. Supervisors Bentley and Firkus were excused. 2. CORRESPONDENCE AND COMMUNICATIONS: Chairman Garbe provided a list of Agricultural Roads Improvement Program (ARIP) award recipients. Supervisor Rossier mentioned that he talked with the manager of a business on Harding Avenue that is continuing to cause road damage, and the manager indicated that he will take care of the issue. 3. PUBLIC COMMENTS: There were no public comments. 4. LETTING OF BIDS FOR MEEHAN DRIVE RECONSTRUCTION PROJECT: At a town board meeting on July 30, 2024, Chairman Garbe opened sealed bids for the Meehan Drive recondition project which also included a portion of Hayes Avenue. American Asphalt of Wisconsin bid $331,001.00 plus $9,870.00 for the alternative bid items of clearing and grubbing and roadside clearing. Haas Sons, Inc., bid $319,053.30 plus $10,060.00 for the alternative bid items of clearing and grubbing and roadside clearing. Both bids came in considerably lower than the engineering estimate of $443,140.00. Engineer Dexter Kaetterhenry, Vice President of Gremmer & Associates, Inc., shared his bid analysis with board members, noting that Haas Sons, Inc., was the low bidder regardless of whether the Meehan Drive portion of the project was considered separately from the Hayes Avenue portion of the project. While the cost of pulverization was significantly lower on the bid from American Asphalt of Wisconsin, the costs for excavation common and landscape restoration items were substantially lower on the bid from Haas Sons, Inc. Kaetterhenry did not have knowledge of anything that would disqualify Haas Sons, Inc., from being a responsible bidder. Supervisor Rossier made the motion to accept the Haas Sons, Inc., proposal for the Meehan Drive recondition project which also included a portion of Hayes Avenue, including the alternative bid items of clearing and grubbing and roadside clearing, at a total cost of $329,113.30 (not including engineering fees). Supervisor Pingel seconded the motion. After discussion, Supervisor Pingel withdrew his second and Supervisor Rossier withdrew his motion. Supervisor Rossier made the motion to accept the Haas Sons, Inc., proposal for the Meehan Drive recondition project, including the alternative bid items of clearing and grubbing and roadside clearing, at a total cost of $292,553.60 (not including engineering fees). Supervisor Pingel seconded the motion, the question was called, and the motion carried unanimously. 2 Supervisor Rossier made the motion to accept the Haas Sons, Inc., proposal for the Hayes Avenue recondition project at a total cost of $36,559.70. Supervisor Pingel seconded the motion, the question was called, and the motion carried unanimously. Chairman Garbe will sign any necessary contract documents and work with Engineer Dexter Kaetterhenry to notify property owners along Meehan Drive of the upcoming roadwork. 5. WM (WASTE MANAGEMENT) – TIMOTHY MILLER: Timothy Miller, WM (Waste Management) Public Sector Representative, explained the process of automating the collection of trash and recycling in the Town of Plover. All residents would be provided two ninety-six-gallon wheeled carts which are convenient and easy to maneuver, have lids to keep garbage and recyclables contained while keeping animals out, and should keep the Town of Plover cleaner. The automated process is also more efficient for WM and safer for employees, resulting in higher driver satisfaction and retention rates. The preliminary proposed cost of $19.75 per month per residence for carted curbside pickup service would be $4.87 per month per residence more than the current cost of $14.88 per month per residence; the Town of Plover is billed monthly for pickup service for 602 homes. Residents already using wheeled carts they own and others already renting carts from WM would need to be identified to prevent overbilling. WM will only pick up WM, Advanced Disposal, or Veolia branded carts. Although Miller would prefer that the Town of Plover switch to carted curbside pickup service as soon as possible and negotiate a new contract, the Town may continue with its existing contract and reevaluate options when it ends in late 2026. 6. EVALUATION OF LIQUOR LICENSE APPLICATION FOR LAKE HOUSE AT RIDGEWOOD CAMPGROUND, INC.: This item was addressed at the last town board meeting. 7. MINUTES OF TOWN BOARD MEETINGS AND ANY OTHER MINUTES TO BE PRESENTED: Supervisor Pingel made the motion to approve the minutes of the June 25, 2024, town board meeting as presented. Supervisor Rossier seconded the motion, the question was called, and the motion carried unanimously. 8. RECONCILED BANK STATEMENTS AND CASH SUMMARY: • RECONCILED BANK STATEMENTS: This item will appear on the next town board meeting agenda. • CASH SUMMARY: This item will appear on the next town board meeting agenda. 9. BUDGET ADJUSTMENTS: There were no budget adjustments presented. 10. APPROVAL OF VOUCHERS FOR PAYMENT, SIGNING OF VOUCHER LIST, AND AUTHORIZATION OF TRANSFER OF FUNDS: Supervisor Pingel made the motion to approve the payment of $7,658.21 to cover Checks 27384 through 27390 and electronic funds transfers EFT062Q24, EFTSW0624, EFTETF0624, and WIRE073124. Supervisor Rossier seconded the motion, the question was called, and the motion carried unanimously. 3 11. FUTURE MEETING DATES AND AGENDA ITEMS: The next town board meeting is scheduled for August 5 at 7:00 PM for local hazard mitigation planning with Portage County Emergency Management staff. The next regular town board meeting is tentatively scheduled for August 22. Future agendas will include alcohol licensing and mobile home park inspections and licensing. 12. ADJOURNMENT: Supervisor Rossier made the motion to adjourn the meeting at 7:43 PM, Supervisor Pingel seconded, the question was called, and the motion carried unanimously. Respectfully Submitted By: Patricia Weller, Clerk/Treasurer Approved: 08/22/24