Village Board 3-23-26 Agenda Packet

Village of Hartland 210 Cottonwood Avenue Hartland WI 53029 PH: 262-367-2714 FAX: 262-367-2430 www.villageofhartland.wi.gov VILLAGE BOARD AGENDA MONDAY, MARCH 23, 2026 ∙ 6:30 PM BOARD ROOM, MUNICIPAL BUILDING, 210 COTTONWOOD Call to Order Roll Call Pledge of Allegiance – Trustee Wallschlager Public Comments: Please be advised the Village Board will receive comments from the public related to any item(s) for a three-minute time period per person, with time extensions per the Village President’s discretion. This meeting will be recorded and will be available online through the Village’s website. 1. Consideration of approval of Minutes for March 9, 2026 2. Items related to vouchers a. Consideration of vouchers for payment in the amount of $165,277.37 Items Referred from the March 16, 2026 Architectural Board/Plan Commission Meeting 3. Consideration of fence installation at 313 Circle Drive, St. Charles Church Other Items for Consideration 4. Discussion and consideration of an agreement with Mystic Fireworks Inc. dba Five Star Fireworks, to provide fireworks on June 26, 2026 for the amount of $19,000. 5. Discussion and consideration of e-bike regulations (Requested by Trustee Hallquist) 6. Consideration of First Reading of Bill for an Ordinance No. 03/23/2026 “An Ordinance Amending Chapter 1 of the Village of Hartland Municipal Code Pertaining To General Provisions” 7. Consideration of First Reading of Bill for an Ordinance No. 03/23/2026-A “An Ordinance Amending Chapter 2 of the Village of Hartland Municipal Code Pertaining to Administration” 8. Announcements: The following individuals will be given an opportunity to make announcements at the meeting in regard to (1) activities taken since the previous meeting on behalf of the community, (2) future municipal activities, and (3) communications received from citizens. It is not contemplated that these matters will be discussed or acted upon. The following individuals may provide announcements: Village President or individual Village Board members or Village Manager or other Village Staff members. 9. Adjournment Ryan Bailey, Village Manager Notice: Please note that upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Sandee Policello, Village Clerk, at 262-367-2714. The Municipal Building is handicap accessible. To participate via Zoom: https://us02web.zoom.us/j/88510717556?pwd=HymjRlVBcrrn3ukan3ABlP4EZbj8bJ.1 or dial 1 (646)931-3860. The meeting ID is: 885 1071 7556 Passcode: 804811 1 VILLAGE OF HARTLAND VILLAGE BOARD MINUTES MONDAY, MARCH 9, 2026 * 6:30 PM BOARD ROOM, MUNICIPAL BUILDING, 210 COTTONWOOD AVE. President Pfannerstill called the meeting to order at 6:30 pm. Present: President Pfannerstill, Trustees de Boer, Truttschel, Wallschlager, Conner, Hallquist Excused: Trustee Pfeiffer Others Present: Village Manager Bailey, Police Chief Misko, Fire Chief Jambretz, Assistant Fire Chief Kajil Sharp, DPW Director Jenson, Sam Blonien Recreation Manager, Clerk Policello Public Comments Mark Pape, Commander of Sons of the American Legion Post 294, addressed the board to thank the Village for its support during the seventh annual Operation Homeless Vets Sleep Out held February 13-15, 2026. The event raised $83,000 for the Homeless Veterans Initiative and the Women's Veteran Independent Network (Woven). Pape specifically thanked the fire department for their flag presentation, the police department for their proactive response to a situation that arose, and board members who attended the event and allowed signs in their yards. The event featured visits from national and state American Legion commanders, including National Commander Bill Clancy from New York. Pape noted that over seven years, the community has raised approximately $460,000 for veteran causes, despite not having a significant local homeless veteran population. He praised the generosity of the Hartland community and specifically acknowledged the Police Department for their professional handling of an incident during the event. President Pfannerstill thanked Mr. Pape for the organization's work and invited him to contact the Village in the future to be placed on meeting agendas for updates on their activities. 1. Consideration of approval of Minutes for February 23, 2026 Motion: Trustee Rick Conner moved to approve the minutes of February 23, 2026. Trustee Ann Wallschlager seconded. President Pfannerstill abstained due to being on vacation during that meeting. Motion carried. 2. Items related to vouchers a. Consideration of vouchers for payment in the amount of $4,828,090.91 President Pfannerstill announced a revised total of $4,828,140.56 for the vouchers. Motion: Trustee Ann Wallschlager moved to approve vouchers in the amount of $4,828,140.56. Village Manager Ryan Bailey seconded. Motion carried unanimously. Trustee Wallschlager explained that $3,829,263.63 of the total represented property tax payments will be distributed to various entities including Arrowhead, Hartland Lakeside, Lake Country School, Merton Community School, Swallow, Waukesha County, and WCTC. President Pfannerstill clarified for viewers that these were tax collections being passed through, not village expenditures. 2 Trustee Tim Hallquist inquired about elevator repair expenses and whether the Village was tracking building maintenance costs. Village Manager Bailey confirmed they were tracking certain items, noting that the elevator repair involved replacing a roller on the top bearing of the elevator shaft. Trustee Hallquist also questioned four separate salt delivery invoices. DPW Director Tom Jenson explained that due to trucking shortages caused by data center construction in Kenosha drawing trucking companies away with premium rates, salt deliveries were being made in smaller increments over multiple days rather than single large deliveries. This created scheduling challenges for staff but did not increase costs. 3. Actions related to Licenses and Permits a. Discussion and consideration of Special Event Applications i. Hartland Kids Day, Lake Country Family Fun, July 29, 2026 Erin Guenterberg from Lake Country Family Fun appeared via Zoom to request approval for the fourteenth annual Hartland Kids Day at Nixon Park. The event will run from 9 AM to 1 PM and will be similar to previous years, including the return of a rock wall attraction. Guenterberg reported that staff meetings with department heads took place in January to coordinate logistics, including handicap parking, no-parking signs, and park preparation. She noted that last year's event was affected by weather but expressed optimism for good conditions this year. The event was praised as a wonderful showcase for Hartland. Motion: Trustee Tim Hallquist moved to approve Hartland Kids Day Lake Country Family Fun on July 29, 2026. Trustee Tom Truttschel seconded. Motion carried unanimously. ii. Hometown Celebration, Village of Hartland, June 25 – 28, 2026 iii. National Night Out, Village of Hartland, August 6, 2026 Recreation Director Sam Blonien reported that Hometown Celebration would be largely unchanged from previous years, with the carnival running through Sunday as previously discussed. A new addition will be a bags tournament on Saturday from 10 AM to 5 PM, with help from Park Board member Nick Miller. The event's major sponsor remains Culver's. President Pfannerstill emphasized the importance of prominent signage to recognize Culver's significant financial contribution and ongoing support. Trustee Conner suggested having bands acknowledge sponsors during their performances, which staff confirmed had been done previously, including bringing Culver's owner John to speak. Stetson and Lace will play on Thursday, Miles Weingren on Friday, and Bella Cain on Saturday. Fireworks are scheduled for 10 PM, slightly later than usual, with the music continuing until fireworks. The bar will not reopen after fireworks. Trustee Tom Truttschel emphasized the importance of maintaining a strong relationship with Culver's as their consistent, long-term major sponsor, suggesting that staff work with Culver's representatives John and Danny to accommodate any special requests. Motion: Trustee Rick Conner moved to approve the Hometown Celebration, Village of Hartland, June 25 through 28, 2026, as well as National Night Out, Village of Hartland, August 6, 2026. Trustee de Boer seconded. Motion carried unanimously. 4. Consideration of awarding the 2026 Utility Contract to Globe Contractors, Inc. for the amount of $361,910.00 DPW Director Tom Jenson reported that Globe Contractors was the only bidder for the utility project. The same contractor successfully completed work on Progress Drive the previous 3 year and was also working on Eagle Pass this year. Jenson explained that the relatively small scope of the project, involving multiple mobilizations throughout the Village rather than a concentrated area, likely deterred other contractors from bidding. The project pricing was consistent with budget expectations and engineering estimates from R&M. Trustee Truttschel questioned having only one bidder. Jenson clarified that the utility work was specialized, involving storm water outfall work and concrete pipe installation that required specific skill sets many contractors were not comfortable with. The project was properly advertised and publicized, but contractors chose not to bid. Motion: Trustee Tom Truttschel moved to award the 2026 utility contract to Globe Contractors for the amount of $361,910.00. Trustee Ann Wallschlager seconded. Motion carried unanimously. 5. Consideration of awarding the 2026 Paving Contract to Stark Pavement Corp. for the amount of $1,210,771.25 DPW Director Tom Jenson reported that Stark Pavement was the lowest of three bidders for the paving contract. The company had previously worked successfully for the Village on Progress Drive. Staff recommended awarding the contract to Stark Pavement. Trustee Hallquist inquired about the difference in bidder participation between the utility and paving contracts. Jenson explained that paving projects typically attract the major regional contractors, while utility work requires more specialized skills that fewer companies possess. He noted that anything over $25,000 requires bidding by state law, and this project was properly advertised. President Pfannerstill reminded the Board of their policy to seek three bids on projects over $25,000 where possible, acknowledging that sometimes contractors simply choose not to bid despite proper advertising. Motion: Trustee Rick Conner moved to award the 2026 paving contract to Stark Pavement Corp. for the amount of $1,210,771.25. Trustee Truttschel seconded. Motion carried unanimously. 6. Presentation of the 2026 MS4 Report DPW Director Tom Jenson presented the annual MS4 (Municipal Separate Storm Sewer System) report, a 160-page document required by the DNR to demonstrate the Village's efforts to mitigate nutrients in storm water discharged to lakes and rivers. The report measures Total Suspended Solids (TSS) and credits the Village for activities like leaf pickup, street sweeping, and catch basin cleaning. Jenson reported that the Village remains in good standing with the permit requirements. The report quantifies the Village's storm water management efforts, including the tonnage of material removed from catch basins and street sweepings, which translates to calculated phosphorus reduction credits. This data demonstrates compliance with TSS requirements under the Village's DNR permit for storm water discharge. Trustee Hallquist asked if there were any surprising findings in the report. Jenson indicated there were none. 7. Discussion of potential guidelines and regulations for chickens at residential properties (Requested by Trustee Wallschlager) Trustee Wallschlager initiated discussion about establishing formal guidelines for chicken ownership, noting that current applications come to the Board under restricted species permits without specific parameters. She researched surrounding municipalities' regulations: 4 Town of Merton allows 5 chickens per lot with a minimum 40,000 square feet (just under an acre), plus detailed care requirements. City of Delafield permits 5 chickens per acre for lots exceeding 1 acre, not to exceed 20 chickens total. Town of Delafield allows up to 8 chickens per lot with one coop maximum and prohibits commercial activity. Village of Lisbon requires 3+ acres for subdivisions (up to 12 chickens) or 1 acre minimum for non-subdivisions with scaled limits. Wallschlager suggested establishing clear guidelines to eliminate the need for Board review of each application and to set reasonable limits, noting concerns about requests for large numbers of chickens and multiple coops. Trustee Hallquist disagreed, arguing that the current review process provides better control and oversight. He noted that applicants must present property maps showing coop locations and chicken numbers, with applications then proceeding to the Village Board. He expressed concern that an ordinance might be less effective at ensuring compliance. President Pfannerstill supported maintaining the current system, emphasizing his preference for minimal restrictions. He noted the absence of significant complaints about chickens and argued that case-by-case review through the restricted species permit process allows for appropriate evaluation based on property size and circumstances. He stressed that the current system is actually more restrictive since no chickens are allowed without Board approval. Village Manager Bailey confirmed there are no current registered complaints about chickens and noted that many surrounding communities use large lot requirements as a de facto ban on chickens in most residential areas. Trustee Truttschel agreed with maintaining the current thorough review process. Wallschlager clarified that her primary concern was establishing maximum limits, but indicated she would accept maintaining the current system if other Board members were satisfied with it. The discussion concluded without a motion, leaving the current restricted species permit process unchanged. Motion by Trustee Hallquist to suspend the rules; seconded by Trustee Conner. All were in favor, motion carried. Motion by Trustee Hallquist to move announcements before the closed session; seconded by Trustee Truttschel. All were in favor, motion carried. 8. Announcements Recreation Director Sam Blonien announced that summer camp registration would open Wednesday. DPW Director Tom Jenson provided multiple updates: work had begun on Eagle Pass for the 7 parcel development, with Interstate clearing trees and beginning stormwater detention pond work; AT&T is updating fiber lines throughout the Hartridge subdivision; DPW is still seeking summer staff; Well #5 was offline for rehabilitation; staff was conducting pond and outfall inspections for MS4 compliance and exercising water main valves. He announced that brush pickup would begin April 13th and the yard waste facility would open April 10th, despite warm weather prompting early inquiries. Assistant Fire Chief Kajil Sharp reported that four cadets had begun the spring fire academy, involving three weeks of training with local departments and part-time members. 5 Fire Chief David Jambretz announced that the department had been requested to provide an escort for the girls basketball team going to state tournament on Thursday, pending schedule details. Police Chief Misko shared several updates: the department received a thank-you letter from NCIS regarding Detective Shea's work on a case with nationwide implications involving military installations; recruitment continued with written tests March 10th, staff interviews March 19th, and PFC consideration at the April 14th meeting for certified candidates only; new squad cars were in service with old ones held temporarily as backup; the department was awaiting results on two federal body-worn camera grants. Trustee Hallquist congratulated Detective Shea on the NCIS recognition. President Pfannerstill recognized recent wrestling achievements, congratulating Zahn Beal from Arrowhead and particularly highlighting McAllister "Mac" Ramage from Lake Country Lutheran, who became the school's first-ever individual state champion in Division III wrestling. He also offered prayers for military personnel serving overseas and first responders. Trustee Shaunta' de Boer shared that her 19-year-old son had just graduated from Fort Benning infantry training and is following his father's footsteps toward Ranger training. She also mentioned having another son currently deployed overseas. President Pfannerstill asked her to convey the Village's thanks to both sons for their service. 9. May convene into a closed session pursuant to Wis. Stat. §19.85 (1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved with respect to two parcels located at 550 Hartbrook Drive in conjunction with current negotiations regarding procurement terms pursuant to an eminent domain proceeding previously authorized by the Village Board of Trustees. Motion: Clerk Policello conducted a roll call vote to convene into closed session. All trustees voted yes. Motion carried unanimously. The Board convened into closed session at 7:23 pm. Motion by Trustee de Boer to return to open session. Motion seconded by Trustee Conner. All were in favor, motion carried. The Board reconvened in open session at 7:52 pm. 11. Adjournment Motion by Trustee Truttschel to adjourn; seconded by Trustee de Boer. All were in favor, motion carried. Meeting adjourned at 7:53 pm. Respectfully submitted, Sandee Policello Village Clerk To: Village President & Board of Trustees From: Tonia Smith, Fiscal Clerk Date: March 18, 2026 RE: Voucher List Attached is the voucher list for the March 23, 2026 Village Board Meeting March 23, 2026 Checks: 165,277.37$ Total Amount of all Checks: 165,277.37$ 03/18/26 8:50 AM VOUCHER LIST - MARCH 23, 2026 VILLAGE OF HARTLAND Page 1 Account Descr Search Name Comments Amount E X G 101-23000 SPECIAL DEPOSITS LAKE COUNTRY DANCE 1020 JAMES DR H-J BUSINESS OCC REFUND $500.00 G 101-23000 SPECIAL DEPOSITS LAKE COUNTRY DANCE (REISSUE) 1020 JAMES DRIVE BUSINESS OCC REFUND $500.00 G 403-31856 HAMMER SUBDIVISION RUEKERT & MIELKE EAGLE PASS $1,293.75 G 403-31840 HOMESTEAD RUEKERT & MIELKE 153 PHASE 3&4 $1,802.00 G 403-31840 HOMESTEAD VON BRIESEN & ROPER LEGAL SERVICES $227.50 G 403-31856 HAMMER SUBDIVISION VON BRIESEN & ROPER LEGAL SERVICES $2,278.00 G 403-31856 HAMMER SUBDIVISION VON BRIESEN & ROPER LEGAL SERVICES $1,950.00 G 101-23000 SPECIAL DEPOSITS WI ANXIETY & DEPRESSION CLINIC 515 W NORTH SHORE DRIVE STE 101 OCC DEP REFUN $500.00 $9,051.25 AMBULANCE E 101-52300-300 OPERATING SUPPLIES/EXPENSES AIRGAS USA LLC OXYGEN CYLINDERS $190.21 E 101-52300-300 OPERATING SUPPLIES/EXPENSES BOUND TREE MEDICAL VARIOUS MEDICAL SUPPLIES $515.66 E 101-52300-300 OPERATING SUPPLIES/EXPENSES EMSPS MEDICAL PROTOCOL APP SUBSCRIPTION $325.00 E 101-52300-300 OPERATING SUPPLIES/EXPENSES HENRY SCHEIN INC. MEDICAL SUPPLIES $245.56 E 101-52300-360 VEHICLE MAINT/EXPENSE NORTH WOODS CHEMICAL CORP. CLEANING SUPPLIES $372.96 E 101-52300-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC IT SERVICES $300.00 E 101-52300-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC REMOTE SUPPORT $112.50 E 101-52300-300 OPERATING SUPPLIES/EXPENSES PROHEALTH PHARMACY OCON VARIOUS PHARMACEUTICALS $159.57 E 101-52300-300 OPERATING SUPPLIES/EXPENSES SHOPCPR FIRST AID CPR ECARD $284.96 $2,506.42AMBULANCE CORPORATE RESERVE EXPENSES E 402-59900-820 POLICE DEPT EXPENSE ADVANTAGE POLICE SUPPLY OMEGA ICW 7X9 SPECIAL THREAT FULL SIZE $3,456.80 E 402-59900-830 FIRE/AMBULANCE EXPENSE RD TECHNOLOGY INDOOR OUTDOOR CAMERAS $11,630.72 $15,087.52CORPORATE RESERVE EXPENSES DEBT SERVICE E 301-58000-305 EXPENSES-OTHER BOND TRUST SERVICES CORP 103579-PA CORP PURPOSE BONDS $400.00 $400.00DEBT SERVICE ECONOMIC DEVELOPMENT E 804-56700-738 MEMBERSHIPS ARROWHEAD UNIION HIGH SCHL DIS TECH AND ENGINEERING PARTNERSHIP #3 $500.00 E 804-56700-719 EVENTS DUKES BAR AND GRILL REISSUE CREEPY CRAWL REIMBURSEMENT $87.00 E 804-56700-719 EVENTS MIDWEST CYCLING SERIES, LLC LOCAL PROMOTER FEE TOAD $4,247.00 $4,834.00ECONOMIC DEVELOPMENT FINANCIAL ADMINISTRATION E 101-51500-290 OUTSIDE SERVICES/CONTRACTS DIVERSIFIED BENEFIT SERVICES MARCH HRA $197.51 E 101-51500-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC CLOUD BACKUP $56.67 Account Descr Search Name Comments Amount E X Page 2 03/18/26 8:50 AM E 101-51500-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC IT SERVICES $363.33 $617.51FINANCIAL ADMINISTRATION FIRE PROTECTION E 101-52200-300 OPERATING SUPPLIES/EXPENSES BATTERY PRODUCTS INC ENERGIZER BATTERIES $47.64 E 101-52200-255 BLDGS/GROUNDS BIEBELS TRUE VALUE CUT GLASS $24.76 E 101-52200-255 BLDGS/GROUNDS NORTH WOODS CHEMICAL CORP. CLEANING SUPPLIES $384.64 E 101-52200-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC IT SERVICES $262.50 E 101-52200-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC REMOTE SUPPORT $112.50 E 101-52200-290 OUTSIDE SERVICES/CONTRACTS WI DEPT OF JUSTICE RECORDS CHECK $427.00 $1,259.04FIRE PROTECTION FOUR WINDS WAY E 401-70670-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE DESIGN AND BIDDING $2,206.63 $2,206.63FOUR WINDS WAY GENERAL ADMINISTRATION E 101-51400-210 LEGAL SERVICES LAW OFFICE OF KIMBERLY KERSHEK LEGAL SERVICES $1,200.00 E 101-51400-210 LEGAL SERVICES LAW OFFICE OF KIMBERLY KERSHEK LEGAL SERVICES $130.50 E 101-51400-210 LEGAL SERVICES LAW OFFICE OF KIMBERLY KERSHEK LEGAL SERVICES $130.50 E 101-51400-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC IT SERVICES $1,200.00 E 101-51400-210 LEGAL SERVICES VON BRIESEN & ROPER LEGAL SERVICES $1,234.00 E 101-51400-395 COMMUNITY RELATIONS VON BRIESEN & ROPER LEGAL SERVICES $6,990.60 E 101-51400-210 LEGAL SERVICES VON BRIESEN & ROPER LEGAL SERVICES $9,947.58 E 101-51400-210 LEGAL SERVICES VON BRIESEN & ROPER LEGAL SERVICES $7,104.50 E 101-51400-290 OUTSIDE SERVICES/CONTRACTS WI DEPT OF JUSTICE RECORDS CHECK $21.00 E 101-51400-290 OUTSIDE SERVICES/CONTRACTS WI DEPT OF JUSTICE RECORDS CHECK $77.00 $28,035.68GENERAL ADMINISTRATION GOODWIN AVE E 401-70675-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE DESIGN AND BIDDING $2,206.63 $2,206.63GOODWIN AVE HAIGHT DRIVE E 401-70685-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE SURVEY DESIGN AND CONCEPT PLANNING $4,646.10 E 401-70685-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE DESIGN AND BIDDING $2,206.63 $6,852.73HAIGHT DRIVE HOLLYHOCK LANE E 401-70660-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE DESIGN AND BIDDING $2,206.63 $2,206.63HOLLYHOCK LANE LAW ENFORCEMENT E 101-52100-300 OPERATING SUPPLIES/EXPENSES BIEBELS TRUE VALUE CLEANER FOR DAAT MATS $51.13 Account Descr Search Name Comments Amount E X Page 3 03/18/26 8:50 AM E 101-52100-300 OPERATING SUPPLIES/EXPENSES GALLS LEATHER BELT KEEPERS $48.69 E 101-52100-360 VEHICLE MAINT/EXPENSE HARTLAND SERVICE INC SQ#7 OIL CHANGE $101.69 E 101-52100-360 VEHICLE MAINT/EXPENSE HARTLAND SERVICE INC SQ#8 OIL CHANGE $66.89 E 101-52100-290 OUTSIDE SERVICES/CONTRACTS LEXISNEXIS FEBRUARY 2026 SERVICE $161.64 E 101-52100-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC IT SERVICES $1,312.50 E 101-52100-290 OUTSIDE SERVICES/CONTRACTS PROHEALTH CARE (LAB BILLING) BLOOD DRAWS $157.56 E 101-52100-290 OUTSIDE SERVICES/CONTRACTS WI DEPT OF JUSTICE RECORDS CHECK $168.00 $2,068.10LAW ENFORCEMENT LIBRARY E 101-55110-300 OPERATING SUPPLIES/EXPENSES DEMCO INC POSTER $50.94 E 101-55110-310 BOOKS & MATERIALS GALE/CENGAGE LEARNING BOOKS $285.27 E 101-55110-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC MONTHLY CLOUD BACK UP $50.00 E 101-55110-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC IT SERVICES $0.00 E 101-55110-310 BOOKS & MATERIALS PLAYAWAY PRODUCTS VARIOUS PLAYAWAYS $181.98 E 101-55110-310 BOOKS & MATERIALS PLAYAWAY PRODUCTS VARIOUS PLAYAWAYS $80.99 E 101-55110-310 BOOKS & MATERIALS PLAYAWAY PRODUCTS VARIOUS PLAYAWAYS $75.99 E 101-55110-290 OUTSIDE SERVICES/CONTRACTS RICOH AMERICAS CORP COPIER SERVICES FLOOR $164.71 E 101-55110-290 OUTSIDE SERVICES/CONTRACTS RICOH AMERICAS CORP COPIER SERVICES STAFF $252.59 E 101-55110-290 OUTSIDE SERVICES/CONTRACTS WI DEPT OF JUSTICE RECORDS CHECK $140.00 $1,282.47LIBRARY MISC STORM SEWER REPAIR E 401-74010-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE MS4 SERVICES $2,936.25 E 401-74010-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE 208 CARLIN COURT $550.00 E 401-74010-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE RECOMMENDED MAINTENANCE $1,197.50 $4,683.75MISC STORM SEWER REPAIR PARKS E 101-55200-365 BLDGS/GROUNDS MAINT EXPENSE MENARDS- PEWAUKEE RAIN GUTTER PARTS FOR BEER GARDEN $119.28 $119.28PARKS PUBLIC WORKS E 101-53000-360 VEHICLE MAINT/EXPENSE EH WOLF NO LEAD FUEL $1,689.20 E 101-53000-360 VEHICLE MAINT/EXPENSE EH WOLF OIL $2,799.60 E 101-53000-360 VEHICLE MAINT/EXPENSE EH WOLF PDF FUEL $1,251.87 E 101-53000-345 STAFF EDUCATION/TRAINING FEHR GRAHAM QUARTERLY FIXED FEE EHS COMPLIANCE SERVICE $1,225.00 E 101-53000-360 VEHICLE MAINT/EXPENSE HOME DEPOT SAWBLADES $36.95 E 101-53000-180 OTHER BENEFITS ITU ABSORBTECH INC UNIFORM SERVICES $164.96 E 101-53000-180 OTHER BENEFITS ITU ABSORBTECH INC UNIFORM SERVICES $200.33 E 101-53000-180 OTHER BENEFITS JENSON, TOM CLOTHING ALLOWANCE $152.15 E 101-53000-420 STORM SEWER JM MOTORSPORTS HARTLAND SOUTH FORESTRY MULCHING $3,942.50 E 101-53000-360 VEHICLE MAINT/EXPENSE KIMBALL MIDWEST VARIOUS HARDWARE $1,125.23 Account Descr Search Name Comments Amount E X Page 4 03/18/26 8:50 AM E 101-53000-360 VEHICLE MAINT/EXPENSE NAPA AUTO PARTS SPILL ABSORBANT $159.98 E 101-53000-360 VEHICLE MAINT/EXPENSE NAPA AUTO PARTS TAPE/ VARIOUS FILTERS $1,136.92 E 101-53000-360 VEHICLE MAINT/EXPENSE NORTH WOODS CHEMICAL CORP. PAPER TOWELS $410.10 E 101-53000-345 STAFF EDUCATION/TRAINING REINDERS INC GREEN INDUSTRY CONFERENCE $357.00 E 101-53000-360 VEHICLE MAINT/EXPENSE SUPPLYZONE CLEANING PRODUCTS $189.97 E 101-53000-420 STORM SEWER WAUKESHA CTY TREASURER MS4 FEES $3,200.00 E 101-53000-290 OUTSIDE SERVICES/CONTRACTS WI DEPT OF JUSTICE RECORDS CHECK $112.00 $18,153.76PUBLIC WORKS RECREATION PROGRAMS/EVENTS E 101-55300-290 OUTSIDE SERVICES/CONTRACTS HOOPER HANDS BASKETBALL AC ART OF DRIBBLING $3,286.00 E 101-55300-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC IT SERVICES $0.00 E 101-55300-290 OUTSIDE SERVICES/CONTRACTS WI DEPT OF JUSTICE RECORDS CHECK $161.00 $3,447.00RECREATION PROGRAMS/EVENTS REPAVE PATHWAYS - NOTTINGHAM E 401-76090-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE DESIGN AND BIDDING $2,206.63 $2,206.63REPAVE PATHWAYS - NOTTINGHAM SEWER SERVICE E 204-53610-385 MAINTENANCE-COLLECT EQP PUMP BIEBELS TRUE VALUE FOOD CONTAINER $5.10 E 204-53610-290 OUTSIDE SERVICES/CONTRACTS DIVERSIFIED BENEFIT SERVICES MARCH HRA $30.39 E 204-53610-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC IT SERVICES $112.50 E 204-53610-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC NOTEBOOKS $1,658.50 E 204-53610-290 OUTSIDE SERVICES/CONTRACTS ONTECH SYSTEMS, INC CLOUD BACKUP $56.66 E 204-53610-800 CAPITAL OUTLAY RUEKERT & MIELKE SCADA SERVICES $1,954.03 E 204-53610-800 CAPITAL OUTLAY RUEKERT & MIELKE MISC SANITARY SEWER REPAIRS $3,528.00 E 204-53610-800 CAPITAL OUTLAY RUEKERT & MIELKE CONSTRUCTION SERVICES $12,594.56 E 204-53610-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE ESRI CONTRIBUTOR LICENSES $2,312.50 E 204-53610-800 CAPITAL OUTLAY RUEKERT & MIELKE DESIGN $6,695.01 $28,947.25SEWER SERVICE STORM SWR CATCH BASIN REPAIR E 401-74075-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE MISC CATCH BASIN REPAIRS $3,578.16 $3,578.16STORM SWR CATCH BASIN REPAIR SUNSHINE DRIVE E 401-70665-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE DESIGN AND BIDDING $2,206.63 $2,206.63SUNSHINE DRIVE UNBUDGETED E 401-57300-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE GENERAL SERVICES $1,794.00 E 401-57300-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE EROSION CONTROL $875.00 Account Descr Search Name Comments Amount E X Page 5 03/18/26 8:50 AM $2,669.00UNBUDGETED WARREN AVE E 401-70680-290 OUTSIDE SERVICES/CONTRACTS RUEKERT & MIELKE DESIGN AND BIDDING $2,206.63 $2,206.63WARREN AVE WATER UTILITY E 620-53700-652 MAINTENANCE OF SERVICES BIEBELS TRUE VALUE SEALANT/ MAGNET $14.10 E 620-53700-652 MAINTENANCE OF SERVICES CORE & MAIN LP CURB STOP PARTS $78.00 E 620-53700-652 MAINTENANCE OF SERVICES CORE & MAIN LP CURB STOP PARTS $109.57 E 620-53700-652 MAINTENANCE OF SERVICES CORE & MAIN LP CURB STOP PARTS $863.42 E 620-53700-923 OUTSIDE SERVICES DIVERSIFIED BENEFIT SERVICES MARCH HRA $75.96 E 620-53700-652 MAINTENANCE OF SERVICES FERGUSON WATERWORKS CURB STOP PARTS $250.00 E 620-53700-652 MAINTENANCE OF SERVICES FERGUSON WATERWORKS CURB STOP PARTS $111.85 E 620-53700-652 MAINTENANCE OF SERVICES FERGUSON WATERWORKS BALL VALVES $1,287.19 E 620-53700-652 MAINTENANCE OF SERVICES FERGUSON WATERWORKS RETURN OF SERVICE PARTS -$221.60 E 620-53700-652 MAINTENANCE OF SERVICES FERGUSON WATERWORKS CURB BOX $116.00 E 620-53700-652 MAINTENANCE OF SERVICES FERGUSON WATERWORKS CURB STOP REPAIRS $294.97 E 620-53700-652 MAINTENANCE OF SERVICES HALQUIST STONE CO INC STONE $930.18 E 620-53700-653 MAINTENANCE OF METERS MIDWEST METER INC ORION METER $301.19 E 620-53700-923 OUTSIDE SERVICES NORTHERN LAKE SERVICE INC WATER SAMPLE TESTING $63.66 E 620-53700-923 OUTSIDE SERVICES NORTHERN LAKE SERVICE INC WATER SAMPLE TESTING $124.00 E 620-53700-684 TOOLS/SHOP/GARAGE EQUIPMENT OLSEN SAFETY EQUIPMENT CORP DAVIT SYSTEM PARTS $2,772.59 E 620-53700-923 OUTSIDE SERVICES ONTECH SYSTEMS, INC NOTEBOOKS $1,658.50 E 620-53700-923 OUTSIDE SERVICES ONTECH SYSTEMS, INC CLOUD BACKUP $56.67 E 620-53700-923 OUTSIDE SERVICES ONTECH SYSTEMS, INC IT SERVICES $150.00 E 620-53700-923 OUTSIDE SERVICES RUEKERT & MIELKE ESRI CONTRIBUTOR LICENSES $2,312.50 E 620-53700-673 TRANS&DIST MAINS RUEKERT & MIELKE MISC VALVE REPAIRS $3,477.48 E 620-53700-678 HYDRANTS RUEKERT & MIELKE MISC HYDRANT REPAIRS $1,063.00 E 620-53700-652 MAINTENANCE OF SERVICES TVL TRUCKING HAUL STREET SWEEPINGS $1,040.00 E 620-53700-652 MAINTENANCE OF SERVICES WERNER ELECTRIC SUPPLY BARRICADE TAPE RETURN -$16.43 E 620-53700-652 MAINTENANCE OF SERVICES WERNER ELECTRIC SUPPLY HDPE 1IN SPOOLS $796.31 E 620-53700-652 MAINTENANCE OF SERVICES WERNER ELECTRIC SUPPLY COPPER/ GREEN $110.56 E 620-53700-652 MAINTENANCE OF SERVICES WISCONSIN HYDRANT REPAIR SERVICE TAP WELL 3 $625.00 $18,444.67WATER UTILITY $165,277.37 Fence 1 FIVE STAR FIREWORKS CO. Mystic Fireworks, Inc., d/b/a Five Star Fireworks P. O. Box 143 Oconomowoc, WI 53066-0143 Telephone (262)569-7820; Cell (262)490-4164 THIS AGREEMENT is made this 6th day of March, 2026, between: Mystic Fireworks Inc. d/b/a FIVE STAR FIREWORKS CO. - and - CUSTOMER, Village of Hartland, 210 Cottonwood Avenue Hartland, WI 53029 Customer agrees to engage Mystic Fireworks, Inc. d/b/a Five Star Fireworks, (“Five Star”) to shoot a fireworks show (“Show”) on June 26, 2026 at Nixon Park. Customer agrees to pay Five Star the total price $19,000.00, subject to modification for changes in the show for the labor, shooting and furnishing of fireworks for the Show referenced above. A non-refundable down payment of $4,500.00 shall be made by March 25th. The remaining amount is due July 29, 2026. Five Star and the Customer agree as follows: FIREWORKS EXHIBITION TERMS AND CONDITIONS 1. Parties. This contract engages the services of Five Star to produce and perform pyrotechnic displays for the Customer as referenced above. 2. Date. The date of the Show shall be for June 26, 2026. 3. Weather. In case of inclement weather, the displays will be rescheduled for June 27, 2026. In the event inclement weather forces the cancellation of the Show and said Show is not rescheduled, Customer shall pay a restocking charge of 15% of the cost of the Show with the remaining down payment refunded to Customer. 4. Financing/Sponsorship. Should a Customer lose funding for the Show or a sponsor of the Show withdraws funds, the Customer must give written notice of same to Five Star indicating what amount of funds were lost and what is the new budget for the Show. Notice must be received bef ore the end of April of the year the Show is to be produced. The Customer will have the following options: a. Cancellation. If the funds available for the Show are less than the amount necessary to conduct a reasonable Show, then the contract for that year may be canceled. If the Customer has additional years remaining on its contract, then the Customer must make all reasonabl e efforts to secure financing for the remaining Shows. Cancellation of the contract due to lack of funds does not free or allow Customer to search out other fireworks companies to shoot the Show. 2 b. Reorganization. After informing Five Star of the loss of funds, Customer can arrange with Five Star reorganization the Show given the new amounts available. If notice is received less than thirty (30) days prior to the Show, any cancellation or change will be disallowed. Five Star reserves the right to refuse reorganization of the Show based on its own judgment of the facts in any given situation. 5. Personnel. Five Star shall provide qualified personnel who will handle the delivery, set - up and execution of the display fireworks, as well as appropriate clean- up satisfactory to the Customer of the shoot display area. Said personnel are under the sole and direct c ontrol and supervision of Five Star. Any changes in the Show or information regarding the Show on the date of the Show must be referred to the site supervisor. 6. Safety. Five Star shall take all safety precautions with respect to the Show, shall comply with all safety measures required by the Contract, and with all applicable laws, ordinances, rules, regulations and lawful orders of any public authority for the safety of persons or property at the Show. The following provisions are also necessary for the safety of the Show: a. Area. Customer shall provide Five Star with sufficient area as defined by Five Star to shoot said Show in a safe and reasonable manner in accordance with NFPA guidelines and standards. b. Police and Fire. Customer shall provide all necessary police and fire personnel, This includes, but is not limited to contact with the police and fire departments in the area, providing access to fire suppression equipment and water. c. After-Show Inspection and Clean- Up. Five Star will, in a manner consistent with best practices in the industry conduct a search of the grounds after the Show, and the following morning in an effort to dispose of any unexploded shells and for a general clean-up of the area. The extent of this inspection and clean-up may be affected by other commitments, inclement weather, or other unforeseeable circumstances, including, but not limited to; fire, lighting, rain, snow, or any other factors that hamper its after-show inspection and clean-up. 7. Non-Assignment. Five Star shall not assign or sub- let this Contract, or any part thereof, and shall not assign any money due or to become due hereunder without first obtaining the written consent of the Customer hereto. 8. Compliance. Five Star shall comply with all municipal ordinances and regulations effective where the work under this Contract is to be performed. 9. Permits. Village of Hartland will be responsible for obtaining all necessary permits for the Show. Failure to obtain permits may result in cancellation of the Show. 10. Entire Agreement. This Agreement constitutes the entire Contract of the parties. It is expressly agreed that no statement, arrangement, or understanding, oral or written, express or implied, will be recognized unless it is stated in, or otherwise permitted by, this Agree ment. Customer and Five Star warrants that the person executing this Agreement, and any subsequent change orders, has legal authority to do so. Customer acknowledges the review and approval of the entire Agreement before execution. This Agreement is not assignable by either party without the other's consent. 3 11. Debt or Obligations. Each party shall be solely responsible for its separate debts and obligations. 12. Payment. The cost of the display shall be $19, 000.00, and the cost for $2,000,000.00 liability insurance is included, for a total amount due of $19, 000.00, plus sales tax, if applicable. The Customer shall pay the non- refundable deposit in the amount of $4,500.00 by March 25, 2026 . The remaining balance shall be due July 29, 2026. A 5% financing charge shall be applied on the unpaid balance each month until the receipt by Five Star of any unpaid balance. 13. Indemnification. Mystic Fireworks, Inc. and Five Star Co. each shall indemnify Customer against all liability to any person for or by reason of any condition, whether defective or otherwise, of any fireworks, apparatus, equipment, or fixtures furnished by Five Star in connection with the Show, and against all liability to any person for or by reason of any act of omission of Five Star or any of its agents or employees. Mystic Fireworks, Inc. and Fire Star Fireworks Co. each shall name the Village of Hartland, its officers, employees and agents as additional insured and shall provide a policy endorsement evidencing same not less than 90 days before the start of the Show. 14. Severability. The invalidity of any part of this Agreement shall not be deemed to affect the validity of any other part. In the event that any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provisions. 15. Access. Customer agrees to maintain access for Five Star to the display area, to keep the site free from obstructions, and to obtain permission for Five Star to gain access through any property as necessary to facilitate the shooting of the Show. Customer shall be solely responsible for all risk, shall hold Five Star harmless and free of liability, and shall compensate for any damage or costs arising out of such access or the failure to maintain access. 18. Insurance. Five Star shall maintain workers compensation and general liability insurance (in an amount of $2,000,000.00), as necessary, either through itself or its parent company, Five Star Fireworks, Corp. and shall name the Village of Hartland as an additional insured. 19. Alternative Dispute Resolution. In the event that either party requests, in writing, that a dispute relating in any way to this Agreement be resolved by mediation, the other party to this contract may proceed to mediate the dispute prior to filing a lawsuit any mediator or group that the parties can mutually agree to. 20 Waiver. Customer’s commencement of litigation against Five Star for breach of contract or other dispute(s) prior to providing the notice required above, shall be deemed a waiver of any and all claims Customer may have had against Five Star for breach of contract or other dispute(s). 21 Acceptance. In executing this Agreement, Customer represents that Customer has the necessary financial resources to fulfill its obligations under this Agreement; and each party represents the person signing on its behalf has the legal authority to execute this Agreement. By signing this Agreement, Customer represents and warrants that: (1) they have the authority to execute this Agreement for the Show; and (2) they have reviewed and approved the Agreement and the attached Exhibit “A.” This Agreement shall become binding on Five Star and Customer upon signing below. Submitted by Five Star: 4 By:_____Tim Heinecke______________ Date: March 6, 2026 Tim Heinecke - President The undersigned Customer certifies that he/she has carefully read this entire Agreement before signing below and acknowledges receipt of a copy of the entire Agreement at the time of signing. Accepted by Customer: By:_______________________________ Date:___________________ Accepted by Five Star: By:_______________________________ Date:___________________ Tim Heinecke, President Hartland Contract 2026 STATE OF WISCONSIN VILLAGE OF HARTLAND WAUKESHA COUNTY ORDINANCE NO. 03/23/2026 AN ORDINANCE AMENDING CHAPTER 1 OF THE VILLAGE OF HARTLAND MUNICIPAL CODE PERTAINING TO GENERAL PROVISIONS T HE VILLAGE BOARD OF THE VILLAGE OF HARTLAND DO ORDAIN AS FOLLOWS: SECTION 1: Chapter 1 of the CODE OF ORDINANCES OF THE VILLAGE OF HARTLAND is hereby amended as follows: S ection 1-7 – Citation The Wisconsin Uniform Citation depicted in this section is no longer used and shall be deleted. … S ection 1-20 – Supplementation of Code. (a) … (b) … (c) … (1) … (2) … (3) … (4) … (5) M ake other nonsubstantive changes necessary to preserve the original meaning of ordinance sections inserted into the Code; but in no case shall the codifier make any change in the meaning or effect of ordinance material included in the supplement or already embodied in the Code. Only page numbering, section numbering and correction of typographical errors shall be changed without village board approval. SE CTION 2: If any section, sentence, clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remainder of such ordinance. SECTION 3: This Ordinance shall take effect and be in full force after adoption and publication. Adopted this _______ day of _________________, 2026. VILLAGE OF HARTLAND By: ______________________________________ Jeffrey Pfannerstill, Village President ATTEST: By: _______________________________________ Sandee Policello, Village Clerk STATE OF WISCONSIN VILLAGE OF HARTLAND WAUKESHA COUNTY ORDINANCE NO. 03/23/2026 - A AN ORDINANCE AMENDING CHAPTER 2 OF THE VILLAGE OF HARTLAND MUNICIPAL CODE PERTAINING TO ADMINISTRATION T HE VILLAGE BOARD OF THE VILLAGE OF HARTLAND DO ORDAIN AS FOLLOWS: SECTION 1: Chapter 2 of the CODE OF ORDINANCES OF THE VILLAGE OF HARTLAND is hereby amended as follows: AR TICLE I – IN GENERAL … Sec. 2-3 – Poll hours. Unless otherwise provided, the election polls shall be open at 87:00 a.m. and closed at 8:00 p.m. Voters in line to vote at 8:00 p.m. shall receive and be allowed to cast a ballot. … ARTICLE II. – VILLAGE BOARD Sec. 2-26 – Composition; terms; salaries. (a) … (b) … (c) … (d) Employee benefits available to board of trustees: Elected officials may participate in the employee wellness program and other programs and special events offered to village employees in an amount not to exceed $50.00 per year. Sec. 2-27 – Regular meetings. The village board shall hold its first meeting of each year on the second Monday of April, and shall thereafter hold a regular meeting on the second and fourth Monday of each month, and at such other times as the board may direct. Except when otherwise ordered by the board, the place of the meeting shall be the Municipal Building, and the time of the meeting shall be 6:30 p.m. Sec. 2-28 – Special meetings. (a) Special meetings may , and on written request of two trustees, shall be called by the president, with written notice of same to be delivered to each member via phone, text, email or served personally on each member or left at his or her place of abode by the village police at least six hours prior to such meeting. (b) Special meetings shall be called by the president, with written notice of same such meeting to be delivered to each member via phone, text, email or served personally on each member or left at his or her place of abode by the village police at least six hours prior to such meeting. … Sec. 2-30 – Preserving order. The presiding officer shall enforce order and decorum, and may order any police officer or officer pro tem in attendance to eject from the room or take into custody during the meeting any person who shall interrupt the proceedings by disorderly conduct. Prior to taking the person into custody, the presiding officer shall discuss the situation with the police officer or officer pro tem in attendance to determine if an arrest is warranted or if ejectments will suffice. … Sec. 2-34 – Enactment by ordinances. An ordinance can be enacted only by the passage of a bill. Every bill shall be offered in writing and have on its back an appropriate title and the name of the committee or member offering it. The title of every bill and shall begin with the words: "A Bill for an Ordinance." No law or ordinance shall be amended or repealed except by an enactment of its own form, respectively. No bill shall pass in less than seven days from its introduction, nor until read three times unles s, by majority vote of the board members then in attendance, the provisions of this section are suspended for the enactment of the specific bill or ordinance. … ARTICLE III. – OFFICERS AND EMPLOYEES … Sec. 2-108 – Full-time or part-time position. or contracted. The village board may determine from time to time whether the office of assessor shall be full-time, or part-time or contracted. … ARTICLE IV. – BOARDS AND COMMISSIONS … Sec. 2-247 – Meetings. The board of review shall meet annually during the seven-45-day period beginning on the 4 th Monday of April, but no sooner than 7 days after the last day on which the assessment roll is open for examination. with the second Monday of May. The first meeting shall be no less than fourtwo hours between 5:00 pm – 9:00 pm. … ARTICLE V. – FINANCE … Sec. 2-283 – Budget. (a) Departmental estimates. On or before September 1 of each year, each officer, department and committee shall file with the clerk finance director an itemized statement of disbursements made to carry out the powers and duties of such officer, department or committee during the preceding fiscal year, and a detailed statement of the receipts and disbursements on account of any special fund under the s upervision of such officer, department or committee during such year, and of the conditions and management of such fund; also detailed estimates of the same matters for the current fiscal year and for the ensuing fiscal year. Such statements shall be prese nted in the form prescribed by the clerk and shall be designated as "departmental estimates," and shall be nearly uniform as possible for the main divisions of all departments. … Sec. 2-286 – Letting contracts. All public construction, the estimated cost of which shall exceed $ 25,000.0015,000.00 shall be let by contract to the lowest responsible bidder. All other public construction shall be let as the village board may direct. The village board may also by a vote of three -fourths of all the members -elect provide by ordinance that any class of pu blic construction or any part thereof may be done directly by the village without submitting the same for bids. … ARTICLE VI. – RECORDS … Sec. 2-331 – Limitations upon access and withholding. … (j) Partial disclosure. If a record contains information that may be made public and information that may not be made public, the custodian of the record shall provide the information that may be made public and delete the information that may not be made public from the record b efore release. The custodian shallmay confer with the village attorney prior to releasing any such record and shall follow the guidance of the village attorney when separating out the exempt material. If in the judgment of the custodian and the village attorney there is no feasible way to separate the exempt material from the nonexempt material without unreasonably jeopardizing nondisclosure of the exempt material, the entire re cord shall be withheld from disclosure. … Sec. 2-367 – Destruction of police records. … (e) MicrofilmingElectronic and computerized records. Any police department records can be kept on microfilmelectronically provided the applicable standards established in Wis. Stats. § 16.61(7) are met. Factors such as retention periods and estimated costs and benefits of converting records between different medias should be considered in deciding whether or not to microfilm . The retention periods identified in this article apply to records in any media. … Record Retention (1) Radio tape recordings CR + 120 days (21) Video tapes of patrol activites CR + 120 days (32) Overnight parking permissions CR + 120 days (4) Jail register CR + 8 years (53) Personnel files EVT + 8 years (64) Incidents and complaints CR + 10 years (75) Arrest records including support documents EVT + 8 years (86) Traffic and parking ordinance violations EVT + 1 year (97) Municipal ordinance violations EVT + 2 years (108) Traffic accident reports EVT + 8 years (119) Juvenile violation reports EVT + 7 years (120) Municipal or circuit court dockets EVT + 180 days (final decision) (131) Fine and fee collection records EVT + 3 years (142) Correspondence EVT + 7 years (153) Purchase orders EVT + 7 years (164) License and permit applications and related investigations EVT + 7 years (175) Bicycle licenses EVT + 3 years (186) Administrative reports and statistics CR + 7 years (197) Property inventory reports EVT (until superseded) (2018) Calls for service logs CR + 3 years (2119) Vacant property check requests CR + 2 years (220) Vehicle maintenance records EVT (life of vehicle) (231) Radio logbooks CR + 3 years (242) Teletype message records CR + 3 years (253) Dispatch case number assignments CR + 3 years … Sec. 2-386 – Abandoned property. Lost money or goods discovered, received, or recovered by any village officer, agent, or employee shall be transferred to the custody of the police department for disposition under the terms of this section. … (3) In the event a finder fails to claim the goods or money within 30 days after the expiration of the 90-day notice period, or if the finder is an officer, agent, or employee of the village, the property shall be deemed abandoned and may be disposed of in one of the following ways: … d. Disposal of personal property. Personal property that has been abandoned, or remains unclaimed for a period of 90 days or after the property is not needed for evidence, or if all proceedings in which the property might be required as evidence hav e been completed or expired, shall be disposed of by any means, including but not limited to, destruction, donation, diversion, or a public auction as determined to be in the best interest of the village. If the disposal is in the form of a sale, all rece ipts from the sale, after deducting the necessary expenses of keeping the property and conducting the sale, shall be paid into the village treasury. e. Disposal of abandoned or unclaimed flammable, explosive or incendiary subst ances, materials or devices. The village may safely dispose of abandoned or unclaimed flammable, explosive or incendiary substances, materials or devices posing a danger to life o r property in their storage, transportation or use immediately after taking possession of the substances, materials or devices without a public action. If the su bstance, material or device appears to be or is reported stolen, an attempt shall be made to return the substance , material or device to the rightful owner. The village shall attempt to return to the rightful owner such substances, materials or devices which have a commercial value in the normal business usage and do not pose an immediate threat to life or propert y. … Sec. 2-387 – Obsolete or unused property or equipment. (a) The village may dispose of obsolete or unused property or equipment at village discretion . in the manner described in section 2-386(1) or (2) (b) The custodian of the obsolete or unused property or equipment shall notify the village administrator property committee in writing of the intent to dispose of the property or equipment 30 days before its sale through sealed bids, auction or trade. (c) No village property or equipment shall be sold or otherwise disposed of without the knowledge and consent of the village administrator board if value is over $1,000. … SECTION 2: If any section, sentence, clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remainder of such ordinance. SECTION 3: This Ordinance shall take effect and be in full force after adoption and publication. Adopted this _______ day of _________________, 2026. VILLAGE OF HARTLAND By: ______________________________________ Jeffrey Pfannerstill, Village President ATTEST: By: _______________________________________ Sandee Policello, Village Clerk