Minutes_STBM_20260622_DRAFT

Town of Winchester 7228 CTH W, Winchester, WI 54557 winchesterwi.com | 715-686-2123 Town of Winchester — Special Town Board Meeting Minutes Meeting Date: June 22, 2026 — Page 1 SPECIAL TOWN BOARD MEETING MINUTES June 22, 2026 • 5:00 PM • Winchester Town Hall / Microsoft Teams Members Present Nicholas Newton (Chairman), Robert Silvis (Supervisor), Luke Huybrecht (Clerk) Members Absent John Grimmer (Treasurer) 1. Call to Order and Approval of Agenda Chairman Newton called the meeting to order at 5:00 PM; the Pledge of Allegiance was recited. Motion: To approve the agenda at the Chairman's discretion. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 2. Candidate Interviews — Town Supervisor Vacancy The Board interviewed three candidates for the vacant Supervisor position: ● Sulo — longtime Winchester resident (30+ years); family property since the 1950s; Planning Commission member; past Winchester Town Board Supervisor; roads/infrastructure experience. ● Dan Dye — Winchester resident since 2022; military background; Planning Commission member (1 year); focused on the town's budget process. ● Dave — Birch Lake Association president (10–12 years); full-time Winchester resident since approximately 2021–22; remote professional; focused on community engagement and nonresident-taxpayer representation. No motion was made; the Board indicated it would proceed to a formal appointment at a future meeting. 3. Liquor License Applications Motion: To approve the Class B Combination liquor license application for WinMan Trails. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 Motion: To approve the Class B Combination liquor license application for Wainio Corporation DBA Thirty Point Trading Post & Tap. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 Motion: To approve the Class B Combination liquor license application for Smokey's. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 Town of Winchester 7228 CTH W, Winchester, WI 54557 winchesterwi.com | 715-686-2123 Town of Winchester — Special Town Board Meeting Minutes Meeting Date: June 22, 2026 — Page 2 4. Employee Handbook Amendments Motion: To approve employee handbook amendments clarifying holiday pay treatment for employees working 5/8 or 4/10 schedules. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 5. Facility Use Policy (2026-01) Fee Schedule Amendments Motion: To approve amendments to Administrative Policy 2026-01 regarding deposit schedules and exclusions. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 6. Facility Reservations Key/Access Code Management Policy Motion: To approve the Facility Reservations Key/Access Code Management Policy. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 7. Issued Check Expiration Policy Motion: To approve the Issued Check Expiration Policy. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 Treasurer Grimmer raised a question regarding whether the stop-payment fee should apply on a forward-facing basis rather than a backward-facing basis. 8. Facility Conditions and Refunds The Board determined a full refund was warranted for the facility rental in question and directed reevaluation of the facility cleaning contract and services. Motion: To refund facility rental costs to Emily Fairbanks. Moved: Newton • Seconded: Silvis • Vote: Carried 2-0 Future Agenda Items ● Cleaning contract reevaluation ● Policy for facility refunds and how requests are handled Town of Winchester 7228 CTH W, Winchester, WI 54557 winchesterwi.com | 715-686-2123 Town of Winchester — Special Town Board Meeting Minutes Meeting Date: June 22, 2026 — Page 3 Adjournment Meeting adjourned at 6:45 PM. Luke Huybrecht, Town Clerk Date Submitted: June 19, 2026