Village Board Packet 08-11-2026

VILLAGE BOARD AGENDA TUESDAY, AUGUST 11, 2026, 5:00PM 133 CRESCENT ST MAZOMANIE, WI 53560 TRAINING ROOM Please take notice that there will be a public meeting of the above governmental body, on the date, time, and place indicated for purposes considering the subject matter set forth in the following agenda. The following agenda will be followed: 1. Call to Order 2. Roll Call 3. Additions/Corrections/Approval of the Agenda 4. Approve meeting minutes from July 14, 2026 5. Citizen Comment on any subject not on the agenda 6. VILLAGE PRESIDENT REPORT 7. VILLAGE STAFF REPORTS a. Fire/EMS b. Dane County Sheriff Office c. Administrator d. Public Works Director e. Library Director f. Clerk/Treasurer g. Deputy Clerk/Treasurer h. Vanguard Superintendent 8. OLD BUSINESS (The following items may have action taken) 9. NEW BUSINESS (The following items may have action taken) a. Approve Operator Licenses. b. Approve rezone petition DCPREZ-2026-12294-Meixelberger. The Village is extraterritorial. c. Discuss and take action on a Housing Study Proposal from Vierbicher. d. Discuss picnic license and street closures for Wild West Days. 10. COMMITTEE REPORTS (The following items may have action taken) a. PERSONNEL COMMITTEE – (Forseth) b. PUBLIC WORKS & PROPERTY (Marx) c. PARKS & RECREATION COMMITTEE (Beil) d. PUBLIC PROTECTION & ORDINANCE COMMITTEE (Martinez) e. FINANCE COMMITTEE (Beil) i. Payment of Bills f. PLAN COMMISSION (Beil) g. PUBLIC UTILITIES COMMISSION (Marx) h. HISTORIC PRESERV ATION COMMITTEE (Martinez) i. VISIONARY ALLIANCE (Peterson) j. V ANGUARD COMMISSION (Marx) k. DANE IOWA WASTEWATER COMMISSION (Erickson) l. DISTRICT ONE EMS (Forseth) 11. ANNOUNCEMENTS 12. ADJOURNMENT Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, that requires the meeting or materials at the meeting to be in an accessible location for format, must contact the Village Clerk at (608) 795-2100, at least 24-hours prior to the commencement of the meeting so that any necessary/reasonable arrangements can be made to accommodate each request. Posted: 8/6/2026 Angie Volkman PUBLIC HEARING & VILLAGE BOARD MINUTES July 14, 2026 Members: Chair: Natalie Beil; Members: Dawn Forseth, Jim Marx, Allison Lindorfer, Rob Westerlund and Justin Martinez Members Absent: Karen Peterson Also Present: Curt Erickson (Village Administrator), Angie Volkman (Clerk/Treasurer), Tara Roessler (Deputy Clerk/Treasurer), Chris Statz (Public Works Director), Dan Machotka (Mazomanie Fire Dept), Brent Nelson (Johnson Block-Audit Partner), Becky Andrews, Joan Denu, Caylin & Scout Livesey, Verna Wallace, Eliot Fehlen, Carl & Cindy Brenemann, Marcia Miquelon, Jacob Mills, Lania Gustafson, and Kathy Good. The meeting was called to order at 5:00pm by Village President, Natalie Beil. Motion by Martinez, second by Forseth to approve the agenda as posted. Motion carried unanimously. Motion by Forseth, second by Lindorfer to approve the minutes dated June 9, 2026, Motion carried unanimously. Citizen Comment: Verna Wallace addressed the Board to express her concerns regarding the need for senior housing in the Village and emphasized its importance to the community. The Board informed her that the Village is working on conducting a housing survey to help assess community housing needs. VILLAGE PRESIDENT’S REPORT. None VILLAGE STAFF REPORTS: FIRE/EMS: Machotka reported that all officer positions have been filled. He also noted that the Fire Department has had busy months with training activities, including river training with the Black Earth Fire Department. The Department is exploring the relocation of its training facility from Lions Park to another site, although a new location has not yet been identified. River Rumble will be held on Friday, July 24, at Lions Park. VILLAGE ADMINISTRATOR’S REPORT. Erickson's report was included in the meeting packet. He reported that the Village has been fielding calls regarding e-bikes being operated on sidewalks, in parks, and around the splash pad. He recommended working with the Ordinance Committee to create a Village ordinance to restrict e-bike use in parks and on sidewalks and allow on streets. He also reported that Village staff will begin preparing the annual budget, and the Finance Committee will schedule a meeting to begin the budget review process. Public Works Director Report. Statz’s report was included in the meeting packet. Library Director Report. The Library Director report was included in the meeting packet. Clerk/Treasurer Report. The Clerk/Treasurer report was included in the meeting packet. Deputy Clerk/Treasurer Report. Roessler reported that 137 utility disconnect notices were issued. Although no services were ultimately disconnected, the total delinquent balance at the time the notices were issued was approximately $67,000. Through payments and payment plans, the delinquent balance has since been reduced to approximately $9,000. Roessler also reported that she continues to work with Civic to address issues with the portal as they arise. In addition, she has caught up on filing and remitting the monthly sales tax payments for March, April, and May. Vanguard Report. The Vanguard report was included in the packet. Erickson highlighted that the Substation should be live within the next few weeks. They are waiting for ATC to free up some time to come over and make sure it’s charged and ready to go. Old Business (The following items may have action taken). Public Hearing regarding amendments to Chapter 400 Floodplain Zoning. Motion by Marx, second by Lindorfer to open the public hearing regarding Chapter 400 Floodplain Zoning. Motion carried. Erickson noted that the Village adopted the amended ordinance back around April/May of this year, sent to the DNR, and the number and word “2” was missing in 2 or 3 different bullet points. Natalie Beil asked three times “Is there any public comment”? Motion by Marx, second by Lindorfer to close the public hearing regarding the amendments to Chapter 400 Floodplain Zoning. Motion carried. Discuss and take action on amendments to Chapter 400 Floodplain Zoning in compliance with CRS Standards. Motion by Lindorfer, second by Marx to approve amendments to Chapter 400 Floodplain Zoning in compliance with CRS standards. Motion carried 6 to 0. Martinez abstained. NEW BUSINESS (The following items may have action taken) a. Discussion and possible action on a request for approval under Village Ordinance §158- 21(C) to allow the keeping of five dogs at a proposed residence on Hudson Street. The Livesey’s were present and discussed the request to keep 5 dogs at their property with an occasional foster dog. Motion by Marx, second by Martinez to approve up to 6 dogs contingent that they are all vaccinated and licensed with the Village. Motion carried unanimously. b. Johnson Block Presentation of the 2025 Audit. Brent Nelson presented to the Village Board the 2025 Year End Audit Presentation. Brent noted an overview stating Johnson Block issued unmodified opinions on the financial statements, reviewed and accepted the financial statements and adjusting journal entries, and prepared regulatory report for 2025. Motion by Forseth, second by Marx to approve the 2025 Audit. Motion carried unanimously. c. Approve Operator Licenses. Motion by Forseth, second by Martinez to approve the Operator licenses that were in the packet. Motion carried unanimously. d. Approve the Mazomanie Home Talent Alcohol Beverage License for July 21 (rescheduled from the July 2 rain date), August 2, and any additional rescheduled dates as necessary. Motion by Marx, second by Forseth to approve Mazomanie Home Talent Alcohol Beverage License for July 21, August 2, and any additional rescheduled dates as necessary. Motion carried unanimously. e. Discussion on housing options in the Village. Erickson informed the board of a meeting with a potential developer who is interested in constructing a “tiny home Village” inside the Village. This is not a common practice in the state but the closest is in Madison called Occupy Madison. Tiny homes are essentially shipping containers converted into houses. The Village does not have the property or land available to meet this developer’s needs. Christian Reid, Town & Country Engineering, suggest the infrastructure for utilities is extensive as well. The developer would be responsible for bringing utilities into the property, all infrastructure is on the developer. Current Village ordinances would restrict this type of development; however, if desired to move forward the Plan Commission and Village Board would need to approve a Planned Unit Development pursuant to §415-25. Matt Miller, Vierbicher, and Reid, Town & Country Engineering, have had no experience with the development of tiny homes. Erickson will provide more information after the initial meeting with the developer. COMMITTEE REPORTS (The following items may have action taken) a. PERSONNEL COMMITTEE – (Forseth). Forseth noted nothing at this time for Personnel Committee. b. PUBLIC WORKS & PROPERTY (Marx). Marx noted nothing at this time for Public Works & Property. c. PARKS & RECREATION COMMITTEE (Marx). i. Discuss and take action on a request from Wild West Days to install a PA system at Lions Park. Erickson reported that the Wild West Days Committee plans to utilize the existing light poles for its event and will be responsible for all associated costs. He noted that a maintenance agreement and a user agreement will be developed for the Wild West Days Committee and any future organizations requesting use of the light poles. Motion by Martinez, second by Forseth to approve Wild West Days to install a PA system at Lions Park. Motion carried 6 to 0. Natalie Beil abstained. d. PUBLIC PROTECTION & ORDINANCE COMMITTEE (Martinez). Martinez noted nothing at this time but will need to get a meeting scheduled to discuss e-bikes. e. FINANCE COMMITTEE (Beil) i. Payment of Bills. Motion by Marx, second by Forseth to pay the bills. Motion carried unanimously. f. PLAN COMMISSION (Beil). i. Discuss and take action on the recommendation from the Plan Commission to approve Alterra Design Homes proposal to construct a 4-unit Townhome on Lot 63 in Pheasant Ridge Run. Erickson noted the submittals of the contingencies requested from the Plan Commission, except for the Stormwater and Erosion Control permit from Dane County. Motion by Martinez, second by Marx to approve the recommendation from the Plan Commission to conditionally approve the 4-unit pending an updated site plan to include utility connections and a landscaping plan; an approved stormwater and erosion control plan from Dane County, and approval from the Pheasant Ridge Run Architectural Control Committee. Motion carried unanimously. ii. Discuss and take action on the recommendation from the Plan Commission to issue a conditional use permit to the Heights Community Garden Group to establish community garden at 409 State Street. Erickson informed the Village Board of the process involved by the Plan Commission, Garden Group, and the neighbors of 409 State Street to select the optimal location at that parcel. Motion by Martinez, second by Forseth to approve the recommendation from the Plan Commission to issue a conditional use permit to the Heights Community Garden Group to establish community garden at 409 State Street. Motion carried unanimously. g. PUBLIC UTILITIES COMMISSION (Marx). Marx noted nothing at this time for Public Utilities Commission. h. HISTORIC PRESERV ATION COMMITTEE (Martinez). Martinez reported that the Historic Preservation Committee met on July 6 and approved a Certificate of Appropriateness for the property at 2 Brodhead/5 W. Hudson to replace a damaged window and complete tuckpointing repairs. The Committee also discussed Village Ordinance §246-8. The Village will distribute the maintenance ordinance, funding options, and applicable guidelines to affected property owners on Village letterhead. i. VISIONARY ALLIANCE (Peterson). Peterson is not present at the meeting so no update. j. V ANGUARD COMMISSION (Marx). Marx noted nothing at this time. Erickson noted that meetings are held every other month on the third Tuesday of the month. k. DANE IOWA WASTEWATER COMMISSION (Erickson). Erickson noted that the meeting is scheduled for Wednesday, July 15. He stated that one of the primary topics of discussion will be the recent sewer force main break. l. DISTRICT ONE EMS (Forseth). Forseth reported that District One EMS met on Thursday, July 9. She also noted that District One EMS has been receiving payments from municipalities for the purchase of the adjacent lot of which the Village’s portion was just over $24K. Announcements. Erickson reported that the Comprehensive Outdoor Recreation Plan survey is now live and has been distributed through Village-wide email. He noted that community feedback gathered through the survey will be valuable to the Parks and Recreation Committee and the Village Board as they make future decisions regarding the direction and development of the Village's parks. Beil reported that the Mazo Night Market is scheduled for July 17, with 37 vendors currently registered and additional vendors continue to request to participate. She also noted that the Comprehensive Outdoor Recreation Plan survey will be promoted during the event. Beil also reported that the next Mazo Live concert is scheduled for Saturday, August 1, featuring The BriTins at 7:00 p.m. Beil concluded by thanking Village staff for their efforts during the transition to the new program, emphasizing that the startup has been challenging but expressing confidence that the long-term benefits will pay off. Motion by Martinez, second by Marx to adjourn. Motion carried unanimously. The meeting was adjourned at 6:15pm Angie Volkman, Clerk/Treasurer Village Administrator Report 08-11-2026 AGENDA ITEMS: Operator Licenses The applicants have passed the background check and would be eligible to receive operator licenses within the Village. Extraterritorial Approval Dane County requires the Village to review the rezone and land division as it is within proximity to the Village. The proposal creates 3 parcels of land with two parcels rezoned for residential development. Housing Study Proposal A Proposal has been included in the packet for your consideration and review. The project will utilize funds received from the closure of TIF #4. Wild West Days The Village Board will consider the issuance of a temporary picnic license for the duration of the event and a street closure of Brodhead & Hudson for the parade. ======================================== PLANNING: New Home Construction A building permit was issued to J&B Restorations to construct a duplex at 714 – 716 Lichte Drive. It is anticipated that the project will begin in early August. Lot 63 Emily Road Townhomes Dane County approved the stormwater management plan and Heffron Homes reviewed and approved the development in compliance with the guidelines of the Pheasant Ridge Run neighborhood. Housing Options A developer has identified 3 potential locations to construct a tiny home village: current dead-end of Forest Edge Drive, 3 ½ acre Pheasant Ridge Run parcel, and the property owned by Zauner properties. ======================================== STAFF: Department Head reviews were conducted on Thursday, August 6 th. The review period included October 2025 – May 2026. We are nearing the end of our summer help season. Public Works has benefited from having 4 seasonals this summer as the full-time crew adapts to the demands of the season. ======================================== DANE COUNTY SHERIFF UPDATE: The Village has one deputy coverage until Thanksgiving as Officer Watkins is currently on leave. ======================================== ADMIN OFFICE: Over the past few weeks, the Admin Office has received a minor facelift, including the relocation of office spaces, removal of outdated materials and records, and a fresh coat of paint. These updates have helped create a cleaner, more organized, and refreshed workspace. ======================================== CASELLE MIGRATION: Caselle migration has improved drastically over the past month. Staff have been able to participate in 2 full-day training sessions recently. Overall, confidence in the program and familiarity is growing. It continues to be apparent we need to reduce the number of bank accounts. Currently, the Village has 17 bank accounts which creates significant month-end work. We will be moving forward with pooled cash in 2027. Johnson Block was on site Monday, August 3 to cover all the behind-the-scenes financial allocations previously completed in the legacy program as Village staff is now responsible for this task. This allows Village staff greater control and understanding of the why and what makes up each account. Importing ADP reports into Caselle remains challenging due to the percentage breakdown of employees to specific general ledger accounts; we are working toward a resolution. Based on wage spreadsheets using ADP payroll data, salaried employee wages and benefits were at 50% of annual budgeted expenses through June. Public Works non-exempt and part-time wages are slightly over budget as anticipated. ======================================== HWY 14 SPEED LIMIT REQUEST: A request to lower the speed limit on Hwy 14 west of the Mazomanie cemetery has been denied at this time by the DOT. The DOT requests a dynamic speed display board as a best practice and a new traffic study following the relocation of Wick Buildings and new home construction in the Pheasant Ridge Run and Lichte subdivision. ======================================== HWY Y MEETING: Town & Country Engineering, Dane County Highway, Chris, and I will be meeting on August 17 th to discuss the upcoming HWY Y project slated for 2028. The Village’s stance continues to provide no funding for the project, except for Village utilities. ======================================== BUDGET PLANNING: At the monthly department head meeting in August, staff were given directions for the 2027 budget. The operational budget will see an increase in all insurance premiums in 2027 which will significantly increase the budget. A Finance Committee meeting will need to be scheduled at the end of August to begin the review of the draft budget. ======================================== JOINT PUBLIC WORKS EQUIPMENT MEETING Chairs of the Public Works Committees in Black Earth, Mazomanie, and the Town of Mazomanie will meet Wednesday, August 12, to discuss shared use of equipment and discuss potential cost sharing measures with larger equipment purchases. ======================================== GARBAGE/RECYCLE BILLING: It was discovered at the end of July that the Village has been billed for more than 60 vacant properties for garbage and recycling for several months and possibly years. Republic Services will provide a create to our account and will stop billing for these moving forward. ======================================== MEETINGS/EVENTS: • Mazo Concert Live 8/1 • Visionary Alliance 8/3 • Village Board 8/11 • Partisan Primary 8/11 • Municipal Court 8/12 • Plan Commission 8/17 • Dane Iowa Wastewater Commission 8/20 • Mazo Night Market 8/20 • Meetings Needed: o Public Protection & Ordinance o Finance Committee Public Works Director Report 7-14-2026 Shared use agreement • We are working to set up a meeting with the village of Black Earth, and the Town of Mazomanie, to discuss a shared use agreement for equipment, and the brush dump. It makes no sense with budgets as tight as they are, to have redundant equipment between the municipalities where it isn’t necessary. The Village of Back Earth also reached out about possibly working out a deal to use our brush dump, they lost their dumping location, and the Town of Mazomanie has had some issues with their brush dump being at their transfer site, so they also expressed interest. Parks • Baseball season has pretty much wound down for the season, we had a lot of compliments on how well the park and ball diamonds looked this year. • Everything is going very well at the pool, and has been very busy during the hot weather. Lake Marion/Bluff Park • Lake Marion is looking great. We have one treatment remaining under our contract with Solitude Lake Management. Fishing has been excellent, with several large bass being caught. We are working to post the lake as “catch-and- release only” after seeing some people keeping a significant number of fish. • We are trying to get a meeting set up with WisCorps to come up with a plan for the fall, to do a little more work on the bluff park shelter area, and trail. Water Utility • Crescent St- Meise Construction is looking at a possible August 17 start date on Crescent St. MG&E gas replacement is complete. • CTW Wells is continuing work on Well 3. Chemical treatments were completed last week, and Tom with CTW expects the well to be back up and running within the next few weeks. Sewer Utility • Over the past week or so, we have been able to use the jetter truck and begin sewer jetting. So far, it has worked fairly well. A vacuum option would be helpful for removing any debris we find, and we are discussing that possibility with Black Earth. Street Maintenance • We are all set up ready to roll on curb and street painting by the time of the meeting, we should be most of the way through it. DIRECTOR’S REPORT – July 22, 2026 1 | P a g e INFORMATION • Village has moved to online payroll and timecard system with ADP. All staff will have their own account to timeclock and payroll data. • The American Legion Aux. held America 250 celebration on July 4. We received a late invitation and details of planned events. • In the library, beginning in June and continuing for several months, we have a display, materials and information on our website with the theme “Revolutionary Voices”. There is material for adults, young adults and children; both non-fiction and historical fiction. The focus is to broaden the knowledge of facts and events during the Revolutionary War period, the good and the bad. Materials have been closely curated to give a deeper picture of historical accuracy including stories of women, the indigenous people, and the nature of slavery at the time. We received grant funds from Beyond-the-Page to acquire new and replace outdated materials. • We have a program on July 25 - “The American Revolution in Wisconsin, the Western Great Lakes and Mississippi Valley” with speaker, Patrick J. Jung PhD. The program will focus on the events of our area during the time of the Revolutionary War. A lot of the history has centered on the history of the early colonies, but this will explore what was happening in our part of the country. Dr. Jung is professor of history and cultural anthropology at M.S.O.E. He is author of several books including “The Black Hawk War of 1832” and “The Battle of Wisconsin Heights, 1832”. I was part of the Beyond-the-Page planning committee that is funding and bringing this program to Dane County libraries. LIBRARY PROGRAMS • July 20, Milwaukee Road Historical Association held their annual meeting in Madison and provided two tour buses to visit historical depots and historical societies in the area. We had 100+ visitors tour and ask questions about our library. We received many favorable comments about how well we have maintained the building and continue to use it for the community. MEETINGS AND WEBINARS ATTENDED • June 18 (virtual), Association for Rural and Small Libraries (ARSL) Community Engagement; Dana Fanslow, Nippersink Public Library Dist. & Rachel Lunden, Nevada State Library Cataloger. ALL staff and directors are involved in community engagement. Engagement needs to start with listening, don’t assume what the community needs. Aim is to facilitate partnerships, don’t duplicate efforts. Suggested that libraries become involved in civic organizations and see how the library can support those organizations. • June 22-24 (in-person, Cincinnati) IMLS Convening 250; Telling America’s Story. (See details below) This event is to inspire and empower librarians from small and rural libraries in telling both the national and local American story, reaching audiences often overlooked. Through dynamic speakers, thoughtful panel discussions, and hands-on breakout sessions, participants will gain fresh ideas and renewed energy to create meaningful programs that 2 | P a g e honor our nation’s history while strengthening civic understanding and pride across all age groups. • July 1 (in-person), Village Department meeting. Public works staff a settling into their designated areas, each gave a report of what they do. New accounting software has been installed and currently working out the bugs. • July 9 (in-person), Dane County Library Directors, (I did not attend, notes from the minutes are below). • July 16 (in-person), SCLS All Directors (See details below). • July 16 (in-person), SCLS Library Advocacy. Jocelyn Sansing, Dir. Middleton Pub. Library and Jim Ramsey, Dir. Stoughton Public Library. Library governance ends and advocacy begins at the line between internal management and external promotion. Governance is the legal, internal framework that establishes policy, manages the budget, and ensures fair operations. Advocacy begins externally when the library mobilizes the community to support its philosophical or financial needs. Need to keep board updated on current library events. WLA has Library Development & Legislation (LD&L) committee to watch emerging issues and work with lobbyist in communicating with state legislature. LD&L organizes annual Library Legislative Day, a program which is fairly unique. Build and sustain relationships with local legislators and their staff. Keep an eye on the governor’s race and look for their support. On the federal level, advocacy will be needed to continue LSTA funding for E-rate; a federal initiative providing libraries with 20% to 90% discounts on broadband, internet access, and internal network connections. E-Rate is tied directly to the Library Services and Technology Act (LSTA). • Dane County Library Services Report – May 14, Madison Public Library, Pinney Branch o Middleton HS students, Sophia Chen & Sophia Pientka, presented their program Finance for Life, which helps middle school students in Dane County increase their financial literacy. o Department of Emergency Management, Andrew Beckett shared how EM can share information with libraries during weather events. o Capital/maintenance/funding plans: several libraries’ maintenance is included in their municipality’s capital improvement plan; libraries use capital funding or fund balance to pay for big projects. o Madison Public Library, Imagination Center at Reindahl Park will hold ribbon-cutting on 9/25 with Grand Opening 9/26. • South Central Library System Report – May 21, Sun Prairie Public Library o Member Fees Voting for 2027 - Delivery fees, approved; ILS and Technology fees, approved; WPLC Digital Content, approved. o ILS Post-Migration Issues and Updates ▪ there was review of the reasons for change and the evaluation process: the system we were on was not a viable ongoing option, other platforms didn’t have the needed future flexibility, strong user groups, attention to SCLS needs and customization, extensive 1 ½ year review process involving SCLS staff, library workgroups, and SCLS attorney. ▪ Upcoming town hall meetings to update on various areas of new system. ▪ Priorities going forward: • Response time issues, additional servers, redistribution of workflow, evaluating patron checkout histories DIRECTOR’S REPORT – July 22, 2026 3 | P a g e • Press for upgrade to BLUECloud platform, still working on improving response time. • Making more on-demand reports available and verifying accuracy of data. o Tour of the Newly Renovated Sun Prairie Public Library • IMLS Library Convening 250: Telling America’s Story – June 22-24, Cincinnati, OH o Mon., June 22 - Winning Grants for Rural Libraries: Practical Strategies and Responsible AI Use, Stephanie Gerding, 4Libraries. ▪ Need to identify community needs before applying for grants. Grant funders invest in people not things. Dream BIG, then reduces as planning progresses. Look at community/civic groups to partner with. Many resources for grants. Passion and facts TELL the story. Make it easy for reviewers to say Yes. The desired outcome needs to have a change in attitude, behavior, skills, knowledge or life condition. ▪ Prediction AI forecasts future events or behaviors by analyzing historical data, whereas Recommendation AI uses these predictions to suggest specific items or actions to a user. Prediction models answer "what will happen," while recommendation systems provide a personalized roadmap for what the user should do next. Generative (GenAI) is a subfield of machine learning that creates new content—such as text, images, video, audio, and code—based on patterns learned from vast datasets. ALA is currently drafting guidance for libraries; addressing ethics, privacy, sustainability. AI can help, but user is responsible for what is prepared and presented. AI can be used as a grant assistant. AI assists! YOU decide! o Mon., June 22 - Small Space, Big Possibilities: Creative Space and Display Strategies for Libraries, Rob Cullin, ReThinking Libraries. ▪ The approach to space needs to evolve and small libraries are under more pressure to evolve. Need to consider more square feet per item (face-out displays). Consider neurodiversity in space designs. Reduce collection sizes; space for people, lower shelving height, a space for creation. Promote digital resources in place of physical. Incorporate browser bins in Children’s area. Connect materials with programs. Make best use of multi-function spaces. Consider having a quiet time v. quiet space. Conduct collection analysis, focus on turnover and relative use of items (formulas for calculating these). Get staff engagement and involvement when looking at change. When looking at funding/grants always look at multiple sources. o Tue. June 23 - Lisa Solomson, IMLS and Sherry Scheline, ARSL. ▪ IMLS Grants-to-States program is direct to individual library. Small libraries are 83% of libraries in the nation. First library was in 1732 founded by Benjamin Franklin. Libraries are the last great equalizer providing free, unrestricted access to knowledge, technology, and resources, giving everyone—regardless of their wealth, background, or social status—an equal opportunity to learn, grow, and succeed. Attendees at the convening are from community populations of <10K and 1-5 FTEs (several are solo part-time librarians). 4 | P a g e o Tue. June 23 - America 250: A Celebration of the Human Spirit, Lee Habeeb, Host, Our American Stories (podcast). ▪ Libraries fulfill curiosity. From his website “In a world full of noise, we’re dedicated to finding and sharing the positive, uplifting stories that define the true American spirit.” ▪ He presented several videos from his podcast with personal and moving stories: “On Here Own Ground”, A’Leia Bundles; “The Bald Eagle”, Jack Davis; “A City Called Heaven”, Robert Marovich; “Becoming Dr. Seuss”, Brian Jay Jones; “Forgiving Our Fathers & Mothers”, Leslie Leyland Fields; “The Gettysburg Gospel-Lincoln Speech Nobody Knows”, Gabor Boritt; “The Last Warrior-Peter McDonald & the Navajo Nation”, Peter McDonald & Ted Schwarz; “Frank Capra- AFI Lifetime Achievement Award”. ▪ Tue. June 23 - 1 on 1 Fireside Chat/Q&A with Lee Habeeb Lisa Solomson, IMLS & Lee Habeeb. Need to teach history, the warts and all. Books can transcend gender and race. Tell stories that share the “valley” moments. We can’t learn if we are not failing. Don’t ask how smart is your child, ask how your child is smart? (Look for personal strengths) o Tue. June 23 – Telling your State’s A250 story. Breakout session for Wisconsin attendees facilitated by Ben Miller, Wisconsin State Librarian DPI. ▪ We each shared what our libraries are doing to recognize America 250. Information to checkout: Wisc. 250 Commission website for resolutions and activities; Recollection Wisconsin, photos, maps, books, artifacts, oral histories and more from dozens of Wisconsin communities; Wisc. Historical Soc. recommended books. Our Wisconsin group will meet, debrief and see how we can continue activities across the state. o Tue. June 23 – America’s Presidential Libraries & Archives, Tamara Martin, Acting Executive for Presidential Libraries. ▪ Presidential libraries are administered by the National Archives with numerous educational resources and information about individual presidents. A video summary of various libraries was presented. o Tue. June 23 – Freedom Truck Tour, Rick Manning, IMLS Chief Strategist. ▪ A collection of six trucks have been designed as mobile museums with exhibits to tell the story of America’s founding across our country, with state-of-the-art interactive exhibits. Trucks were made possible by a $14 million grant from the Institute of Museum and Library Services (IMLS) to Freedom 250. Trucks are available to be reserved for public events and displays. o Tue. June 23 - Reception at the Newport Aquarium, Newport, Kentucky. A light dinner was provided and attendees were able to view the exhibits of the aquarium. o Wed. June 24 – The Partnership Playbook for Small Libraries, Rob Cullin, ReThinking Libraries. ▪ View the library’s role as a community convener and community concierge. Look to reach new audiences that have not been users. Don’t let perfection be an obstacle to progress, take smart risks. o Wed. June 24 - Literacy: Beyond Books, Dorothy Peck, IMLS. ▪ Dorothy provided a virtual tour of InformationLiteracy.gov, a centralized hub that provides library and museum professionals with training materials, toolkits, and DIRECTOR’S REPORT – July 22, 2026 5 | P a g e lesson plans to help communities build critical digital, financial, and health literacy skills. The federal Information Literacy Initiative is a collaborative effort led by the Institute of Museum and Library Services (IMLS) and a task force of over 15 federal agencies. o Wed. June 24 - Child Reading Literacy and the Role of Public Libraries, Jen Walzer, Mathematica. ▪ IMLS commissioned Mathematica to conduct research on the components of childhood reading engagement, how public libraries foster that engagement, and the role of public libraries. During a child’s developmental stage it is not just about reading ability, it is the home environment and caregiver interaction. When programing, consider the level of engagement not just number of participants. Provide caregiver support with appropriate material, help choosing content, establishing literacy expectations and involvement in programs. Model reading behavior and activities. Get community involvement in promoting reading. o Wed. June 24 - Fireside Chat: Reflections, Returning Home & Doing the Work, Library Presenters/Attendees. ▪ Many similar perspectives from small libraries across the country. The convening provided a fresh outlook and access to a new support network. There was genuine care, kindness, passion and connection among the attendees. We need to Tell Our Story, let people know what the library is! 2026 Application to Serve Fermented Beverages & Intoxicating Beverages (Operator's License) Name: Aerilyn Wallace Shelley Drager Kimberly Marx Michael Felton .Erima[Y Emplo�i.zalio���eJ.i..C.e.!lSJill_flQSled.� Jax's Place American Legion/Parkin Inn Wild West Days Jax's Place § 410-17. Procedures and criteria for land divisions within extraterritorial plat approval jurisdiction. A. Application required. No person, firm or corporation shall divide any land located within the one-and-one-half-mile extraterritorial plat approval jurisdiction of the Village without first filing an application and a certified survey map and/or preliminary plat with the Village for approval by the Plan Commission or the Village Board of Trustees. B. Preapplication procedure. (1) Before filing an application for approval of a certified survey, the subdivider shall consult with the Plan Commission and shall: (a) Prepare a preliminary sketch for review and approval. (b) Complete an environmental assessment checklist. (2) This procedure will assist the applicant in appraising the objectives of these regulations, the Master Plan, the Official Map and other pertinent Village ordinances. (3) The preapplication information shall be submitted to the Plan Commission for review and approval 15 days prior to when the application will be considered. C. Extraterritorial land division policies. The following policies shall govern the Village Plan Commission in approving division of land within the one-and-one-half-mile extraterritorial area in order to protect the rural character: (1) Sanitary sewer service. (a) No subdivisions without public sanitary sewer service as defined in this chapter, except for land divisions by certified survey as referred to in § 410-16, will be permitted within the one-and-one-half-mile extraterritorial limits of the Village. (b) At the time of submission of a final subdivision plat, the subdivider shall present evidence of a binding commitment for public sanitary sewer service to each lot within the proposed subdivision prior to the sale of any lot within the subdivision or shall submit a deed restriction providing for a waiver of an assessment hearing for future sanitary sewer and water main construction. (2) For land divisions by certified survey as defined in § 410-20, the procedure for approval by the Village shall be as specified in § 410-16. The Plan Commission may require approval of the certified survey map by the pertinent Town Board before acting as specified under this section. Land divisions by certified survey as referred to in § 410-16 will be permitted for farm-related dwellings, for rural residential dwellings and for commercial use not exceeding an overall density of one unit for 40 acres. The only exception to this policy is that lots resulting in the infill of existing subdivisions may also be permitted. Approval will be determined based on the provisions of § 236.13, Wis. Stats. (3) The Village will attempt to seek consistency of locally adopted town plans. To the extent that the policies of the Village are more restrictive and are applicable under law, Village of Mazomanie, WI Downloaded from https://ecode360.com/MA2209 on 2026-08-06 the Village's policies shall prevail unless town requirements control. All land divisions within the one-and-one-half-mile extraterritorial area will be subject to the land preservation or dedication requirements of this chapter. This specifically means the following: (a) Any road right-of-way, utility corridor, waterway or stormwater management area identified on the Village Official Map shall be dedicated in conformance with requirements of this chapter. (b) Any lands falling within the limits of an environmental corridor, as mapped by the Village or by county planning agencies, will be required to record a public open space easement specifying that the use shall be consistent with conservancy area zoning in Chapter 415, Zoning. (4) Lands falling within the one-and-one-half-mile extraterritorial area shall be required to meet all of the design standards contained in this chapter, where applicable, unless town requirements control. (5) The Plan Commission may require placement of covenants or deed restrictions that are deemed necessary and appropriate by the Village Plan Commission to protect the purpose and intent of the Village's plan and ordinances. Any such restrictions shall be placed on the face of the certified survey map from which the lot or lots were created to verify the density standard established herein. (6) In all cases, the time period within which action is required shall not begin until the Town Board, pertinent county reviewing officials and the Village have received all maps, drawings and data required for plat approval, applications have been completed and fees have been paid. Village of Mazomanie, WI § 410-17 § 410-17 Downloaded from https://ecode360.com/MA2209 on 2026-08-06 201 E. Main Street | Suite 100 | Reedsburg, Wisconsin 53959 Phone: 608-524-6468 | Fax: 608-524-8218 | vierbicher.com PROFESSIONAL SERVICES AGREEMENT Project Number: 250880 This AGREEMENT (Agreement) is made today, August 11, 2026, by and between the VILLAGE OF MAZOMANIE, DANE COUNTY, WI (Client) and VIERBICHER ASSOCIATES, INC. (Consultant), which agree as follows: Project Name: Housing Study I. SCOPE OF PROJECT The Client desires a Village-wide housing study to understand the local housing market, key housing issues, and how they impact the Village of Mazomanie. The report is intended to offer a basis for formulating specific housing priorities, policy options, intervention strategies, and allocation of resources. II. SCOPE OF SERVICES A. General 1. Consultant shall collaborate with Client staff to prepare a housing market study within the Village of Mazomanie. The general roles of the Client and Consultant shall be as follows: a) Client: (1) Meeting Coordination, (2) Coordinate stakeholder participation, (3) Be the primary contact with all the stakeholders and communicate by providing updates and next steps in the process, (4) Gather data and information as identified by the Consultant. b) Consultant: (1) Facilitate meetings, present information at meetings, and conduct interviews, August 11, 2026 Page 2 of 7 (2) Work with the Client to determine materials and supplies needed for meetings; and provide materials as needed, (3) Work with the Client to determine public participation plan, roles and responsibilities for implementation of the plan, and complete assigned activities, (4) Determine data needed for project, assign the Client with data gathering tasks as appropriate, undertake other data collection as needed, (5) Summarize the findings during the assessment phase to determine the future housing needs, (6) Undertake Strategy Development by converting the findings into strategies followed by the creation of an implementation matrix, (7) Create a final report that incorporates the implementation matrix. B. Specific Services Provided by the Consultant Below is a detailed summary of the scope and process for completing the housing study and needs assessment. Specific tasks will be undertaken according to the roles outlined above. 1. Engagement: Stakeholder engagement is essential to a quality strategic planning process. Our proven planning framework establishes expectations and opportunities for involvement from the Village of Mazomanie staff and stakeholders. a) Project Collaboration / Steering Committee (Plan Commission): (1) Plan Commission Meeting #1 – Kick-off Meeting: Consultant and the Client will meet to develop a timeline and a list of stakeholders. We will establish clear expectations for communication throughout the process. We will also identify roles and responsibilities, define goals, discuss a public participation plan, milestones, and deliverables for the project. (2) Stakeholder Interviews: Consultant shall interview a representative from the top three largest employers, plus the school district to gain insights into housing availability. (3) Housing Survey: Consultant shall produce and process an online-hosted survey for community insights on the current state of Village housing. (4) Plan Commission Meeting #2: Consultant and Client shall review draft survey before the survey goes live online. August 11, 2026 Page 3 of 7 (5) Plan Commission Meeting #3: The third meeting we will review Draft Version #1, including the results of the stakeholder interviews. (6) Plan Commission Meeting #4: The Plan Commission meeting will review Draft Version #2, with primary focus on the draft Strategies and the Implementation Matrix. (7) Village Board Meeting: Potential Adoption of the Housing Study. 2. Assessment: The assessment phase will entail reviewing existing plans, collecting data, and researching sales, rentals, demand, and nearby competition based on information gathered within the Village of Mazomanie, the extraterritorial area, and within Dane County. The goal of the assessment phase is to define the housing situation and needs in the area. a) Understanding Community Reality and Regional Context: (1) Existing document and development process review: Consultant will work with Village staff to compile and review existing documents and information relevant to the housing market study. These may include the comprehensive plan, land division codes, and other guiding documents. (2) Housing Gaps and Opportunities: Consultant will identify gaps in the housing stock and the impact this has on the community. b) Housing Market Analysis: (1) Local housing market analysis: Our comprehensive analysis for the Village of Mazomanie housing market will consider the demographic makeup of the Village of Mazomanie and two comparable communities (Villages of Black Earth and Cross Plains, respectively), the current and future demand for owner occupied housing, issues relating to housing, such as blight, and any additional factors that come to light during the assessment phase. Consultant shall reference the Village’s comprehensive plan and applicable resources regarding future Village demographic projections. Consultant shall review comparable communities to understand the composition of residents and businesses and how that might impact the housing strategy for the region. (2) Housing Stock Analysis: We will conduct an analysis of characteristics of existing owner-occupied housing stock based on the collected and available data on occupancy, vacancies, and trends by unit type and property age. As data is available, an assessment will also be made of single- and multi-family construction activity and trends by size, type and price point. August 11, 2026 Page 4 of 7 (3) Rental Market Analysis: We will conduct an analysis of the rental market (i.e. occupancy, vacancy, rental rate trends, types of units and ages, etc.) and compare that with the existing rental demand for different types of residential units or homes. (4) Existing Housing/Current Stock Potential/Redevelopment: Based on stakeholder interviews, available GIS and other data, we will carry out a community assessment of the existing housing stock and identify any locations for redevelopment. 3. Strategy: a) Future Projections: A summary of future housing market demands shall be created by Consultant. (1) Elements considered as part of this forecast will include: (a) Change in distribution of demographic cohorts and household income which influence the decision to rent versus own and type of housing preferred. (b) Projected units supported by product type in Mazomanie as a result of continued changes to the population base. b) Generational Impacts: We will provide a synopsis of the anticipated impacts influenced by generational housing preferences. c) Strategy Development: The project team will develop short and long-term strategies to fill each of the housing issues identified in the assessment phase for the Client. These may include alternatives that: (1) Summarize existing housing strategies and identify successes and shortfalls. (2) Summarize existing development processes and identify any strategies to update the current development processes. (3) Identify strategies that support development of specific types of housing that are not currently in sufficient supply. (4) Encourage development of housing options that support the preferences of desired demographics. (5) Identify specific long-term strategies to match housing demand and appropriate supply. August 11, 2026 Page 5 of 7 (6) Identify target performance measurements, benchmarks, and milestones for strategic housing initiatives resulting from the planning process. 4. Implementation: a) Create Final Report: The final document will include the data gathered and identified throughout the process. This includes the summary of the data gathered in the Assessment Phase. b) Implementation Matrix: Create a set of strategies and initiatives which address housing issues and capitalize on identified opportunities. These issues and opportunities will be described in an implementation matrix. (1) The matrix will identify responsible parties, timing, and suitable financing vehicles for each action item. (2) The implementation matrix will also consider existing efforts and resources available through the Village of Mazomanie and other local economic development partner organizations. C. Additional Services if Requested by the Client If requested by Client, Consultant is prepared to provide the following additional services: 1. Additional Meetings, 2. Tax Increment District Assessment, 3. Development/Redevelopment Site Concept Site Design and Financial Analysis. NOTE: These services are not part of this Agreement. A separate Agreement or Amendment to this Agreement will be necessary to formally contract for this work. III. Services Not Provided as Part of This Contract The following services are not included as part of this work: A. Cost estimates for specific housing improvement measures. B. Services related to implementation of projects including administration, financing, development agreements, design, permitting, and other related implementation activities. IV. Client Responsibilities To complete our scope of services, the following information shall be provided by others: A. The Client will work with the Consultant to develop an appropriate Housing Study. August 11, 2026 Page 6 of 7 B. The Client will coordinate meetings with the Consultant by: 1. Securing meeting locations, 2. Providing meeting supplies, such as flip charts, pens, dry erase markers, sharpies, post-it notes, etc., 3. Determine who the meeting attendees will be and be the point of contact for meeting attendees and deliver invitations, 4. Provide meeting information to attendees prior to the meeting, 5. Create meeting minutes & follow-up assignment lists resulting from the meetings. C. The Client will suggest names for stakeholder interviews, make initial contact and coordinate stakeholder interviews by: 1. Identifying key stakeholders, 2. Scheduling Interviews. D. The Client will communicate with the Village Board and Village Committees and provide updates and next steps in the process. E. The Client will provide an appropriate logo and any document design requirements to be consistent with any desired branding. F. The Client will provide GIS shapefiles or GIS databases as needed. V. The schedule to perform the work is: 1. Review Scope of Services and Approval of the Agreement ............ August 11, 2026 2. Vierbicher Internal Kick-off Meeting .................................................... August 12, 2026 3. Review Existing Plans, Gather Updated Community Data .. August-September 2026 4. Plan Commission Meeting #1 ......................................................... September 15, 2026 5. Interview Stakeholders ........................................................................... September 2026 6. Plan Commission Meeting #2 .............................................................. October 20, 2026 7. Community Survey Open ............................................ October 22-November 25, 2026 8. Prepare Housing Market Study ......................................... September-November 2026 9. Plan Commission Meeting #3 .......................................................... December 15, 2026 10. Plan Commission Meeting #4 .............................................................. January 19, 2027 11. Presentation of the Plan to the Village Board; Adoption .................. February 9, 2027 VI. The fees for the work are as follows: The fixed fee to provide the Scope of Services described herein is as follows: 1. Engagement ............................................................................................................ $ 9,700 2. Assessment ............................................................................................................... $ 5,900 3. Strategy .................................................................................................................... $ 1,600 4. Implementation ....................................................................................................... $ 5,300 Total ......................................... $ 22,500 August 11, 2026 Page 7 of 7 These fees assume that the work will be completed within the time frame set forth herein. If significant delays to the project occur, which are not due to the negligence of the Consultant including, by way of example and not limitation, decisions of the Client, regulatory approvals, deferrals to the next construction season or calendar year, etc., the Consultant reserves the right to negotiate and adjust an appropriate change to the fees. Designated Project Representative: Consultant: Matthew G. “Matt” Miller, AICP, CNU-A, Project Manager Client: Curt Erickson, Village Administrator Enclosures: EXHIBIT A - Timeline for V Mazomanie Housing Study All services shall be performed in accordance with the General Terms and Conditions included in the Master Service Agreement (dated November 11, 2025) executed with the Client. Any attachments or exhibits referenced in this Agreement are made part of this Agreement. Payment for these services will be on a time and expense basis. Approval: Authorization to proceed is acknowledged by signatures of the parties to this Agreement. C l i e n t Curt Erickson, Village Administrator Village of Mazomanie 133 Crescent Street PO Box 26 Mazomanie, WI 53560 Date Consultant Andrew R. Kurtz, Planning & Community Development Manager Vierbicher Associates, Inc. 201 E Main Street Reedsburg, WI 53959 August 5, 2026 Date © Vierbicher Associates, Inc. M:\Mazomanie, Village of\250880 - Housing Study\Admin and Marketing\Agreements\Base Agreement\2026-08- 11_PSA_VMazomanieHousingStudy.docx EXHIBIT A – TIMELINE FOR VILLAGE HOUSING STUDY VILLAGE OF MAZOMANIE, DANE COUNTY, WI HOUSING STUDY Anticipated Summary of Activities and Timetable (Subject to Revisions) Action Party Responsible Date Range 1. Village Board Meeting #1: Selection of Consultant. Authorization to proceed with plan update. Village Board August 11, 2026 2. Vierbicher Internal Kick-Off Meeting Vierbicher August 12, 2026 3. Village Plan Commission Meeting #1: Project Kickoff: Agree upon objectives, activities, data sources, timeline, responsibilities, and deliverables. Consultant documents the Village’s suggestions. Village PC / Vierbicher September 15, 2026 4. Staff/Vierbicher communication. Village Staff/ Vierbicher Throughout Process 5. Gather updated community data. Vierbicher August-September 2026 6. In-Person Stakeholder interviews. Village / Vierbicher September 2026 7. Community Survey: Prepare draft survey – Goal is to identify respondents’ “top priorities,” then determine goals and objectives. Vierbicher September 2026 8. Village Plan Commission Meeting #2 Consultant and Client shall review draft survey before the survey goes live online. Village / Vierbicher October 20, 2026 9. Post / send out Public Survey – Open for ~four (4) weeks. Vierbicher October 22 – November 25, 2026 10. Tabulate Survey information. Vierbicher November 2026 11. Prepare the plan document based on this input and update any necessary data or maps. Vierbicher September - November 2026 12. Draft Version 1 of Housing Study sent to Village for Plan Commission Packets. Vierbicher December 2026 13. Village Plan Commission Meeting #3 Review Draft Version 1 of Housing Study, including stakeholder interview results. Village PC / Vierbicher December 15, 2026 14. Prepare Draft Version 2 of the Housing Study Vierbicher December 2026 15. Village Plan Commission Meeting #4 Recommending Housing Study Draft Version 2 to the Village Board. Village PC / Vierbicher January 19, 2027 16. Any requested edits to Draft Version 2 of the Housing Study; Village must have Draft Version 2 copy to post onto Village website. Vierbicher January 2027 17. Village Board Meeting #2 – Potential Adoption:  Presentation of Housing Study Village Board / Vierbicher February 9, 2027 (regular Village Board Mtg.) Village Plan Commission meets as needed in Village Hall Village Board meets 2nd Tuesday of the month @ 5:00 PM in Village Hall M:\Mazomanie, Village of\250880 - Housing Study\Admin and Marketing\Agreements\Base Agreement\EXHIBIT A - Timeline for V Mazomanie Housing Study.docx Visionary Alliance June 1, 2026 Present: Chair: Karen Peterson Lienau; members, Jennifer Martinez, Allison Lindorfer, and Dale Green Absent: None Attendance: Joanna Cerventes, Dane County Housing Authority, Baltazar De Anda Santana, Dane County Department of Human Services, resident, Brandon Helliman Meeting was called to order by Karen Peterson Lienau at 5:00pm Motion by Martinez to approve the agenda as posted; second by Lindorfer. Motion carried unanimously. Motion to approve Visionary Alliance meeting minutes dated May 20, 2026, was made by Martinez, seconded by Lindorfer. Motion carried unanimously. Citizen Comment on any subject not on the agenda None present Discussion and review working groups and goals. • Marketing – Karen, Jennifer, and Allison • Economic Development – All Committee members • Housing – Allison and Dale • Outdoor Recreation – Allison and Dale Discuss the implementation of the Village’s Social Media Accounts to include Facebook and Instagram. No update Discuss updates on Great Sauk-Walking Iron Trail No update Discussion on Business and Economic Development Discussion about Dane County Urban County Consortium • Joanna Cerventes and Baltazar De Anda Santana explained the benefits of Mazomanie participating in the Dane County Urban County Consortium to access CDBG funding, including support through the Pro Housing Initiative. • Phase 2 of the Pro Housing project focuses on zoning code changes that could support more affordable housing development. • Phase 3 seeks up to 5 acres of Village-owned land for affordable housing projects and would provide infrastructure for development. • The discussion also included possible funding opportunities for non-profits such as The Grove. ADJOURNMENT. Motion to adjourn by Lindorfer; second by Green. Motion carried unanimously. The meeting was adjourned at 6:08pm Respectfully submitted, Curt Erickson Village Administrator