Town Board Minutes – November 13, 2011

WESTBORO TOWN BOARD The meeting was called to order on Sunday, November 13, 2011 at 2:33 p.m. by Chair Tim Roiger. Present was Supervisor Steve Peterson, Clerk Julie Scott, and Treasurer Denise Johnson. Supervisor Eldred Gumz was absent. Also present were Jim Koch, Gene Lucia, Ed Schlosser, Jeff Peterson, Jerry Clark, Violet Thums, Jana Czahor, and Douglas Thums. Roiger/S. Peterson motioned to approve the minutes of the October 9, 2011 meeting with a change stating the thermostat will not be programmed. Motion carried. S. Peterson/Roiger motioned to approve the treasurer’s report as printed. Motion carried. Roiger/S Peterson motioned to approve payment of bills #16380-#16436 in the amount of $56,503.24. Motion carried. S. Peterson/Roiger approved the town getting a credit card through Time Federal Savings Bank with a limit of $2,500. Those persons authorized to utilize the card will be Denise Johnson, Jeff Peterson, and Tim Roiger. Motion carried. Roiger/S. Peterson motioned to approve an ordinance to appoint alternate members for Board of Review. Alternate members are Tim Peterson and Betty Blumenstein. Motion carried. Roiger/S. Peterson motioned to approve support of Taylor County Resolution No. 78 regarding concerns over the management of the Chequamegon-Nicolet National Forest. Motion carried. A letter will be sent to Taylor County Board Chair Jim Metz. S. Peterson/Roiger motioned to transfer the $75,563.59 in the Land Sale savings account into the checking account. Motion carried. Jana Czahor, Julie Scott, and Douglas Thums of the Westboro Sanitary District, were in attendance to discuss the inclusion of WSD Public Fire Protection charge in town 2012 budget. S. Peterson/Roiger motioned to include the $11,753 amount in the 2012 annual budget. Motion carried. Roiger/S. Peterson motioned to approve the request from the Westboro Conservation Club for a temporary class B license for an event to be held on November 25-26, 2011 at the VFW Hall. Motion carried. Roiger/S. Peterson motioned to recess at 3:05 p.m. until 5:00 P.M. for Board of Review proceedings. M/C. Roiger/Gumz motioned to reconvene at 5:20 p.m. Those present for this portion of the meeting are Tim Roiger, Steve Peterson, Eldred Gumz, Julie Scott (left at 7:05 p.m.), Jeff Peterson, Jim Koch (left at 6:07 p.m.), Jerry Clark, Gene Lucia, and Violet Thums. A thank you card was received from Deb & Tiffany Koehler for the Halloween Party donation. A certified survey map (Fawn Avenue) was reviewed. Roiger announced a special town meeting to be held on Thursday, November 17th at 5:00 p.m. to discuss the bridge project. At 5:26 p.m., Jeff began his report on maintenance issues such as the amount of gravel hauled, the stolen signs, barricades and lights, items he learned at the two workshops attended, possible forecast service for weather, plow truck lights installed at half the cost originally quote, sand shed to be filled, and the flags taken down and Christmas decorations put up. Discussion was held on Greg Wagenknecht’s driveway/culvert situation, following this, S. Peterson/Gumz motioned to send a letter to Wagenknecht informing him that the culvert must be removed at his expense and if the road is damaged next spring due to refusal to remove said culvert, he will be liable for costs incurred to repair said road. Motion carried. Roiger/Gumz motioned to send a letter to Jerome Tlusty regarding an alleged driveway off of Zimmerman Road. If he is using the former logging road as a driveway it must be brought up to town standards. He may be using access off of County Road D thru the Tlusty ranch entrance. Motion carried. The board was also expressed disdain that he never received a building permit in 2009 when he built a cabin. Dave Hill agreed to eliminate his driveway because he doesn’t want to install a culvert as per town recommendation. Tom Wyles is getting a permit and it is awaiting his signature. S. Peterson/Gumz authorized Jeff to spend $3,000 on culverts and $3,000 on signs. Motion carried. S. Peterson/Gumz motioned to approve purchase of fifteen rolls of snow fence. Motion carried. Discussion was held on the options for snow removal at the Community Center. There is too much area to shovel; possibility of purchasing a snow blower. It was decided to request sealed bids for snow removal with a decision to be made at a special meeting following publication. Jeff is going to purchase a type of spray that will keep concrete clear of ice instead of the standard sand/salt mix. Lengthy discussion was held on the issue of installing cameras at the Recycling Center site. A quote was received from Bryan Wiese for a hardwired camera and wireless system. Jerry Clark will also submit a quote with action to be held later this month. No action was taken on the Fire Department air packs. The chairman and supervisors picked out a black/gray color for the entrance rugs at the community center. S. Peterson/Gumz motioned to pay, beginning in 2012, $1,200 annually to Jeremy and Jenny Voda for rental of half their storage building. Also included is having the town continue snowplowing around the building and home area. Motion carried. S. Peterson/Gumz to apply for 2012 LRIP funds of $13,060. The project of blacktopping remaining streets within the sanitary district disturbed by construction projects will cost approximately $56,000. Motion carried. Gumz/S. Peterson motioned to approve application for state Discretionary Improvement project funds. The Fischer Creek road project is estimated to cost $107,600. Funds received would cover 50%. Board can refuse grant if local funds are not available. Motion carried. Anyone noticing something that needs to be completed with the building should inform Jeff. Gumz stated a door latch is missing in the firehall and the mudding was poorly done. The basement floor was viewed by the tiling installer. His recommendation to Randy Decker/Terry Stahnke is that a professional should strip the floor and put on three coats of finish. All other items on the punch list are completed as much as Decker Lumber & Supply is willing to do. Roiger painted the heat register in the front entrance area. The open house date was not decided. S. Peterson/Gumz motioned to send Brown County Cabinetry a certified letter informing them that the town office desks were not built to proper specifications, so the town is refusing to pay the balance due of $494.09. The company has gone out of business so there is no warranty on the desks. The next meeting was set for Thursday, December 8, 2011 at 6:00 p.m. Gumz/S. Peterson motioned to adjourn the meeting at 7:20 p.m. Motion carried. Julie Scott, Town Clerk