Minutes

Town of Rock Elm Elmwood, Pierce County, Wisconsin MINUTES Tuesday, April 21, 2026 Meeting called to order at 7:57 p.m. by Chairman Tim Bates. Others present: Matt Holcomb, Supervisor; Adam Carson, Supervisor; Dave Bechel, Patrolman; Dawn Churchill, Clerk; Pam Reitz, Treasurer; and 5 residents. Motion to approve the agenda was made by Matt Holcomb, second by Tim Bates, motion carried. Appointment to fill vacant Supervisor position Chris Thibado resigned from his position. Tim reached out to Adam Carson to see if he was interested, as he ran in the 2025 election. Motion made to nominate Adam Carson to fill the vacant Supervisor position made by Dawn Churchill, second by Matt Holcomb, motion carried. Minutes from previous meeting Minutes from March 10, 2026, meeting were read. Motion to approve minutes made by Tim Bates, second by Matt Holcomb, motion carried. Financial Report Dawn gave the financial report. Balance at the end of the month before bills are paid was $116,794.15. This month’s bills to pay total $23,951.06. Expected income is $60,082.76. Motion to approve payment of bills made by Adam Carson, second by Matt Holcomb, motion carried. CDBG – Contract with Cedar Corp Discussion on moving forward with the contract to continue administration with Cedar Corp for outstanding program loans. Dawn distributed the document noting loans paid in full and outstanding loans; there are seven outstanding loans. Motion to sign the contract with Cedar Corp to continue administration made by Adam Carson, second by Matt Holcomb, motion carried. Poll worker approval At the last meeting it was suggested that we have a few back up workers. Laura Krech nominated. Motion to approve Laura Krech as an election poll worker made by Matt Holcomb, second by Adam Carson, motion carried. Highway report • Presented by Dave Bechel, Patrolman o Has been dealing with snow and ice o Spent a couple days working on the hot box blacktop patcher fixing cracks and holes o Has been hand patching blacktop o Removed a broken bolt that snapped off on front fender; removed and replaced with new bolt o Used the tractor and back blade to fix gravel roads o Attended Pierce Pepin informational meeting on work they’re planning on completing this year; nothing in our township o Mine trained with Greg Bechel Trucking on 4/10/26 o Tim and Dave met with Dave Bechel and Eric Hoffacker on 04/13/26 about 510th Avenue o Tim and Dave met on 04/17/26 for driveway permits on 510th Avenue o Started grading roads o Removed weight restrictions on most roads on 04/20/26; 570th Avenue to CC and the coulee left on until probably 04/23/26 o Took the pickup to Kent’s Auto for a vibration and exhaust manifold leaks • LRIP blacktop bids Monarch Paving Company’s bid is $64,950. Paperwork has been done for the project. Motion to approve Monarch Paving bid for LRIP project made by Matt Holcomb, second by Adam Carson, motion carried. • ARIP Award Rock Elm was awarded funding for the 450th Avenue project. We will be reimbursed for 90% of the costs. • Box Culvert Wieser Concrete cost comes in at $131,972 for 18’x5’ single cell culvert with end sections; this is less than expected and does not include installation. Motion to go ahead with the culvert from Wieser Concrete made by Adam Carson, second by Matt Holcomb, motion carried. • Rock Bids o Pierce County: ¾“ or 1 ¼“ crushed rock delivered and dumped – $11.95/ton; breaker rock delivered and dumped – $11.02/ton o Greg Bechel Trucking: Delivery of rock to shop or town roads from either Milestone pit near Cty Rd P or from Haas pit on Cty Rd S - $3.25/ton (delivery only) o Milestone Materials: ¾” or 1 ¼” dense grade base – $8.70/ton; breaker rock - $8.70/ton o Haas Inc.: ¾” limestone base – $10.72/ton delivered; breaker rock – $9.97/ton delivered Discussion on quality of rock, convenience of delivery, and cost. Motion made by Adam Carson to have Greg Bechel Trucking do the hauling and delivery of product from Milestone Materials, second by Tim Bates. Motion carried. • Resolution supporting transportation funding solution This resolution from WTA was reviewed and discussed; the Board feels it is not in the Town’s best interest. Motion made to not support this resolution made by Adam Carson, second by Matt Holcomb, motion carried. • Driveway Permits Two permits were reviewed. After discussion it was felt that one driveway was satisfactory, but the second driveway is questionable. Motion to table to next month’s meeting until the second driveway is properly surveyed made by Adam Carson, second by Matt Holcomb, motion carried. • 570th project Discussed moving forward with the plan. Blade patching was discussed. We will need approximately 6-7 loads at a cost of $2,000 per load. Motion made by Matt Holcomb to get seven loads of blade patch and ten tons of hand patch, second by Adam Carson, motion carried. It was also suggested to look into working with neighboring townships on projects that may need more than one person. Public Input During the CAFO ordinance process, the major topics that were consistent were protecting roads and water. A suggestion was made to look at Rock Elm doing its own water testing within the township and solicit voluntary donations go to toward this to defray costs. We could reach out to all residents, as everyone wants good water and the concern doesn’t go away. Would we consider looking at a Solar Farm Ordinance and Data Center Ordinance? Yes, we would. Tim was asked about the joint committee meeting he attended. He said it was a stakeholders’ meeting, attended by various farmers and business leaders. They discussed protocols and are working to put something together since there is no County Agent. They will be working on educating the public and getting agencies to work together. Correspondence Reviewed Set date and time for next monthly board meeting The next meeting will be May 12, 2026, at 8:00 p.m. Motion to adjourn made by Matt Holcomb, second by Adam Carson, motion carried. Meeting adjourned at 10:33 p.m. Respectfully submitted by Dawn Churchill, Clerk Approved 05/12/2026