Village Board Packet 2026-09-15

VILLAGE BOARD AGENDA TUESDAY, SEPTEMBER 15, 2026 5:00PM VILLAGE HALL – 133 CRESCENT ST, MAZOMANIE, WI 53560 Please take notice that there will be a public meeting of the above governmental body, on the date, time, and place indicated for purposes considering the subject matter set forth in the following agenda. The following agenda will be followed: 1. Call to Order 2. Roll Call 3. Additions/Corrections/Approval of the Agenda 4. Approve meeting minutes from August 11, 2026 5. Citizen Comment on any subject not on the agenda 6. VILLAGE PRESIDENT REPORT 7. VILLAGE STAFF REPORTS a. Fire/EMS b. Dane County Sheriff Office c. Administrator d. Public Works Director e. Library Director f. Clerk/Treasurer g. Deputy Clerk/Treasurer h. Vanguard Superintendent 8. OLD BUSINESS 9. NEW BUSINESS a. Discuss and act on Resolution 2026-06 “Resolution Appointing Authorized Representative to File Applications for Financial Assistance from the State Of Wisconsin Environmental Improvement Fund”. b. Discuss and act on Resolution 2026-07 “Declaration of Official Intent to Reimburse Expenditures for Clean Water Fund Program (CWFP Projects)”. c. Pay request from Meise Construction d. Discuss Dane County Highway and Transportation’s 2028 Hwy Y/Brodhead St project. e. Discuss and act on Resolution 2026-08 Exemption from Dane County Library Tax f. Discuss and act on the issuance of a Temporary Alcohol Beverage License Application, Open Carry of Alcohol within the events, and street closure for Brodhead St and Crescent St for the Mazo Night Market for 10/15/2026 (rescheduled from the July 16) and any additional rescheduled dates as necessary. g. Approve Operator Licenses. h. Discussion with Republic Services. 10. COMMITTEE REPORTS (The following items may have action taken) a. PERSONNEL COMMITTEE – (Forseth) b. PUBLIC WORKS & PROPERTY (Marx) c. PARKS & RECREATION COMMITTEE (Beil) d. PUBLIC PROTECTION & ORDINANCE COMMITTEE (Martinez) i. Discuss and act on the repeal and the recreation of Chapter 31 Court, Municipal. e. FINANCE COMMITTEE (Beil) i. Payment of Bills f. PLAN COMMISSION (Beil) g. PUBLIC UTILITIES COMMISSION (Marx) i. Discuss and act on Ehlers proposal to remove fire hydrant rental from the tax levy and apply the fee to monthly utility bills. h. HISTORIC PRESERV ATION COMMITTEE (Martinez) i. VISIONARY ALLIANCE (Peterson) j. V ANGUARD COMMISSION (Marx) k. DANE IOWA WASTEWA TER COMMISSION (Erickson) l. DISTRICT ONE EMS (Forseth) 11. ANNOUNCEMENTS 12. ADJOURNMENT Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, that requires the meeting or materials at the meeting to be in an accessible location for format, must contact the Village Clerk at (608) 795-2100, at least 24-hours prior to the commencement of the meeting so that any necessary/reasonable arrangements can be made to accommodate each request. Posted 09/10/2026 CJE VILLAGE BOARD MINUTES August 11, 2026 Members: Chair: Natalie Beil; Members: Dawn Forseth, Allison Lindorfer, Jim Marx, Karen Peterson, and Rob Westerlund. Members Absent: Justin Martinez Also Present: Curt Erickson (Village Administrator), Angie Volkman (Clerk/Treasurer), Chris Statz (Public Works Director), Brian Cole (Mazomanie Library Director), Matt Miller (Vierbicher), Laina Gustafson (Times -Tribune) and James & Leigh LeVoy. The meeting was called to order at 5:00pm by Village President, Natalie Beil. Motion by Forseth, second by Peterson to approve the agenda as posted. Motion carried unanimously. Motion by Lindorfer, second by Forseth to approve the minutes dated July 14, 2026, Motion carried unanimously. Citizen Comment: None VILLAGE PRESIDENT’S REPORT. None VILLAGE STAFF REPORTS: FIRE/EMS: No report was submitted for the Village Board. DANE COUNTY SHERIFF OFFICE: No report was submitted to the Village Board. Erickson noted that coverage has been arranged for Wild West Days, with two officers scheduled to provide coverage. Officer Kartman will adjust his schedule and work overtime, and Watkins will also provide cove rage during the event. Beil requested additional coverage, Erickson noted that he would provide her with the schedule. VILLAGE ADMINISTRATOR’S REPORT. Erickson's report was included in the meeting packet. He noted a couple items not on the report. • Issued a solicitor permit this past week. This person may be going door to door with her internship with Southwestern Advanced, sell college textbooks. • Septembers Village Board meeting per our ordinances needs to be adjusted by a week as the second Tuesday of the month immediately follows a holiday. The Village Board meeting will be held on Sept 15. • Thursday, August 13th the Public Protection and Ordinance meeting to review a proposed E-bike Ordinance. Should the Committee approve, the ordinance would then be brought to the September Board meeting. Erickson noted that Deputy Kartman and the Village Attorney have reviewed the proposed ordinance, which is consistent with ordinances being adopted by other municipalities. Erickson also provided Board members via email with a four-page article from the Wisconsin League of Municipalities regarding E-bike regulations and the considerations municipalities may have when adopting an ordinance. Board members also receive the League’s monthly magazine, which is distributed through their mailboxes. Public Works Director Report. Statz’s report was included in the meeting packet. Statz went into more detail on a few items. • Crescent Street project is scheduled to begin on Monday, August 17. Crews will mobilize and begin removing pavement, sidewalks, and curbs. G-Pro will also be in the Village and is expected to begin water main installation. • Public Works Department is completing various utility maintenance projects throughout the Village, including valve turning, sewer jetting, curb painting, and other maintenance activities as park maintenance work slows down. • Joint meeting will be held Wednesday, August 12, with the Village of Black Earth and Town of Mazomanie to discuss an equipment-sharing agreement. The agreement would help coordinate use of the brush dump and avoid duplicating equipment among the municipalities, particularly as budgets become increasingly constrained. • County Y meeting is scheduled for the end of the month to discuss the anticipated 2028 construction project, which includes the downtown area. • Discussions with WisCorp regarding improvements to Bluff Park. Work is being considered for October with the Bluff Park Shelter to improve the view from the shelter and increase its visibility from the highway. • Beil and Statz are scheduled to meet with the School District at the end of the month to discuss incorporating park projects into the school curriculum, providing students with opportunities to assist with projects and gain hands-on, real-life experience. Library Director Report. The Library Director report was included in the meeting packet. Cole reported that he attended the IMLS Convening 250: Telling America’s Story conference in Cincinnati. The invitation- only conference was fully funded and provided great networking and development opportunities. Cole thanked the Village Board for its continued support of the library and expressed his appreciation for the positive relationship between the library and the Village. Clerk/Treasurer Report. The Clerk/Treasurer report was included in the meeting packet. Volkman noted just a lot of continuous training in the new systems/software that are being implemented and that her and Tara will be attending the WMCA Conference Tuesday August 18-Friday Aug 21. Erickson noted that the office is going through a make-over with dedicated areas for both Tara and Angie. Deputy Clerk/Treasurer Report. No report was submitted for the Village Board. Vanguard Report. The Vanguard report was included in the packet. Erickson highlighted that the Substation is up and energized, it’s been two-years in the making. Old Business (The following items may have action taken). NEW BUSINESS (The following items may have action taken) a. Approve Operator Licenses. Erickson reported that six applicants were listed on the list for approval. All applicants have completed the required background checks. One applicant had a background matter about nine years ago; however, based on the time of the events, there was no reason identified to not allow for an operator’s license. Motion by Forseth, second by Peterson with Marx recusing himself and not participating in the vote to approve the 6 names listed. Motion carried. b. Approve rezone petition DCPREZ-2026-12294-Meixelberger. The Village is extraterritorial. Erickson noted that the petition is subdividing the parcel land into 3 different plots. Should the Village ever expand that direction, those 3 lots would be in compliance with the Village’s zoning code. Motion by Marx, second by Lindorfer to approve rezone petition. Motion carried unanimously. c. Discuss and take action on a Housing Study Proposal from Vierbicher. Matt Miller highlighted some key points from the Professional Services Agreement between the Village and Vierbicher for the proposed Housing Study. The agreement includes a detailed cost summary of the services Vierbicher would provide, as well as a placeholder schedule outlining anticipated activities and a project timeline beginning in August 2026 and concluding in approximately February 2027. Beil asked for additional details regarding the community engagement that was noted in the proposal. She suggested incorporating in-person engagement opportunities for residents who may be less comfortable to participate in an online survey. Miller noted that, if a survey is utilized, consideration should be given to how the survey will be distributed and who will have access to the responses. He supported an in-person event and suggested coordinating it with the kickoff Plan Commission meeting or holding an event earlier that day. Miller also suggested meeting with our local businesses and providing opportunities for community input at some sort of community events. Motion by Forseth, second by Peterson to approve the Housing Study Proposal from Vierbicher. Motion carried unanimously. d. Discuss picnic license and street closures for Wild West Days. Motion by Forseth, second by Marx to approve picnic license and street closures for Wild West Days with Beil recusing herself from the vote. Motion carried. COMMITTEE REPORTS (The following items may have action taken) a. PERSONNEL COMMITTEE – (Forseth). Forseth noted that employee reviews are being finished up otherwise nothing more to report for the Personnel Committee at this time. b. PUBLIC WORKS & PROPERTY (Marx). Marx noted a meeting is scheduled, Wednesday August 12th with Town of Mazomanie and Black Earth to discuss shared use of equipment and discuss potential cost sharing of larger equipment purchases. c. PARKS & RECREATION COMMITTEE (Marx). Erickson noted that the Parks Committee will need to meet in the next month. d. PUBLIC PROTECTION & ORDINANCE COMMITTEE (Martinez). Martinez noted a meeting is scheduled for Thursday, Aug 13 at 8am. e. FINANCE COMMITTEE (Beil). Beil noted that work on the budget is starting and that a meeting will be scheduled soon to begin the budget process. i. Payment of Bills. Motion by Marx, second by Lindorfer to pay the bills. Motion carried unanimously. A check register list of all paid bills will be included in the board packets moving forward. f. PLAN COMMISSION (Beil). Erickson noted a Plan Commission meeting will be held Monday, September 21 at 5pm. g. PUBLIC UTILITIES COMMISSION (Marx). Marx noted that the commission had a meeting and everything was good. h. HISTORIC PRESERV ATION COMMITTEE (Martinez). Beil noted Martinez will give an updated when he is present. i. VISIONARY ALLIANCE (Peterson). Peterson noted that Visionary met on August 3. Visionary is asking Erickson to submit an application to Connect Communities through the Wisconsin Economic Development Corporation. The program provides technical assistance to help the Village engage with consultants, other communities that have successfully developed historic downtown areas, and others regarding business retention and related economic development efforts. Erickson noted that there is a $200 application fee. j. V ANGUARD COMMISSION (Marx). Marx noted the transformation is up and everything is good. k. DANE IOWA WASTEWATER COMMISSION (Erickson). Erickson noted meeting is scheduled for Wednesday, Aug 20. Not much to report from the previous meeting. l. DISTRICT ONE EMS (Forseth). Forseth noted there wasn’t much to report; everything is going well. Announcements. • Aug 15; Gandy Dancers Bluegrass Festival 10am at the Westland Promenade • Aug 21; Night Market • Aug 22; Mazo LIVE concert that will be in recognition of Mazo Frie Department 160 th birthday. It was extended to all current members with a small recognition ceremony during the intermission of the concert • Aug 23; Ice Cream Social 1:30-3:30 at the Westland Promenade • Every Tuesday in August, Lake Marion concerts series Motion by Peterson, second by Marx to adjourn. Motion carried unanimously. The meeting was adjourned at 5:30pm Angie Volkman, Clerk/Treasurer Village Administrator Report 09-15-2026 AGENDA ITEMS: Discuss and act on Resolution 2026-06 All participating municipalities in the Dane Iowa Wastewater Treatment Facility will be adopting this resolution approving a representative to complete applications for financial assistance. Discuss and act on Resolution 2026-07 All participating municipalities in the Dane Iowa Wastewater Treatment Facility will be adopting a similar resolution for the intention of reimbursing expenses related to the 2027-2028 facility upgrade. Pay Request from Meise Construction for Crescent Street Project Meise Construction is requesting payment for work that has been completed to this point. The Village will have one or two more pay requests from Meise at subsequent Village Board meetings. Resolution 2026-06 Exemption from Dane County Library Tax This annual resolution exempts the library from paying taxes as it complies with Wisconsin State Statues. Hwy Y/Brodhead Street 2028 Project Town & Country Engineering, Dane County Highway, Chris, and I met on September 3 to discuss the upcoming Hwy Y project, which is slated for 2028. The Village’s stance continues to be bare no cost for the construction, besides the Village’s utilities and 10% of the State St bridge cost. Dane County’s policy for joint county work requires a 50/50 cost split with the municipality (see additional information included). The next meeting with Dane County has been scheduled for October 21. Discuss permits for rescheduled Mazo Night Market on 10/15 The July 16th Night Market was postponed due to poor air quality. The permits listed were issued for the July 16th event and are now being requested for the rescheduled date. Moving forward, the Village will include a postponement date on the Night Market approvals annually to account for potential rescheduling. Operator Licenses The applicants have passed the background check and would be eligible to receive operator licenses within the Village. Discussion with Republic Services Representatives from Republic Services would like to make an introduction and to open the lines of communication between the Village and their staff regarding collection services. Ordinance Amendment Ch. 31 Municipal Court Per the Intergovernmental Agreement between the Villages of Black Earth and Mazomanie, both municipalities were required to adopt identical municipal court language in their respective ordinances. The Village of Black Earth adopted the required language several years ago. The Village of Mazomanie did not adopt the corresponding language at that time, which has now been reviewed and recommended by the Ordinance Committee for approval. Discuss and act on Ehlers proposal to remove fire hydrant rental fee from the tax levy in 2028 and apply the fee to the monthly utility bills. Reasons for applying on the monthly utility bill: 1. Preserves property-tax levy capacity. a. Due to levy-limit restrictions, the allows for greater levy capacity for other services such as parks, streets, general government, and other municipal operations. (currently the Village levies $192,000 for PFP). 2. Charges tax-exempt properties a. Currently churches, the library, pool, and all other Village buildings are not charged for PFP. 3. Provides more transparency in the cost. a. It will be reflected on the monthly utility bill, often associated with meter-size. Arguments against applying on the monthly utility bill: 1. Increases the monthly utility bill, without a direct reduction in the tax levy. 2. Property taxes are based on assessed value. If the board determines a shift in cost, the PSC will be required to review the cost allocation. Ehlers has provided a proposal for the Village to assist with the process. The Village could approach the transition in a phased approach to help reduce utility and taxpayer burdens. ======================================== PLANNING: New Home Construction 121 E. Fourth Street 413 University Lane 706 Reeve Road 805 Lichte Drive 910 Lichte Drive 714-716 Lichte Drive 431 – 437 Emily Road TDS Fiber Installation TDS has contacted the Village about installing fiber service in 2027 at no cost to the Village. Each installation phase will require several hours of utility locates. TDS will be installing fiber drops along Crescent Street with the road currently under construction. Dane County Hazard Migration Plan Update Dane County Municipalities have been tasked with updating their Hazard Migration strategies for the first time since 2022. The primary hazards identified will be flooding and wind events. ======================================== STAFF: Public Works seasonal hours have greatly been reduced as Amelia and Jade have returned to school. They provided approximately 30 hours per week with weed trimming, sewer jetting, cleaning, etc. They both have expressed interest in working minimal hours during the school year on as their schedules allow. ======================================== CONSTRUCTION UPDATE: The water main replacement on Crescent St and State St has been completed. The valve at Brodhead and Crescent required two separate shutdowns, temporarily impacting a handful of businesses for approximately 4 hours total. Storm sewer replacement began on September 8. Vanguard Electric will underground the utilities and place new light poles in the coming weeks. Spectrum will be moving services underground within the next 10 days. The pedestals were placed 7 years ago but never switched. The project will be slightly over the bid due to the removal of the underground tunnel/storm sewer discovered near 41 Crescent St. We have fielded a handful of complaints with the project which have included the removal of a village right-of- way tree, removal of curb and gutter, relocation and addition of streetlights, and water shutdowns. These are all common complaints with construction projects but will be used as learning tools with future projects. ======================================== CASELLE MIGRATION: Training and data verification efforts are still ongoing. Johnson Block has assigned an employee to review the migrated data and to provide additional training to Tara and Angie on Caselle. Wages and benefits continue to present challenges with importing into the software, and staff are continuing to work through these issues. ======================================== BUDGET PLANNING: The Village’s equalized value increased from $248,730,300 to $308,457,900 following the closure of TIF #4. The Village experienced the fourth-highest net new construction growth in Dane County in 2026, behind the Village of Cottage Grove, Village of Windsor, and Village of DeForest. As a result, the Village will be able to increase the levy by approximately 3.7%; however, with the closure of TIF #4, the Village will see a reduction in TIF revenue in 2027. Staff continue to revise the 2027 draft budget and prioritize needs as the budget process moves forward. Several challenges are impacting the budget, including: • Northwest Dane Senior Services (NWDSS) is requesting an additional $3,200 • Property, liability, and workers compensation insurance increased by $5,000. • District One is requesting an additional $15,000 to fund family-plan health insurance for full- time employees. • Increases in fuel and utility costs. • Increases in supply prices • A reduction in state aid programs, especially the transportation aid program. ======================================== CORP UPDATE: The Comprehensive Outdoor Rec Plan survey closed on Tuesday, September 8 with approximately 100 submittals. A public open house with Parkitecture + Planning will be scheduled this fall to continue the data collection process of the CORP. ======================================== GARBAGE/RECYCLE BILLING: It was discovered at the end of July that the Village has been billed for more than 60 vacant properties for garbage and recycling for several months and possibly years. Republic Services will provide a create to our account and will stop billing for these moving forward. ======================================== MEETINGS/EVENTS: • Utilities Commission 9/1 • DIWC Special Meeting 9/3 • Municipal Court 9/9 • Wild West Days 9/11 – 9/13 • Vanguard Commission has been canceled for September • Finance Committee 9/15 • Village Board 9/15 • Jt Review Board 9/16 • DIWC 9/17 • Mazo Night Market 9/17 • Mazo Live 9/19 • Plan Commission 9/21 • Library Board 9/23 Highway Policies: Joint Projects with Municipalities The following are Dane County's general policy for joint improvement projects on County Trunk Highways. It should be noted there will be no joint projects without prior County approval and funds budgeted by both units. Approval must be obtained for design and again for construction since separate budgets are involved. As part of the project review process, the County requests a copy of the municipality’s up-to-date land use and transportation plans (if available). The County is also interested in the aspects of the municipality’s plans (if available) that support bicycle, pedestrian, transit, and Traffic Demand Management (TDM) efforts to reduce automobile trips and congestion. Engineering The County will share one-half (1/2) of the engineering costs, design, and construction of all items in which the County participates. The maximum percentage for design and construction engineering costs as a percentage of actual total construction costs shall be 25% for road projects, 30% for bridge projects, and 35% for intersection/signal projects. Plans shall be approved by the County prior to letting and to any agreement for construction being signed. Right-of-way The County shall obtain, gain ownership, and assume all costs associated with roadway right-of-way only for projects where multi-jurisdictional control of adjoining property exists. Any further right-of-way required for municipal amenities such as turn lanes into commercial areas or sideroads, sidewalks, bicycle paths, additional lanes, or frontage roads shall be acquired by the municipality. The municipality shall acquire the needed right-of-way for the project if the municipality intends, through agreement with the County, to assume maintenance control of the County trunk after the improvement is completed. Curb & Gutter The County will share in the costs of curb and gutter construction. Cost participation is as follows: • The County will share in one-half (1/2) of the costs of curb and gutter construction required along the median areas in multi-lane facilities. • The County will share in one-half (1/2) of the costs of curb and gutter construction involved in a safety improvement project where the sole purpose of the curb and gutter is to assure proper channelizing of traffic. • The County will share in one-half (1/2) of the costs for isolated curb and gutter where the construction of the curb and gutter is exclusively for purposes of eliminating right-of-way purchases. • Where the Municipality has a curb and gutter assessment policy, the County will share in one-half (1/2) of the costs of the outside curb and gutter for those sections of curb and gutter that are not directly assessable to the adjacent property owner. The County will share in one-quarter (1/4) of the costs of outside curb and gutter for those sections of curb and gutter that are directly assessable to the property owner. The amount assessed to the property owner shall be credited equally to the local share provided by the County and Municipality. • The County will not share in the costs of outside curb and gutter where the municipality does not have curb and gutter assessment policy. • The Municipality shall be responsible for the future costs of the maintenance and repair of the curb and gutter. Sidewalk • Where the Municipality has a sidewalk assessment policy, the County will share in one-half (1/2) of the costs of the sidewalk construction where those sections of sidewalk are not directly assessable to the adjacent property owner. The County will share in 1/4 of the cost of sidewalk for those sections of sidewalk that are directly assessable to the property owner. The amount assessed to the property owner shall be credited equally to the local share provided by the County and the Municipality. • The County will not share in the costs of sidewalk where the municipality does not have a sidewalk assessment. • The Municipality shall be responsible for the future costs of the maintenance and repair of the sidewalk. Driveway Aprons The County will not share in the costs of concrete driveway apron construction. Bicycle Paths The County will share in one-half (1/2) of the costs of a widened roadway section that is available for bicycle use. "Off-road" bicycle paths may be funded by improvement project funds. Any cost sharing for “Off-road” bicycle paths, including overhead or tunnel road crossing within the right-of-way, will be determined on an individual basis. The Municipality shall be responsible for the future costs of maintenance and repair of the bicycle paths. Storm Sewers The County will share in one-half (1/2) the costs of all storm sewer and related structures associated with the project improvement. The County may share in the costs of the drainage structures or pipes associated with major municipal storm trunk sewer systems that pass through the project. The municipality may choose to relocate or enlarge their sewer system at the time the project is undertaken. Any cost sharing of this type will be determined on an individual basis. Sanitary Sewers and Water Mains The County will not share in the costs of adjusting, relocating, repairing, placing, or replacing any sanitary sewer or water main, or appurtenances within or adjacent to the improvement project. Bridges The County will share in one-half (1/2) the costs of any bridge widening or construction involved in the project. Road Lighting The County will not share in roadway lighting costs. Traffic Lights and Signing The County will assume the costs of highway signing, with the exception of parking or restrictive parking signs, for which the County will not share costs. The County will assume one-half (1/2) of all costs involved in traffic light installations, and will enter into contracts for their maintenance as long as signals are warranted per accepted engineering standards. Roadway Pavement, Grading, and Base The County will share in one-half (1/2) the costs associated with the pavement, grading, and base. Landscaping The County will share in one-half (1/2) the costs of general landscaping (seeding and sodding) within the right of way. Sodding costs assumed by the County will be limited to areas where it is intended to control erosion, or it is the only viable alternative for right-of-way restoration (areas where seed mulch won't suffice). Major plantings as requested by the municipality shall be at their expense. Pavement Marking The County will share in one-half (1/2) the costs of all original thermoplastic center line or lane markings. The County shall share in one-half (1/2) the costs of all original thermoplastic pedestrian markings. The Municipality shall be responsible for the future costs of maintenance and repair of the pedestrian markings. Jurisdictional Transfers The County shall consider a jurisdictional transfer where a roadway segment is improved to urban standards entirely within one municipality or where multi- jurisdictions can agree to maintain the segment. The County may determine not to participate in the project if a jurisdictional transfer cannot be achieved. Prior to actual commencement of construction, and after the project funds have been appropriated, formal contracts will be entered into by the County and municipality which will note all cost sharing items and the financial commitments of both parties for the joint improvement projects. This revised policy will take effect with the adoption of the 2000 budget and beyond. Projects budgeted prior (year 2000 budget) to adoption of the revised policy will not be altered. This policy was adopted by the Dane County Transportation Committee at its meeting on May 3, 1999. *Source: Dane County Highway and Transportation: Highway Policies: Joint Project with Municipalities (https://highway.danecounty.gov/policies/joint-projects) Public Works Director Report 9-15-2026 2027 Vehicle/Equipment Replacement Prioritization • We are collecting bids for replacing the John Deere mower, 2008 patrol truck, and 2017 utility truck or the 2012 one-ton truck. I will be interested in hearing feedback from the committees and Village Board on how we should prioritize these replacements. • If we follow the replacement schedule DPW has put together, all vehicles are due for replacement. However, I do not feel we should replace them all in the same year. • The Patrol Truck is a major lynch pin in our snow removal fleet and should be replaced before the new round of emissions protocols goes into effect in 2027. • Of The two smaller trucks, the 2017 utility truck would be less expensive to get started with, while the 2012 one-ton is the older vehicle. Both vehicles have maintenance needs that would need to be addressed if we continue to keep them in service. 2012 one-ton: Will need brakes and a power steering pump. 2017 utility truck: Will need new tires before winter. • The John Deere mower was originally scheduled for replacement in 2026, but it was deemed adequate for one more season. This is a priority replacement in 2027 due to the mowing and snow removal capabilities. Parks • Pool: The pool has been drained and shut down for the season. We will still need to complete the winterization process before cold weather sets in. Water Utility • The Crescent Street water main, service laterals, and tie-ins are complete. The work proceeded smoothly overall. With the exception of the mill race tunnel, we found a suitable solution. • CTW Wells completed the necessary work on Well 3. The well is back online and operating normally. Lake Marion/Bluff Park • Lake Marion is looking great! and continues to be in good condition. • We are working with Mueller Graphics to develop signage explaining that Lake Marion is catch-and-release only, along with information explaining the reasons for the policy. • We are coordinating with WisCorps to schedule a meeting and develop a fall work plan for the Bluff Park shelter area and trail. Several proposed meeting times have not worked out, but we are continuing to coordinate schedules and finalize a date. Street Maintenance • We received complaints about weeds growing along curbs throughout the village. This maintenance item was missed earlier in the summer. The affected areas have been sprayed, and the street sweeper is working to remove the remaining debris. We will incorporate this work into next summer’s maintenance schedule to prevent recurrence. • We will be prepared when the leaves begin to fall. Using two trucks to haul leaves should make pickup faster and more efficient. • Storm sewer is nearing completion on Crescent St. and Meise will be moving back in to start building road base. We are hoping the use of recycled material from the road removal will save a substantial amount of money. Meise Construction has been processing and crushing the old concrete and asphalt from Crescent St. to use as base material on the new street. DIRECTOR’S REPORT – 08/26/26 INFORMATION • July 29, U.S. Representative Mark Pocan, staff member held office hours at the library • August 3, new quilts on display. Local resident, Miranda Schulenberg, has a solo exhibit at the library. Miranda became involved with the Material Girls, who provides our regular displays, through the Quilts of Valor program. UPCOMING • September 17, author talk with Bill Stokes, Ah, the Women! Stokes is an author and retired journalist. He will be at Base Camp at 7:00 pm. • September 26, 29 & October 3, MANHATTAN Short Film Festival at Base Camp. The festival is a worldwide event where 10 short films are screened across more than 500 venues on six continents over the course of one week. The Best Film and Best Actor awards determined by ballots cast by the audiences in each participating venue. LIBRARY PROGRAMS • July 25, The American Revolution in Wisconsin, the Western Great Lakes and Mississippi Valley was presented by Dr. Patrick Jung, is a professor of history and cultural anthropology at the Milwaukee School of Engineering. There were 16 in attendance and each was given a complimentary copy of Dr. Jung’s book The Battle of Wisconsin Heights. We received many favorable comments. • August 15, Gandy Dancer, Cross Plains Lions Club kids’ train. The library had a display with photos and information explaining what a Gandy Dancer is. MEETINGS AND WEBINARS ATTENDED • July 22 (virtual), IMLS 250 Wisconsin Debrief. Discussion facilitated by Ben Miller, State Librarian Wisc. DPI. Gathering thoughts and ideas from the convening in Cincinnati in June. Highlights: good to have one-on-one discussions with similar sized libraries, concern about the oversight and administration of IMLS, looking at statewide programs/displays geared toward small library use. • July 23 (virtual), Symphony Circulation Town Hall. Sirsi taskforce is working on issues and meeting regularly with SCLS staff. Added additional servers to balance the workload. BLUECloud is being tested by SCLS staff. • July 27 (in-person), Gandy Dancer Comm. mtg. The library meeting room will be available as a cooling station and restrooms will be available. • July 28 (virtual), Symphony Cataloging and Serials Town Hall. • July 29 (in-person), Driftless Explorer planning. Program will add visits to the three libraries as well as the county parks. Kwik Trip no longer providing gift cards, added a cookie gift card. • July 29 (in-person), Friends planning meeting, Barb Blattner & Sharon Craney. Discussion on plans to reinvigorate the Friends. Have Friends meeting Aug. 19 to discuss with others. • July 31 (virtual), Symphony Reports Town Hall • August 4 (in-person), Village department head meeting • August 5 (in-person), Cam Parman, Dist. 1 EMS. Discuss EMS/Library activities for EMS Week in May. • August 7 (virtual), Library Membership Task Force (SCLS). New group forming to discuss ideas for increasing number of card holders. • August 11 (in-person), Village Board Meeting. I shared with the board my experience in meeting with other small libraries at the IMLS Convening 250 in Cincinnati. I expressed our appreciation of support from the Village and Village board which not always the case in other libraries. • August 14 (in-person), WH Optimists guest speaker. I prepared a side-by-side comparison of LINKcat v. Libby. I shared changes that happened with the migration and tips on how to use and find items these programs. • August 18 (virtual), Libraries Advancing Accessibility by PLA. Michelle Frisque, Frisque Consult. Group and Christiana VanPelt, Sr. Apple Learning Specialist, Community Education Inititave. Presentation of tools for addressing accessibility issues (vision, hearing, speech, mobility, congnitive) on Apple devices (iPhone, iPad, Mac). Apple opened it’s first Office of Disability in 1985. 1.3 billion persons worldwide experience a significant disability (WHO), 1 in 6, or ~16% of world pop. Does not include temporary disabilities. There is toolkit for libraries to help with workshops and/or 1-on-1 technical assistance to patrons. Resources available through Apple support, You Tube, and sign language support. • August 19 (in-person), Friends meeting. A small group attended with one new person interested. High level overview of thoughts from B. Blattner and S. Craney about direction of Friends, ideas for programs and fund raising. Discussion of upcoming Trivia Night, Sat. Feb. 6. Plan to have another meeting in two weeks hoping more persons attend. • August 20 (virtual), Christal Campbell, Stormwater Education Coordinator, Madison Area Municipal Stormwater Partnership. Discussion of Storm Drain Mural Project, MAMSP and Dane County is working with local artists and students to use storm drains as a canvas to educate residents about stormwater pollution through art. The goal of these colorful murals is to capture the attention of those who pass by, help them understand where the stormwater that enters their storm drain flows and get them thinking about what they can do to “Keep It Clean”. I proposed this idea to the village but we will wait till roadwork on Brodhead is completed in 2028. • August 20 (in-person), Wisconsin Humanities, Tradition Bearers program. This event showcased traditional and folk artists from across the state for an evening of art, storytelling, music, and conversation. I met the Director of Wisconsin Humanities and a few of the artists to get ideas for possible library programs. • August 25 (virtual), Madeline Pitsch and Amy Ganaway, SCLS. Updates on new features and fixes to Symphony system. Open Q&A with libraries about system uses and difficulties with both staff and patrons. This will be a recurring meeting to share. Clerk/Treasurer Report September Board Meeting WMCA (Wisconsin Municipal Clerks Association) • Conference: Aug 18-21 (Green Bay) Payroll & Employee Benefits • Processed payroll on Aug 14, Aug 28. • Filed Deferred Compensation contributions. • Submitted monthly WRS remittance to ETF. • Continued coordination with ADP regarding employee and payroll updates. Pool Operations • Maintained ongoing communication with the Pool Director regarding seasonal operations. 2027 Budget • 1 st Finance Meeting 8/26 Caselle/Civic Training • 9/3 Bev, Johnson Block came to the office for the day to help reconcile bank statements • Civic Symposium 9/9-9/10 Dog License • Sent County the 2026 Dog License Report Operator Licensing • Conducted and printed background checks through the Wisconsin Department of Justice. • Working with Dept of Revenue how it would look to add a Class C Wine and Class A to a business U.S. Census Bureau Reporting • Submitted Aug permit reports. Employee Trust Funds (ETF) • Navigating with the My Insurance Benefits portal TIF 4: • Continuous communications with Brent Nelson, Johnson Block on requirements for closing out the TIF 2026 Election Preparation-General Election Nov 3 • Send out emails to poll workers to keep up-to-date with election communications • Wisconsin Election Commission (WEC) Conference the week of Oct 5, dates not set Key Election Deadlines • Sept 17: all absentee requests on-file must be mailed • Oct 6: Publish Type E notice • Oct 6: Publish Type A notice, if required • Oct 20-30: In-Person Absentee • Oct 29: Public Test • Oct 30: o 12:00pm deadline to register as a write-in candidate for the Partisan Primary o 5:00pm calendar year absentee request deadline o 5:00pm deadline for elector to register to vote in-person for the Partisan Primary Ongoing Election Activities • Monitor election email communications. • Prepare election-day staffing schedules. • Publish and post required election notices. 2027 Dane County Property Tax Training: • 10/6: Tax Collection Process • 10/8: Tax Collection Software T-Mobile: • 2-3 hrs of phone calls to get our account migrated over from US Cell to T-Mobile and discuss exempt from taxes on invoices Routine Administrative Activities • Continuous training and emails with Caselle Connect (Utility Billing Program/AP/GL) • Continuous clean up in Caselle with the conversation of Johnson Block-CS Accounting • Assisted residents at the front counter. • Answered phone inquiries. • Processed title searches. • Processed final reads • Retrieved mail daily from the Post Office. • Coordinated and scheduled shelter rentals. Meeting Minutes Prepared • Village Board • Finance Committee September Meetings & Events: • Sept 9-11; 69 th Annual Wild West Days – weekend long festival – Lions Parks • Sept 15; Village Board • Sept 17; 5-8p Mazo Night Market-Downtown Live Music, Market, & Food Trucks • Sept 26; 6-10p Mazo Live Concert: Bird Dog Blues Band – Promenade Pavilion • Oct 1; 3pm Joint Review Board 9/10/2026 Vanguard Report – Mazomanie Activities Substation Project Update Operational Status The new substation is fully energized and currently serving as backup to the adjacent substation. All major systems are operating as intended. Remaining Work Several minor tasks remain and will be completed as time allows: • Final gravel grading within the yard. • Installation of animal guards to prevent squirrels and birds from entering equipment and causing outages. • Replacement and upgrade of the call annunciator, which was damaged after a mouse entered the enclosure and caused a short. These items do not impact current operational capability. Distribution Tie-In Work The crew is completing the underground tie-ins needed to fully integrate the new substation into the distribution system: • One circuit will run from the new substation to Industrial Drive. • One circuit will run from the new substation to Walter Road, with future extension planned beyond that point. Engineering Review and Corrections During commissioning, the field engineer identified errors in the drafted plans, requiring real-time corrections to ensure proper operation. Engineering teams are now finalizing the As-Built drawings to reflect all modifications. These will be kept both on-site at the substation and in official records. PSC Reporting and Project Close-Out Val and I will compile all Vanguard Electric project costs and combine them with invoices paid directly by the Village of Mazomanie. This consolidated cost report will be submitted to the Public Service Commission (PSC) to close out the Certificate of Authority (CA) for the project. Crescent Street We continue to monitor Crescent Street as underground conversion and streetlight work progresses. J&R Underground completed directional drilling across Hudson Street to Crescent Street. We will finish pulling wire and transferring everything over in the coming weeks along with cleanup and landscaping for that project. This work will eliminate the overhead lines currently running in the alley between the Community Building and Parkin Inn. Plastic Ingenuity Plastic Ingenuity plans to have temporary power available this fall for their new building. All permanent-service infrastructure will need to be ready by that time. Metering equipment has arrived so everything should now be on hand for that project. 405 Walter Road – Former Wick Buildings Site The spring storm that tore the roof off one of the Wick buildings also damaged the transformer-bank pole feeding the site. At the time, future plans for the property were uncertain, so rebuilding was paused. The owner has now decided to restore the site to its previous configuration and wants power reinstalled as it was. We have replaced the pole and poured the concrete pad for a pad-mounted transformer instead of a pole-top bank. This prepares the site for any future underground conversion and costs the same as overhead-mounted transformers. Secondary Services Several new services are scheduled for installation in the coming weeks: • Emily Road – 4-unit • Duplex on Lichte Drive • Two houses on Lichte Drive • North Street – Charter Communications Recently completed: • Reeve Road house service Other Work • Park locating and maintenance in preparation for Wild West Days • Tree removal on Eldred Street and one tree on Crescent Street for Public Works Kurt Meier – Superintendent Vanguard Electric VILLAGE OF MAZOMANIE RESOLUTION NO. 2026-06 RESOLUTION APPOINTING AUTHORIZED REPRESENTATIVE TO FILE APPLICATIONS FOR FINANCIAL ASSISTANCE FROM THE STATE OF WISCONSIN ENVIRONMENTAL IMPROVEMENT FUND WHEREAS, it is the desire of the Village of Mazomanie, Wisconsin, a municipal corporation, to file several applications for state financial assistance for improvements to existing wastewater treatment and collection facilities under the Wisconsin Environmental Improvement Fund (ss. 281.58, 281.59, and 281.61, Wis. Stats.); WHEREAS, it is necessary to designate a representative for filing said applications; BE IT THEREFORE RESOLVED by the Village Board of the Village of Mazomanie that the Village Administrator is hereby appointed as the authorized representative for the Village of Mazomanie for the purpose of filing these applications, and that the representative is further authorized and empowered to do all things necessary in connection with said applications. Adopted this _____ day of ________, 2026. Village of Mazomanie Dane County, Wisconsin _________________________________ Natalie Beil, Village President ATTEST: I hereby certify that the foregoing is a true and correct copy of the resolution introduced and adopted by the Village Board of the Village of Mazomanie, Wisconsin on __________________, 2026. _________________________________ Angie Volkman, Village Clerk/Treasurer Dated: ___________________________ VILLAGE OF MAZOMANIE RESOLUTION NO. 2026-07 DECLARATION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES FOR CLEAN WATER FUND PROGRAM (CWFP) PROJECTS WHEREAS, the Village of Mazomanie, Dane County, Wisconsin (the “Municipality”) is part of the Dane Iowa Sewerage Commission, through an intermunicipal agreement, with the Villages of Arena and Black Earth, which is responsible for operation of a regional wastewater treatment plant and collection system; and WHEREAS, pursuant to the Agreement, the Municipality plans to contribute from internal municipal accounts to make improvements to existing wastewater treatment and collection facilities (the “Projects”); and WHEREAS, the Municipality expects to recei ve loans (the “Loan s”) from the Clean Water Fund Program (the “Program ”) to finance the Project s and expects to issue tax- exempt bonds (the “Bonds”) to the Program in evidence of the Loans; and WHEREAS, because the Loan s will not become available prior to Summer of 2027, the Municipality must provide interim financing to cover costs of the Project s incurred prior to receipt of the Loans; and WHEREAS, it is necessary, desirable, and in the best interests of the Municipality to advance moneys from its funds on hand on an interim basis until the Loans becomes available and the Bonds can be issued. NOW, THEREFORE, BE IT RESOLVED by the Village of Mazomanie, Dane County, Wisconsin that: Section 1. Expenditure of Funds. The Municipality shall make expenditures as needed from existing municipal accounts that contain ordinary municipal revenue to pay the costs of the Project s until Bond proceeds become available. Section 2. Declaration of Official Intent. The Municipality hereby officially declares its intent under 26 CFR Section 1.150- 2 to reimburse said expenditures with proceeds of the Bonds, the principal amount of which is not expected to exceed $6.5 Million. Section 3. Unavailability of Long- Term Funds. No funds for payment of the Project s from sources other than the Bonds are or are reasonably expected to be reserved, allocated on a long- term basis, or otherwise set aside by the Municipality pursuant to its budget or financial policies. Section 4. Public Availability of Official Intent Resolution. This Resolution shall be made available for public inspection at the Municipal Administrator’s office within 30 days after its approval in compliance with applicable State laws governing the availability of records of official acts and shall remain available for public inspection until the Bonds are issued. Section 5. Effective Date. This resolution shall be effective upon its adoption and approval. Adopted this ____ day of ______, 2026. Village of Mazomanie Dane County, Wisconsin _________________________________ Natalie Beil, Village President ATTEST: I hereby certify that the foregoing is a true and correct copy of the resolution introduced and adopted by the Village Board of the Village of Mazomanie, Wisconsin on __________________, 2026. _________________________________ Angie Volkman, Village Clerk/Treasurer Dated: ___________________________ VILLAGE OF MAZOMANIE RESOLUTION 2026-08 Resolution Requesting Exemption from Dane County Library Tax WHEREAS the Dane County Board has established a county library and levies a county library tax as authorized under Section 43.57 (3) of the Wisconsin Statutes, and WHEREAS the Dane County Library Board has determined that the library serving the Village of Mazomanie meets the minimum standards of operation established by the County Board (RES 185, 2011-2012; RES 98, 2013-2014; RES 233, 2016-2017; RES 149 2023-2024) in compliance with Section 43.11 (3) (d) of the Wisconsin Statutes, and WHEREAS Section 43.64 (2) (b) of the Wisconsin Statutes provides that a village or city which levies a tax for public library service and appropriates and expends for a library fund as defined by s.43.52 (1) during the year for which the county tax levy is made a sum at least equal to the county tax rate in the prior year multiplied by the equalized valuation of property in the city or village for the current year, and WHEREAS the Village of Mazomanie will appropriate in 2026 and expend in 2027 an amount in excess of that calculated above in support of its library, NOW THEREFORE BE IT RESOLVED that the Village of Mazomanie hereby requests of the Dane County Board of Supervisors that the Village of Mazomanie be exempted from the payment of any tax for the support of the County Library Service as provided in Section 43.64 (2). BE IT FURTHER RESOLVED that confirmed copies of this resolution will be forwarded by the City/Village clerk to the following party: Tracy Herold, Director Dane County Library Service herold@dcls.info Date Passed:_________________ Vote:_______________________ __________________________________ _______________________________ Authorized Signature Title of Person signing VILLAGE OF MAZOMANIE ORDINANCE 2026-09 AN ORDINANCE TO REPEAL CHAPTER 31 OF THE VILLAGE CODE OF ORDINANCES CONCERNING MUNICIPAL COURT AND TO CREATE CHAPTER 31 CONCERNING MUNICIPAL COURT The Village Board of the Village of Mazomanie, Dane County, Wisconsin does hereby ordain as follows: 1. Section 1. Repeal of Chapter 31 in its entirety. Chapter 31 of the Village of Mazomanie Code of Ordinances, MUNICPAL COURT, amended 02-03-2011, is hereby repealed in its entirety and of no further legal effect. 2. Section 2. Adoption of new Chapter 31. Chapter 31 of the Village of Mazomanie Code of Ordinances, MUNICIPAL COURT, a true and correct version attached hereto as EXHIBIT A and incorporated by reference, is hereby adopted in its entirety. 3. Severability. If any portion of this Ordinance or its application on any person or circumstances is held invalid, the validity of this Ordinance as a whole or any other provision herein or its application shall not be affected. 4. Effective Date. The effective date of this Ordinance shall be upon passage and posting. VILLAGE OF MAZOMANIE: By: __________________________ Natalie Beil, Village President ATTEST: By: __________________________ Angie Volkman, Village Clerk/Treasurer VOTE: ______ YES ______ NO Village of Mazomanie, WI Downloaded from https://ecode360.com/MA2209 on 2026-07-16 Chapter 31 COURT, MUNICIPAL § 31-1. Establishment. § 31-2. Procedure. § 31-3. Sessions. § 31-4. Municipal Judge. § 31-5. Bonds, Forfeitures, Costs and Fees. § 31-6. Statutes adopted by reference. § 31-7. Clerk of the Municipal Court. § 31-8. Contempt Authority. Village of Mazomanie, WI § 31-5 COURT, MUNICIPAL § 31-8 Downloaded from https://ecode360.com/MA2209 on 2026-07-16 [HISTORY: Adopted by the Village Board of the Village of Mazomanie 6-28-1988 as §§ 2-3-10 and 2-3-11 of the 1988 Code. Amendments noted where applicable.] § 31-1. Establishment.1 Pursuant to the authority granted by Ch. 755, Wis. Stats., there is hereby established a Joint Municipal Court for the Village of Mazomanie, Wisconsin and the Village of Black Earth, Wisconsin pursuant to an intergovernmental agreement (“the Intergovernmental Agreement”). § 31-2 Procedures. The Municipal Court’s procedures shall be consistent with Wisconsin lawk. § 31-3 Sessions. A. Place. The Municipal Court shall be held in the Village of Mazomanie Village Hall or at other such locations as determined by the village boards of Black Earth and Mazomanie in accordance with the Intergovernmental Agreement. B. Days and Hours. The Municipal Court shall be in session on such days and at such hours as the Municipal Judge determines to be reasonable and appropriate. § 31-4. Municipal Judge. Pursuant to the authority granted by Ch. 755, Wis. Stats., there is hereby created the office of Municipal Judge for the Joint Municipal Court for the Villages of Mazomanie and Black Earth, Wisconsin. A. The Municipal Judge shall be elected at large at the spring election in the odd- numbered years for a term of four (4) years commencing on May 1 succeeding the election. B. The Municipal Judge shall execute and file with the Clerk of the Circuit Court for Dane County the oath prescribed by § 755.03, Wis. Stats., and an official bond in such amount as shall be fixed by the village boards of Black Earth and Mazomanie in accordance with the Intergovernmental Agreement. § 31-5. Bonds, forfeitures, costs and fees. A. Bonds for appearance, partial payments and other funds collected by the Court shall be treated as escrow funds and deposited with the Clerk of Municipal Court. B. The Clerk of the Municipal Court shall collect all forfeitures and costs in any action or proceeding before the Municipal Court. All forfeitures and costs shall be disbursed by the Clerk as authorized by applicable law and by the village boards of Black Earth and Mazomanie in accordance with the Intergovernmental Agreement. At the time of payment, the Municipal Court Clerk shall file with the appropriate Village Clerk-Treasurer the title of the action, the offense for which the forfeiture was imposed, the total amount of the forfeiture, fees, penalty assessments and costs, if any, an itemized schedule listing persons against whom forfeitures are assessed, forfeitures paid, penalties assessed, balance of penalty due and due date. This list shall be kept current as to the disposition of moneys due the appropriate Village and attempts being made to collect outstanding moneys. The Clerk of the Municipal Court shall disburse the fees as provided in § 814.65, Wis. Stats., and disburse any penalty assessments pursuant to § 66.0114(1)(bm), Wis. Stats. Village of Mazomanie, WI § 31-5 COURT, MUNICIPAL § 31-8 Downloaded from https://ecode360.com/MA2209 on 2026-07-16 C. Warrant fees shall be as set by the village boards of Black Earth and Mazomanie in accordance with the Intergovernmental Agreement. D. Except as otherwise provided for in this Chapter, all Municipal Court costs and fees shall be in the maximum amount permitted by law. § 31-6. Statutes adopted by reference. Chapters 755 and 800, Wis. Stats., as amended from time to time, are hereby adopted by reference. § 31-7. Clerk of the Municipal Court. A. Appointment. The Municipal Judge shall in writing appoint a Clerk of the Municipal Court. The Clerk's salary shall be fixed by the village boards of Black Earth and Mazomanie in accordance with the Intergovernmental Agreement. The Clerk of the Municipal Court shall hold office for an indefinite term of office, which term may be ended at any time by action of the village boards of Black Earth and Mazomanie in accordance with the Intergovernmental Agreement. The Clerk shall, before entering upon the duties office, take the oath provided by § 19.01, Wis. Stats., and give such bond as the village boards of Black Earth and Mazomanie in accordance with the Intergovernmental Agreement may require. The oath and bond of the Clerk of the Municipal Court shall be filed with the Clerk-Treasurer of both Black Earth and Mazomanie . The cost of such bond shall be paid by Black Earth and Mazomanie in accordance with the Intergovernmental Agreement. B. Duties. The Municipal Court Clerk shall: (1) File and review citations and complaints, assuring their correctness; (2) Reply to departmental mail concerning routine matters as prescribed by the Municipal Judge; (3) Assign docket numbers to citations and complaints, type the docket sheets and gather all material pertinent to cases; (4) Determine and schedule Court dates and facilities; (5) Arrange for juvenile cases to be heard away from regular Court; (6) Communicate with law officers, attorneys and defendants regarding Court proceedings; (7) Balance dockets at the conclusion of Court proceedings and submit a copy to the police court officer and official newspaper; (8) Prepare and mail warrants and summons; (9) Prepare a monthly report of financial activities; (10) Assist in the collection of traffic bonds; (11) Prepare necessary communications for jury trials and transfers to Circuit Court; and (12) Perform such other duties as may be required by the Municipal Judge and the village boards of Black Earth and Mazomanie in accordance with the Intergovernmental Agreement. § 31-8. Contempt Authority. Municipal Judge may impose a forfeiture for contempt or, upon nonpayment of the forfeiture and applicable assessments, a jail sentence. The Municipal Judge may impose the maximum forfeiture and maximum jail sentence allowed by Wisconsin law. Village of Mazomanie, WI § 31-5 COURT, MUNICIPAL § 31-8 Downloaded from https://ecode360.com/MA2209 on 2026-07-16 Appendix B Documentation of Municipal Advisor Relationship Appendix B WATER USER RATE SERVICES Scope of Service Client has requested that Ehlers assist with Changing the Method of Cost Recovery for PFP Charge Outside of a Conventional Water Rate Case through the Public Service Commission of Wisconsin (the “PSC”) for its water utility. (“Project”). Ehlers proposes and agrees to provide the following scope of services: Phase I – Information Request and Review • Request and review the following: o Table listing most recent meter count by size for all water customers. o Amount or percentage of the current PFP municipal charge that will be recovered through a direct charge on the water bill. o Determination whether the municipality will assess its PFP charge to water customers only or both water customers and non-customers per Wis. Stat. 196.03(3)(b)2. If non- customers are charged, the utility must provide the total number of all non-customers that, “own land that is located in the Village and in an area in which the municipal utility has an obligation to provide water for public fire protection.” • If included, pursuant to Wis. Stat. 196.03(3)(b)2b, Village also has the option to not charge adjacent parcels of non-customers. “If the person owns 2 or more parcels that are adjacent to each other or divided only by a roadway or brook, creek, river, or stream, the municipality may bill the person for only one parcel.” o After Ehlers provides the template and the municipality adopts, the Copy of signed resolution from municipal government directing water utility to change the method it uses to compute the PFP charge and how much of the PFP costs will be recovered through municipal and/or direct charges. Phase II – Utility Rate Services • We will review options at the Client’s discretion related to percentage of PFP costs converted, non-customer inclusion, adjacent property exception inclusion and allocation methodology. • Complete and Submit the Application to Change the Method of Cost Recovery for PFP Charge Outside of a Conventional Water Rate Case including: o Draft Cover Letter which will provide  Desired method to compute PFP charge  Current Municipal PFP revenues  Supporting documentation needed to compute PFP rates based on the proposed method chosen  Amount or percentage of total PFP costs that will be recovered in the municipal charge versus the percentage that will be recovered through a direct charge on the water bill. Appendix B Documentation of Municipal Advisor Relationship  Determination whether the municipality will assess its PFP charge to water customers only or both water customers and non-customers per Wis. Stat. 196.03(3)(b)2. If non-customers are charged, the utility must provide the total number of all non-customers that, “own land that is located in the Village and in an area in which the municipal utility has an obligation to provide water for public fire protection.” o Copy of signed resolution from municipal government directing water utility to change the method it uses to compute the PFP charge and how much of the PFP costs will be recovered through municipal and/or direct charges. o Attend Village Board or other governing body meeting in-person or through virtual platform to review results of application prior to filing • Aid Client through PSC Proceedings o We will review the new PFP charges and exhibit prepared by the PSC o Review Customer Notice Prepared by PSC and revise as necessary o Be present at the required telephonic public hearing and provide testimony in support of the proposed water rates for the test year on behalf of the Village. Compensation In return for the services set forth in the “Scope of Service,” Client agrees to compensate Ehlers as follows on an hourly not-to-exceed basis: Service Fee Phase I & II $ 3,500 Total $ 3,500 For any service directed by Client and not covered by this, or another applicable Appendix, Ehlers will bill Client at an hourly rate that is dependent upon the task/staff required to meet Client request at no less than $125.00/hour and not to exceed $300.00/hour. For example, if the Client requests attendance at an additional meeting this will be billed hourly based on travel and meeting attendance. Payment for Services Ehlers will invoice Client at the end of each phase or phases as depicted in the “Compensation” Section above. Our fees include our normal travel, printing, computer services, and mail/delivery charges. The invoice is due and payable upon receipt by the Client. Client Engagement Client hereby accepts the terms set forth in this Written Municipal Advisor Client Disclosure and engages Ehlers & Associates to provide the services accepted below. This Letter shall be effective as of the date of its acceptance by Client. The above Proposal is hereby accepted by the Village of Mazomanie, Wisconsin, by its authorized officer as designated below. Appendix B Documentation of Municipal Advisor Relationship By: Title: Name: Date: Utilities Commission June 2, 2026 Members Present: Chair Jim Marx, members, Rob Westerlund and Tim Wick Members Absent: Sally Turk and Cathy Yasick Attendance: Curt Erickson, Village Administrator, Chris Statz, Public Works Director, and Kurt Meier, Vanguard Superintendent The meeting was called to order by Jim Marx at 4:32 pm Motion by Wick; second by Marx to approve the agenda. Motion carried unanimously. Motion by Wick; second by Marx to approve March 3, 2026, meeting minutes. Motion carried unanimously. Public Works Director Report Statz discussed the rover inspection at Reservoir #1 and the upcoming construction project on Crescent and State Street. Village Water System Nothing to report Village Electric System Update on 2026 Substation project. Meier provided an update on the substation project and an energized date later in June. The project came was significantly underbudget as Vanguard Electric completed most of the work. Discuss 2026 Electric Rate Case Study Erickson advised that Ehlers submitted the application materials within the extended deadline to avoid penalties to the Village. Ehlers presented to the Village Board a rate increase of approximately 6%. No action necessary. Village Sewer System. Discuss and recommend sewer rate step increases. Erickson presented to the Commission additional step increases from the proposed increases by Town and Country Engineering in October of 2025. The additional step increases reduces the larger one -time increases and spreads out the increases every 6 months until January 2028. The proposal would increase the fixed rate 4.61% and the variable rate 5.59%. The increases would raise an average utility bill by approximately $5.00 a month. Motion by Wick and second by Marx to recommend increases as presented. Motion carried unanimously. Village Storm Sewer System. Nothing to report. Review financial statements. Erickson reviewed the financial statements through February and indicated a financial software transition is underway in the Village. Financial numbers through May are not available but once available, they will be distributed to the Commission. ADJOURNMENT. Motion by Wick; second by Marx for adjournment. Motion carried unanimously. The meeting was adjourned at 4:49pm Respectfully submitted, Curt Erickson Village Administrator DANE-IOWA WASTEWATER COMMISSION Meeting Minutes Thursday, July 16, 2026 Dane-Iowa Wastewater Treatment Facility The meeting of the Dane Iowa Wastewater Commission was called to order by President Curt Erickson at 5:32pm on Thursday, July 16, 2026. Roll Call: Bob Dodsworth, Curt Erickson, Norm Hahn, Paul Pustina, Kyle Kepler and Terry Moyer. Ray Schlamp and Nathan Pinkham were absent. Shawn Keesey, Ben Heideman and Lisa Twarog from Town and Country were also present. No Public was present. Proof of posting was confirmed, and meeting notice was posted at the following locations, The Home News, The Star News, The Times-Tribune, Village of Arena, Village of Black Earth, Village of Mazomanie and the Village of Cross Plains. Terry Moyer moved to approve the agenda as presented. Bob Dodsworth seconded the motion and the motion carried. Public Comments: No public comments. Norm Hahn moved to approve the minutes of the last meeting of June 18th, 2026. Terry Moyer seconded the motion and the motion carried. DISCUSSION/ACTION Force Main Repair: Shawn Keesey and Ben Heideman presented an update on the Forced Main issue that occurred on June 26, 2026. Due to the seriousness of the issue, a Declaration of Emergency was necessary. Efforts were coordinated with Town and Country and also required trips to LaCrosse and Reedsburg to gather the necessary parts in order to repair. Town and Country immediately drafted a letter of emergency and forwarded to Curt Erickson to distribute to the residents of Mazomanie. Repairs have been completed on a temporary basis for now. The rest of that line is plastic pipe so there is not a concern for this to happen there, but still concern for the area going forward. Questions addressed as presented. Town and Country further recommends moving all ductal pipes now in line and shared a major concern behind the Deneen for the same potential of similar issue. Vendors are now working on quotes for repair and due to estimated costs Town and Country are looking to declare an emergency in order to avoid the bid process and move straight to vendor agreement. Town and Country also suggested considering additional repairs on the line and bundling together for funding review and requests which also could be submitted to DNR. Terry Moyer moved for declaration of emergency for repairs on two (2) repairs. Bob Dodsworth seconded the motion and the motion carried. DISCUSSION/ACTION: Water QualityTrading Projects: Ben Heideman reviewed history on Watershed Adaptive Management and Water Quality Trading and what are current options. DIWC will have a required target of 350/lbs this year and reviewed previous projects. Reviewed what locations are under consideration for this year and what these sites produced last year to what our target is this year. Still looking for one more project. Dane County is doing designs on our behalf which that cost is not reflected in current bids. Based on Town and Country recommendations, Terry Moyer moved to pursue both proposed projects and to move forward with attorneys drafting agreements to pursue with landowners. Norm Hahn seconded the motion and the motion carried. DISCUSSION: Final Design of Phase 1 of the Capital Improvement Project: Lisa Twarog from Town and Country provided an update on the final designs of Phase One (1) and also clean water. Rate increases should be discussed at the Village levels during budget discussion in August and September. In the next meetings, two resolutions will be required and may also include permit applications to the railroad for work to be done. They will plan to attend August and September meetings to move these resolutions and applications through necessary steps. Questions were addressed as presented. DISCUSSION/ACTION: Superintendent Access on all Accounts/Credit Cards: Shawn Keesey provided an update on status of Superintendent’s access at all accounts and credit card information through Peoples Community Bank. The Bank indicated that specific access needs to be approved by Commission and Shawn explained why it would be beneficial for access to do day to day business functions, etc. Bob Dodsworth moved to approve Superintendent access to all accounts through Peoples Community Bank. Terry Moyer seconded the motion and the motion carried. DISCUSSION/ACTION: Length of Terms for Commission Members: Agenda Item tabled from last month. After brief discussion, determination needs more research and review. Curt Erickson moved to table item to the August meeting. Terry Moyer seconded the motion and the motion carried. DISCUSSION/ACTION: DIWC Meeting Schedule: Reviewed trial period for every other month's meetings and how that worked. After discussion, commission will return to every month meeting (3rd Thursday of each month) with a standing option to cancel if not a full agenda. Cancellation will be determined by the Superintendent and Commission President. Paul Pustina made a motion to approve as presented. Bob Dodsworth seconded the motion and the motion carried. DISCUSSION/ACTION: DIWC Facility Bills for June 2026 : Shawn Keesey reviewed bills as presented and answered questions as presented. Norm Hahn moved to approve bills as presented. Bob Dodsworth seconded the motion and the motion carried. DISCUSSION/ACTION: DIWC June 2026 Financial Statement: Shawn Keesey reviewed Financial Statement as presented and answered questions as presented. Terry Moyer moved to approve Financial Statement as presented. Norm Hahn seconded the motion and the motion carried. DISCUSSION/ACTION: FACILITY REPORT: Shawn Keesey reviewed Facility report and all was good with the exception of the late June issues. The plant is looking good and treating well. Due to the forced main break in late June there will be one monthly discharge violation for June 2026 which is expected. Also, due to that issue Shawn will be updating all contact lists with current information and distributing accordingly. No other questions and report was received. INFORMATIONAL ITEMS: ● Due to forced main issues, we will be working on required permissions for additional inspections. ● Replacing some outdated tools that came to light with forced main issues ● Kurt Erickson reminded to feel free to contact villages for help with equipment and/or manpower. ADJOURNMENT: Norm Hahn moved to adjourn meeting. Bob Dodsworth seconded the motion. The meeting was adjourned at 6:22pm. Respectfully submitted, Terry Moyer