HPL Board Minutes 07-09-2026

Minutes of the Hartland Public Library Board of Trustees Regular Meeting on Thursday, July 9, 2026 Submitted by Elise Miller Attendance ● Present: Lisa Kwiat, Robyn Ludtke, Elise Miller, Linda Hallquist, Tom Truttschel, Tina Vogelmann, Andrew Kristensen, Emily Doty ● Absent: Lee Bromberger, Amy Reichert I. Call to Order a. Call to Order was made at 5:08 pm by Andrew Kristensen. II. Public Comment: Please be advised that the audio of this meeting will be recorded and available online through the library’s website. a. There were no public comments. III. Consideration of Library Board Minutes of the June Meeting a. A motion to approve the Library Board Minutes of the June Meeting was made by Tom Truttschel and seconded by Lisa Kwiat. The motion was carried unanimously. IV. Financial Affairs a. Consideration of the June Bills i. A motion to approve the June bills was made by Tom Truttschel and seconded by Lisa Kwait. The motion was carried unanimously. b. Status of the Budget i. Director Kristensen updated the board about the status of the budget. V. Director’s Report a. Statistics i. Director Kristensen discussed the most recent monthly stats. While circulation was slightly down, door count and reference questions were up. b. Staff Updates, Buildings and Grounds, & Miscellaneous i. Director Kristensen highlighted that the janitor resigned and a new hire is scheduled to start July 20; library staff are covering cleaning duties in the interim. ii. The issue regarding unauthorized changes to catalog records by certain clerks has been resolved and addressed. iii. DPW (Chris) has repaired and updated the emergency lighting. iv. The Summer Reading kickoff on June 13 had lower turnout; future kickoffs will be moved to a Thursday or Friday to improve participation. VI. Old Business a. Discussion and Consideration of Social Media Policy i. A motion to approve the Social Media Policy was made by Linda Hallquist and seconded by Elise Miller. The motion was carried unanimously. VII. New Business a. Discussion of Volunteer Policy i. Update Assistant Director to Library Staff and require background checks. ii. Discussion held regarding Volunteer Policy updates; to be voted on in August. b. Discussion and Consideration of Closing the Library to the Public on Friday, October 2, 2026 for Staff In-Service Training i. A motion to approve the closing of the Library to the Public on Friday, October 2, 2026 for Staff In-Service training was made by Robyn Ludtke and seconded by Linda Hallquist. The motion was carried unanimously. VIII. Announcements a. Plan for a longer August meeting on August 13, 2026, due to budget discussions and board pictures. Dinner will be provided. IX. Adjournment a. A motion to adjourn was made at 5:43 pm by Tom Truttschel and seconded by Lisa Kwiat. The motion carried unanimously. Next regular meeting is scheduled for August 13, 2026 at 5:00 pm