Minutes

Town of Rock Elm Elmwood, Pierce County, Wisconsin MINUTES Town Board Meeting - Wednesday, November 12, 2025 Meeting called to order at 7:47 p.m. by Chairman Tim Bates. Others present: Matt Holcomb, Supervisor; Chris Thibado, Supervisor; Dave Bechel, Patrolman; Pam Reitz, Treasurer; Dawn Churchill, Clerk; and 4 residents Motion to approve agenda made by Matt Holcomb, second by Chris Thibado, motion carried. Minutes from previous meetings Minutes from the October 7, 2025, meeting were read. Motion to approve by Matt Holcomb, second by Chris Thibado, motion carried. Minutes from the October 17, 2025, meeting were read. Amendment made regarding outstanding bill. Motion to approve with amendment made by Matt Holcomb, second by Tim Bates, motion carried. Minutes from the October 22, 2025, meeting were read. Motion to approve made by Matt Holcomb, second by Tim Bates, motion carried. Financial Report Dawn gave the financial report. Current balance is $266,045.26. Unpaid bills total $31,752.64. Expected income from Shared Revenue is $59,038. Motion to pay bills made by Chris Thibado, second by Matt Holcomb, motion carried. Building Inspection Contract Weber Inspections has been sold to Steinmeyer Inspections. Motion to contract with Steinmeyer Inspections made by Matt Holcomb, second by Chris Thibado, motion carried. Operator’s license application One application was received from Waverly Full Throttle Saloon; reviewed. Motion to approve license made by Chris Thibado, second by Matt Holcomb, motion carried. Contract with Cedar Corp for CDBG Administration Continuation This program will be ending in 2026, but filing of paperwork will continue until all loans are paid back. Cedar Corp can continue to do this. When a loan is paid back, Rock Elm will receive $250 back into admin fund. Once the admin portion of the fund is depleted, Cedar Corp cannot bill for their time. Rock Elm will continue with their services; contract to come after January 2026. Update on possible town website Dawn gave overview of 4 companies contacted to provide this service. Input that it seems like a good idea and would most likely save money in the long run. Motion made to move forward with website development with Josh Meyers based in Eau Claire made by Tim Bates, second by Matt Holcomb, motion carried. Hass pit blasting Tim met with them regarding recent blasting on October 28 that was above the allowed level limit. Level limit is .35 and the reading was .39; Jake Vincent, blasting expert, got ahold of Tim and acknowledged this. They did a subsequent blast on October 31, and the level was .211, which is in compliance. They have had a recent renewal of their CUP . Discuss Budget for 2026 Motion to approve the budget for 2026 as presented made by Matt Holcomb, second by Chris Thibado, motion carried with three yes votes from the three board members. Discuss Levy for 2026 Motion to approve the levy as presented in the amount of $463,610 made by Matt Holcomb, second by Chris Thibado. Motion carried with three yes votes from the three board members. Highway Report Presented by Dave Bechel, Patrolman • He’s been grading and shouldering roads • 490th Ave. (Skunk Hollow) Added on to culverts. Using fill from George Callow and shop, sloped ditches and seeded (70 loads) • 11/03/25 - A truck hauling corn on 610th Ave. ended up in the ditch and rolled truck. While entering ditch, tore ditch up. Not adding a band-aid and fixed it right. Tim and Dave decided to use fill from shop to fill ditch and slope. Black dirt added and seeded. (38 loads) • 11/10/25 – Tim and Dave discussed using radios from the Pierce County Sheriff’s Department. o Chris will be getting them and set up the install. • Nugget Lake needed some help grading a little bit on dam road; since we are in the community, we helped out. • Installed wing and sander on the dump truck. Salt sand bids Tabled until next month as only one bid was received at this time. Public Input Tax bill insert will be going on the website when it is up and running. Statement that the CAFO ordinance should be acted upon. There has been a lot of time put into this and would encourage a public hearing on this. Would like to acknowledge Teresa and Lisa for all their efforts and time. Tim has a meeting with the lawyer in the coming week and will need to meet again with the board after for discussion. The property line at the shop has been taken care of. Correspondence Reviewed. Set date and time for next monthly board meeting The next meeting will be December 9, 2025, at 8:00 p.m. Motion to adjourn made by Chris Thibado, second by Matt Holcomb, motion carried. Meeting adjourned at 9:20 p.m. Respectfully submitted by Dawn Churchill, Clerk Approved 12/09/25