Arch Bd/PC Agenda Packet 9-21-26

Village of Hartland 210 Cottonwood Avenue Hartland WI 53029 PH: 262-367-2714 FAX: 262-367-2430 www.villageofhartland.wi.gov JOINT ARCHITECTURAL BOARD/PLAN COMMISSION AGENDA MONDAY, SEPTEMBER 21, 2026 ∙ 6:30 PM BOARD ROOM, MUNICIPAL BUILDING, 210 COTTONWOOD Roll Call Pledge of Allegiance Public Comments: Please be advised the Joint Architectural Board/Plan Commission will receive comments from the public related to any item(s) on the agenda for a three-minute time period per person, with time extensions per the Chairman’s discretion. 1. Consideration of a motion to approve the Jt. Architectural Board/Plan Commission minutes of August 17, 2026 2. Architectural Board review and consideration of an application for signage for 83 Hartland Business, 805 Cardinal Lane 3. Plan Commission review and consideration of a conditional use permit for 83 Hartland Business, 805 Cardinal Lane and scheduling a public hearing for October 19, 2026 4. Architectural Board review and consideration of an application for signage for T-Lon, 1110 Richards Road 5. Architectural Board review and consideration of an application for signage for Lake Country Lutheran, 401 Campus Drive 6. Announcements: The following individuals will be given an opportunity to make announcements at the meeting regarding (1) activities taken since the previous meeting on behalf of the community, (2) future municipal activities, and (3) communications received from citizens. It is not contemplated that these matters will be discussed or acted upon. The following individuals may provide announcements: Village President or individual Village Board members or Village Administrator or other Village Staff members. 7. Adjourn Ryan Bailey, Village Manager A complete packet of meeting materials is normally available by 5:00 pm on the Friday before the meeting on the Village website: www.villageofhartland.wi.gov (Government/Agendas and Minutes). Notice: Please note that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Sandee Policello, Village Clerk, at 262-367-2714. The Municipal Building is handicap accessible. To participate in the Village of Hartland “Zoom” meeting with video: https://us02web.zoom.us/j/85649376649?pwd=KswAf72xU2NM7albaS3ROvfbk9c39V.1 The Meeting ID is 856 4937 6649, Passcode is 346824. To participate in the Village of Hartland “Zoom” meeting (audio only), please dial 1(646)931-3860. JOINT ARCHITECTURAL BOARD/PLAN COMMISSION MINUTES MONDAY AUGUST 17, 2026 6:30 PM, BOARD ROOM MUNICIPAL BUILDING, 210 COTTONWOOD AVE. Present: Jeff Pfannerstill, Ann Wallschlager, Jeff Bierman, Tim Hallquist, Chip Schneeberger, David DeCourcy-Bower and Mike Demet. Others Present: Ryan Bailey, Scott Hussinger, Ryan Amtmann, Kevin Bohlman, Deidre Bushey, Attorney Hector de la Mora, Mandeep Dran (via Zoom), Karen Dodge, Dan Cowell and Jack Bertram. Roll Call The Pledge of Allegiance. Public Comments No public comments were received from those present in the room or participating via Zoom. 1. Consideration of a motion to approve the Jt. Architectural Board/Plan Commission minutes of July 20, 2026 – Motion (Wallschlager/Schneeberger) to approve the Joint Architectural Board and Plan Commission minutes of July 20, 2026. Carried (6-0) with DeCourcy-Bower abstaining. 2. Architectural Board review and consideration for signage for Heraus, 541 S. Industrial Drive - Karen Dodge, appearing via Zoom as permit expediter on behalf of Heraeus, presented the signage request. She described the project as a rebranding effort involving a change in font and logo only, with no change to sign size or location. The existing signs are illuminated, and the proposed signs would retain that feature. No concerns were raised by staff or commissioners. Motion (DeCourcy-Bower/Hallquist) to approve the signage for Heraus, 541 S. Industrial Drive. Carried (7-0). 3. Architectural Board review and consideration of an application for signage for 83 Hartland Business, 805 Cardinal Lane 4. Plan Commission review and consideration of a conditional use permit for 83 Hartland Business, 805 Cardinal Lane a. Public hearing to hear comments on the proposed conditional use permit Items 3 and 4 were addressed jointly, as both concerned the same property and the same recurring deficiencies. The property owner, Mandeep Dran, appeared via Zoom. The sign contractor responsible for submitting the application was not present. President Pfannerstill noted that this matter had now appeared on the agenda four consecutive times without the required parties present to answer technical question. Mandeep Dran acknowledged he had no knowledge of the signage specifications, as the application had been submitted independently by the contractor, identified as Tim Stephan. President Pfannerstill expressed significant frustration, noting that this was the first time in nearly ten years of service that he had been so stern with an applicant. He emphasized that the Commission had been accommodating in repeatedly postponing the matter, but that the pattern of non-appearance was no longer acceptable. He stressed that, as the property owner, the responsibility for compliance rests with Mandeep Dran regardless of which contractor submitted the application. The Building Inspector, Scott Hussinger, confirmed that the proposed pylon sign exceeded the maximum allowable height under the Village code by one foot, and that a revised, compliant rendering had been requested from the sign contractor as recently as one week prior but had never been submitted. He further noted that signs had already been installed on the building without approval. The current application materials still reflected the non- compliant taller sign. Wallschlager also raised concerns about separately observed code violations on the property, including debris, discarded pallets, damaged fencing, stored appliances, and a damaged mailbox framing constituting a public nuisance. Mandeep Dran The property owner acknowledged these issues and indicated steps were being taken to address them. Village Attorney Hector Delgado Mora addressed the property owner directly, advising that as the property owner, he bears fundamental legal responsibility for all signage and code compliance on the property, regardless of the actions of third-party contractors. He further advised that the Village reserved the right to commence a per diem prosecution for each day the non-compliant pylon sign remained in place. Such fines, if unpaid, could be reduced to a judgment and become a cloud on the property's title. The Commission was informed that the business is currently operating outside of compliance with both its signage approvals and its conditional use permit, and that the Village had been allowing operations to continue as a matter of good faith during the review process. The property owner was advised to contact the Building Inspector the following day and to take the matter with the utmost seriousness, as the Village retains the authority to issue a stop-order. DeCourcy-Bower sought clarification on whether a height waiver mechanism similar to that used for another business on Highway 83 (Kwik Trip) was available. Staff confirmed it was not, as Kwik Trip's approval came through a Planned Unit Development — no equivalent mechanism exists for standard signage applications. Bailey also clarified that the prior month's meeting had established the property owner's willingness to accept a same-size sign, but the contractor was again absent to confirm whether that was feasible. deCourcy- Bower said so what we have in the packet is a sign that exceeds in terms of the measurements and in terms of the specifications, and it was stated that is correct. Motion (Pfannerstill/Demet) to deny the signage application and increased height in the sign. They will have to resubmit the request, the application, and they will have to pay for publishing again with the reason being people not being here to answer questions 4 times. Mandeep asked about the store conditional use permit. He said that he submitted the application separate from the sign application. Bailey said they both have been denied so he will need to reapply and submit for both the signs and the conditional use permit application for 83 Hartland Business at 805 Cardinal Lane, and to require full resubmission of both applications including payment of applicable fees and republication for a public hearing. Carried (6-0). Pfannerstill recapped the last 4 meetings. The 1 st meeting Mr. Dran was not present. He said Mr. Dran was told it was absolutely imperative that he be at the 2nd meeting, but again Mr. Dran was not there. He said at the 3rd meeting the person from the sign company was not at the meeting, so it was postponed again. He said today’s meeting is the 4th meeting and again the sign person is not there. Pfannerstill made clear that the items would be denied and that a full resubmission — including a new application fee and republication for the public hearing — would be required before the matter could be placed back on an agenda. 5. Plan Commission review of petition to rezone tax key HAV 0729116 located at 221 Cottonwood Avenue, from Residential to B-3 Zoning and consideration to refer to Village Board – The applicant, Christopher Mullett of 935 Emerald Drive, was present. He explained that he is the owner of Bubbles Car Wash and is seeking to rezone a residential parcel across the street from his existing business to B-3 commercial zoning, with the intent of using the existing house structure as office space for his expanding business headquarters. He stated there are no immediate plans to redevelop the property, though he acknowledged that additional development could be considered in five or more years as his business grows. He expressed appreciation for the character of the existing building and a desire to maintain the charm of the structure. A commissioner noted that the proposed rezoning is consistent with the Village's comprehensive plan, making the request appropriate and well-aligned with planned land use for the area. Motion (DeCourcy-Bower/Schneeberger) to approve the rezoning of Tax Key HAV 0729116 located at 221 Cottonwood Avenue from Residential to B-3 Zoning and to refer the matter to the Village Board. Carried (7-0). The Village Administrator noted the applicant would appear before the Village Board the following Monday, and that a public hearing on the rezoning would be scheduled for the subsequent month. 6. Plan Commission review and consideration of proposed pool house and sport court at 1313 Shelly Lane - Jack Bertram of Elevate Design, architect of record, presented the project on behalf of property owner John Hendrix. The proposal consists of a pool house addition to serve an existing pool, intended for use as an exercise space, bar area, and powder room. The structure is not a dwelling. The Building Inspector noted that all setback requirements are met. The one item requiring Board consideration was the proposed roof height of 18 feet, which exceeds the standard maximum of 15 feet for accessory structures. However, Village code provides the Board authority to approve accessory building heights up to 18 feet when the structure is found to be compatible with the principal structure. The architect explained that the increased height was intentional and driven by aesthetics: the existing home features a steep roof pitch of approximately 10 to 12, and reducing the accessory structure's pitch to meet the 15-foot standard would result in a flat, visually incompatible appearance. A contractor present confirmed that a 7-pitch roof is required to reach the 18-foot height and that lowering it would be inconsistent with the character of the home. The Board found the 18-foot height compatible with the principal structure. A commissioner confirmed that HOA approval had been obtained from both the association's president and all neighbors within the cul-de-sac, as required by the HOA's governing documents. Motion (DeCourcy-Boer/Schneeberger) to approve the proposed pool house and sport court at 1313 Shelly Lane, including the 18-foot accessory structure height. Carried (7-0). 7. The Architectural Board and Plan Commission will conduct a second review and consider referral to the Village Board, a proposed hotel for tax keys HAV0729095 and HAV0729987 located at 101 E. Capitol Drive and 107/109 E. Capitol Drive a. Certified survey map b. Site plans for a 36-room boutique hotel with a rooftop lounge that will be open to the public c. Planned Unit Development Agreement d. Proposed tax incremental financing district Dan Call of Luther Group presented on behalf of the development and ownership team, reporting that an updated, more detailed engineering submittal had been made in late July. Village staff had reviewed and issued a comment letter, and the development team had responded. A call between Village Engineer Ryan Bailey and the project's engineer, Ari Smith, had taken place that morning to work through outstanding items collaboratively. Engineering and Site Plan Comments Village Engineer Ryan Bailey summarized five substantive items remaining from his comment review: Site Logistics: A site logistics drawing has been submitted showing how construction vehicles and staging will be managed. The development team intends to work on two adjacent properties and will be required to provide written agreements from those neighboring property owners, to be incorporated into the developer agreement. Shoreline/Stream Bank Stabilization: The stream bank between the Haight Drive Bridge and the concrete seawall at Tabby's is in poor condition and must be stabilized using riprap or natural shore stabilization methods. This secondary project is expected to take six to nine months to permit and could be constructed in fall 2027. The obligation will be memorialized in the developer agreement, and the Village Attorney confirmed that no occupancy permit will be issued until this work is complete, nor will TIF funds be released. Sidewalk and Curb and Gutter Replacement: Village staff anticipates that construction activity along Cottonwood Avenue and Capitol Drive will damage existing sidewalk and curb and gutter. The development team acknowledged this and agreed to replace all affected sidewalk and curb and gutter along the front of the hotel. This will also be included in the developer agreement, with some coordination expected with the Village's own upcoming Cottonwood Avenue roadway redesign project. Utility Design: Village Engineer Bailey will meet with the utility superintendent and the development team to verify utility connections, which are expected to differ from what is currently shown on the plans. FDC Connection: The location of the fire department connection is still being worked out. CSM and Access to Adjacent Property (Tabby's) A commissioner raised a question regarding emergency access to Tabby's, the adjacent property to the east, whose rear yard currently relies on what had been a shared informal access through the existing parking lot — access that will be eliminated by the hotel construction. The development team confirmed that a private path of compacted crushed granite, approximately five to six feet wide, is planned along the east side of the hotel building from the rear of Tabby's out to Haight Drive. This path is intended strictly as a private emergency egress and is not intended to serve as a public walkway. The development team noted that the lower-level hotel floor on that side is level with the parking structure and hotel windows are an additional 12 to 14 feet above grade, mitigating concerns about public passage alongside the building. Village Attorney Delgado Mora advised that the property owners should address the access arrangement privately, as imposing a formal public easement could create operational disruptions for the hotel. The development team indicated they had spoken with the owners of Tabby's, who were satisfied with the proposed arrangement, and committed to formalizing that understanding in writing. Village staff noted they would need clarity on whether the path is characterized as a public, private, or exclusive-use access before finalizing the developer agreement. Environmental/Site Plan A commissioner with environmental expertise inquired about the contaminated soil and vapor issues identified in the Phase 1 Environmental Site Assessment. The development team's representative confirmed that the site had previously been remediated and closed by the DNR as a capped site. In order to construct, the cap must be formally reopened through a post-closure modification process, which their environmental engineer Sigma was submitting to the DNR that week. Vapor testing has been conducted, and results are pending; the team is currently assuming a vapor mitigation system under the lower level slab will likely be required. The commissioner expressed satisfaction that the proper regulatory process was being followed. Public Access to Rooftop Lounge A commissioner inquired how members of the public would access the rooftop conservatory without moving through guest areas of the hotel. The development team explained that public visitors would enter through the hotel lobby to a dedicated public elevator serving only the upper floor. Hotel guests would access the hotel portion of the upper floor through a separate, key-secured entrance. Planned Unit Development Agreement Village Attorney Delgado Mora reported that the PUD agreement is well advanced, using the previously approved Quarry development agreement as a template. Irrelevant provisions have been removed, and the remaining items to be finalized include the secondary projects (embankment stabilization and sidewalk/curb and gutter replacement) and the TIF language, which was received late in the prior week. The core condition is clear: no TIF funds will be released until an occupancy permit is issued, and no occupancy permit will be issued until the shoreline embankment work is complete. Proposed Tax Incremental Financing District Greg Johnson of Ehlers, the Village's financial consultant, presented the proposed TIF structure. He noted that the applicable district type would be a rehabilitation TIF, as this is a redevelopment project within the downtown corridor meeting the required statutory criteria. The TIF assistance was structured around extraordinary costs specific to this redevelopment project — costs that would not be incurred on a standard greenfield site. These include utility relocations, earth retention systems, underground stormwater improvements, fill corrections, environmental remediation (contaminated soil and vapor mitigation), demolition, and an urban construction premium reflecting the constraints of building adjacent to an existing structure, on a corner, and next to a river. The total of these extraordinary costs was determined to be approximately $2,100,000. The assistance would be structured on a pay-as-you-go basis, meaning the Village assumes no upfront financial risk. The developer must complete the project per the terms of the development agreement before any reimbursement begins. Annually, the Village would retain $5,000 of the tax increment collected for administrative costs, with the remainder paid to the developer. The assistance is capped at $2,100,000 in present value terms, with a 5% discount rate applied, resulting in a future value cap of approximately $3,658,245 over a maximum 20-year term. Should tax increment generated over that period fall short of the cap, the Village bears no obligation to make up the difference. Keith Dahl, also of Ehlers attending via Zoom, clarified that the TIF base value would be established as of January 1, 2027, at which point demolition will have occurred and only land value will remain. All taxing jurisdictions — including the county, school district, and technical college — continue to collect their share of taxes on that base land value. Only the incremental value above that base, generated by the new hotel, flows into the TIF district to reimburse the extraordinary costs. Once the assistance is paid in full or the 20-year period concludes, the TIF closes, and all increased value returns to the full tax rolls benefiting all jurisdictions. A commissioner questioned whether the extraordinary cost figures had been subject to independent review. Ehlers confirmed that the developer's initial TIF request had been approximately $5,600,000, and that Ehlers had scaled it back significantly by focusing strictly on costs demonstrably tied to the extraordinary site challenges, excluding standard development costs such as land acquisition. The cap structure further protects the Village, as any cost overruns are borne entirely by the developer. The Village Administrator noted that if this timeline holds, a special Plan Commission meeting would be scheduled for September 28, 2026, with Village Board action targeted for October 12, 2026. Demolition could begin in November 2026, with projected project completion in May 2028. Motion (Pfannerstill/Wallschlager) to refer to the Village Board the proposed hotel for tax keys HAV0729095 and HAV0729987 located at 101 East Capitol Drive and 107/109 East Capitol Drive — including the certified survey map, site plans for the 36-room boutique hotel with rooftop lounge, the Planned Unit Development Agreement, and the proposed Tax Incremental Financing District — contingent upon future approvals from Village staff, the Village Attorney, the Village Engineer, the Village Building Inspector, and the Ehlers TIF team. Carried (7-0). 8. Architectural Board and Plan Commission review of proposed murals at 150 E. Capitol Drive, 112 W. Capitol Drive and the Nixon Park warming shed, with possible consideration to refer to the Village Board This item was withdrawn prior to the meeting. Village staff reported that the application was denied by the BID and the applicant subsequently withdrew. No action was taken. 9. Announcements - A commissioner announced the upcoming Hartland Street Dance, inviting the public to attend and support the Chamber of Commerce. Another commissioner noted they would be volunteering at the event. 10. Adjourn - Motion (Schneeberger/Demet) to adjourn. Carried (7-0) The meeting was adjourned at 7:58 pm. 98.04 64.02 THIS RENDERING IS FOR REFERENCE AND PERMITTING PURPOSES ONLY ANY SEPARATE OR OPTIONAL COMPONENTS MUST BE ORDERED SEPARATELY ALL ELECTRICAL SIGNS WILL COMPLY WITH UL 48 – UL FILE #E46729 MID SIGN - INSTALL NEW 5 X 5 APPROX. - CITGO ID CABINET - INSTALL NEW 5 X 5 APPROX. - 3 PRODUCT LED PRICER ( 12" DAK 5000 DIGITS ) - INSTALL NEW 2 X 5 APPROX. - 1 PRODUCT LED PRICER ( 8" DAK 5000 DIGITS ) CITGO 15863180 HARTLAND , WISCONSIN CUSTOMER STORE ID SITE ADDRESS 08/17/2026 _(FD/SP) 15863180-RENDERING_B RENDERING # NIGHT VIEW SCALE : 1:24 PLASTIC ALUMINUM MATERIALS: FORMED FLAT PMS 158 - POPPY RED•0VNB000651 PMS 185 - CARDINAL RED•0VNB3M0053 PMS 187 - BURGUNDY•0VNB000136 COLOR: WHITE PMS 286 - BLUE•0VNB3M0157 GREEN - L8-7758 GREEN PMS 356 CVC PMS 877 - CABINET GREY•OPNTSW0017 D E F G 62" 140" 61 1/4" 19" EXISTING TO REMAIN EXISTING TO REMAIN REGULAR UNLEADED MID GRADE UNLEADED SUPER PREMIUM DIESEL 67 3/8" TRIM 60 7/8" TRIM 67 3/8" TRIM 18 5/8" 2 1/4" 2 1/4" EXISTING TO REMAIN EXISTING TO REMAIN 61 1/4" 19" 67 3/4"67 3/4" 37.76 37.76 37.74 60.28 61 5/8" 8" 61 3/8" 61 3/8" 61 5/8" From: Building Inspector To: Sandee Policello Cc: Building Inspector Subject: 805 Cardinal Date: Thursday, August 13, 2026 11:21:04 AM Sandee, Final consideration for Conditional Use Permit at 805 Cardinal Lane is on the August PC agenda. I observed debris and discarded equipment stored outdoors including pallets, discarded fencing, shelving, and appliances stored outdoors. The mailbox framing has been damaged and has “splintered” and is a public nuisance. I hope the Planning Commission discusses these site items prior to their final consideration of CUP. Kevin Bohlman Village of Hartland building inspector 210 Cottonwood Ave. Hartland WI (920) 988-9795 Sent from my iPhone