Town Board Minutes – October 9, 2011

WESTBORO TOWN BOARD The meeting was called to order on Sunday, October 9, 2011 at 4:00 p.m. at the Community Center at N8855 Second Street by Chair Tim Roiger. Present were supervisors Eldred Gumz & Steve Peterson, Clerk Julie Scott, Treasurer Denise Johnson and Road & Maintenance Director Jeff Peterson. Also present were Ed Schlosser, Violet Thums, Gene Lucia, Tiffany and Debbie Koehler (left at 4:30 p.m.) Bernice Koch, Joyce Peterson (both left at 5:28 p.m.), and Scott Brehm (left at 4:51 p.m.). Harry Stroik arrived at 5:20 p.m. Roiger/S. Peterson motioned to approve the minutes of the September 11, 2011 meeting as printed. Motion carried. S. Peterson/Gumz motioned to approve the Treasurer’s Report. Motion carried. The CDBG public hearing was set for Friday, October 28th at 6:00 p.m. Open Book will be held on Monday, November 7th from 11:00 a.m. until 7:00 p.m. with Board of Review scheduled for Saturday, December 3rd from 10:00 a.m. until noon. The clerk reported that Douglas Thums is requesting a Class C wine license. The board must set an annual license fee, action to be taken at the November meeting. Fire Chief Scott Brehm discussed some issues with board. Notice has been received that the town/library will get a $3,000 grant from the Plum Creek Foundation. Gumz/S. Peterson motioned to donate $100, with receipts, for a Halloween Party and set Trick or Treating from 6-8 p.m. on October 31st. Jeff reported on community center issues: door closures, brush verses rubber prices, basement doors, smoke/carbon monoxide detectors, cost estimates for gas/electricity from Xcel Energy, will program the thermostat this year, electrician to move thermostat from ceiling to a lower level, bypass ceiling fans from thermostat, cigarette butt can will be placed outside front door, buzzer needed for Jeff’s office, extra light to be installed over library workstation, library window was replaced, labels for light switches to be installed. S. Peterson/Roiger motioned to hire Decker Lumber & Supply to install the door closures as reported. Motion carried. The door has been installed between meeting room and fire garage, tile installed in ceiling; lights may be moved in the future. The kitchen cabinets have been installed, wall not painted so cabinets to be moved to do so. S. Peterson/Gumz motioned to reject Change Order #7: Add additional ceramic tile and vinyl base to Room 303 and to hallway that connects room 301 and 303 (firehall) in the amount of $4,646.87. Motion carried. S. Peterson/Gumz motioned to reject Change Order #8: Additional Locks on Trophy Case on Base Cabinet in the amount of $414.22. Motion carried. Jeff reported on the hauling of 2325 yards of gravel, culverts installed, additional plow lights on dump truck not installed ($1,000 cost), update on the grader fuel pump, DNR grant for Fischer Creek Road was denied. Gumz/Roiger motioned to replace or recondition the air hammer. Motion carried. S. Peterson/Gumz motioned to adopt a similar rental agreement as Taylor County for the community room/kitchen. Motion carried. Lengthy discussion was held regarding the use of VFW Hall and payments made by the town. The town is no longer using the facility. Taylor County reimburses the town $200.02 per quarter for the use of this building for senior meals. The VFW Post will be meeting in the near future to discuss on how to proceed. Roiger/S. Peterson motioned to not enter into a contract with Unifirst for rugs and other items. Motion carried. Permission was granted to purchase rugs for the community center. More information is needed on costs/installation for a camera at the Recycling Center site; action at a later date. S. Peterson/Gumz to close the Recycling Center on Saturday, December 24, 2011. Motion carried. S. Peterson/Gumz motioned to approve the request by the Road & Maintenance Director to attend a “Safety Edge Demonstration” on October 12, 2011 at Holcombe and a “Winter Road Maintenance” workshop on October 13, 2011 in Eau Claire. Motion carried. S. Peterson/Roiger motioned to approve the Clerk’s request for election workers to attend WisLine sessions in Medford. Motion carried. S. Peterson/Roiger motioned to approve pay request #5 submitted by Decker Lumber & Supply for $15,968.21. Motion carried. Gumz/S. Peterson motioned to approve payment of bills #16329-#16379 in the amount of $96,517.60. Motion carried. The board confirmed blue as the color for the “Public Notice” sign located above the message boards. The library drop box has been painted. There is a monument marker behind shop that needs to be placed on the community center grounds. The next meeting was set for Sunday, November 13, 2011 at 4:00 p.m. Roiger/S. Peterson motioned to adjourn at 6:10 p.m. Motion carried. Julie Scott, Town Clerk