Town Board Minutes – September 11, 2011

WESTBORO TOWN BOARDThe meeting was called to order on Sunday, September 11, 2011 at 4:08 p.m. by Chairman Tim Roiger.Present were supervisors Steve Peterson and Eldred Gumz, Clerk Julie Scott, Treasurer Denise Johnson (leftat 5:34 p.m.) and Road & Maintenance Director Jeff Peterson. Also present were Violet Thums, Jerry Clark,Gene Lucia, Ed Schlosser, and Debbie Koehler (left at 4:53 p.m.). Harry Stroik and Rosemary Rindt arrivedat 4:15 p.m.S. Peterson/Gumz motioned to approve the minutes of the August 14, 2011 meetings as printed. Motioncarried. The treasurer’s report was approved by Roiger/S. Peterson motions, motioned carried. TheHistorical Society’s decision on record disposal was given. Gene Lucia reported the Frances M. SimekMemorial Library donated three lounge chairs and a dry erase board.Jeff proceeded to go thru the lengthy punch list for the Community Center, identifying each item and who isresponsible to complete. Terry Stanke of Decker Lumber verbally agreed to install the roof over the sign butthis is not definite. The Defibulator and First Aid kit will be stationed in the lobby with training for townemployees. Randy Decker submitted a list of reasons why the building has not been completed on time.Roiger listed several things caused by Decker Lumber for the delay: elevator shaft not built to specs, treedamage, heat registers, air vents in the new wall and many days when contractors weren’t even working.Jeff will contact Terry Stanke to see if some type of compromise can be reached, otherwise a meeting withTown Board and Randy Decker must be arranged.Jeff reported on the tire recycling, Clean Sweep; Hills Lane ditching, French drain install on Ruprich Lanewith Terry Lekie agreeing to contribute $150 for this, spray patching done by County Highway Department;culvert projects.Following discussion on the two options for the Arrow Lift Elevator Contract, S. Peterson/Roiger motionedto enter into the Performance Plus Plan for an annual fee of $1,195. Motion carried.Roiger/Gumz motioned to construct a monument housing the old school bell at an estimated cost of $900.The flag poles were donated by the three town supervisors. Motion carried.S. Peterson/Gumz motioned to pursue renting out the community building. Julie will get a sample contractfor Taylor County. Establishment of fees will be approved at the October meeting. Motion carried.Discussion of the VFW Hall issues was postponed until the October meeting. Steve Peterson/Gumzmotioned to approve the construction of a desk for the Road & Maintenance Director by Brown CountyCabinets. Motion carried. Following discussion on possible changes with cell phone plans, Gumz/S.Peterson motioned to continue with the current plan. Motion carried.Information was given regarding the possibility of entering into a contract with Unifirst for rug service.Paper products are also available from this company. Action on this issue will occur at the October meeting.Jeff was asked to work on the fire department van but doesn’t have adequate time to do so. Jeff presentedhis vacation dates to the board. A decision was made by the board to purchase not more than 5,000 yards ofgravel from Olynick’s.S. Peterson/Gumz motioned to approve payment of bills #16275-#16328 in the amount of $79,969.08.Motion carried.The next meeting was set for Sunday, October 9, 2011 at 4:00 p.m. S. Peterson/Gumz motioned to adjournthe meeting at 6:45 p.m. Motion carried.Julie Scott, Town Clerk