Minutes

Town of Rock Elm Elmwood, Pierce County, Wisconsin MINUTES Tuesday, June 9, 2026 Meeting called to order at 8:00 p.m. by Chairman Tim Bates. Others present: Matt Holcomb, Supervisor; Adam Carson, Supervisor; Dave Bechel, Patrolman; Dawn Churchill, Clerk; Pam Reitz, Treasurer; and 2 residents and 4 non-residents. Motion to approve the agenda was made by Matt Holcomb, second by Adam Carson, motion carried. Rural Mutal representative There is an increase in premium from last year, primarily due to building value increase. The value on the hotbox was also increased to $10,000, based on different hotbox purchased. Everything else remains the same. ARIP Engineering Representatives from SEH and JT Engineering, Inc. were present to answer questions; Ayres was unable to attend. Due to the board needing time to review qualifications, a meeting on June 16, 2026, at 8:00 will take place to choose an engineering firm for the project. Minutes from previous meeting Minutes from the May 12, 2026, meeting were read. Motion to approve made by Adam Carson, second by Matt Holcomb, motion carried. Financial Report Dawn gave the financial report. Balance at the end of the month before bills are paid was $93,273.65. This month’s bills to pay total $21,531.11. There is no expected income. The Form CT was presented to the board for review. Motion to approve payment of bills made by Matt Holcomb, second by Adam Carson, motion carried. Tractor and mower loan Discussion on the process, application, and current interest rate, which is 5.75% for up to 5 years. The amount needed to borrow is $132,166.39. Motion made by Adam Carson to start application process for a loan from BCPL for $132,166.39 at a rate of 5.75% for 4 years for the tractor and mower. Second by Matt Holcomb, motion carried. Dawn will complete the application and submit to Board of Commissioners of Public Lands. The customized application will be presented when received. Liquor and Operators Licenses Three liquor license applications were received; Exile Bar, Wavery Full Throttle, and Elmwood Rod and Gun. Exile Bar also has a tobacco license. Motion made to approve liquor licenses, tobacco license, and operator licenses received, pending checks clearing the bank, made by Adam Carson, second by Matt Holcomb, motion carried. Comp Plan updates needed Discussion on moving forward with this update. Motion made to form a Comp Plan Update Committee consisting of Tim Bates, Matt Holcomb, Adam Carson, Dawn Churchill, and Mike/Teresa Davis made by Adam Carson, second by Matt Holcomb, motion carried. The current Comp Plan document will be distributed to committee members for review. Solar farm ordinance update The Hartland and Baldwin ordinances were handed out. Will discuss more at the July meeting. LP gas contract for 2026-2027 This was deferred to the meeting on June 16, 2026. Highway report • Presented by Dave Bechel, Patrolman o Been grading roads o Been hand patching black top o Installed fenders on grader o Removed wing off dump truck o Serviced lawn mower o Installed stop sign post on 210th St. intersection of 570th Ave. o 5/18/26 – Pierce County Highway Department blade patched 7 loads; 5 on 110th St., 2 on 170th St. o 06/01/26 – Tim and Dave met on concerns over damage on 410th Ave. property from snowplowing and wanted it cleaned up o 06/01/26 – Tim and Dave met with Rande Blanchard on 150th Ave. She had concerns with possible spray damage to trees from township spraying ditches. The township does not spray ditches; it was caused by the farmer renting land and overspray. o Thanks to Tim and Lynette Bates for donation of the American flag for Rock Elm cemetery o 06/04/26 – Tim and Dave met with Perry Yoder on 510th Ave. They were working on building site and no driveway; they were crossing newly seeded ditch. They were told to get a driveway in and don’t cross the ditch o Had a front tire go flat on tractor mowing ditches. Tim helped out getting tire off and putting back on; Bauer Built repaired the tire. • Town of Union bill – damage o Dave and Tim talked to the landowner on 410th Ave. and fixed the damage. Motion made to send the Town of Union the bill of $763 for clean-up of 410th Ave. (Tim talked to Pierce County after the meeting and since it was their driver who caused the damage they agreed to pay this bill; invoice sent to them instead of Union) • Box culvert o This is on schedule. Tim talked to the landowners about being displaced during installation. A town resident was sent to Haas, Inc. for gravel; per the contract that Tim signed with them, the resident would be charged what the township is. However, per phone call received from Haas, Inc., Rock Elm needs to purchase at least five loads before the resident rate kicks in; this is not what the contract states. The concrete culverts in the shop parking lot will be taken care of when time permits at the County. Public Input There is presumably a bear getting into the dumpster at the recycling center. Made a big mess, bigger than a racoon would probably make. The town will chain the dumpster cover to prevent further damage. There are upcoming data center informational meetings and events. Closed session for Employee review per State Statute 19.85(1)(c) Motion made to enter closed session by Adam Carson, second by Matt Holcomb, motion carried. Board went into closed session at 9:40 p.m. Return to open session Motion made to return to open by Adam Carson, second by Matt Holcomb, motion carried. Board returned to open session at 9:58 p.m. Motion to allow patrolman to take the Dodge pickup home on a daily basis to respond to emergencies as needed made by Adam Carson, second by Matt Holcomb, motion carried. Truck will be brought to the shop during extended vacation time. Correspondence Reviewed Set date and time for next monthly board meeting The next monthly board meeting will be July 14, 2026, at 8:00 p.m. A special meeting will be held on June 16, 2026, at 8:00 p.m. Motion to adjourn made by Matt Holcomb, second by Adam Carson, motion carried. Meeting adjourned at 10:07 p.m. Respectfully submitted by Dawn Churchill, Clerk Approved 07/14/2026