2023 Capital Budget

PROPOSED FUNDING PLAN 2023 Capital Budget GENERAL FUNDING GOALS • Maintain our current annual debt levy of approximately $2.5 million • Maintaining a steady debt levy is a key component of our long-term financing goals. • The $2.0 million levy supported borrowing in our 2023 capital budget fits into our long-term goal. • This is also a critical year in relation to the SAFER Grant • T otal outstanding debt in 2023 must be less than that in 2022 in order to be in compliance to utilize the five year carryforward on the levy limit. RECOMMENDED FUNDING SUMMARY (FOR THE PROPOSED 2023 CAPITAL BUDGET) New GO Debt Cash on Hand Other T otal Public Works/Transportation/Parks (10-year tax levy debt) $2,000,000 - - $2,000,000 Water Utility (20-year debt paid from user charges) 2,400,000 - 1,030,000 3,430,000 TID’s (8 & 14) 625,000 - - 625,000 Sewer Utility (paid from user charges) - 45,000 - 45,000 Municipal Facilities 70,000 70,000 Other 101,000 101,000 202,000 T otal Proposed 2023 Capital Budget $5,025,000 $216,000 $1,131,000 $6,372,000 a - ARA Program Funds b - State Grant – Police Body Cameras a b 2023 DEBT BORROWING • 2023 Proposed Capital Budget • $2,000,000 Capital Projects • $625,000 TIDs • $2,400,000 Water Utility • 2023 Additional Debt Borrowing • $975,000 Municipal Facilities Fund 605 2023 CAPITAL BUDGET AT A GLANCE 1/18/2023 VILLAGE PROJECTS Approved Crucial Declaration Project # DESCRIPTION Life COST EXPLANATION to Recommend of Intent by Must Do Operations VB on file In order to reduce potential hazards to pedestrians and to minimize the exposure of the Village to liability for personal injury, the Village 2023 Sidewalk Replacement Program 10+ $150,000has initiated an on-going program for inspection of existing sidewalks and for repair or replacement of defective sidewalk sections. X This proposed project is part of the Village’s on-going program to replace defective curb and gutter and repair defective concrete pavements in the 2023 Curb & Gutter Program 20+ $100,000 Village. The Village initiated the curb and gutter replacement program several years ago in conjunction with the Sidewalk Replacement Program andX has continued this annual program focusing on the most defective and deteriorated curb and gutter sections each year on a rotating basis throughout the curb and gutter areas of the Village. The Village also as part of this program replaces of defective concrete pavement on roadways that are maintained by the Village. The Village maintains several miles of concrete pavement and sections of the pavement have deteriorated to a point that replacement is necessary. This proposed project is part of the Village’s on-going program to install storm sewer that addresses areas of existing roadways that do not drain properly, 2023 Storm Sewer Program 20+ $100,000 need storm sewer and to alleviate sump pump icing issues. X As part of the 2023 Asphalt Paving Program the Engineering Department typically uses two funding sources. The first being a portion of the $800,000 that 2023 Asphalt Paving Program 10+ $600,000 the Village Board has appropriated to the Department of Public Works 2023 Operating Budget for replacement of deteriorated pavement and the second X being the $600,000 that is being asked for as part of this Capital Budget. Even with the money budget to the DPW Operating Budget above there is a large amount of work necessary to be done to the existing Village streets and that is why we are asking for the $600,000 as part of the Capital Budget. The Village Board in 2007 decided to move the costs for the Village’s Asphalt Paving Program to the Capital Budget, which is the Village’s on-going program to replace deteriorated asphalt pavement. The purpose of the Asphalt Paving Program is to replace portions of existing asphalt pavement on Village streets that have deteriorated to such a level that routine maintenance is no longer effective. In doing this work it will extend the serviceable life of the roadway for a minimum of approximately 10 years. If this work is not done the asphalt pavement on Village streets will continue to deteriorate to a level where the entire roadway will need to be replaced and this reconstruction will cost significantly more in the future. The project consists of engineering design and permitting work necessary to complete rehabilitation and repairs to the Lepper Dam located on the 41237 Lepper Dam Repair Project - Phase II 20+ $100,000 Menomonee River north of Main Street. The project will also include design and permitting for dredging and disposal of sediments in the mill pond X DESIGN above the dam. Repairs were last made to the dam and the spillway gates in 2014. Dredging of the Mill Pond was also done in 2014. In 2021, we observed leaking around the spillway gates and as part of the 2022 Capital Budget, the Village Board approved a project to secure all necessary permits and to draw down the Mill Pond to complete a detailed inspection of the structure, the spillway gates and the level of sediment loading against the structure. The inspection revealed that previous repairs done to the spillway gates in 2014 had failed causing water leakage around the spillway gates. The inspection also revealed the need for dredging of the Mill Pond to remove sediment build-up against the structure. Phase II of this Lepper Dam Repair and Rehabilitation project includes engineering design and permitting necessary for construction and dredging work to be completed during the Summer of 2026. This project consists of the design of the replacement of the Overview Drive Bridge. Overview Drive Bridge is located in the industrial park in the south east Overview Drive Bridge Replacement 20+ $80,000 corner of the Village just east of Lilly Road and north of Lisbon Road. The Overview Drive over the existing bridge has been closed due to the center CMP X DESIGN cell buckling and causing sinkholes in the roadway above. The Village DPW has performed temporary repairs to ensure the center cells does not continue to buckle. The existing structure has a current sufficiency rating is 19.8. The Village entered into a State Municipal Agreement with the Wisconsin Department of Transportation to reconstruct this bridge. The Village has completed the WDOT design consultant selection process and submitted the preferred consultant to the WDOT for concurrence. Once approved the Village will begin negotiating a design contact so that the design may begin this coming summer. This project is scheduled for construction in 2025. This project consists of the reconstruction of the roadway and relay of the water main in Ridgeview Drive from Cherokee Drive to Pilgrim Road. The project 41242 Ridgeview Dr - Cherokee Dr to Pilgrim Rd20+ $710,000 will include relaying of the water main with appurtenances, adjusting of the sanitary sewer manholes, removal and replacement of curb & gutter and driveway X WM Relay, Storm Sewer & Street Reconstruction approaches, upsizing of existing storm sewer, installation of additional storm sewer and removal and replacement of the asphalt pavement. In the section of CONSTRUCTION the roadway that still has a rural cross section, the road will be improved with curb & gutter with storm sewer. The driveways will replaced with new concrete approaches. The existing 8” water main will be replaced due to the age, cast iron material of the water main and the water main breaks in this subdivision. Roman Drive is currently a private access road from Falls Parkway to Grand Avenue being maintained by private parties. As part of the TID #8 Amendment, 41241 Roman Dr - Grand Ave to Falls Parkway 20+ $530,000 this section of private road is intended to be made into a public street. The Village has been working with the property owner responsible for maintaining the X WM Relay, Storm Sewer & Street Reconstruction access road and bridge. The Village has reached an agreement to obtain an easement for Municipal Purposes in order for the Village to convert Roman CONSTRUCTION Drive to a public street. This project consists of the reconstruction of Roman Drive in order to bring it up to current public road standards. The reconstruction will include a new water main with appurtenances extended from Falls Parkway to replace the old existing water main under the Menomonee River. This would eliminate a river crossing that is always problematic and a potential source of water loss. The reconstruction will also remove the existing asphalt pavement and driveways and install curb & gutter, driveway approaches, sidewalk and additional storm sewer. A bio-infiltration basin will be constructed at the end of the new storm sewer to help with the Village’s MS4 requirements. New base course and asphalt will be installed along with any restoration. This project was included in the recent amendment to TID #8. This project consists of the installation of permanent cul-du-sac turn around improvements at the recently created dead ends of Nor-X-Way Avenue and Nor-X-Way & Industrial Avenue 20+ $95,000 Industrial Avenue following the vacation of Hillside Lane. X Cul-de-sac Improvements CONSTRUCTION Hillside Lane and a portion of Nor-X-Way Avenue were vacated by the Village Board in 2020 because they did not provide access to any properties other than those occupied by Glenroy, Inc. In 2018, Glenroy received Planned Infill Development approval for an approximate 108,265 square foot addition connecting the existing building along Nor-X-Way Avenue with Glenroy’s southern building along Megal Drive. Glenroy was able to utilize this vacated right of way for parking to accommodate additional employees as a result of their building expansion. Concrete curb heads were cut off and temporary asphalt pavement was placed at the dead end of Nor-X-Way to allow traffic in the roadway to turn-around, however, a more permanent cul-du-sac turn-around improvement is necessary. In addition, since both dead-end roadways still have the appearance of through streets, without more permanent turn-around improvements, Glenroy will continue to contend with vehicles trespassing onto their private property. Permanent Municipal Purposes Easements must also be obtained from Glenroy to allow construction of these cul-du-sac improvements. We’ve discussed these plans and construction schedules with Glenroy and they are pleased to work with the Village to complete the steps necessary to implement the more permanent cul-du-sac improvements at these dead-end streets. This project consists of the design for the replacement of the existing 6” water main and appurtenances in Ann Avenue from Jacobson Drive to Hiawatha Drive. Ann Avenue - Jacobon Dr to Hiawatha Dr The existing 6” water main will be replaced with an 8” water main due to the age and material of the water main. The existing water main is sandcast and has WM Relay & Sanitary Lateral Replacement 20+ $50,000 reached the end of the useful service life. X DESIGN The Sanitary Laterals will be replaced as part of the MMSD’s Private Property Infiltration and Inflow Reduction Program. The work will consist of canvasing 8 residents on Ann Avenue to participate in the sanitary sewer lateral replacement program. Replacement will consist of open cut trenching with a full pipe replacement up to the home if the homeowner determines they would like to participate in the program. Otherwise, the laterals will be replaced from the main line to the lot line. This will reduce the infiltration into the Village’s sanitary sewer system from leaky sanitary laterals. This project consists of the design for the replacement of the existing 6” water main and appurtenances in Theodore Drive from Jacobson Drive to Ann Avenue. Theodore Drive - Jacobon Dr to Ann Ave The existing 6” water main will be replaced with an 8” water main due to the age and material of the water main. The existing water main is sandcast and WM Relay & Sanitary Lateral Replacement 20+ $50,000 has reached the end of the useful service life. X DESIGN The Sanitary Laterals will be replaced as part of the MMSD’s Private Property Infiltration and Inflow Reduction Program. The work will consist of canvasing 27 residents on Theodore Drive to participate in the sanitary sewer lateral replacement program. Replacement will consist of open cut trenching with a full pipe replacement up to the home if the homeowner determines they would like to participate in the program. Otherwise, the laterals will be replaced from the main line to the lot line. This will reduce the infiltration into the Village’s sanitary sewer system from leaky sanitary laterals. This project consists of the design for the replacement of the existing 6” water main and appurtenances in Dardis Drive from Jacobson Drive to Ann Avenue. Dardis Drive - Jacobon Dr to Ann Ave 20+ $50,000 The existing 6” water main will be replaced with an 8” water main due to the age and material of the water main. The existing water main is sandcast and X WM Relay & Sanitary Lateral Replacement has reached the end of the useful service life. DESIGN The Sanitary Laterals will be replaced as part of the MMSD’s Private Property Infiltration and Inflow Reduction Program. The work will consist of canvasing 30 residents on Dardis Drive to participate in the sanitary sewer lateral replacement program. Replacement will consist of open cut trenching with a full pipe replacement up to the home if the homeowner determines they would like to participate in the program. Otherwise, the laterals will be replaced from the main line to the lot line. This will reduce the infiltration into the Village’s sanitary sewer system from leaky sanitary laterals. This project consists of the replacement of the existing 16” water main and appurtenances in Pilgrim Road from Menomonee Avenue to Park Blvd. The Pilgrim Road - Menomonee Ave to Park Blvd water main was originally installed in 1959 and is made of old sandcast ductile iron. The Village has experienced 4 major breaks on this main in the fall of WM Relay 20+ $1,550,000 2022 creating disruptions to the Village’s water system as well as the roadway and traffic. This 16” water main is an important link in the Village’s water X DESIGN & CONSTRUCTION system and has reached the end of the useful service life. A new 16” water main will be installed parallel to the existing main and directionally drilled under the Menomonee River with HDPE pipe. New connections will be extended to all side street and all existing laterals will be replaced with new poly laterals. The existing water main will be abandoned in place. The traffic is intended to be maintained with lane closures to allow room for the contractor to work. The pavement will be patched with new asphalt and new curb & gutter installed, this includes areas that were impacted by the 4 water main breaks. This project consists of the design for the replacement of the existing 16” water main and appurtenances in Menomonee Avenue from Appleton Avenue to Menomonee Ave - Appleton Ave to Town Hall Rd20+ $90,000 Town Hall Road. This water main replacement project is being done in advance of the reconstruction of Menomonee Ave that the Village & WDOT will be X WM Relay reconstructing in 2025. DESIGN The water main was originally installed in 1959 and is made of old sandcast ductile iron. With the roadway being replaced in this section, the water main nearing the end of its useful life and that this 16” water main is an important east-west link in the Village’s water system, it is in need of replacement. The item consists of the additional funds needed to construct the water main relay in St. Thomas Drive and Highland Court that was advertised for bid on 72079 & St Thomas Dr & Highland Ct 20+ $205,000 November 30, 2022. This project involves relaying the water main, and appurtenances in St Thomas Drive from Roosevelt Drive to Shady Lane and in X X 72080 WM Relay Highland Court from the intersection of St Thomas Drive and Shady Lane to the point of termination of Highland Court, located 340 feet south of the ADDITIONAL FUNDS intersection of Shady Lane and St Thomas Drive. Bids for this project were received on Wednesday, December 14, 2022 with seven (7) contractors submitting bids. The Total Base Bid submitted by DF Tomasini Inc. was in the amount of $590,261.50, which is over the Engineers Estimate for this project of $536,800. Cost increases were anticipated prior to the bidding but ended up being greater than expected with the water main cost range being $131-170/lf from the 7 bidders. In talking with several contractors that bid the project and reviewing the bids, the higher costs are due multiple factors which include an increase in demand of material and increase costs in labor. These increases in material and labor costs are a direct result of a large number of projects being bid and competing for the same materials. The Village Board on January 16, 2023 approved the Award of Contract for the St Thomas Drive & Highland Court Water Main Relay, Project #72079 & 72080 to DF Tomasini Inc. in the amount of $590,261.50 and authorized a Declaration of Intent to Reimburse the funds from a future borrowing of the 2023 Capital Budget. This project consists of the replacement of the existing 6” water main and appurtenances in Shady Lane from Main Street to Lee Place. The existing Shady Lane - Main St to Lee Place 20+ $945,000 6” water main will be replaced with an 8” water main due to the age, number of water main breaks and material of the water main. The existing water X WM Relay main is sandcast and has reached the end of the useful service life. DESIGN & CONSTRUCTION The item consists of the additional funds needed to construct the water main relay in St. Stevens Drive and St Stevens Court that was advertised for bid on 72076 St Stevens Drive & St Stevens Court 20+ $475,000 November 30, 2022. This project involves relaying the water main, and appurtenances in St Stevens Drive, from St Francis Drive to the point of termination X X WM Relay at the end of St Stevens Drive and Stevens Court from Appleton Avenue to Menomonee Avenue from St. Stevens Drive to the point of termination. DESIGN & CONSTRUCTION Bids for this project were received on Wednesday, December 14, 2022 with seven (7) contractors submitting bids. The Total Base Bid submitted by UPI Construction Inc. was in the amount of $362,248.50, which is over the Engineers Estimate for this project of 340,900. Cost increases were anticipated prior to the bidding but ended up being greater than expected with the water main cost range being $135-176/lf from the 7 bidders. In talking with several contractors that bid the project and reviewing the bids, the higher costs are due multiple factors which include an increase in demand of material and increase costs in labor. These increases in material and labor costs are a direct result of a large number of projects being bid and competing for the same materials. The Village Board on January 16, 2023 approved the Award of Contract for the St Stevens Drive & St Stevens Court Water Main Relay, Project #72076 to UPI Construction, Inc. in the amount of $362,248.50 and authorize a Declaration of Intent to Reimburse the funds from a future borrowing of the 2023 Capital Budget. This project consists of the construction of a parking lot in the Village’s existing Kiwanis Park. Kiwanis Park is a 3.3 Acre park located in the northeast corner Kiwanis Park - Parking Lot Improvements20+ $220,000 of Menomonee Avenue and Townhall Road. X DESIGN & CONSTRUCTION People currently using the park either park on the north side of Menomonee Avenue along the existing gravel shoulder or have to walk to the park. With the reconstruction of Menomonee Avenue being planned for the summer of 2025 the parking along Menomonee Avenue will be eliminated for the new roadway in this area which will be converted from a rural section to an urban section. A 5-foot sidewalk will be extended along the north side to Townhall Road for pedestrian access. The construction of a parking lot in Kiwanis Park is included as a recommended improvement in the Village’s Comprehensive Outdoor Recreation plan that is adopted by the Village. This project consists of the installation of an automatic transfer switch and generator at the former Fire Station No. 4 facility located at W134N8777 Executive Parkway. Fire Station #4 - Generator & Building Modification20+ $70,000 W134N8777 Executive Parkway. X CONSTRUCTION The building has transitioned from use as a Fire Station to a Police facility. The portable trailer mounted generator that had been available when the Fire Department occupied the building is no longer available now that the Police Department is using the facility. In addition, recent power outages and the lack of a back-up generator at the facility have revealed concerns over security and access into and around the building. The Menomonee Falls Police Department would like to implement a broad, department-wide Body Worn Cameras System. The purpose of this project is to Police Body Camaras 15+ $230,000 provide a comprehensive audio and visual recording system of BWC for all sworn employees that have regular contact with the public as a first responder. X The funds would be used to purchase 59 BWC, software licensing, hardware, digital storage, technical support, warranty and accessory hardware. This would be to ensure transparency with all stakeholders served by this agency. This would satisfy the expectation by the public that this agency and its officers are using modern technology specifically with BWC. This project will ensure progress towards the department’s mission and values. The service area will be the Village of Menomonee Falls located within Waukesha County, Wisconsin with a population of approximately 39,217. The public, officers, prosecutor’s office, and fellow law enforcement agencies would benefit from this project. The following is the relevant agency information that provides context for the number of officers planned to be equipped with body cameras: The Menomonee Falls Police Department is authorized 62 sworn positions with staffing at 61 sworn officers and 20 civilian staff members. There are four command positions to include the Chief of Police, two Captains and a Special Investigations Lieutenant that would not be required to wear a BWC based on their current duties and responsibilities. The remaining sworn staff (58) would have some requirement either for the entire shift or as assigned duties require it that involve primary duties with traffic patrol, beat patrol, responding to assigned duties that are inclusive as a first responder, thereby requiring the BWC. The number of cameras that would be purchase include individual issuance to include two spare cameras due to the critical function of this equipment and minimizing downtime in the event a BWC is damaged, lost or stolen. Total 2023 Capital Budget 6,400,000 VILLAGE OF MENOMONEE FALLS PROPOSED FIVE YEAR CAPITAL PLAN 2023-2027 1/30/2023 Proposed Proposed Proposed Proposed Proposed 5 Year Description 2023 2024 2025 2026 2027 Total VILLAGE PROJECTS Asphalt Paving Program $600,000 $600,000 $600,000 $600,000 $600,000 $3,000,000 Curb & Gutter Program $100,000 $75,000 $100,000 $100,000 $75,000 $450,000 Sidewalk Replacement Program $150,000 $100,000 $150,000 $150,000 $100,000 $650,000 Storm Sewer Program $100,000 $75,000 $100,000 $100,000 $75,000 $450,000 Aero Park - Community Park $915,000 $261,000 $1,176,000 Ann Avenue - Jacobson to Hiawatha $50,000 $1,243,600 $1,293,600 County Line Road Reconstuction - STH 145 to Boundary Road $1,025,000 $1,025,000 Dardis Ave - Jaconson to Ann - Wm & San Laterals $50,000 $1,574,000 $1,624,000 Fire Station #3 Addition & Modifications $2,900,000 $2,900,000 Fire Station #4 - Generator & Modifications $70,000 $70,000 Grand Avenue - Bugline Trail to Woodlawn Dr - Wm Relay, Storm Sewer & Street $2,900,000 $2,900,000 Hiawatha Dr - Mary Ct to Men Ave & Mary Ct - Wm Relay, Storm Sewer & Street $1,297,600 $1,297,600 Hillcrest Dr - Shady Ln to Sheridan Dr - Wm Relay, Storm Sewer & Street $652,000 $652,000 Jacobon Dr - Ann Ave to Men Ave - WM & SAN LATERALS $769,200 $769,200 Kings Highway - Pilgrim Rd to Rozanne Dr - WM Relay $1,020,000 $1,020,000 Kiwanis Park - Parking Lot $220,000 $220,000 Lepper Dam Repair Project $100,000 $434,000 $534,000 Menomonee Ave - Appleton to Town Hall - Wm Relay $90,000 $3,934,500 $4,024,500 Menomonee Ave Culvert Replacement - 200 ft E of Main Street by Bugline Trial $145,000 $389,000 $534,000 Menomonee Avenue Reconstruction (Appleton Ave to Townhall Road) $220,000 $2,000,000 $2,220,000 Nor-X-Way & Industrial Ave - Cul-de-Sac Improvements $95,000 $95,000 Overview Drive - Bridge Replacement $80,000 $265,000 $345,000 Pilgrim Road - Menomonee to Park - Wm Relay $1,550,000 $1,550,000 Police Body Camaras $202,000 $202,000 Ridgeview Drive - Cherokee to Pilgrim Rd - Wm Relay, Storm Sewer & Street $710,000 $710,000 Roman Drive - Grand Ave to Falls Prkwy - Wm Relay, Storm Sewer & Street $530,000 $530,000 Shady Lane - Apple Tree Ct to Devonwood Rd - Storm Sewer & Street $150,000 $150,000 Shady Lane - Main St to Lee Place $945,000 $945,000 Shady Lane - Lee Place to Menomonee Avenue $645,000 $645,000 Sheridan Dr - Hillcrest to Main St - Wm Relay, Storm Sewer & Street $850,000 $850,000 St Stevens Dr & Ct - St. Francis Dr to West Limit - Wm Relay $475,000 $475,000 St. Thomas Dr & Highland Ct - Wm Relay - ADDITIONAL FUNDS $205,000 $205,000 Theodore Dr - Jacobson Dr to Ann Ave - Wm Relay, Storm Sewer & Street $50,000 $1,266,900 $1,316,900 Village Park - Specialty Park - Optimist Way & Parking Lot $780,800 $780,800 Village Park - Specialty Park Phase III TBD $0 Well #11 - Deep Well - Silver Spring $123,500 $1,100,000 $1,223,500 Well #12 & Reservoir Building - Aero Park $91,600 $3,900,000 $3,991,600 Well #13 - Aero Park $91,600 $91,600 Well #14 - Aero Park $1,900,000 $1,900,000 GRAND TOTAL PROJECT COSTS $6,372,000 $15,551,000 $10,405,900 $5,817,800 $4,669,600 $42,816,300