_02242026-7

VILLAGE BOARD M INUTES February 2 4 , 2026 Members: Chair : Natalie Beil ; Members: Dawn Forseth, Justin Martinez, Jim Marx, Karen Peterson Lienau, Ray Schlamp, and Rob Westerlund Members Absent: Also Present : Curt Erickson (Village Administrator), Tara Roessler (Deputy Clerk/Treasurer ), Cam Parman (Fire Chief), Matt Miller (Village Planner), Matt Kippley (Kippley Construction), Tomas Toro (Grothman & Associates), John Heintrich (Ideal Builders), Troy Stoenner (Plastic Ingenuity), Rich Esser (Plastic Ingenuity), Joe Studee (Plastic Ingenuity), Residents, John and Jeri Springstead The meeting was called to order at 4 :0 2p m by Pro Tem , Forseth . M otion by Martinez, second by Peterson to approve the agenda as posted . Motion carried unanimously. M otion by Schlamp , second by Marx to approve the minutes dated February 10 , 2026, M otion carried unanimously. Citizen Comment: None Old Business (The following items may have action taken) Presentation from Mazomanie Fire Department regarding the purchase of fire apparatus. Chief Parman reviewed a presentation informing the Village Board about pending ladder truck and engine replacement options. The Village operates a 1997 ladder truck which has been scheduled for replacement in 2026 and a 1996 engine which has been scheduled for replacement in 2027. Options presented to the Board include purchasing new and used fire apparatus and including the funding as part of the General Obligation Bond which will be sold in April 2026. If the Village Board supports purchasing two fire apparatuses in 2026, the subsequent pricing would exceed one million dollars. Chief Parman also requested any decision to purchase a fire apparatus take into consideration on the year it has been made to prevent the Village from stacking multiple replacements within a short amount of time. No action taken. Discuss and recommend the placement of a permanent dumpster at Walter Crossing. Request from Kevin & Scott Looye. Erickson reviewed the history of the Looyes ’ request, noting that the Plan Commission had previously tabled their proposal to place a dumpster near the Walter-Emily Road intersection. The Looye ’s submitted an alternative location near the northeast corner of the four-unit building along Walter Road. The revised proposal includes a minimum twenty-three-foot setback from Walter Road, an enclosure measuring approximately eight by twelve feet, a maximum height of six feet, and a driveway opening no wider than thirty feet. Motion by Forseth, second by Marx to conditionally approve the proposed placement, pending verification that the enclosure is located outside the stormwater utility easement. The motion also required installation of a gate if the enclosure opening faces east; if the opening faces south, a gate would not be required. M otion carried unanimously . Discuss and recommend site plan for Plastic Ingenuity Expansion. Request from Plastic Ingenuity. Miller presented Vierbicher ’s review letter dated February 16, 2026, and subsequent responses from Plastic Ingenuity . Action Item 1: Plastic Ingenuity and its team shall share with the Village (staff; Christian Reid, PE; Matt Miller, AICP, CNU-A) submitted as well as approved materials related to schedule line items: Action Item 2: If the expansion necessitates updated/upsized utility services from the Village of Mazomanie, Plastic Ingenuity and the Village of Mazomanie shall have a Developer Agreement prepared, reviewed by respective legal counsels, signed, and recorded at the Dane County Register of Deeds at Applicant expense prior to construction commencing. Action Item 3: Plastic Ingenuity team shall clarify the estimated total quantity of fill (in cubic yards and corresponding truckloads) needed. This includes material moved within the site, as well as material brought in from elsewhere. Action Item 4: Plastic Ingenuity team shall clarify topsoil stockpiling locations on site to the satisfaction of the Village Engineer. Action Item 5: Plastic Ingenuity team shall clarify the interior footings planned depth to the Village. Action Item 6: Plastic Ingenuity team shall have soils at/below the bottom of the stormwater management system checked by a certified soil tester in conjunction with the basin designer. This information shall be shared with the Village Engineer. Remedial measures and their specifications, if necessary, shall be shared with the Village Engineer then enacted. Action Item 7: CGC ’s ‘Construction Considerations ’ and ‘Recommended Construction Monitoring ’ shall be followed to the maximum extent practicable. Action Item 8: The Architectural Plan set shall be updated to concur with the Quam Engineering plan set, as there are differences in parking lot location, parking stall quantity, and other features ( ‘seven (7) loading bays ’ to ‘ten (10) loading bays ’). Action Item 9: Work (repair or replacement) in Village Right-of-Way (ROW) shall be approved by the Village. Action Item 10: The Plastic Ingenuity team shall provide an exhibit documenting the total impervious area of the site (existing; plus new building and pavement areas) to the Village Engineer & Village Staff. Action Item 11: Plan Commission recommends and Village Board approves that: The Plastic Ingenuity request for three (3) total driveways, instead of two (2) per §201- 2(C) , with The third driveway closest to western lot line, possessing dimensions 68ft at the property line and 151ft at the roadway, exceeding the standards per §201-2(A) , Are acceptable in the name of site accessibility and roadway safety. Action Item 12: Per discussions between Village Engineer Christian Reid, PE and Village Administrator Curt Erickson, increased truck traffic on Hudson Road affects the pavement. As a result, asphalt surface testing shall be performed by Plastic Ingenuity from Industrial Drive to the proposed new western driveway. If pavement repair/replacement is necessary, it shall be performed per Village standards at Plastic Ingenuity ’s expense. Finally, truck traffic shall not exist the facility and head west onto Town roads. Truck traffic shall go to the east (right) onto Village Roads. Erickson requested an investigation into the current and post-construction road conditions of W. Hudson St. as this portion of the road has not been reconstructed and the Village does not currently have a replacement schedule. Beil informed the Board the Village will work with the Sheriff ’s department to educate and enforce semi- truck traffic using Town roads to and from Plastic Ingenuity. Action Item 13: The Plastic Ingenuity team shall clarify designs, specifications, and construction for utilities as well as the stormwater management system to the satisfaction of the Village Engineer and Public Works Director. The Stormwater Management System shall meet all applicable Village of Mazomanie, Dane County and Wisconsin DNR standards. The construction and maintenance of Erosion Control measures shall be in accordance with Wisconsin DNR and Dane County requirements. Action Item 14: The construction and maintenance of Erosion Control measures shall be in accordance with Wisconsin DNR and Dane County requirements. Action Item 15: Landscaping shall not infringe upon safe sightlines for vehicles accessing the site or Hudson Road. The Landscaping plan planting selections as proposed are acceptable and shall be implemented as presented. Reid presented Town & Country ’s review letter dated February 23, 2026, which included: Sheet C-1 – The new expansion will require removal of the community garden facility that is located on the Plastic Ingenuity property. That site is currently served by a 1-inch water lateral that will need to be abandoned at the corporation stop of the water main. This existing meter pit will also need to be abandoned, and the meter returned to the Village. Erickson noted the Community Garden group has been working with the Village to relocate the gardens. Two sites have been identified and are under review. Plastic Ingenuity has agreed to cover the cost of relocation. Sheet C-2 – It is not clear how/if the new expansion will receive sewer and water service. The fire chief should be consulted about requirements related to fire hydrant proximity to the new expansion. A number of existing private stormwater management features will need to be relocated for this project. All changes to existing features and the sizing of new features will need to comply with the Village, Dane County, and DNR requirements. Full approvals from those agencies should be provided before commencing work. It is also not clear how connections to Hudson Street will be accomplished . Detailed elevations of the driveway and road connection should be included in all successive submittals. Sheet C-3 – A new fire hydrant and connection is shown near the existing main driveway to Hudson Street but not labeled. If this is proposed, an isolation valve will be needed near the main connection and a minimum 10-foot long/full-width pavement patch provided. The connection will need to be further evaluated once the roadway connection details are provided. General – An updated stormwater management affidavit will be needed to cover the relocated and new stormwater features. A motion to conditionally approve the site plans contingent upon the conditions outlined in the Vierbicher review letter dated February 16, 2026 and the Town and Country review letter dated February 23, 2026 subject to final review by the Village Attorney was made by Martinez ; motion seconded by Forseth . Motion carried unanimously. Site Plan for new home construction at 509 Ridge Drive pursuant to §415-10. R equest by Mark & Sue Barry. Erickson provided a review of the property at 509 Ridge Drive and the Plan Commission ’s decision s on February 9, 2026, and February 23, 2026. Tomas Toro , Grothman and Associates , and Matt Kippley, Kippley Construction, discussed the site plan which includes the use of Envirolok retaining walls on the south and east slopes, the addition of a wrought iron fence along the east, south and portions of the west slopes for safety of parkland users, the installation of a berm to divert water above the south facing slope , and a new offer to purchase Lot 15 without contingencies has been submitted which will be signed following the Village Board ’s decision . The Village Board inquired if the Envirolok materials have a warranty, who is responsible for inspecting the integrity of the wall long-term, and which party is responsible for hiring a licensed engineer to stamp the submitted site plans. Toro was unaware if warranties existed with the Envirolok materials. Kippley Construction or the homeowner will be responsible for securing an engineer that will stamp the site plans. The Village will complete the sign off on the easement release with the Village Attorney and charge the escrow account for reimbursement. Motion by Marx , second by Martinez to conditionally approve the site plan contingent upon the following conditions: 1. The retaining walls (including Envirolok ) shall be stamped by a professional engineer and shall be installed prior to the final certificate of occupancy. A temporary occupancy certificate may be issued, based upon #2. 2. In writing, residents affirm that they know the risks regarding erosion, especially if wall structures are not yet completed. 3. The Utilities shall sign off on easement releases in a separate document between Lot 14 & 15; along with an updated CSM. 4. The western retaining wall on Lot 13 shall still allow for the 10 ’ utility easement. 5. That the sale of Lot 15 has been completed. 6. A certificate of occupancy shall be withheld until retaining walls are complete or residents affirm risks. 7. The fence and berm shall be completed, following approval process with the Pheasant Ridge Architectural Control Committee. Motion carried unanimously. Announcements None Motion by Marx , second by Mar tinez to adjourn . Motion carried unanimously. The meeting was adjourned at 6 :17 pm Respectfully submitted , Curt Erickson Village Administrator