Special Joint Meeting of the Westboro Sanitary District #1 and Town Board – July 18, 2011

SPECIAL JOINT MEETING OF THE WESTBORO SANITARY DISTRICT #1 AND TOWN BOARD The meeting was called to order on Monday, July 18, 2011 at 7:05 p.m. by Town Chair Tim Roiger. Present were town supervisors Eldred Gumz & Steve Peterson, Treasurer Denise Johnson, Town Clerk & WSD Commissioner Julie Scott, WSD commissioners Jana Czahor & Doug Thums. Also present were Violet Thums, Gene Lucia, Marlene Rymer, Dick & Kaye Hintz, and Jeff Peterson. Al & Kathy Haas arrived at 7:20 p.m. Town Board to approve request by Decker Lumber & Supply for contractor’s application for payment in the amount of $68,891.26. S. Peterson/Roiger motioned to approve this request. Motion carried. Town Board to approve Sackman Sandblasting to refinish community center stove. Roiger/Gumz motioned to approve refinishing the stove at an estimated cost of $500-$600. Motion carried. Town Board to approve Martin Wiese Electric to install telephone/ computer/ internet and other necessary electrical devices. S. Peterson/Roiger motioned to approve this item at a cost of $1,457.69. Motion carried. Wiese will also trouble shoot the system at time of completion. Josh Klingbeil of WVLS is scheduled to work on library lines on July 28th. Sanitary District Commissioners to act on hiring a company to televise the sanitary sewer main lines. Motion by Scott/Czahor to televise the entire system including the section on West Street; hire the company Flow-Rite from Galesville, Wisconsin at a cost of $1.25 per foot which includes cleaning & televising (approximate cost: $6,650). Motion carried. Town Board and Sanitary District to discuss and act on entering into an agreement for the Town to assume various financial responsibilities on behalf of the sanitary district. Jensen, Scott, Grunewald & Shiffler drafted two opinions regarding the potential for a conflict of interest on the part of Julie Scott, both commissioner and town clerk. Since there is no private benefit to Scott, there is not a conflict of interest. The attorney requested that it was prudent for the sanitary district, Scott, and town board to explicitly state for the record, prior to the vote, that there will be no additional compensation to Scott, as town clerk. Thus Scott openly stated this fact as did the town board. Town Chair Roiger stated that by entering into this contract the sanitary district could begin building equity in their accounts. Czahor/S. Peterson motioned to approve the sanitary district and town board to enter into a financial duties agreement and eliminate the position of WSD Business Manager effective August 1, 2011. Motion carried. Scott/Czahor motioned to adjourn the meeting at 7:55 p.m. Motion carried. Julie Scott, Town Clerk/WSD Commissioner