Packet

09.28.2026 Village Board Agenda 09.28.26 VB AGENDA.PDF 09.28.2026 Village Board Packet 09.28.26 VB PACKET.PDF 1. Documents: 2. Documents: Page 1 of 3 Village of Cross Plains Board of Trustee Meeting Regular Meeting Notice and Agenda Village Hall 2417 Brewery Road Cross Plains, WI 53528 (608) 798-3241 September 28, 2026 6:00 pm The Village of Cross Plains will provide opportunities for the public to monitor the meeting virtually or by calling in. Please take note that the meeting will continue even if technical problems occur. The log in information is as follows: Zoom Virtual Meeting Link: https://us02web.zoom.us/j/88215999241 Conference telephone line: +1 312 626 6799 Meeting ID: 882 1599 9241 I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Public Comment - This is an opportunity for anyone to address the Village Board on any issue. Please observe the time limit of 3 minutes. While the Village Board encourages input from residents, it may not discuss or act on any issue that is not duly noticed on the agenda. Please see the Public Comment instructions at the end of this agenda. V. Consent Agenda – Upon request of any Trustee, any item may be removed from the Consent Agenda for separate consideration under General Business. 1. Approve Minutes of Regular Village Board Meeting Held on September 14, 2026. 2. Approve Total Disbursements from 9/726 through 9/23/26 in the amount of $931,219.47 as follows: • 110 – General Fund $97,208.49 • 120 – Capital Fund $817,083.11 • 130 – Library Fund $2,833.05 • 150 – Debt Service Fund $5,329.75 • 200 – Library Endowment Fund $741.03 • 310 – TID $0.00 Page 2 of 3 • 660 – Water Utility -$13,157.08 • 670 – Sewer Utility $21,181.12 3. Approve 2027 Dane County Library Tax Exemption Resolution. 4. Approve Sewer Adjustment Request – 1851 Cornerstone Dr. VI. Report of Village Officers 1. Village President 2. Village Vice President 3. Other Trustee Reports 4. Village Administrator 5. Village Department Heads/Other Reports VII. General Business 1. Guest Speakers – Dana Monogue and Jerrud Rossing, Middleton-Cross Plains Area School District. 2. Discussion and Possible Action Regarding Approval of the 2027 Agreement Between the Village of Cross Plains and the Wisconsin Professional Police Association. 3. Discussion and Possible Action Regarding Approval of the Johnson Block Engagement Letter for the 2027 Test Year Water Utility Rate Case. 4. Discussion and Possible Action Regarding Wastewater Treatment Plant Facility Plan and Sampling Requirement Required by DNR. 5. Discussion and Possible Action Regarding 2027 Wage and Benefits Budget and Supplemental Requests. 6. Distribution of the 2027 Draft Operating Base Budget and Supplemental Requests. VIII. Closed Session 1. The Village Board will meet in Closed Session pursuant to 19.85(1)(c) of Wisconsin Statutes, “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises Page 3 of 3 responsibility,” to discuss the terms of employment for an Interim Village Administrator/Economic Development Director. A. Reconvene into Open Session pursuant to 19.85(2) of Wisconsin Statutes. B. Discussion and Possible Action to Accept the Resignation of Village Administrator/Economic Development Director Carly Persson. C. Discussion and Possible Action Regarding the Appointment and Terms of Employment of an Interim Village Administrator/Economic Development Director and the Recruitment Process for a Permanent Village Administrator/Economic Development Director. IX. Future Agenda Items X. Adjournment This meeting notice constitutes an official meeting of the above referenced group and was posted in accordance with all applicable laws related Open Meetings Law. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals. For additional information or to request this service, contact the Village Hall at (608) 798-3241 or bobbi@cross-plains.wi.us. PUBLIC COMMENT INSTRUCTIONS WRITTEN: Send written comments by 12:00 p.m. on the Friday before the date of the meeting on any matter, either on or not on the agenda to be included in the meeting packet, by emailing bobbi@cross-plains.wi.us or in writing to Village Board, 2417 Brewery Rd., Cross Plains, WI 53528. All written comments received after 12:00pm on Friday will be distributed at the meeting. IN-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three- minutes per person and must be delivered at the designated microphone for recording purposes. Accommodations can be provided for those unable to access the microphone. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remo tely must have their full name displayed within the Zoom application and must state address of residence. *As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussio n or take action during this period but may consider deferring the subject to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The me eting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited publ ic comments. Page 1 of 3 Village of Cross Plains Board of Trustee Meeting Regular Meeting Notice and Agenda Village Hall 2417 Brewery Road Cross Plains, WI 53528 (608) 798-3241 September 28, 2026 6:00 pm The Village of Cross Plains will provide opportunities for the public to monitor the meeting virtually or by calling in. Please take note that the meeting will continue even if technical problems occur. The log in information is as follows: Zoom Virtual Meeting Link: https://us02web.zoom.us/j/88215999241 Conference telephone line: +1 312 626 6799 Meeting ID: 882 1599 9241 I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Public Comment - This is an opportunity for anyone to address the Village Board on any issue. Please observe the time limit of 3 minutes. While the Village Board encourages input from residents, it may not discuss or act on any issue that is not duly noticed on the agenda. Please see the Public Comment instructions at the end of this agenda. V. Consent Agenda – Upon request of any Trustee, any item may be removed from the Consent Agenda for separate consideration under General Business. 1. Approve Minutes of Regular Village Board Meeting Held on September 14, 2026. 2. Approve Total Disbursements from 9/726 through 9/23/26 in the amount of $931,219.47 as follows: • 110 – General Fund $97,208.49 • 120 – Capital Fund $817,083.11 • 130 – Library Fund $2,833.05 • 150 – Debt Service Fund $5,329.75 • 200 – Library Endowment Fund $741.03 • 310 – TID $0.00 Page 2 of 3 • 660 – Water Utility -$13,157.08 • 670 – Sewer Utility $21,181.12 3. Approve 2027 Dane County Library Tax Exemption Resolution. 4. Approve Sewer Adjustment Request – 1851 Cornerstone Dr. VI. Report of Village Officers 1. Village President 2. Village Vice President 3. Other Trustee Reports 4. Village Administrator 5. Village Department Heads/Other Reports VII. General Business 1. Guest Speakers – Dana Monogue and Jerrud Rossing, Middleton-Cross Plains Area School District. 2. Discussion and Possible Action Regarding Approval of the 2027 Agreement Between the Village of Cross Plains and the Wisconsin Professional Police Association. 3. Discussion and Possible Action Regarding Approval of the Johnson Block Engagement Letter for the 2027 Test Year Water Utility Rate Case. 4. Discussion and Possible Action Regarding Wastewater Treatment Plant Facility Plan and Sampling Requirement Required by DNR. 5. Discussion and Possible Action Regarding 2027 Wage and Benefits Budget and Supplemental Requests. 6. Distribution of the 2027 Draft Operating Base Budget and Supplemental Requests. VIII. Closed Session 1. The Village Board will meet in Closed Session pursuant to 19.85(1)(c) of Wisconsin Statutes, “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises Page 3 of 3 responsibility,” to discuss the terms of employment for an Interim Village Administrator/Economic Development Director. A. Reconvene into Open Session pursuant to 19.85(2) of Wisconsin Statutes. B. Discussion and Possible Action to Accept the Resignation of Village Administrator/Economic Development Director Carly Persson. C. Discussion and Possible Action Regarding the Appointment and Terms of Employment of an Interim Village Administrator/Economic Development Director and the Recruitment Process for a Permanent Village Administrator/Economic Development Director. IX. Future Agenda Items X. Adjournment This meeting notice constitutes an official meeting of the above referenced group and was posted in accordance with all applicable laws related Open Meetings Law. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals. For additional information or to request this service, contact the Village Hall at (608) 798-3241 or bobbi@cross-plains.wi.us. PUBLIC COMMENT INSTRUCTIONS WRITTEN: Send written comments by 12:00 p.m. on the Friday before the date of the meeting on any matter, either on or not on the agenda to be included in the meeting packet, by emailing bobbi@cross-plains.wi.us or in writing to Village Board, 2417 Brewery Rd., Cross Plains, WI 53528. All written comments received after 12:00pm on Friday will be distributed at the meeting. IN-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three- minutes per person and must be delivered at the designated microphone for recording purposes. Accommodations can be provided for those unable to access the microphone. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remo tely must have their full name displayed within the Zoom application and must state address of residence. *As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussio n or take action during this period but may consider deferring the subject to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The me eting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited publ ic comments. Page 1 of 4 Village of Cross Plains Board of Trustee Meeting Regular Meeting Minutes Village Hall 2417 Brewery Rd Cross Plains, WI 53528 (608) 798-3241 Monday, September 14, 2026 6:00 pm The video link to this meeting can be found at: https://www.youtube.com/watch?v=AmPsXSqZ2Po I. Call to Order President Lengfeld called the Village Board meeting to order at 6:00 PM. II. Roll Call Present: Trustees Jed Henry, Bill Brosius, Sarah Borchardt, Cameron Bjorklund, Michael Pomykalski, Judy Ketelboeter and President Jay Lengfeld. Absent: None. Also Present: Village Administrator Carly Persson, Village Clerk Bobbi Zauner, Library Director Elizabeth Clauss, Public Facilities Director Matt Couey, Parks and Recreation Director Kane Browskowski, Chief of Police Tony Ruesga, EMS Chief Holly Ellickson, Brian Berquist of Town and Country Engineering, Jeff Haen, and Kyle Haen. Present via teleconference and/or web meeting: Joe Pertzborn and Kevin Murphy. III. Pledge of Allegiance IV. Public Comment – None. V. Consent Agenda 1. Approve Minutes of Regular Village Board Meeting Held on August 24, 2026. 2. Approve Total Disbursements from 8/20/26 through 9/3/26 in the amount of $ 501,077.24 as follows: • 110 – General Fund: $35,906.82 • 120 – Capital Fund: $38,098.04 • 130 – Library Fund: $4,500.94 • 150 – Debt Service - $363,034.19 • 200 – Library Endowment Fund: $18.70 • 310 – TID Fund: $0.00 • 660 – Water Fund: $43,075.64 • 670 – Sewer Fund: $16,442.91 Page 2 of 4 3. Approve Sewer Adjustment Request – 1410 Ridgetrail Dr. A motion was made by Brosius, seconded by Henry, and unanimously carried by the Village Board to approve the Consent Agenda as presented. VI. Report of Village Officers 1. Village President -None. 2. Village Vice President – None. 3. Other Trustee Reports A. Brosius reminded everyone that the Board of Review will be held on Wednesday, September 16. He provided an overview of the expectations and responsibilities of trustees during the Board of Review. 4. Village Administrator A. Persson reported that the Oktoberfest event has been cancelled and that the recruitment for a new Village attorney is ongoing. 5. Village Department Heads/Other Reports – None. VII. General Business 1. Continued Discussion and Possible Action Regarding 2027 Capital Improvement Projects. • Pool Vacuum o A motion was made by Ketelboeter , seconded by Brosius, and unanimously carried by the Village Board to approve the pool vacuum for the 2027 CIP, to be paid for with Pool Improvement Funds. • Pool/Recreation Point of Sale System & Workstations o A motion was made by Brosius, seconded by Ketelboeter, and unanimously carried by the Village Board a approve the pool/recreation point of sale system & workstations for the 2027 CIP, at a cost not to exceed $6,000. • Brewery Creekside Park Updates o Following discussion, this project was removed from the 2027 CIP. • Repair Concrete Floors o EMS Chief Holly Ellickson confirmed that this project has already been done, so the project can be removed from the 2027 CIP. • Replace Two-Way Radios, 1998 Tender 2 Replacement, and Fire Station Caulking o A motion was made by Bjorklund, seconded by Henry, and unanimously carried by the Village Board to approve the replacement of two-way radios, replacement of the 1998 Tender 2, and Fire Station caulking for the 2027 CIP. • DS300 Polling Place Scanner and Tabulator o Clerk Zauner said that Dane County was proposing a cost share for this equipment, so it can be removed from the CIP and paid for with the Election operating budget/previously approved fund balance. • Marchstone Water Infrastructure o The cost and timing of this project is unknown at this time and will be discussed at a later date. Page 3 of 4 • Wastewater Treatment Facility Updates o The cost and timing of these projects are unknown at this time and will be discussed at a later date. 2. Discussion and Possible Action Regarding the 2028-2031 Capital Improvement Plan. A motion was made by Brosius and seconded by Bjorklund to approve the 2028 -2031 Capital Improvement Plan. Following discussion, a voice vote was called. Motion carried, 7-0. 3. Discussion and Possible Action Regarding a Request to Allow Earth -Disturbing Activities for Marchstone Development Phase I Beyond September 15, 2026. Following an overview by Persson , a motion was made by Brosius, seconded by Ketelboeter, and unanimously carried by the Village Board to allow earth-disturbing activities for seeding until October 15 and to allow earth-disturbing activities in the right-of-way until November 15. 4. Discussion and Possible Action Regarding Payment Request #1 for Creekside Way Rehabilitation and Maintenance. Following an overview by Brian Berquist of Town & Country Engineering, a motion was made by Henry, seconded by Borchardt, and unanimously carried by the Village Board to approve payment request #1 to Payne & Dolan in the amount of $60,663.18. 5. Discussion and Possible Action Regarding Purchase of New Thinnes Street Water Main. Following an overview by Berquist and discussion, a motion was made by Pomykalski and seconded by Ketelboeter to approve the quote by James Peterson Sons with a Village net contribution not to exceed $400,000. A roll call vote was requested. YES – Henry, Borchardt, Pomykalski, and Ketelboeter. NO – Brosius, Bjorklund, and Lengfeld. Motion carried, 4-3. 6. Discussion and Possible Action Regarding Wastewater Treatment Plant Sampling Equipment Required by the DNR. Following discussion, a motion was made by Lengfeld and seconded by Bjorklund to postpone General Business Item #6 to the September 28 Village Board meeting. Following further discussion, a roll call was requested. YES – Pomykalski, Bjorklund, Ketelboeter, Borchardt, Brosius, and Lengfeld. NO – Henry. Motion carried, 6-1. 7. Discussion and Possible Action Regarding Updates to Street Light Policy. Following an overview by Pomykalski and discussion, a motion was made by Borchardt, seconded by Henry, and unanimously carried by the Village Board to approve the changes to the Street Light Policy. 8. Discussion and Possible Action Regarding No Parking on North Hill Point Road, from Stone Valley Road to County Highway P. Following an overview by Bjorklund and discussion, a motion was made by Henry, seconded by Bjorklund, and unanimously carried by the Village Board to approve No Parking on North Hill Point Road from Stone Valley Road to County Highway P. 9. Discussion and Possible Action Regarding New Village Hall and Police Department A. Construction Update Persson provided a status update on the construction progress of the new building. B. Financial Update Zauner presented a summary of actual costs spent to date for new building. Page 4 of 4 C. Payment Application #9 Following discussion, a motion was made by Borchardt, seconded by Ketelboeter, and unanimously carried by the Village Board to approve pay application #9 in the amount of $754,398.43 to Brickl Bros. 10. Discussion and Possible Action Regarding 2027 Draft EMS District Budget. Following discussion, no action was taken. 11. Distribution of the Draft 2027 Wage and Benefits Budget. The draft 2027 Wage and Benefits Budget was included in the packet and will be discussed at the next meeting. VIII. Future Agenda Items – None. IX. Adjournment A motion was made by Brosius, seconded by Henry, and unanimously carried by the Village Board to adjourn. The meeting ended at 8:39 p.m. Proper notice of this meeting was given to the public and posted on the public bulletin boards in accordance with the Open Meeting Law. Respectfully submitted, ____________________________ Bobbi Zauner Finance Director/Clerk Village of Cross Plains Finance Department Memorandum To: Village of Cross Plains Trustees From: Bobbi Zauner, Village of Cross Plains Finance Director Date: September 23, 2026 Re: Check Disbursements, 9/4/26 – 9/23/26 To view the check disbursements for the period of September 4 – September 23, 2026, please click on the link below: https://cross-plains.wi.us/DocumentCenter/View/2766/Check-register-9426-92326 Resolution Requesting Exemption from Dane County Library Tax WHEREAS the Dane County Board has established a county library and levies a county library tax as authorized under Section 43.57 (3) of the Wisconsin Statutes, and WHEREAS the Dane County Library Board has determined that the library serving the village of Cross Plains meets the minimum standards of operation established by the County Board (RES 185, 2011-2012; RES 98, 2013-2014; RES 233, 2016-2017; RES 149 2023-2024) in compliance with Section 43.11 (3) (d) of the Wisconsin Statutes, and WHEREAS Section 43.64 (2) (b) of the Wisconsin Statutes provides that a village or city which levies a tax for public library service and appropriates and expends for a library fund as defined by s.43.52 (1) during the year for which the county tax levy is made a sum at least equal to the county tax rate in the prior year multiplied by the equalized valuation of property in the city or village for the current year, and WHEREAS the village of Cross Plains will appropriate in 2026 and expend in 2027 an amount in excess of that calculated above in support of its library, NOW THEREFORE BE IT RESOLVED that the village of Cross Plains hereby requests of the Dane County Board of Supervisors that the village of Cross Plains be exempted from the payment of any tax for the support of the County Library Service as provided in Section 43.64 (2). BE IT FURTHER RESOLVED that confirmed copies of this resolution will be forwarded by the Village clerk to the following party: Tracy Herold, Director Dane County Library Service herold@dcls.info Date Passed:_________________ Vote:_______________________ __________________________________ _______________________________ Jay Lengfeld Village President Exempt Total 86,057,702,700 County Total 109,786,344,600 2025 tax base $23,728,641,900 2026 DCLS app $6,896,986 2027 County library tax levy rate $0.0002906608 Per 2026 DOR DaneCo EqVal EXEMPT LIBS 2026 Eq Val 2027 Min App 2026 App Diff Villages Belleville 361,674,400 $105,125 $283,800 $178,675 Black Earth 228,308,100 $66,360 $174,832 $108,472 Cambridge 297,810,600 $86,562 $98,275 $11,713 Cross Plains 685,706,600 $199,308 $312,775 $113,467 Deerfield 419,144,000 $121,829 $185,283 $63,454 DeForest 2,213,555,600 $643,394 $850,850 $207,456 Marshall 419,644,900 $121,974 $198,600 $76,626 Mazomanie 308,457,900 $89,657 $110,065 $20,408 McFarland 1,751,791,100 $509,177 $845,250 $336,073 Mount Horeb 1,287,668,400 $374,275 $535,358 $161,083 Oregon 2,220,665,000 $645,460 $1,174,668 $529,208 Waunakee 3,782,162,800 $1,099,326 $1,278,257 $178,931 Cities Fitchburg 6,509,170,600 $1,891,961 $2,465,722 $573,761 Madison 49,866,568,400 $14,494,257 $23,034,898 $8,540,641 Middleton 5,810,447,900 $1,688,869 $1,726,842 $37,973 Monona 2,021,501,300 $587,571 $944,229 $356,658 Stoughton 2,040,229,800 $593,015 $726,931 $133,916 Sun Prairie 6,579,043,200 $1,912,270 $2,405,736 $493,466 Verona 4,571,340,300 $1,328,709 $1,424,453 $95,744 Agenda Memorandum 1 Staff/Department: Carly Persson, Village Administrator Subject Matter: 2027 Cross Plains Professional Police Association Agreement Meeting Date: September 28, 2026 Referral History: N/A Executive Summary: Project Background: Code/Policy Review: Fiscal Impact: The Village and the Cross Plains Professional Police Association have reached an agreement on a one- year successor contract in effect from January 1 through December 31, 2027. The Association has ratified the agreement, and it is now being presented to the Village Board for approval. The agreement includes a 2% wage increase effective January 1, 2027, followed by a 2.5% increase effective July 1, 2027. It also removes the trial 11-hour shift schedule, incorporates the recruit academy officer provisions into the contract, and increases the ballistic vest reimbursement. Because the wage increases take effect in January and July, the estimated increase in 2027 wage costs is approximately 3.3% compared with maintaining the current wage schedule for the full year. Beginning July 1, 2027, wage rates will be approximately 4.55% higher than the current schedule. Actual costs will depend on staffing, overtime, and related benefit expenses. The agreement also increases the maximum ballistic vest and carrier reimbursement by $300 when a replacement is due under the five-year replacement cycle. The collective bargaining agreement is subject to approval by the Village Board. The Village and Association met on July 29 and August 13, 2026, to negotiate a successor agreement. The major changes include: • A 2% wage increase effective January 1, 2027, and an additional 2.5% increase effective July 1, 2027. • The part-time officer rate remains $30 per hour. • The 11-hour shift memorandum is removed, with officers returning to the regular eight-hour, six- days-on/three-days-off schedule. • The recruit academy officer provisions are incorporated into the contract as a new Article 30. • The ballistic vest replacement reimbursement increases from $600 to $900 and includes both the vest and carrier. • The deadline for requesting approval to purchase a uniform item exceeding the $525 annual allowance changes from September 1 to October 1. • The agreement has a one-year term ending December 31, 2027. Agenda Memorandum 2 Recommendation: Appendices: Staff recommends that the Village Board approve the 2027 collective bargaining agreement with the Cross Plains Professional Police Association and authorize the Village President and Village Clerk to execute the agreement. 1. 2027 Cross Plains Professional Police Association Agreement - Redline Agreement between the VILLAGE OF CROSS PLAINS and the CROSS PLAINS POLICE DEPARTMENT WISCONSIN PROFESSIONAL POLICE ASSOCIATION LAW ENFORCEMENT EMPLOYEE RELATIONS DIVISION 20267 TABLE OF CONTENTS ARTICLE PAGE 1 RECOGNITION………………….………………………………..........1 2 MANAGEMENT RIGHTS……………………………………………...1 3 GENDER…………………………………………………………..........3 4 ASSOCIATION ACTIVITIES; BULLETIN BOARD………………….3 5 GRIEVANCE PROCEDURE…………………………………………..3 6 PROBATIONARY PERIOD………………………………………..…..7 7 SENIORITY………………………………………………………..........7 8 LAYOFF AND RECALL…………………………………………..........8 9 NO STRIKE OR LOCKOUT……………………………………………8 10 DISCIPLINE AND DISCHARGE………………………………...........9 11 HOURS OF WORK……………………………………………………..9 12 VACATIONS……………………………………………………………12 13 HOLIDAYS……………………………………………………………..13 14 SICK LEAVE……………………………………………………………13 15 CIVIL LEAVE AND JURY DUTY………….……………………........15 16 BEREAVEMENTLEAVE…….………………………………………..15 17 LEAVES OF ABSENCE………………………………………………16 18 MILITARY LEAVE……………………………………………………..17 19 HEALTH AND DENTAL INSURANCE………………………….......18 20 LIFE INSURANCE…………………………………………………….19 21 INCOME CONTINUATION INSURANCE…………………………..19 22 RETIREMENT………………………………………….………………19 23 UNIFORM ALLOWANCE…………………………….………….……19 24 WAGES………………………………………………….……………...20 25 EDUCATIONAL INCENTIVE…………………………………………21 26 WORKER’S COMPENSATION....………………………………..….21 27 MISCELLANEOUS………………………………………………….…21 28 SCHOOL RESOURCE OFFICER……………………………………22 29 REGULAR PART-TIME EMPLOYEES……………………………...25 30 NONCERTIFIED AND RECRUIT ACADEMY OFFICERS………..25 301 SEPARABILITY AND SAVINGS….……………………………......257 312 DUES DEDUCTION …………….………………………………......268 323 SCOPE OF THE AGREEMENT……...………………..……….…..279 334 DURATION…………………………………………………. ……... 2830 SIGNATURE PAGE………………...……………………………...2830 APPENDIX A…………………………..…………………………... 2931 APPENDIX B…………………………..…………………..………... 313 MOU LATERAL TRANSFER OF CERTIFIED LE OFFICERS… 324 MOU POLICE RECRUIT ACADEMY………………………………. 33 MOU 11-HOUR SHIFT SCHEDULE……………………………….. 34 1 INTRODUCTION THIS AGREEMENT is made and entered into by and between VILLAGE OF CROSS PLAINS, hereinafter referred to as the “Village” or the “Employer”, AND WISCONSIN PROFESSIONAL POLICE ASSOCIATION/LEER DIVISION, hereinafter referred to as the “Association”, and shall continue in full force and effect as hereinafter set forth. ARTICLE 1: RECOGNITION 1.01 The Employer recognizes that the Association is the sole and exclusive bargaining agent as certified by the Wisconsin Employment Relations Commission in Case 1, No. 47626, ME-3240, Decision No. 27340-A, for all regular full-time and regular part-time employees of the Village of Cross Plains who have the power of arrest, excluding supervisory, managerial, confidential, craft and all other employees. ARTICLE 2: MANAGEMENT RIGHTS 2.01 It is agreed that the management of the Employer’s operations and the direction of its working forces is vested exclusively in the Employer and that this includes but is not limited to the following: a) To direct, supervise and evaluate the work of its Employees; b) to hire, promote, transfer, classify, reclassify, or lay off employees; c) to discipline, demote or discharge employees in accordance with Article 10; d) to plan, direct and control operations 2 e) to set the standards of work and its performance; f) to determine the amount and quality of the work and services needed, by whom it shall be performed, and the location where such work and service shall be performed; g) to determine to what extent any process, service or activities of any nature whatsoever shall be added, modified, eliminated or obtained by contract with any other person or employer; h) to introduce new or improved methods, tools, equipment or facilities, or to change existing practices, methods tools, equipment and facilities; i) to schedule the hours of work and to determine the assignment and allocation of duties: j) to select and to determine the number and qualifications of employees required; k) to make, modify and enforce reasonable rules and regulations not inconsistent with the provisions of this Agreement. 2.02 The Employer shall have the right to employ part-time employees. 2.03 The Employer’s exercise of the foregoing functions shall be limited only by the express provisions of this Agreement and the Employer has all the rights which it had at common is law except those expressly bargained away in this Agreement. This Article shall be liberally construed. 3 ARTICLE 3: GENDER 3.01 All references to he or his are assumed to apply with equal force to she or her. ARTICLE 4: ASSOCIATION ACTIVITIES; BULLETIN BOARD 4.01 Employees shall limit Association business to non- working time wherever possible. In no event shall the performance of Association business interfere with the operations of the Department. Prior to performing any Association business during working time, the employee shall first obtain the permission of the Chief or the Chiefs designee. 4.02 The Employer shall make bulletin board space available to the Association for the posting of official Association business in a location reasonably accessible to employees. Only items approved by the Association shall be posted. All items shall be dated by the Association. ARTICLE 5: GRIEVANCE PROCEDURE 5.01 A grievance is defined as a complaint by an employee or the Association that an express provision of this Agreement was violated by the Employer. A grievance shall be processed as follows (it is understood that an employee may discuss a grievance with the employee’s immediate supervisor prior to the filing of a grievance, but such discussion shall not be considered a formal step in the grievance procedure). An employee may not maintain a grievance under Article 5 and a Grievance under Village Ordinance 9.18, Grievance Procedure. Therefore, if an employee files a grievance under Village Ordinance 9.18, Grievance Procedure, the employee and the 4 Association thereby waive any right to file a grievance under Article 5. For the purpose of grievance processing, “days” shall mean calendar days, excluding Saturdays, Sundays, and those holidays listed in Article 13. Step 1: A grievance shall be filed by an employee, with or without the assistance of a steward, or the Association within six (6) days of the alleged violation or first knowledge thereof by submitting such grievance in writing to the Chief or his/her designee. The grievance shall include a description of the relevant facts, the express provision(s) alleged to be violated, and the specific relief requested. The Chief or his/her designee will respond to the grievance in writing within 10 days of receiving the written grievance. Step 2 : If an employee’s timely grievance is not settled to the grievant’s satisfaction at Step 1, then within ten (10) days from the date of receipt of the Step 1 answer, the grievant may submit the grievance to the Village Administrator/Clerk. If requested by the grievant at the time the grievance is submitted, the Village Administrator/Clerk will give the grievant an opportunity to meet with the Administrator/Clerk. The grievance will be answered in writing within 45 days of receipt by the Administrator/Clerk. Step 3: If the grievance involves a termination of Employment, and the grievant is not satisfied with the Step 2 answer, the grievant shall have ten (10) days from the date of the Step 2 answer to submit the grievance to the Village Clerk or his/her designee. The Employer or its designee shall meet, upon request, with the Association representative to discuss the grievance. The Employer shall give a written answer to the Association within ten (10) 5 days of the meeting. If no meeting is requested, the Employer shall give a written answer to the Association within twenty (20) days after receiving the grievance under this step. 5.02 Failure of the Employer or its designee to respond or adjust a grievance within the above time limits shall constitute a denial of the grievance. Grievances not timely filed or appealed as provided above shall be barred even though the parties continue to discuss said grievances. There may be no waiver of this provision unless it is mutually agreed to in writing by the Association and the Employer. 5.03 The Village Board may, in its sole discretion, elect to hear and decide a grievance at any step of the grievance procedure. The decision of the Village Board shall be final except as provided in Section 5.04. 5.04 If the grievant and/or the Association is not satisfied with the final decision after the exhaustion of the grievance steps identified previously, the grievant and/or the Association may request that the grievance be determined by an impartial arbitrator. Notification of the intent to arbitrate must be sent to the Village Clerk within ten (10) days of receipt of the response of the Employer, or within ten (10) days of when the response from the Employer was due. The parties agree to the following procedure in selecting an arbitrator to resolve the dispute: A. The parties will request the Wisconsin Employment Relations Commission (WERC) to provide a panel of an odd number of potential arbitrators from the WERC staff. The parties shall alternately strike a name from the panel until only one remains. The party requesting arbitration shall be the first to strike a name. 6 B. The arbitrator shall not add to, subtract from, or modify the language of this agreement in arriving at a determination of the issue presented. The arbitrator shall have no authority to change wage rates or salaries. The arbitrator shall be expressly confined to the precise issue submitted for arbitration and shall have no authority to determine any other issue not so submitted. All expenses which may be involved in the proceedings shall be borne equally by both parties, except that expenses related to the calling of witnesses, or any other similar expenses, shall be borne by the party calling those witnesses. C. The arbitrator selected shall hold a hearing at a time and place convenient to the parties at the earliest possible date following notification of selection. The arbitrator shall take such evidence as his/her judgment deems appropriate for disposition of the dispute. D. The expenses for the arbitrator’s services shall be borne equally by the parties. However, all other expenses incurred by the parties shall be the responsibility of the party incurring said expenses. If either party desires a transcript of the proceeding, both parties shall be obligated to pay one- half (1/2) the cost of obtaining and producing the transcript and providing a copy to the arbitrator. 7 ARTICLE 6: PROBATIONARY PERIOD 6.01 All employees hired shall serve an eighteen (18) month probationary period. The initial probationary period may be extended by mutual written agreement between the Employer and the Association. 6.02 During an employee’s probationary period, the Employer may discipline or discharge the employee and said discipline or discharge shall not be subject to review under this Agreement or under Village Ordinance 9.18, Grievance Procedure. 6.03 Probationary employees shall become eligible for paid sick leave upon hire. 6.04 Probationary employees shall become eligible for paid holidays upon hire, with the exception of the time spent in the recruit academy. ARTICLE 7: SENIORITY 7.01 The principal of seniority shall be taken into account only to the extent expressly provided in this Agreement. 7.02 Seniority shall be calculated as of the start of employee’s most recent regular full-time employment. 7.03 An employee’s seniority and employment relationship shall be broken and terminated for any of the following reasons: a) If the employee quits. b) If the employee is discharged. c) If a non -probationary employee is on layoff for more than twelve (12) consecutive months. 8 d) If the employee is on layoff and fails to notify the Employer of his/her intention to return to work within five (5) calendar days after issuance of the recall notice or fails to report to work within ten (10) calendar days after issuance of the recall notice. The notice of recall for any employee who has been laid off shall be mailed to the last known address of the employee on the books of the Village. e) If the employee is absent from employment for three (3) consecutive working days without notice to the Employee, absent proven inability to contact the Employer. f) If the employee retires. ARTICLE 8: LAYOFF AND RECALL 8.01 The principle of seniority shall be taken into account when the Employer decides to layoff and recall employees. Seniority shall control, in case of layoff or recall, provided the remaining employees are qualified to perform the available work. Regular part-time employees shall be laid off prior to regular full-time employees. 8.02 The Employer agrees to notify the Association in writing of all layoff and recall notices. This provision shall not be construed to require any advance notice of such action(s). ARTICLE 9: NO STRIKE OR LOCKOUT 9.01 The Employer agrees that there will be no lockout during the term of this Agreement. The Association agrees that there will not be any complete or partial strikes, 9 sympathy strikes, picketing, refusals to cross picket lines, slowdowns, work stoppages, secondary boycotts or other cessations of work, economic or otherwise, during the term of this Agreement. Participation by any employee in any of the foregoing activities, whether or not sanctioned by the Association, shall be grounds for discipline, including immediate discharge. ARTICLE 10: DISCIPLINE AND DISCHARGE 10.01 The Village reserves the right to discipline employees consistent with the best interests of the Village and the efficient operation of the Department. Employees who have completed their probationary period shall be accorded an opportunity to be heard before discipline is imposed. Discipline shall only be imposed where the Village determines that there is reasonable basis to conclude that such action is appropriate under the circumstances. However, discipline resulting in an unpaid suspension, a reduction in rank, an unpaid suspension and reduction in rank, and/or discharge shall only be imposed where the Village determines that there is just cause for such action under the circumstances according to Policy, Village Ordinance, and State Statutes. Village is further defined within this article to include either the Police Chief or Police Commission as is applicable. ARTICLE 11: HOURS OF WORK 11.01 The Village shall determine the work schedule necessary to conduct the operation of the Police Department. Changes in the work schedule initiated by the Chief or his/her designee with less than forty -eight (48) hours notice shall be paid at the 10 overtime rate for all hours worked which were not previously scheduled. The overtime provision shall not apply to changes initiated by the Chief or his/her designee with more than forty-eight (48) hours notice or emergency situations. Emergency situations shall be defined as natural disasters; major fires; riots; weather -related situations (tornados, etc); or other situations requiring a call -out of the Department. The Chief or his/her designee shall post the work schedule within ten (10) days of the next month. 11.02 Regular full-time employment is defined as a normal work schedule that is equal to 1950 hours per year. The standard work week/schedule shall consist of 6 days on duty to be followed by 3 days off duty: 6- 3, 6-3. The on-duty work day shall be a shift of 8 hours per day, based on 1950 hours per year. The standard shift shall be defined as a continuous eight (8) hour block of time. There shall be a minimum of ten (10) hours off between scheduled shifts except in emergencies, as defined in Section 11.01, or when an officer is subpoenaed for court or volunteers for an assignment or special event. If the Chief or his/her designee schedules or initiates a change in a schedule such that an employee is scheduled to work another shift with less than the minimum time off, the first four (4) hours of that shift shall be at the overtime rate. This shall not apply where the entire shift is overtime. Shift changes may occur in agreement with Police Chief. 11.03 All hours worked in excess of eight (8) hours on a normal scheduled work day shall be paid at the rate of one and one- half (1 ½) times the regular hourly rate. Paid or unpaid leave (e.g., holiday, sick leave, vacation, funeral, medical leave) shall not be included in the calculation of the eight (8) hours of work. This section is not applicable to trades of days. 11 11.04 An Employee who is required to report for work outside his/her regular schedule of hours shall be guaranteed a minimum of two (2) hours pay at the rate of one and one- half (1 ½) times the regular hourly rate with < 24 hours notice before the original shift. The minimum guarantee shall not apply where the hours are worked immediately preceding or following the employee’s regular shift. At the discretion of the Chief, the employee may be required to remain on duty for up to the two (2) hours minimum. 11.05 Overtime may be taken as pay or banked as compensatory time off for later use. Compensatory time may be banked up to a maximum of forty -eight (48) hours at any time. Any compensatory time in an employee’s bank and not scheduled for future use by December 1st will be paid out in the next payroll period or at the employees designation, carried over into the next calendar year. The Chief of Police must approve the taking of comp time, and may, at his/her discretion, deny comp time off if it creates overtime. 11.06 Employees may switch or trade shifts with the approval of the Chief and at least twelve (12) hours prior notice. 11.07 Nothing in this Article shall constitute a guarantee of work or pay in lieu of work, nor otherwise limit the Village’s right to schedule the hours of work. 11.08 Each officer working between the hours of 6 PM and 6AM shall receive an additional seventy cents ($.70) per hour for each hour worked. (Note: $.70 is straight $.70 per hour regardless of O.T.) 11.09 An employee who works one hour less than his/her regular shift because of the switch to daylight savings time, shall work an additional hour in order to be paid 12 for working his/her entire regular shift. In the event an employee is working a shift during which the switch from daylight savings time to standard time occurs, and the employee works one (1) hour more than his/her regular shift, the employee will be compensated at the overtime rate for the additional hour worked. ARTICLE 12: VACATIONS 12.01 Regular full-time employees are eligible for paid vacation as follows: During First Year (< 1) 3.33 hours per month Two through Five Years (2 – 5) 96 hours per year Six through Eleven Years (6 – 11) 120 hours per year Twelve through Seventeen Years (12 – 17) 160 hours per year Eighteen through Twenty-Three Years (18 – 23) 200 hours per year Twenty-Four through Twenty-Nine Years (24 – 29) 240 hours per year Thirty years and over (> 30) (effective 01/01/2024) 256 hours per year 12.02 Vacation must be taken within 12 months of being earned. With the approval of the Chief of Police or his/her designee, up to 40 hours may be carried forward for an additional 180 days. Vacation not taken is considered forfeited, except where a timely request for vacation cannot be approved. 12.03 Initial vacation leave will be selected, on a seniority basis, in increments of a minimum of one week [six (6) scheduled work days]. Such requests must be delivered to the Chief of Police or his/her designee by January 15 th of each year. The Employer will take reasonable steps to notify employees of the status of those requests. All leave 13 shall be subject to the staffing requirements of the Village. Once approved, first choice vacations may not be canceled by the Chief or his/her designee except for emergency situations. ARTICLE 13: HOLIDAYS 13.01 Regular full-time employees are eligible for the following paid holidays: New Year’s Day Thanksgiving Day Martin Luther King Day (MLK) Labor Day Christmas Eve Memorial Day Christmas Day Independence Day New Year’s Eve 13.02 In addition to the above holidays, regular full -time employees shall receive four (4) floating holidays each twelve (12) months. 13.03 Employees shall receive eight (8) hours of holiday time for each of the paid holidays listed in 13.01. In addition, employees required to work on the listed holidays shall be compensated at time and one- half for all hours worked. Employees may elect to take holiday pay either in pay or as comp time. ARTICLE 14: SICK LEAVE 14.01 Regular full-time employees shall earn paid sick leave at the rate of one (1) day [(eight (8) hours)] per month, to a maximum accumulation of one- hundred eighty (180) days [one thousand four hundred forty (1440) hours]. 14 14.02 Sick leave may be used to cover absences which result from illness or injury to the employee. Sick leave may also be used to tend to a member of the employee’s immediate family. Immediate family is defined as spouse, parents, parents - in-law, stepparents, children, stepchildren, brothers and sisters, grandchildren, brothers and sisters-in-law, or grandparents. 14.03 The Village reserves the right to require an employee who is requesting payment of sick leave or is otherwise absent from work due to illness or injury, to submit satisfactory medical evidence of the need for sick leave and/or ability to return to work. Except in cases of suspected abuse or recurrent absence, medical proof shall not generally be required for absences of less than three (3) days. 14.04 Upon termination of employment for reasons of death, retirement or permanent disability, the employee or if deceased, the employee’s surviving spouse and/or eligible dependents shall receive compensation for one hundred percent (100%) of the amount equivalent to the value of the accumulated unused sick leave, not to exceed one hundred thirty (130) working days [one thousand forty (1040) hours. The value of the employee’s accumulated sick leave shall be used to pay the full premium of the continued participation in the Village’s group health and/or life insurance plan until the amount of the sick leave is exhausted. Upon exhaustion of such funds, the employee, surviving spouse and/or eligible dependents retain the right to continue in the Village’s group health plan, as provided by law at their own expense. 15 ARTICLE 15: CIVIL LEAVE AND JURY DUTY 15.01 An employee shall be given time off without loss of pay when performing jury duty, when subpoenaed to appear before a court, public body or commission in connection with the Village business, or for the purpose of voting. In the case of jury duty, the employee shall remit his jury fee to the Village. The employee may retain payment to the employee for expenses at the prevailing rate. If the employee does not remit the fee, they shall be considered to be on leave of absence without pay while performing jury duty. Employees on jury or witness duty are required to report to work if the jury or witness duty does not require the employee to miss the employee’s work shift. 15.02 For justifiable reasons, a leave of absence without pay shall be granted an employee, upon her/his request, to appear under subpoena or in her/his own behalf in litigation involving personal or private matters. ARTICLE 16: BEREAVEMENT LEAVE 16.01 Upon request, an employee shall be granted up to, but not to exceed, three (3) consecutive working days with pay for the purpose of arranging for and/or attending the funeral/celebration of life of an immediate family member. Immediate family member shall include spouse, child, parent, sibling, spouse’s parents, stepparents, stepchildren, and any member of the employee’s household. 16.02 Upon request, an employee shall be granted up to, but not to exceed, two (2) consecutive working days with pay for the purpose of arranging for and/or attending the funeral/celebration of life of an extended family member. Extended family member 16 shall include grandparents, grandchildren, children’s spouses, aunts, uncles, and brother/sister-in-law. 16.03 Leave without pay may be granted to attend the funeral/celebration of life of a family member (relative by blood or marriage) who does not satisfy the definition of immediate or extended family member. 16.04 One-half (1/2) day with pay will be granted to attend the funeral/celebration of life of an immediate fellow employee provided scheduling could be arranged with the Supervisor. ARTICLE 17: LEAVES OF ABSENCE 17.01 Medical Leave. An employee requiring a medical leave shall request such leave in writing. All leaves shall be subject to the Employer’s approval and the presentation of satisfactory medical evidence of the need for the leave. The request shall specify the expected duration of the leave. Approved leaves shall generally not exceed sixty (60) days. An employee requiring an extension of an approved leave shall submit a request for extension, together with satisfactory medical evidence of the need for the extension, prior to expiration of the previously approved leave. Any extension in a previously approved leave shall be subject to the Employer’s approval. Such a leave of absence shall run concurrently with any leaves available under the Americans with Disabilities Act, the Wisconsin Fair Employment Act and/or the state and federal Family and Medical Leave Acts and the substitution of paid leave shall be consistent with the provisions of said Acts. 17 17.02 Personal Leave. An employee requesting a personal (non- medical) leave of absence shall submit a written request. All personal leaves shall be unpaid and shall generally not exceed thirty (30) days. As a condition of approving a personal leave, the employee may be required to exhaust any accrued vacation or compensatory time. All requests for a personal leave are subject to prior Employer approval. 17.03 While on an unpaid leave of absence, no benefits shall accrue and the employee shall be responsible for any insurance premiums due should he/she elect to continue coverage where permitted under applicable state or federal law. This provision applies to leaves related to an employee’s disability(ies), unless such leave is protected by the state/federal FMLA or the Wisconsin Worker’s Compensation Act. Furthermore, during a leave of absence when the Village is responsible for a portion of the insurance premiums, the employee must continue to pay his/her portion of the premiums. If the employee fails to pay his/her portion of the premiums during such a leave of absence, the Village may recoup any and all premiums paid on behalf of the employee during the leave of absence. 17.04 An employee requesting a leave of absence related to the birth or adoption of a child, or for the serious health condition of a parent, child or spouse shall submit a written request to the Chief of Police for approval. Such family leaves shall be provided in accordance with applicable state and federal FMLA provisions. ARTICLE 18: MILITARY LEAVE 18.01 The Village will comply with all State and Federal laws regarding military leave for restoration of employment. Any rights accrued will not be interrupted by 18 absence while on military leave. If re-employed, time spent in military service may be counted in computing years of service for annual leave. 18.02: Employees who are members of the National Guard or United States Military Reserve shall be granted temporary leaves of absence for required hours of duty or training. The employer agrees to pay full-time employees the differential between military pay for such required duty or training and the employee’s regular straight time earnings for such period, but such differential pay shall be limited to a maximum of two (2) weeks’ pay, less military pay, in any one (1) year. ARTICLE 19: HEALTH AND DENTAL INSURANCE 19.01 The Village agrees to provide health insurance plan(s) and dental insurance plan(s) for regular full-time employees, during the term of this Agreement. 19.02 Effective January 1, 2016, the Village will pay the premium for single or family health insurance in the amount of eighty -eight percent (88%) of the gross premium of the alternative or standard health insurance plan that is the least costly qualified plan with the service area, but not more than the total amount of the premium of the plan selected. The remaining twelve percent (12%) shall be paid by the employee by payroll deduction. 19.03 During the term of this Agreement, the Village shall self insure with Delta Dental for dental insurance for single or family coverage, as selected by the employee with coverage remaining as has been customary. 19.04 Flexible Spending Account. The Village will establish a flex spending account within the guidelines established under Section 125 of the Internal Revenue 19 Code. The program would be established and administered in total compliance with the IRS rules and procedures. ARTICLE 20: LIFE INSURANCE 20.01 The Village agrees to maintain the current or a substantially equivalent term life insurance plan for regular full -time employees during the term of this Agreement. The Village shall pay 100% of the premium. ARTICLE 21: INCOME CONTINUATION INSURANCE 21.01 The Village agrees to maintain the current or substantially equivalent income continuation insurance plan for the term of this Agreement. The Village shall pay 100% of the premium for the plan based upon a 180 day waiting period. Employees selecting a shorter waiting period shall pay any additional premium, by payroll deduction, in accordance with current practice. ARTICLE 22: RETIREMENT 22.01 For the duration of the agreement, the employees will contribute the full payment of the employee required contribution. ARTICLE 23: UNIFORM ALLOWANCE 23.01 The Employer shall provide each regular full -time employee with an initial uniform issue as set forth in Appendix A. After completion of the probationary period, each regular full -time employee shall receive a uniform allowance of five hundred twenty-five dollars ($525.00) per year. Any monies overspent shall be reimbursed by the employee to the Village upon request. Employer shall provide a ballistic vest as initial issue per State of Wisconsin bid price. Employer shall furnish $ 6900.00 for 20 replacement of ballistic vest only and carrier, pursuant to the manufacturer’s specifications (5 years). Wearing of the vest issued by the Employer is mandatory when on duty. There shall be no payout of uniform allowance balances. Employee may request of the Chief by September October 1 of the current budget year to purchase an approved Uniform item in excess of five hundred twenty-five dollars ($525.00). 23.02 Claims for damage to clothing and/or equipment, resulting from the performance of duty, shall be directed to the Chief of Police for review. The Village shall pay the total cost for repair or replacement of personal property items that are prescription in nature (example: eyeglasses) and required to function as a police officer as well as all items listed in Appendix A, provided, however, any damage, destruction or loss was not caused by the negligence or intentional act of the employee, as determined by the Village Administrator. All other items of personal property (watches, jewelry, etc.) will be repaired or replaced at a value not to exceed one hundred fifty dollars ($150.00) per officer per incident, again provided, however, any damage, destruction or loss was not caused by the negligence or intentional act of the employee, as determined by the Village Administrator. If the officer has an item repaired or replaced pursuant to this section, and subsequently obtains a successful judgment against the party causing the damage, the officer shall turn over to the Village any amounts received in damages up to the actual amount of the Village’s expenditure. ARTICLE 24: WAGES 24.01 See Appendix ‘B’ for the current wage scale. 24.02 Employees shall be paid on a bi -weekly basis in accordance with current practice. 21 ARTICLE 25: EDUCATIONAL INCENTIVE 25.01 Regular full-time Employees who have been employed by the Village for more than thirty six (36) months shall receive the following incentive for post -secondary and/or graduate-level education: 60 degree credits 1% increase to the employee's yearly base wage rate identified in Appendix B 120 degree credits 2% increase to the employee's yearly base wage rate identified in Appendix B ARTICLE 26: WORKER’S COMPENSATION 26.01 The Village agrees to comply with the applicable provisions of Chapter 102, Wis. Stats. (worker’s compensation). ARTICLE 27: MISCELLANEOUS 27.01 When an employee uses his/her personal vehicle for Village business because a Village vehicle is not available, as determined by the Chief or his/her designee, the Village shall pay the current IRS rate per mile for all miles traveled on behalf of the Village. 27.02 In the event that the Employer decides to dissolve the Police Department and use other policing, all officers employed at that time shall be given a severance package consisting of six (6) months of full pay and benefits, including insurance and retirement, paid by the Employer. The Employer shall make every effort to notify the affected officers as far in advance as possible. An employee who leaves the 22 Department prior to its dissolution shall not be eligible for the severance package. An affected employee who finds employment elsewhere prior to the expiration of the six (6) month severance package shall immediately notify the Village of Cross Plains, at which time all benefits will cease from the Village. The Village shall then disburse the balance of the wage package to the employee, fulfilling the Village’s obligation. ARTICLE 28: SCHOOL RESOURCE OFFICER 28.01. The Village shall have the right to select the employee it deems most qualified to fill the School Resource Officer position based upon the duties, responsibilities and qualification standards. Any current Cross Plains police officers who apply for the position and are deemed to meet the minimum qualification standards will be given hiring preference over outside candidates. The Village shall not be bound in any way by considerations of seniority in making its hiring decision. 28.02. An officer hired into the SRO position must agree to serve in the position for a minimum of two (2) consecutive school years and to give notice by April 15 of the second year of their intent to continue in or to vacate the position. This service commitment may be terminated at an earlier date by mutual agreement of the officer and the Village. The employee assigned to the position of SRO ("Officer") shall work a (5-2) schedule during those periods in which school is in session, that period generally being from the third full week of August through the first full week of June. The employee will revert to a schedule assigned by the Chief of Police during the intervening eleven (11) summer weeks when school is in recess. The additional hours worked 23 during the school year under the (5-2) schedule will result in the accumulation of a Kelly Day every third week. 28.03. The normal work shift during the school year shall be eight (8) consecutive hours per day assigned between the hours of 6:00 am and 5:00 pm at the discretion of the Police Chief or a designee. Excluding the summer recess period, the Officer shall report to the Police Chief for assignment on days that he/she works when school is not in session. When the employee is working during the summer recess period, the normal shift shall be eight (8) consecutive hours per day assigned at the discretion of the Police Chief. The Village may, however, adjust the normal work shift hours for up to ten (10) days per school year without being subject to the overtime provisions of the next paragraph. The Village will attempt to identify the days on which the Officer is to work a different schedule at the beginning of each school semester. A normal schedule of eight (8) consecutive hours between the hours of 6:00 a.m. to 11 :00 p.m., will be determined by the Chief, with input from the Officer. Changes to the normal schedule of hours will require at least 48 hours' notice, unless otherwise agreed to between the Officer and the Chief. The Chief reserves the right to assign hours outside the hours of 6:00 a.m. to 11:00 p.m., which hours shall be paid at the overtime rate or the call back rate, whichever is applicable. 28.04. The Officer shall be paid at the appropriate step on the Police Officer wage scale as provided in the collective bargaining agreement. 28.05. The use of sick leave will be consistent with Article 14 of the collective bargaining agreement. The scheduling of vacation shall be done in accordance with the seniority provisions of the collective bargaining agreement and the approval of the 24 Police Chief to take time off is not intended to reduce the normal number of vacation slots available to patrol officers. 28.06. The Kelly Days referred to in Section 3028.02 must be used in the manner described below: Seven (7) of the Kelly Days must be taken off when school is in session, except that no more than one (I) consecutive Kelly Day may be utilized while school is in session. The remaining Kelly Days must be taken off when school is not in session, which would include days set aside for teacher training, breaks scheduled around holiday periods, and spring break. 28.07 The Officer shall normally wear a police uniform unless authorized by the Chief of Police to wear other Department approved attire. 28.08. The Village shall provide the Officer with an appropriately equipped car to use while performing school resource duties. 28.09 The Officer shall not be eligible for night differential on days that school is in session, except that the Officer would be eligible to receive night differential, if applicable, for those ten (I0) shifts per year that the Village has reserved the right to modify. 28.10 In the event that the SRO position is vacated or terminated for any reason, the Officer who held the position shall have the right to bump back into a patrol shift without loss of seniority. 28.11. The SRO may be temporarily removed from school duties to assist with investigations or perform other duties as deemed necessary by the Police Chief. 25 ARTICLE 29: REGULAR PART-TIME EMPLOYEES 29.01 Definition: A regular part-time employee shall be a certified law enforcement officer who works less than 1,200 hours per year. 29.02 Hours of Work: Regular part-time officers shall be assigned available hours in the schedule on a monthly basis. 29.03 Probationary Period: Regular part-time employees shall be considered probationary for all hours worked in such status and as such may be dropped from the work schedule without recourse. 29.04 Seniority: Regular part-time employees shall have no seniority. 29.05 Benefits: Regular part-time employees shall have no benefits except the following: Uniform: The Village will supply an initial uniform (2 pair of pants, 2 short sleeve shirts, 2 long sleeve shirts, a winter jacket as chosen by the department and department patches. Holiday Pay: If a regular part-time employee works on a named holiday as listed in Article 13, they will receive time and one-half pay for all hours worked on the named holiday. ARTICLE 30: NONCERTIFIED AND RECRUIT ACADEMY OFFICERS 30.01 A newly hired police officer will be sworn in by the Village of Cross Plains clerk/municipal judge prior to the start of the Police Recruit Academy per Wisconsin Training and Standards Rules and Regulations. From the date of hire, the recruit officer will be afforded the benefits extended by the CBA and the Village of Cross Plains, including but not limited to, health insurance, paid holidays and WRS protective status, 26 except where specifically addressed otherwise in this agreement. A newly hired, non- certified officer, assigned to field training prior to the start of the recruit academy will receive pay at 75% of the start wage as listed in – Appendix “B” – Wages and be assigned to a work schedule rotation per Article 11 – Section 11.02 until they are assigned to the recruit academy. A newly hired police officer, sponsored by the Village of Cross Plains to the Police Recruit Academy to become certified, will receive 75% of the start wage as listed in Appendix “B” - Wages while in attendance at the academy. Upon the first day following graduation, the recruit officer will move to the status of certified police officer and will continue to progress through the wage scale as outlined in Appendix “B”. 30.02 While attending the academy, the recruit officer will be paid 40 hours per week for the academy daily schedule (Monday through Friday) including, but not limited to, time attending academy classes and travel time, and will not be eligible for overtime. If the academy requires attendance on Saturday or Sunday, the recruit officer will receive overtime for those hours in attendance, if those hours exceed 40 hours in a 7- day period. The recruit officer will not be eligible for shift premium pay. 30.03 During the academy, the recruit officer will be in probationary status, as listed in Article 6 and serves at the pleasure of the Chief of Police and may be terminated. The Chief of Police or their designee shall receive reports from the Academy Director regarding attendance and performance. The recruit officer shall adhere to the Village’s attendance policy as well as the academy attendance policy. The recruit officer may not carry a concealed weapon until such time the recruit officer successfully completes the academy and qualifies with their firearm unless the officer 27 has a valid Wisconsin CCW permit. If the recruit officer fails the academy they may be terminated. 30.04 A recruit officer, while attending the academy, may be requested to report to work (outside of academy hours) if the department has exigent circumstances that would require additional staffing needs. These additional hours would be paid at time and one-half (1 ½). 30.05 Attendance at the police academy shall result in the officer’s probationary period (Article 6 – Section 6.01) being extended equal to the time spent in the academy. ARTICLE 301: SEPARABILITY AND SAVINGS 301.01 If any Article or Section of this Agreement or any addendum thereto should be held invalid by operation of law or by any tribunal of competent jurisdiction, or if compliance with or enforcement of any Article or Section should be restrained by such tribunal, pending a final determination as to its validity, the remainder of this Agreement and any addendum thereto, or the application of such Article or Section to persons or circumstances other than those as to which it has been held invalid or as to which compliance with or enforcement of has been restrained, shall not be affected thereby. 3 01. 02 In the event that any Article or Section is held invalid or enforcement of or compliance with which has been restrained, as set forth above, the parties affected thereby shall enter into immediate collective bargaining negotiations, upon the request of the Association, for the purpose of seeking a mutually satisfactory replacement for such Article or Section during the period of invalidity or restraint. 28 ARTICLE 312: DUES DEDUCTION 3 12.01: The Employer agrees to deduct monthly dues in the amount certified by the WPPA/LEER from the pay of employees who individually sign a dues deduction authorization form supplied by the WPPA/LEER, including any Local Association dues which the employee has authorized to be deducted in conjunction with the WPPA/LEER dues (the “combined dues”). 312.0 2 It shall be WPPA/LEER’s responsibility to obtain dues authorization forms from new employees and provide them to employer no less than 30 days prior to the date in which dues deductions are to commence. 312.0 3 The employer shall notify the WPPA of all new hires of the bargaining unit within 30 days of their start date. 312.0 4 The Employer shall deduct the combined dues amount each month for each employee requesting such deduction, upon receipt of such form and shall remit the total of such deductions, with a list of employees from whom such sums have been deducted, to the WPPA/LEER or Local Association if applicable, in one lump sum not later than the 15th of each month. 312.0 5 Authorization of dues deduction by a voluntary member may be revoked upon notice in writing to the Employer, WPPA or to the Local Association. 312.0 6 The Association will represent all of the employees in the bargaining unit, members and non- members, fairly and equally. No employee shall be required to join the Association, but membership in the Association shall be made available to all employees in the bargaining unit who apply consistent with either the 29 WPPA or local Association Constitution and By -Laws. No employee shall be denied membership because of race, creed, color, sex or other legally protected class status. 312.07 It is expressly understood and agreed that WPPA/LEER will refund to the employer or the employee involved any dues erroneously deducted by the employer and paid to WPPA/LEER and/or the Local Association. WPPA/LEER shall indemnify and hold the employer harmless against any and all claims, demands, suits, orders, judgments or any other forms of liability against Employer which may arise out of action taken or not taken by Employer for the purpose of complying with this Article. ARTICLE 323: SCOPE OF THE AGREEMENT 323.01 This Agreement sets forth the entire understanding and agreement of the parties and may not be modified in any respect except by writing subscribed to by the parties. Nothing in this Agreement shall be construed as requiring either party to do or refrain from doing anything not explicitly and expressly set forth in this Agreement; nor shall either party be deemed to have agreed or promised to do or refrain from doing anything unless this Agreement explicitly and expressly sets forth such agreement or promise. 30 ARTICLE 334: DURATION 334.01 Except as expressly provided herein, this Agreement shall be in full force and effect for the period from January 1, 20267 , until and including December 31, 20267, and shall continue, unless written notice of desire to terminate, modify, or re- negotiate the Agreement is served by either party on the other at least one hundred eighty (180) days prior to the date of expiration. FOR THE VILLAGE FOR THE WISCONSIN PROFESSIONAL CROSS PLAINS: POLICE ASSOCIATION/LEER DIVISION ___________________________ __________________________________ Village President WPPA/LEER Division Business Agent ___________________________ __________________________________ Village Administrator Cross Plains PD Association President 31 APPENDIX A 1. All regular full-time employees shall receive the following initial uniforms and equipment: Long Sleeve Uniform Shirts (3) Short Sleeve Uniform Shirts (3) Uniform Pants (3) Uniform Hat Black Tie Ballistic Vest (level IIIA / HG2) All Weather Jacket Rain Jacket Individual nametags Officer insignia Shirt and coat badges 2. All regular full-time employees shall be given the option to be issued the following equipment upon hire. A new officer may elect to use their own equipment as approved by the Chief of Police. Black duty belt Duty belt keepers OC carrier Key chain keeper Baton carrier Baton handcuff case Handcuffs Radio carrier Latex glove carrier Tourniquet carrier Tourniquet Magazine carrier Taser Holster All uniform and equipment items purchased for new employees by the Village or through an employee’s uniform account must be returned if the employee terminates employment with the village within three (3) years of the date of hire, regardless of the reason. The Department will maintain a record of purchased items for the first 3 years. Exceptions to the return process are the following items: Long Sleeve Uniform Shirts (3) Short Sleeve Uniform Shirts (3) 32 Uniform Pants (3) Uniform Hat 3. Uniform Allowance can be used to purchase the following items: Any uniform or equipment item listed in Appendix A1 and A2 Black turtleneck shirts White or Black tee Shirts Black belt for uniform pants Approved Ballistic Vest Carrier Black Boots / Shoes Whistle and chain Flashlight Flashlight carrier Folding knife Gloves for Duty use Holster for duty pistol 33 APPENDIX ‘B’ 2026: 2% ATB - compress 15-year step to the 10-year step If the 11-hour schedule MOU cannot be implemented by the first pay period in January 2026, the ATB wage increase will be 3%. If the 11-hour schedule MOU can be implemented early in 2026 the wage increase will be adjusted to 2% ATB. If the 11-hour schedule MOU, due to staffing levels, reverts to the 6/3 schedule during 2026 wages will be adjusted to the 3% ATB wage schedule. CURRENT 2026 @ 2% 2026 @ 3% 1/1/2025 1/1/2026 1/1/2026 Part-Time Officer $30.00 $30.00 $30.00 Academy Officer 75% of start rate $22.16 $22.60 $22.82 Patrol Officer Start $ 29.54 $30.13 $30.43 18 Months $ 30.11 $30.71 $31.01 3 Years $ 30.67 $31.28 $31.59 5 Years $ 31.71 $32.34 $32.66 10 Years $ 32.25 $33.88 $34.22 15 Years $ 33.22 Sergeant 5% above Top Patrol $ 34.88 $35.57 $35.93 34 CURRENT 2027 @ 2% 2027 @ 2.5% 1/1/2026 1/1/2027 7/1/2027 Part-Time Officer $30.00 $30.00 $30.00 Academy Officer — 75% of start rate $22.82 $23.28 $23.86 Patrol Officer — Start $30.43 $31.04 $31.82 Patrol Officer — 18 Months $31.01 $31.63 $32.42 Patrol Officer — 3 Years $31.59 $32.22 $33.03 Patrol Officer — 5 Years $32.66 $33.31 $34.14 Patrol Officer — 10 Years $34.22 $34.90 $35.77 Sergeant — 5% above Top Patrol $35.93 $36.65 $37.57 An officer acting as a Field Training Officer (FTO) shall receive one (1) hour of overtime for each shift worked in FTO status. 35 MEMORANDUM OF UNDERSTANDING between THE VILLAGE OF CROSS PLAINS (“Village”) and the CROSS PLAINS PROFESSIONAL POLICE ASSOCIATION AND WISCONSIN PROFESSIONAL POLICE ASSOCIATION/ LEER (“Association”) WHEREAS, the Village of Cross Plains (the Village) and the Cross Plains Professional Police Association and Wisconsin Professional Police Association/LEER (the Association) are parties to a Collective Bargaining Agreement (CBA) for the year 20267; and WHEREAS, The Village and the Association believe it is in their mutual best interest to attract and retain certified police officers as lateral transfers to the Police Department. NOW THEREFORE, to further that interest, the City and the Association hereby resolve to amend the current CBA in the following manner. 1. Lateral Transfer of Certified Law Enforcement Officers Appendix “B” – Wages. Appendix “B” Wages. It is agreed by both parties that the Chief shall have the discretion to start an experienced certified police officer, newly hired to the Department, at any step on the wage scale from start through 510 years as shown in Appendix “B”, commensurate with the officer’s prior experience. Article 14: Sick Leave – Section 14.01: Lateral transfers of certified police officers with less than five years’ experience will be credited 96 hours (1 year) of sick time upon hire. Lateral transfers of certified police officers with five years or more experience will be credited 192 hours (2 years) of sick time. This credited sick leave will not be eligible for future conversion upon retirement. All other terms and conditions of the parties’ 20267 Collective Bargaining Agreement shall apply. If there are conflicts between the parties’ 20267 Collective Bargaining Agreement and this Memorandum of Understanding, the terms of this Memorandum of Understanding shall govern. Dated this _____ day of _________, 20256. FOR THE ASSOCIATION: FOR THE VILLAGE OF CROSS PLAINS: _______________ __________ 36 MEMORANDUM OF UNDERSTANDING between the VILLAGE OF CROSS PLAINS and the CROSS PLAINS PROFESSIONAL POLICE ASSOCIATION (CPPPA) WISCONSIN PROFESSIONAL POLICE ASSOCIATION LAW ENFORCEMENT EMPLOYEE RELATIONS DIVISION NONCERTIFIED NEW HIRES AND THOSE ATTENDING THE POLICE RECRUIT ACADEMY It is agreed by and between the Village of Cross Plains and the Cross Plains Professional Police Association (CPPPA) Wisconsin Professional Police Association Law Enforcement Employee Relations Division (WPPA/LEER), that during the term of this Memorandum of Understanding the parties agree to the following in relation to the hiring of noncertified officers in regards to sponsorship at the Police Recruit Academy, wages, benefits and the relationship to the 2026 Collective Bargaining between the parties. 1. A newly hired police officer will be sworn in by the Village of Cross Plains clerk/municipal judge prior to the start of the Police Recruit Academy per Wisconsin Training and Standards Rules and Regulations. From the date of hire, the recruit officer will be afforded the benefits extended by the CBA and the Village of Cross Plains, including but not limited to, health insurance, paid holidays and WRS protective status, except where specifically addressed otherwise in this agreement. A newly hired, non- certified officer, assigned to field training prior to the start of the recruit academy will receive pay at 75% of the start wage as listed in the CBA – Appendix “B” – Wages and be assigned to a work schedule rotation per Article 11 – Section 11.02 until they are assigned to the recruit academy. A newly hired police officer, sponsored by the Village of Cross Plains to the Police Recruit Academy to become certified, will receive 75% of the start wage as listed in Appendix “B” - Wages of the CBA, while in attendance at the academy. Upon the first day following graduation, the recruit officer will move to the status of certified police officer and will continue to progress through the wage scale as outlined in Appendix “B” of the CBA. The Village/Department will pay for academy costs (tuition and books). 2. While attending the academy, the recruit officer will be paid 40 hours per week for the academy daily schedule (Monday through Friday) including, but not limited to, time 37 attending academy classes and travel time, and will not be eligible for overtime. If the academy requires attendance on Saturday or Sunday, the recruit officer will receive overtime for those hours in attendance, if those hours exceed 40 hours in a 7- day period. The recruit officer will not be eligible for shift premium pay. 3. During the academy, the recruit officer will be in probationary status, as listed in the CBA -Article 6 and serves at the pleasure of the Chief of Police and may be terminated. The Chief of Police or their designee shall receive reports from the Academy Director regarding attendance and performance. The recruit officer shall adhere to the Village’s attendance policy as well as the academy attendance policy. The recruit officer may not carry a concealed weapon until such time the recruit officer successfully completes the academy and qualifies with their firearm unless the officer has a valid Wisconsin CCW permit. If the recruit officer fails the academy they may be terminated. 4. A recruit officer, while attending the academy, may be requested to report to work (outside of academy hours) if the department has exigent circumstances that would require additional staffing needs. These additional hours would be paid at time and one-half (1 ½). 5. Attendance at the police academy shall result in the officer’s probationary period (Article 6 – Section 6.01 of the CBA) being extended equal to the time spent in the academy. This agreement shall be effective upon execution by all parties. IN WITNESS WHEREOF, the parties hereto have executed this agreement on this, the __________ day of ____________ 2025. FOR THE ASSOCIATION: FOR THE VILLAGE OF CROSS PLAINS: 38 MEMORANDUM OF UNDERSTANDING BETWEEN VILLAGE OF CROSS PLAINS AND CROSS PLAINS PROFRESSIONAL POLICE ASSOCIATION/ WISCONSIN PROFESSIONAL POLICE ASSOCIATION This is a Memorandum of Understanding (“MOU”) is between the Village of Cross Plains (“Village”) and the Cross Plains Professional Police Association/Wisconsin Professional Police Association (“Association”). The Village and the Association are parties to a collective bargaining agreement (“CBA”) with a term of January 1, 2026, to December 31, 2026. In negotiations for the CBA, the parties agreed to the implementation of an 11- hour shift schedule for employees assigned to the Patrol classification on a trial period basis. The parties agreed to memorialize the terms and impact of this schedule in this MOU. Therefore, in consideration of the mutual covenants found below, the parties hereby agree to the following provisions: 1. Effective the first pay period in January 2026, the work schedule for sworn employees assigned to the Patrol and Sargent classification will consist of an 11- hour shift rotation of 2- on/2-off, 3-on/2-off, 2-on/3-off that is equal to 2,002 hours worked in a year. This rotation is set forth in Exhibit A, which is incorporated by reference. The Chief may make exceptions for training or special assignments. The work schedule for the school resource officer will continue to be based on 1,950 hours per year. An employee working a schedule under this MOU who is subpoenaed to appear in a court case concerning matters arising in the course of their duties will receive compensation as outlined in Article 11 – Section 11.04 of the CBA. If the combination of shift work and court time results in the employee working sixteen (16) hours or more of continuous on- duty time or results in the inability to have eight (8) hours of rest between the end of the shift/court time and the employee’s next scheduled shift, the Chief may permit the employee to take time off on the next shift in order to create an eight hour rest period and utilize any accumulated paid time for that purpose. 2. Assignments to shifts under this schedule will be assigned by the Chief of Police. An employee’s scheduled hours of work may not be changed without forty -eight (48) hours’ notice prior to both the start of the previously scheduled shift and the newly assigned shift, unless an emergency is declared by the Chief of Police or mutually agreed upon by the Employee. 39 3. Employees working a schedule under this MOU will be paid eleven (11) -hours of regular pay for each 11- hour shift worked. If an employee works more than those hours, the employee will be entitled to overtime pay as set forth in Article 11 of the CBA, including the ability to designate overtime pay as compensatory time. The language in Section 11.03, entitling an employee to overtime for working “in excess of eight (8) hours on a normal scheduled work day” shall not apply during the term of this MOU. 4. Each officer working between the hours of 6PM and 6AM shall receive an additional seventy cents ($.70) per hour for each hour worked as stated in Section 11.08 of the CBA. 5. Employees working an 11- hour schedule under this MOU shall receive their bi - weekly pay calculated using 2,002 hours per year which will result in payment of thirty-eight (38.5) hours per week or seventy -six (77) hours per bi -weekly pay period. School Resource Officer(s) working an 8- hour (5 -2) schedule under this MOU shall receive their bi-weekly pay calculated using 1,950 hours per year which will result in payment of thirty -seven and one half (37.5) hours per week or seventy - five (75) hours per bi-weekly pay period. 6. Vacations will be handled as set forth in Article 12 of the CBA. Sick leave will continue to be earned as outlined in Article 14 of the CBA. The use of one working day of sick leave will equal eleven (11) hours. Bereavement Leave under Article 16 will be considered one (1) shift (11 hours). 7. All officers shall receive nine (9) paid holidays listed in Article 13 (paid out or saved as compensatory time as straight time, eight (8) hours). In addition, officers who work on holidays shall be paid one and one- half (1 ½) times their regular straight time rate of pay for all hours worked on the holiday. As stated in Section 13.02 floating Holidays shall be earned at eight (8) hours. All other language in Article 13 shall apply. 8. Unless specifically modified by this MOU, all other provisions of the CBA will continue to apply. This MOU does not impact or modify Article 2 -Management Rights of the CBA. 9. The parties agree to meet monthly to monitor and review the progress of the MOU and to make any mutually agreed upon modifications to the MOU, including reverting back to the 6/3 – 8-hour schedule. 10. The parties agree to meet in August 2026 to review the MOU and determine whether to extend it beyond December 31, 2026. At that time, either party may elect to terminate this MOU effective December 31, 2026. If the MOU is not 40 terminated effective that date, this MOU will be effect until the parties mutually agreed to terminate it or the shift schedule is modified by a successor CBA. This agreement shall be effective upon execution by all parties. IN WITNESS WHEREOF, the parties hereto have executed this agreement on this, the __________ day of ____________ 2025. FOR THE ASSOCIATION: FOR THE VILLAGE OF CROSS PLAINS: September 23, 2026 Village of Cross Plains Water Utility Cross Plains, Wisconsin You have requested that we perform a compilation enga gement of the financial forecast of the Village of Cross Plains Water Utility, which comprise the financ ial schedules as of December 31, 2027, and for the year then ending, and the related summaries of significant assumptions, in the form prescribed and required by the Wisconsin Public Service Commission. We are pleased to confirm our acceptance and our understanding of this engagement by means of this letter. A financial forecast presents, to the best of management’s knowledge and belief, the Village of Cross Plains Water Utility’s expected financial posit ion, results of operations for the forecast period. It is based on management’s assumptions, reflecting conditions it expects to exist and the course of action it expects to take during the forecast period. Our Responsibilities The objective of our engagement is to apply accounting and financial reporting expertise to assist you in the presentation of a financial forecast without undert aking to obtain or provide any assurance that there are no material modifications that should be made to the financial forecast in order for it to be in accordance with guidelines for presentation of a forecast established by the American institute of Certified Public Accountants (AICPA). We will conduct our compilation engagement in accordance with Statements on Standards for Accounting and Review Services (SSARSs) promulgated by th e Accounting and Review Services Committee of the AICPA and comply with the AICPA’s Code of Professional Conduct, including the ethical principles of integrity, objectivity, professional competence, and due care. We are not required to, and will not, verify the accuracy or completeness of the information you will provide to us for the engagement or otherwise gather ev idence for the purpose of expressing an opinion or a conclusion. Accordingly, we will not express an opini on or a conclusion nor provide any assurance on the financial forecast. Our engagement cannot be relied upon to identify or di sclose any misstatements in the financial forecast, including those caused by fraud or error, or to id entify or disclose any wrongdoing within the entity or noncompliance with laws and regulations. Village of Cross Plains Water Utility Page 2 Your Responsibilities The engagement to be performed is conducted on the basis that you acknowledge and understand that our role is to assist you in the presentation of a financial forecast in accordance with guidelines for presentation of a forecast established by the AICPA. You have the following overall responsibilities that are fundamental to our undertaking the engagement in accordance with SSARSs: a. The selection of accounting principles to be applied in the preparation of the financial forecast. b. The preparation and fair presentation of the fina ncial forecast in accordance with guidelines for presentation of a forecast established by the AICPA and the inclusion of all informative disclosures that are appropriate for forecasts under those guidelines. c. Development of assumptions that reflect your pl ans and expectations regarding events and circumstances for the forecast period. d. The design, implementation, and maintenance of inte rnal control relevant to the preparation and presentation of the financial forecast that is free from material misstatement, whether due to fraud or error. e. The prevention and detection of fraud. f. To ensure that the entity complies with the laws and regulations applicable to its activities. g. The accuracy and completeness of the records, documents, explanations, and other information, including significant judgments, you provide to us for the engagement. h. To provide us with: i. Access to all information of which you are awar e is relevant to the preparation and fair presentation of the financial forecast, such as records, documentation, and other matters. ii. Additional information that we may request from you for the purpose of the compilation engagement. iii. Unrestricted access to persons w ithin the entity of whom we determine it necessary to make inquiries. Our Report As part of our engagement, we will issue a report that will state that we did not examine or review the financial forecast and that, accordi ngly, we do not express an opini on, a conclusion, nor provide any assurance on it. It will also state (1) that the forecasted results may not be achieved and (2) that we assume no responsibility to update the report for events and circumstances occurring after the date of the report. Circumstances may arise in which it is necessary fo r us to modify our repor t or withdraw from the engagement. You agree to include our accountant’s compilation repor t in any document containing financial forecast that indicates that we have performed a compilation engagement on the financial forecast and, prior to inclusion of the report, to ask our permission to do so. Village of Cross Plains Water Utility Page 3 Other Relevant Information If, for any reason, we are unable to complete the compilation of your financial forecast, we will not issue a report on such forecast as a result of this engagement. Brett Hofmeister, CPA is the engagement partner for the services specified in th is letter. The engagement partner’s responsibilities include supervising Johnson Block & Company, Inc.’s services performed as part of this engagement and signing or authorizing another qualified firm representative to sign the accountant’s report. With regard to the electronic dissemination of financial statements, including financial statements published electronically on your Internet website, you understa nd that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Our fee for these services will be billed at our regular hourly rates and will be based upon the number of hours required by the staff assigned to complete the enga gement. We estimate our fee to be a range of $8,500 to $10,500. This fee range includes comp iling the information through submission of the application. However, if we encounter unexpected circumstances that require us to devote more staff time to the engagement than anticipated, we will discuss the matter with you. Any time devoted to responding to data requests afte r the application has been submitted or attending the hearing or representing the Utility before the Wisconsin Public Service Commission will also be billed at our regular hourly rates and is outside of the fee provided above. You agree to release, indemnify, defend, and hold us harmless from any liab ility or costs, including attorney’s fees, resulting from man agement’s knowing misrepresentations to us or resulting from any actions against us by third parties relying on the fi nancial forecast described herein except for our own intentional wrongdoing. We look forward to a continued rela tionship with your organization, a nd we are available to discuss the contents of this letter or other professional services you may desire. If you request us to perform additional services not contemplated or described in this enga gement letter, we will provide you with a separate agreement describing those additional services and fees. Village of Cross Plains Water Utility Page 4 Please sign and return this letter to indicate yo ur acknowledgement of, and agreement with, the arrangements to perform a compilation engagement with respect to the financial forecast, and our respective responsibilities. Respectfully, Johnson Block & Company, Inc. RESPONSE: This letter correctly sets forth our understanding of the Village of Cross Plains Water Utility. Acknowledged and agreed on behalf of the Village of Cross Plains Water Utility by: S i g n a t u r e : T i t l e : D a t e : TOWN & COUNTRY ENGINEERING, INC. Madison ⧫ Rhinelander ⧫ Kenosha ⧫ Platteville 6264 Nesbitt Road • Madison, WI 53719 • (608) 273-3350 • tce@tcengineers.net MEMORANDUM Date: Monday September 28, 2026 To: Village of Cross Plains Board of Trustees From: Evan Chambers, P.E. – Project Engineer, Town & Country Engineering Subject: WWTF Facility Plan The Village of Cross Plains is undertaking a Facilities Planning effort to assess the condition of its wastewater treatment facility (WWTF), establish a need for improvement, evaluate options to address system needs, and to identify the cost -effective alternatives. The last major upgrade of the WWTF occurred in 2005/2006 , however equipment and components at the WWTF exist dating back to the 1960s. In order to increase capacity and ratings of the existing WWTF, a facility plan is required by the Wisconsin DNR to serve as a 20-year planning document. Phase 1 – Capacity & Projections • Village desire to maximize WWTF capacity with existing tanks and footprint • Population of 4,200 today reaching 5,400 in 20-year planning period • Organics capacity analysis of existing facility o Population of 8,700 for annual average loadings o Population of 6,000 for maximum month loadings Phase 2 – Cost Estimates • Develop capital cost estimates for system needs • Worked with Village staff to prioritize needs using a phased approach opposed to a single larger project • Complete this phase with Present Worth Analysis to incorporate 20 years of operation and maintenance expenses Phase 3 – Funding Options & User Rate Analysis • Utilize the agreed upon prioritization to develop a cashflow-based user rate analysis • Incorporate funding options and all sewer utility revenues and expenses • Evaluate and assess rate impacts and affordability of the identified needs Next Steps • Review User Rate Analysis at Village Board – October/November 2026 • Provide Village Board with Report draft – December 2026 • Hold a Public Hearing to review Facility Plan – December 2026/January 2027 • Incorporate comments and issue Final report to DNR – January 2027 Future Discussion Items • Project design & bidding timeline • Project construction Cross Plains Facilities Plan Alternative Takeoff PROJECT COST ESTIMATE Cost Estimate Summary STRName 5 60,000$ 80,020 $ 280,000 $ Entire Site paving 10 860,000$ 450,000 $ 300,000 $ New Generator 15 970,000$ 760,000 $ 340,000 $ New screen 20 60,000$ 320,000 $ - $ 30 -$ 2,750,000 $ - $ 33 -$ - $ 330,000 $ Tank cleaning, new mixers, piping, valves, and gates 35 850,000$ - $ - $ 40 70,000$ 20,000 $ 150,000 $ Architectural, plumbing, and HVAC 45 1,680,000$ - $ - $ 50 180,000$ - $ - $ 55 180,000$ - $ - $ 60 UV Structure 60,000$ 1,070,000 $ - $ WWTF Construction Subtotal 5,000,000$ 5,400,000 $ 1,400,000 $ Electrical and Integration35% 1,800,000$ 15% 810,000 $ 15% 210,000 $ Additional Contractor Costs20% 1,400,000$ 20% 1,240,000 $ 20% 320,000 $ Additional Design and Management Costs Contingencies 10% 820,000$ 10% 750,000 $ 10% 193,000 $ Engineering, Admin, Legal13% 1,070,000$ 13% 970,000 $ 13% 250,000 $ Resident Observation 4% 330,000$ 4% 300,000$ 4% 80,000$ Total Project Cost 10,250,000 $ 9,500,000 $ 2,500,000 $ South Final Clarifier North Final Clarifier North Oxidation Ditch Scum Pump Building Headworks/Service Building Blower Building Digester Selector Basins South Oxidation Ditch Doors, WAS pumps, Electrical, HVAC Tank Cleaning and Process Equipment 9/25/2026 Landscaping, asphalt removal New Chemical Feed System Low Priority 10+ Years Architectural, plumbing, and HVAC Site Work Control/Sludge Thickening Bldg Entrance Paving and Retaining Wall Sludge thickening and Electrical Architectural, plumbing, HVAC, and new blowers Architecrual, plumbing, and new pumps 0-5 Years High Priority 5-10 Years Medium Priority Orthophosphate Analyzer Mechanism Rehab and Coating Mechanism Rehab and Coating Tank Cleaning, Concrete Rehab, and Process Equipment Electrical New effluent pumping station New effluent sampler Structure rehabilitation, adding wall height Agenda Memorandum 1 Staff/Department: Subject Ma tter: Meeting Date: Matt Couey, Director of Public Facilities Wastewater Testing Equipment 9/28/2026 Village Board Meeting 9/14/2026 Village Board MeetingReferral History: Executive Summary: Project Backg round: Code/Policy Review: The WIDNR has issued the Village of Cross Plains a new permit to discharge under the Wisconsin Pollutant Discharge Elimination System (WPDES). Under this permit the Village of Cross Plains is a llowed to discharge from the Wastewater Plant to the Black Earth Creek Watershed in accordance with the effluent limitations, monitoring requirements and other conditions set forth in the permit. In May 2026 the DNR presented this permit to us and gave the Village the opportunit y to address any concerns we may have. In June the Village sent a letter of concern to the DNR about Sampling Frequency and Compliance Schedule. The DNR talked with the Village a bout the concerns, but would not change the requirements. The two changes that will affe ct the Village the most is the DO (Dissolved Oxygen) and pH ( Potential of Hydrogen) sampling requirements from 3x per we ek to 5x and the need to do continues Temperature Maximum. The DO and pH sampling went into affect 9/1/2026 and they gave us until Jan 1, 2027 to be in compliance with the Continues Temperature monitoring. Adding new equipment to structure 60 (Effluent) and run wires through an existing conduit to the SCADA panel would bring us in compliance with the permit. WPDES Permit No. WI-0020788-11-0 Agenda Memorandum 2 Fiscal Impact: Recommendation: We will need new monitoring equipment, an electrician to pull wires to the lab and LW Allen to program our SCADA system. Asking for approval not to exceed $25,000. Staff is recommending moving forward with the equipment upgrade. Upgrading the equipment not only brings us in compliance with the permit, but also helps us on days that a regular operator is not available to be there. Though traditional lab work is still needed for everyday operations this equipment will help non wastewater operators get the numbers needed for reporting. We are also working to make sure the equipment we get now is also compatible with future system upgrades. WPDES Permit No. WI-0020788-11-0 WPDES PERMIT STATE OF WISCONSIN DEPARTMENT OF NATURAL RESOURCES PERMIT TO DISCHARGE UNDER THE WISCONSIN POLLUTANT DISCHARGE ELIMINATION SYSTEM VILLAGE OF CROSS PLAINS is permitted, under the authority of Chapter 283, Wisconsin Statutes, to discharge from a facility located at 1000 MAIN STREET (USH 14), CROSS PLAINS, WISCONSIN to BLACK EARTH CREEK WATERSHED, LW17 LOWER WISCONSIN RIVER BASIN) IN DANE COUNTY in accordance with the effluent limitations, monitoring requirements and other conditions set forth in this permit. The permittee shall not discharge after the date of expiration. If the permittee wishes to continue to discharge after this expiration date an application shall be filed for reissuance of this permit, according to Chapter NR 200, Wis. Adm. Code, at least 180 days prior to the expiration date given below. State of Wisconsin Department of Natural Resources For the Secretary By _________________________ Lisa Creegan Wastewater Field Supervisor _________________________ Date Permit Signed/Issued PERMIT TERM: EFFECTIVE DATE - August 01, 2026 EXPIRATION DATE - June 30, 2031 07/23/2026 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS TABLE OF CONTENTS 1 INFLUENT REQUIREMENTS 1 1.1 SAMPLING POINT(S) 1 1.2 MONITORING REQUIREMENTS 1 1.2.1 Sampling Point 701 - INFLUENT 1 2 SURFACE WATER REQUIREMENTS 2 2.1 SAMPLING POINT(S) 2 2.2 MONITORING REQUIREMENTS AND EFFLUENT LIMITATIONS 2 2.2.1 Sampling Point (Outfall) 001 - EFFLUENT 2 3 LAND APPLICATION REQUIREMENTS 11 3.1 SAMPLING POINT(S) 11 3.2 MONITORING REQUIREMENTS AND LIMITATIONS 11 3.2.1 Sampling Point (Outfall) 002 - HAULED SLUDGE 11 4 SCHEDULES 18 4.1 WATER QUALITY TRADING (WQT) ANNUAL REPORT 18 4.2 TEMPERATURE MONITORING 18 4.3 DISSIPATIVE COOLING EVALUATION 19 4.4 PFOS/PFOA MINIMIZATION PLAN DETERMINATION OF NEED 19 4.5 LAND APPLICATION MANAGEMENT PLAN 20 5 STANDARD REQUIREMENTS 21 5.1 REPORTING AND MONITORING REQUIREMENTS 21 5.1.1 Monitoring Results 21 5.1.2 Sampling and Testing Procedures 21 5.1.3 Sample Types 21 5.1.4 Recording of Results 22 5.1.5 Reporting of Monitoring Results 22 5.1.6 Compliance Maintenance Annual Reports 23 5.1.7 Records Retention 23 5.1.8 Other Information 23 5.1.9 Reporting Requirements – Alterations or Additions 23 5.2 SYSTEM OPERATING REQUIREMENTS 24 5.2.1 Noncompliance Reporting 24 5.2.2 Flow Meters 24 5.2.3 Raw Grit and Screenings 24 5.2.4 Sludge Management 24 5.2.5 Prohibited Wastes 24 5.2.6 Bypass 25 5.2.7 Scheduled Bypass 25 5.2.8 Controlled Diversions 25 5.2.9 Proper Operation and Maintenance 26 5.2.10 Operator Certification 26 5.3 SEWAGE COLLECTION SYSTEMS 26 5.3.1 Sanitary Sewage Overflows and Sewage Treatment Facility Overflows 26 5.3.2 Capacity, Management, Operation and Maintenance (CMOM) Program 28 5.3.3 Sewer Cleaning Debris and Materials 28 5.4 SURFACE WATER REQUIREMENTS 28 5.4.1 Permittee-Determined Limit of Quantitation Incorporated into this Permit 28 5.4.2 Appropriate Formulas for Effluent Calculations 28 5.4.3 Effluent Temperature Requirements 29 5.4.4 Visible Foam or Floating Solids 29 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 5.4.5 Surface Water Uses and Criteria 29 5.4.6 Percent Removal 30 5.4.7 E. coli 30 5.4.8 Seasonal Disinfection 30 5.4.9 Whole Effluent Toxicity (WET) Monitoring Requirements 30 5.4.10 Whole Effluent Toxicity (WET) Identification and Reduction 30 5.4.11 PFOS and PFOA Requirements 31 5.5 LAND APPLICATION REQUIREMENTS 31 5.5.1 Sludge Management Program Standards And Requirements Based Upon Federally Promulgated Regulations 31 5.5.2 General Sludge Management Information 31 5.5.3 Sludge Samples 31 5.5.4 Land Application Characteristic Report 31 5.5.5 Calculation of Water Extractable Phosphorus 32 5.5.6 Monitoring and Calculating PCB Concentrations in Sludge 32 5.5.7 Annual Land Application Report 32 5.5.8 Other Methods of Disposal or Distribution Report 32 5.5.9 Approval to Land Apply 32 5.5.10 Soil Analysis Requirements 33 5.5.11 Land Application Site Evaluation 33 5.5.12 Sludge Hauling 33 6 SUMMARY OF REPORTS DUE 34 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 1 1 Influent Requirements 1.1 Sampling Point(s) Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 701 Influent: 24-hour flow proportional composite sampler located immediately prior to influent Parshall flume at the influent wet well prior to mechanical screening. 1.2 Monitoring Requirements The permittee shall comply with the following monitoring requirements. 1.2.1 Sampling Point 701 - INFLUENT Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Flow Rate MGD Daily Continuous BOD5, Total mg/L 3/Week 24-Hr Flow Prop Comp Suspended Solids, Total mg/L 3/Week 24-Hr Flow Prop Comp WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 2 2 Surface Water Requirements 2.1 Sampling Point(s) Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 001 Effluent: 24-hour Flow Proportional Composite sampler located prior to UV disinfection, with grab samples obtained after the cascade aerator prior to discharge to Black Earth Creek. Flow is measured by ultrasonic meter and Parshall flume after UV disinfection prior to aeration and discharge. 2.2 Monitoring Requirements and Effluent Limitations The permittee shall comply with the following monitoring requirements and limitations. 2.2.1 Sampling Point (Outfall) 001 - EFFLUENT Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Flow Rate MGD Daily Continuous BOD5, Total Weekly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October BOD5, Total Weekly Avg 34 mg/L 3/Week 24-Hr Flow Prop Comp November through April BOD5, Total Monthly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October BOD5, Total Monthly Avg 30 mg/L 3/Week 24-Hr Flow Prop Comp November through April BOD5, Total Weekly Avg 112.5 lbs/day 3/Week Calculated May through October BOD5, Total Weekly Avg 168.9 lbs/day 3/Week Calculated November through April Suspended Solids, Total Weekly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October Suspended Solids, Total Weekly Avg 34 mg/L 3/Week 24-Hr Flow Prop Comp November through April Suspended Solids, Total Monthly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October Suspended Solids, Total Monthly Avg 30 mg/L 3/Week 24-Hr Flow Prop Comp November through April Suspended Solids, Total Weekly Avg 112.5 lbs/day 3/Week Calculated May through October Suspended Solids, Total Weekly Avg 168.9 lbs/day 3/Week Calculated November through April pH Field Daily Max 9.0 su 5/Week Grab pH Field Daily Min 6.0 su 5/Week Grab Dissolved Oxygen Daily Min 7.0 mg/L 5/Week Grab WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 3 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Nitrogen, Ammonia (NH3-N) Total Daily Max 16 mg/L 3/Week 24-Hr Flow Prop Comp Nitrogen, Ammonia (NH3-N) Total Weekly Avg 16 mg/L 3/Week 24-Hr Flow Prop Comp May through September Nitrogen, Ammonia (NH3-N) Total Weekly Avg 14 mg/L 3/Week 24-Hr Flow Prop Comp October through April Nitrogen, Ammonia (NH3-N) Total Monthly Avg 6.5 mg/L 3/Week 24-Hr Flow Prop Comp October through April Nitrogen, Ammonia (NH3-N) Total Monthly Avg 11 mg/L 3/Week 24-Hr Flow Prop Comp May Nitrogen, Ammonia (NH3-N) Total Monthly Avg 10 mg/L 3/Week 24-Hr Flow Prop Comp June Nitrogen, Ammonia (NH3-N) Total Monthly Avg 8.9 mg/L 3/Week 24-Hr Flow Prop Comp July Nitrogen, Ammonia (NH3-N) Total Monthly Avg 9.5 mg/L 3/Week 24-Hr Flow Prop Comp August Nitrogen, Ammonia (NH3-N) Total Monthly Avg 12 mg/L 3/Week 24-Hr Flow Prop Comp September E. coli Geometric Mean - Monthly 126 #/100 ml Weekly Grab Limit Effective May through September annually. E. coli % Exceedance 10 Percent Monthly Calculated Limit Effective May through September annually. See the E. coli Percent Limit section. Enter the result in the DMR on the last day of the month. Chloride mg/L Monthly 24-Hr Flow Prop Comp January through December 2030 PFOS ng/L 1/ 2 Months Grab Monitoring only. See PFOS/PFOA Minimization Plan Determination of Need schedule. PFOA ng/L 1/ 2 Months Grab Monitoring only. See PFOS/PFOA Minimization Plan Determination of Need schedule. Temperature Maximum deg F Daily Continuous Monitoring effective January 1, 2027 as per Temperature Monitoring schedule. Phosphorus, Total Monthly Avg 1.0 mg/L 3/Week 24-Hr Flow Prop Comp Limit effective throughout the permit term. Phosphorus, Total lbs/day 3/Week Calculated Report daily mass discharged using Equation 1a. in the Water Quality Trading (WQT) section. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 4 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes WQT Credits Used (TP) lbs/month Monthly Calculated Report WQT TP Credits used per month using Equation 2c. in the Water Quality Trading (WQT) section. Available TP Credits are specified in Table 2 and in the approved Water Quality Trading Plan. WQT Computed Compliance (TP) Monthly Avg 0.33 mg/L Monthly Calculated Report the WQT TP Computed Compliance value using Equation 3a. in the Water Quality Trading (WQT) section. Value entered on the last day of the month. WQT Computed Compliance (TP) Monthly Avg 1.6 lbs/day Monthly Calculated Report the WQT TP Computed Compliance value using Equation 3b. in the Water Quality Trading (WQT) section. Value entered on the last day of the month. WQT Credits Used (TP) Annual Total 122.8 lbs/yr Annual Calculated The sum of total monthly credits used may not exceed Table 2 values listed. Nitrogen, Total Kjeldahl mg/L See Listed Qtr(s) 24-Hr Flow Prop Comp Annual in rotating quarters. See Nitrogen Series Monitoring section. Nitrogen, Nitrite + Nitrate Total mg/L See Listed Qtr(s) 24-Hr Flow Prop Comp Annual in rotating quarters. See Nitrogen Series Monitoring section. Nitrogen, Total mg/L See Listed Qtr(s) Calculated Annual in rotating quarters. See Nitrogen Series Monitoring section below. Total Nitrogen shall be calculated as the sum of reported values for Total Kjeldahl Nitrogen and Total Nitrite + Nitrate Nitrogen. Acute WET TUa See Listed Qtr(s) 24-Hr Flow Prop Comp See Whole Effluent Toxicity (WET) sections for monitoring dates and WET requirements. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 5 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Chronic WET Monthly Avg 2.3 TUc See Listed Qtr(s) 24-Hr Flow Prop Comp See Whole Effluent Toxicity (WET) sections for monitoring dates and WET requirements. 2.2.1.1 Annual Average Design Flow The annual average design flow of the permittee’s wastewater treatment facility is 0.593 MGD. 2.2.1.2 pH – Grab Sample Analyses When pH Field limit(s) or monitoring are included in a permit, the permittee shall comply with the following conditions: • The permittee shall perform pH testing required in this permit using an approved method from ch. NR 219, Wis. Adm. Code, Table B, • The permittee shall utilize a pH probe/meter that incorporates and uses automatic temperature compensation, • The permittee shall analyze pH samples as soon as possible after collection not to exceed 15 minutes (this may mean transporting samples to an offsite laboratory is not an option), and • The permittee shall calibrate the pH probe/meter daily, using unexpired 4, 7, and 10 buffers prior to use. 2.2.1.3 Dissolved Oxygen (DO) – Grab Sample Analyses When dissolved oxygen (DO) grab limit(s) or monitoring are included in a permit, the permittee shall comply with the following conditions: • The permittee shall perform DO testing required in this permit using an approved method from ch. NR 219, Wis. Adm. Code, Table B, • The permittee shall utilize a DO probe/meter that incorporates and uses automatic temperature compensation, • The permittee shall set the barometric pressure on the DO meter to local elevation and not sea level, • The permittee shall analyze DO samples as soon as possible after collection not to exceed 15 minutes (this may mean transporting samples to an offsite laboratory is not an option), and • The permittee shall calibrate the DO probe/meter daily prior to use. 2.2.1.4 E. coli Percent Limit No more than 10 percent of E. coli bacteria samples collected in any calendar month may exceed 410 #/100 ml. Bacteria samples may be collected more frequently than required. All samples shall be reported on the monthly discharge monitoring reports (DMRs). The following calculation should be used to calculate percent exceedances. 2.2.1.5 PFOS/PFOA Sampling and Reporting Requirements For grab samples, as defined per s. NR 218.04(10), Wis. Adm. Code, a single sample at a location as defined by the sample point description shall be taken during the time of the day most representative to capture all potential discharges. If extra equipment besides the sample bottle is used to collect the sample, it is recommended that a one- WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 6 time equipment blank is collected with the first sample. An equipment blank would be collected by passing laboratory-verified PFAS-free water over or through field sampling equipment before the collection of a grab sample to evaluate potential contamination from the equipment used during sample. If any equipment blanks are performed, these results shall be reported in the comments section of the eDMR and shall also be documented in the reports submitted as part of the PFOS/PFOA Minimization Plan Determination of Need schedule of the permit. 2.2.1.6 PFOS/PFOA Minimization Plan Determination of Need The permittee shall monitor PFOS and PFOA as specified in the table above and report on the effluent concentrations including trends in monthly and annual average PFOS and PFOA concentrations as specified in the PFOS/PFOA Minimization Plan Determination of Need Schedule. If, after reviewing the data, the Department determines that a minimization plan for PFOS and PFOA is necessary based on the procedures in s. NR 106.98(4), Wis. Adm. Code, the Department will notify the permittee in writing that a PFOS and PFOA minimization plan that satisfies the requirements in s. NR 106.99, Wis. Adm. Code, is required. The permittee shall submit an initial plan for Department approval no later than 90 days after written notification was sent from the Department in accordance with s. NR 106.985(2)(a), Wis. Adm. Code. Pursuant to s. NR 106.985(2)(b), Wis. Adm. Code, as soon as possible after Department approval of the PFOS and PFOA minimization plan, the Department will modify or revoke and reissue the permit in accordance with public notice procedures under ch. 283, Wis. Stats., and ch. NR 203, Wis. Adm. Code, to include the PFOS and PFOA minimization plan and other related terms and condition. If, however, the Department determines that a PFOS and PFOA minimization plan is unnecessary based on the procedures in s. NR 106.98(4), Wis. Adm. Code, the Department shall notify the permittee that no further action is required. Per s. NR 106.98(3)(a), Wis. Adm. Code, the Department may reduce monitoring frequency to once every 3 months (quarterly) on a case-by-case basis, but only after at least 12 representative results have been generated. If the permittee requests a reduction in monitoring and the Department agrees a reduction would be appropriate, the permit may be modified in accordance with public notice procedures under ch. 283, Wis. Stats., and ch. NR 203, Wis. Adm. Code, to incorporate this change. 2.2.1.7 Effluent Temperature Monitoring For monitoring temperature continuously, collect measurements in accordance with s. NR 218.04(13), Wis. Code. This means that discrete measurements shall be recorded at intervals of not more than 15 minutes during the 24-hour period. Report the maximum temperature measured during the day on the DMR. 2.2.1.8 Phosphorus Water Quality Trading (WQT) The permittee may use water quality trading to demonstrate compliance with WQBELs for total phosphorus (TP) of 0.33 mg/L and 1.6 lbs/day as a monthly average. Pollutant reduction credits for total phosphorus are available as specified in Water Quality Trading Plan WQT-2025-0015 or approved amendments thereof. Table 2. Available Phosphorus Credits per WQT-2025-0015 Year Available Phosphorus Credits (lbs/yr) – Total 2026 122.8 2027 122.8 2028 122.8 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 7 2029 122.8 2030 122.8 2031* 122.8 *In the event that this permit expires and is administratively continued beyond the year(s) specified in the above table, 122.8 lbs/yr of credit will be available in subsequent years until the permit is reissued, modified, or revoked. Only those pollutant reduction credits established by a water quality trading plan approved by the Department may be used by the permittee to demonstrate compliance with the WQBELs identified in this subsection. If the permittee wishes to use pollutant reduction credits not identified in an approved water quality trading plan, the permittee must amend the plan or develop a new plan and obtain Department approval of the amended or new plan prior to use of the new pollutant reduction credits. Prior to Department approval, the amended or new water quality trading plan will be subject to notice and opportunity for public comment. Any change in the number of available credits requires a permit modification. In the event pollutant reduction credits as defined in the approved water quality trading plan are no longer generated, the permittee shall comply with the WQBELs for total phosphorus contained in this subsection. The quantity of credits specified in Table 2 may be used to demonstrate compliance for a given year. 2.2.1.9 Demonstrating Compliance with TP WQBELs Using Water Quality Trading Use the following methods to demonstrate compliance with the TP WQBELs contained in the Water Quality Trading subsection above. TOTAL POLLUTANT DISCHARGED (TP) Use the following equations to calculate the amount of pollutant discharged for Monthly Avg TP [lbs/day]. TP Discharged [lbs/day] = TP Discharged [mg/L] × Daily Flow [MGD] × 8.34 (Eq. 1a.) Monthly or Weekly Avg = Ʃ daily results ÷ # of results (Eq. 1b.) WQT CREDITS USED (TOTAL PHOSPHORUS) Use the following method to calculate the credits to be used expressed as a mass in lbs/month: WQT TP Credits Needed [lbs/day] = (Monthly Avg TP [mg/L] – 0.33 [mg/L]) × Monthly Avg Flow [MGD] × 8.34 (Eq. 2a.) WQT TP Credits Needed [lbs/day] = Monthly Avg TP [lbs/day] – 1.6 lbs/day (Eq. 2b.) When the “Monthly Avg TP” discharged is greater than both 0.33 mg/L and 1.6 lbs/day, select the greater of the two values from Equation 2a or 2b to be used in Equation 2c below. Note: When the TP discharge is less than 0.33 mg/L AND 1.6 lbs/day as a monthly avg, report 0 (zero) as the “WQT Credits Used (TP)”. WQT TP Credits Used [lbs/month] = WQT TP Credits Needed [lbs/day] × # of days of discharge/month (Eq. 2c.) WQT COMPUTED COMPLIANCE (TOTAL PHOSPHORUS) Use the following method to demonstrate compliance with TP WQBELs expressed as a concentration in mg/L: WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 8 WQT TP Computed Compliance [mg/L] = Monthly Avg TP [mg/L] – [WQT TP Credits Needed [lbs/day]* ÷ (Monthly Avg Flow [MGD] × 8.34)] (Eq. 3a.) *Greater of either Equation 2a or 2b, the value used for Equation 2c. Use the following method to demonstrate compliance with TP WQBELs expressed as a mass in lbs/day: WQT TP Computed Compliance [lbs/day] = Monthly Avg TP [lbs/day] – WQT TP Credits Needed [lbs/day]** (Eq. 3b.) **Greater of either Equation 2a or 2b, the value used for Equation 2c. Negative computed compliance values should be entered as zero - “0”. 2.2.1.10 Additional Water Quality Trading Requirements When using water quality trading to demonstrate compliance with WQBELs for TP, the permittee shall comply with the following: • Failure to implement any of the terms or conditions of the approved water quality trading plan is a violation of this permit. • Each month the permittee shall certify that the nonpoint source management practices installed to generate pollutant reduction credits are operated and maintained in a manner consistent with that specified in the approved water quality trading plan. Such a certification may be made by including the following statement as a comment on the monthly discharge monitoring report: I certify that management practices identified in the approved water quality trading plan as the source of pollutant reduction credits are installed, established and properly maintained. • At least once a year the permittee or the permittee’s agent shall inspect each nonpoint source management practice that generates pollutant reduction credits to confirm the implementation of the management practice and their appropriate operation and adequate maintenance. • The permittee shall notify WDNR by telephone within 24 hours or next business day of becoming aware that pollutant reduction credits used or intended for use by the permittee are not being implemented or generated as defined in the approved trading plan. A written notification shall be submitted to the Department within 5 days regarding the status of the permittee’s pollutant reduction credits. • The permittee shall provide WDNR written notice within 7 days of the trade agreement upon which the approved water quality trading plan is based being amended, modified, or revoked. This notification shall include the details of any amendment or modification in addition to the justification for the changes. • The permittee shall not use pollutant reduction credits for the demonstration of compliance when pollutant reduction credits are not being generated. 2.2.1.11 Water Quality Trading Reopener Clause Under any of the following conditions as provided by s. 283.53(2), Wis. Stats. and ss. NR 203.135 and 203.136, Wis. Code, the Department may modify or revoke and reissue this permit to modify or eliminate permit terms and conditions related to water quality trading: WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 9 • The permittee fails to implement the water quality trading plan as approved; • The permittee fails to comply with permit terms and conditions related to water quality trading; • New information becomes available that would change the number of credits available for the water quality trade or would change the Department’s determinations that water quality trading is an acceptable option. 2.2.1.12 Submittal of Permit Application for Next Reissuance and Pollutant Trading Plan The permittee shall submit the permit application for the next reissuance at least 6 months prior to expiration of this permit. The permittee has submitted a Water Quality Trading Plan that was approved by WDNR on July 15, 2025. If the permittee intends to pursue pollutant trading to achieve compliance in a future permit term, an updated water quality trading plan is due with the application for the next reissuance. If system upgrades will be used in combination with pollutant trading the permittee shall submit plans for any system upgrade. 2.2.1.13 Nitrogen Series Monitoring Monitoring for Total Kjeldahl Nitrogen (TKN), Nitrite + Nitrate Nitrogen, and Total Nitrogen shall be conducted once each year in rotating quarters in order to collect seasonal information about the discharge. Tests are required during the following quarters. • July – September 2027; October – December 2028; January – March 2029; April – June 2030; January – March 2031 Nitrogen Series monitoring shall continue after the permit expiration date (until the permit is reissued) in accordance with the monitoring requirements specified in the last full calendar year of this permit. For example, the next test would be required in April – June 2032. Testing: Monitoring shall be performed during normal operating conditions. Permittees are not allowed to turn off or otherwise modify treatment systems, production processes, or change other operating or treatment conditions during testing. 2.2.1.14 Whole Effluent Toxicity (WET) Testing Primary Control Water for Acute Tests: Synthetic (standard) laboratory water Primary Control Water for Chronic Tests: The receiving water (Black Earth Creek) is to be used as the dilution water and primary control for chronic WET tests, unless the use of different dilution water is approved by the Department prior to use. The dilution water used in WET tests conducted on Outfall 001 shall be a grab sample collected from the receiving water location, upstream and out of the influence of the mixing zone and any other known discharge. Primary Control Water for Chronic Tests: Black Earth Creek Instream Waste Concentration (IWC): 43% Dilution Series: At least five effluent concentrations and dual controls must be included in each test. • Acute: 100, 50, 25, 12.5, 6.25% and any additional selected by the permittee. • Chronic: 100, 75, 50, 25, 12.5% and any additional selected by the permittee. WET Testing Frequency: Acute tests are required during the following quarters: • Acute: October – December 2028; April – June 2030 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 10 Acute WET testing shall continue after the permit expiration date (until the permit is reissued) in accordance with the WET requirements specified for the last full calendar year of this permit. For example, the next test would be required April – June 2032. Chronic tests are required during the following quarters: • Chronic: July – September 2027; October – December 2028; January – March 2029; April – June 2030; January – March 2031 Chronic WET testing shall continue after the permit expiration date (until the permit is reissued) in accordance with the WET requirements specified for the last full calendar year of this permit. For example, the next test would be required April 1 – June 30, 2032. Testing: WET testing shall be performed during normal operating conditions. Permittees are not allowed to turn off or otherwise modify treatment systems, production processes, or change other operating or treatment conditions during WET tests. Reporting: The permittee shall report test results on the Discharge Monitoring Report form, and also complete the "Whole Effluent Toxicity Test Report Form" (Section 6, "State of Wisconsin Aquatic Life Toxicity Testing Methods Manual, 2nd Edition"), for each test. The original, complete, signed version of the Whole Effluent Toxicity Test Report Form shall be sent to the Biomonitoring Coordinator, Bureau of Water Quality, 101 S. Webster St., P.O. Box 7921, Madison, WI 53707-7921, within 45 days of test completion. The Discharge Monitoring Report (DMR) form shall be submitted electronically by the required deadline. Determination of Positive Results: An acute toxicity test shall be considered positive if the Toxic Unit - Acute (TUa) is greater than 1.0 for either species (fathead minnow (Pimephales promelas) and waterflea (Ceriodaphnia dubia)). The TUa shall be calculated as follows: TUa = 100 ÷ LC50. A chronic toxicity test shall be considered positive if the Toxic Unit - Chronic (TUc) is greater than 2.3 for either species. The TUc shall be calculated as follows: TUc = 100 ÷ IC25. Additional Testing Requirements: Within 90 days of a test which showed positive results, the permittee shall submit the results of at least 2 retests to the Biomonitoring Coordinator on "Whole Effluent Toxicity Test Report Forms". The 90-day reporting period shall begin the day after the test which showed a positive result. The retests shall be completed using the same species and test methods specified for the original test (see the Standard Requirements section herein). WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 11 3 Land Application Requirements 3.1 Sampling Point(s) The discharge(s) shall be limited to land application of the waste type(s) designated for the listed sampling point(s) on Department approved land spreading sites or by hauling to another facility. Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 002 Aerobically digested, Dewatered, Cake, Class B, Representative sludge samples shall be collected from the discharge of the gravity belt thickener. 3.2 Monitoring Requirements and Limitations The permittee shall comply with the following monitoring requirements and limitations. 3.2.1 Sampling Point (Outfall) 002 - HAULED SLUDGE Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Solids, Total Percent Annual Composite Arsenic Dry Wt Ceiling 75 mg/kg Annual Composite Arsenic Dry Wt High Quality 41 mg/kg Annual Composite Cadmium Dry Wt Ceiling 85 mg/kg Annual Composite Cadmium Dry Wt High Quality 39 mg/kg Annual Composite Copper Dry Wt Ceiling 4,300 mg/kg Annual Composite Copper Dry Wt High Quality 1,500 mg/kg Annual Composite Lead Dry Wt Ceiling 840 mg/kg Annual Composite Lead Dry Wt High Quality 300 mg/kg Annual Composite Mercury Dry Wt Ceiling 57 mg/kg Annual Composite Mercury Dry Wt High Quality 17 mg/kg Annual Composite Molybdenum Dry Wt Ceiling 75 mg/kg Annual Composite Nickel Dry Wt Ceiling 420 mg/kg Annual Composite Nickel Dry Wt High Quality 420 mg/kg Annual Composite Selenium Dry Wt Ceiling 100 mg/kg Annual Composite Selenium Dry Wt High Quality 100 mg/kg Annual Composite WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 12 Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Zinc Dry Wt Ceiling 7,500 mg/kg Annual Composite Zinc Dry Wt High Quality 2,800 mg/kg Annual Composite Nitrogen, Total Kjeldahl Percent Annual Composite Monitoring only required if land application occurs. Nitrogen, Ammonium (NH4-N) Total Percent Annual Composite Monitoring only required if land application occurs. Phosphorus, Total Percent Annual Composite Monitoring only required if land application occurs. Phosphorus, Water Extractable % of Tot P Annual Composite Monitoring only required if land application occurs. Potassium, Total Recoverable Percent Annual Composite Monitoring only required if land application occurs. PCB Total Dry Wt Ceiling 50 mg/kg Once Composite Once in 2028 PCB Total Dry Wt High Quality 10 mg/kg Once Composite Once in 2028 PFOA + PFOS g/kg Annual Calculated Report the sum of PFOA and PFOS. See PFAS permit sections for more information. PFAS Dry Wt Annual Grab Perfluoroalkyl and Polyfluoroalkyl Substances based on updated DNR PFAS List. See PFAS Permit Sections for more information. Other Sludge Requirements Sludge Requirements Sample Frequency List 3 Requirements – Pathogen Control: The requirements in List 3 shall be met prior to land application of sludge. Annual List 4 Requirements – Vector Attraction Reduction: The vector attraction reduction shall be satisfied prior to, or at the time of land application as specified in List 4. Annual 3.2.1.1 List 2 Analysis If the monitoring frequency for List 2 parameters is more frequent than "Annual" then the sludge may be analyzed for the List 2 parameters just prior to each land application season rather than at the more frequent interval specified. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 13 3.2.1.2 Changes in Feed Sludge Characteristics If a change in feed sludge characteristics, treatment process, or operational procedures occurs which may result in a significant shift in sludge characteristics, the permittee shall reanalyze the sludge for List 1, 2, 3 and 4 parameters each time such change occurs. 3.2.1.3 Multiple Sludge Sample Points (Outfalls) If there are multiple sludge sample points (outfalls), but the sludges are not subject to different sludge treatment processes, then a separate List 2 analysis shall be conducted for each sludge type which is land applied, just prior to land application, and the application rate shall be calculated for each sludge type. In this case, List 1, 3, and 4 and PCBs need only be analyzed on a single sludge type, at the specified frequency. If there are multiple sludge sample points (outfalls), due to multiple treatment processes, List 1, 2, 3 and 4 and PCBs shall be analyzed for each sludge type at the specified frequency. 3.2.1.4 Sludge Which Exceeds the High Quality Limit Cumulative pollutant loading records shall be kept for all bulk land application of sludge which does not meet the high quality limit for any parameter. This requirement applies for the entire calendar year in which any exceedance of Table 3 of s. NR 204.07(5)(c), Wis. Adm. Code, is experienced. Such loading records shall be kept for all List 1 parameters for each site land applied in that calendar year. The formula to be used for calculating cumulative loading is as follows: [(Pollutant concentration (mg/kg) x dry tons applied/ac) ÷ 500] + previous loading (lbs/acre) = cumulative lbs pollutant per acre When a site reaches 90% of the allowable cumulative loading for any metal established in Table 2 of s. NR 204.07(5)(b), Wis. Adm. Code, the Department shall be so notified through letter or in the comment section of the annual land application report (3400-55). 3.2.1.5 Sludge Analysis for PCBs The permittee shall analyze the sludge for Total PCBs one time during 2028. The results shall be reported as "PCB Total Dry Wt". Either congener-specific analysis or Aroclor analysis shall be used to determine the PCB concentration. The permittee may determine whether Aroclor or congener specific analysis is performed. Analyses shall be performed in accordance with Table EM in s. NR 219.04, Wis. Adm. Code and the conditions specified in Standard Requirements of this permit. PCB results shall be submitted by January 31, following the specified year of analysis. 3.2.1.6 Lists 1, 2, 3, and 4 List 1 TOTAL SOLIDS AND METALS See the Monitoring Requirements and Limitations table above for monitoring frequency and limitations for the List 1 parameters Solids, Total (percent) Arsenic, mg/kg (dry weight) Cadmium, mg/kg (dry weight) Copper, mg/kg (dry weight) Lead, mg/kg (dry weight) Mercury, mg/kg (dry weight) Molybdenum, mg/kg (dry weight) WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 14 List 1 TOTAL SOLIDS AND METALS See the Monitoring Requirements and Limitations table above for monitoring frequency and limitations for the List 1 parameters Nickel, mg/kg (dry weight) Selenium, mg/kg (dry weight) Zinc, mg/kg (dry weight) List 2 NUTRIENTS See the Monitoring Requirements and Limitations table above for monitoring frequency for the List 2 parameters Solids, Total (percent) Nitrogen Total Kjeldahl (percent) Nitrogen Ammonium (NH4-N) Total (percent) Phosphorus Total as P (percent) Phosphorus, Water Extractable (as percent of Total P) Potassium Total Recoverable (percent) List 3 PATHOGEN CONTROL FOR CLASS B SLUDGE The permittee shall implement pathogen control as listed in List 3. The Department shall be notified of the pathogen control utilized and shall be notified when the permittee decides to utilize alternative pathogen control. The following requirements shall be met prior to land application of sludge. Parameter Unit Limit Fecal Coliform* MPN/gTS or CFU/gTS 2,000,000 OR, ONE OF THE FOLLOWING PROCESS OPTIONS Aerobic Digestion Air Drying Anaerobic Digestion Composting Alkaline Stabilization PSRP Equivalent Process * The Fecal Coliform limit shall be reported as the geometric mean of 7 discrete samples on a dry weight basis. List 4 VECTOR ATTRACTION REDUCTION The permittee shall implement any one of the vector attraction reduction options specified in List 4. The Department shall be notified of the option utilized and shall be notified when the permittee decides to utilize an alternative option. One of the following shall be satisfied prior to, or at the time of land application as specified in List 4. Option Limit Where/When it Shall be Met Volatile Solids Reduction 38% Across the process Specific Oxygen Uptake Rate 1.5 mg O2/hr/g TS On aerobic stabilized sludge Anaerobic bench-scale test <17 % VS reduction On anaerobic digested sludge Aerobic bench-scale test <15 % VS reduction On aerobic digested sludge WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 15 List 4 VECTOR ATTRACTION REDUCTION The permittee shall implement any one of the vector attraction reduction options specified in List 4. The Department shall be notified of the option utilized and shall be notified when the permittee decides to utilize an alternative option. One of the following shall be satisfied prior to, or at the time of land application as specified in List 4. Option Limit Where/When it Shall be Met Aerobic Process >14 days, Temp >40C and Avg. Temp > 45C On composted sludge pH adjustment >12 S.U. (for 2 hours) and >11.5 (for an additional 22 hours) During the process Drying without primary solids >75 % TS When applied or bagged Drying with primary solids >90 % TS When applied or bagged Equivalent Process Approved by the Department Varies with process Injection - When applied Incorporation - Within 6 hours of application 3.2.1.7 Daily Land Application Log Daily Land Application Log Discharge Monitoring Requirements and Limitations The permittee shall maintain a daily land application log for biosolids land applied each day when land application occurs. The following minimum records must be kept, in addition to all analytical results for the biosolids land applied. The log book records shall form the basis for the annual land application report requirements. Parameters Units Sample Frequency DNR Site Number(s) Number Daily as used Outfall number applied Number Daily as used Acres applied Acres Daily as used Amount applied As appropriate * /day Daily as used Application rate per acre unit */acre Daily as used Nitrogen applied per acre lb/acre Daily as used Method of Application Injection, Incorporation, or surface applied Daily as used *gallons, cubic yards, dry US Tons or dry Metric Tons 3.2.1.8 Sludge Monitoring for PFAS Sampling shall occur for perfluoroalkyl and polyfluoroalkyl compounds (PFAS) listed in the table below and as indicated in sampling point sections above. Monitoring shall occur at each sample point when sludge is generated regardless of the end use (i.e. land applied, hauled to another facility, landfilled). WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 16 PERFLUOROALKYLCARBOXILIC Acids (PFCAs) PFBA Perfluorobutanoic acid PFPeA Perfluroropentanoic acid PFHxA Perfluorohexanoic acid PFHpA Perfluoroheptanoic acid PFOA Perfluorooctanoic acid PFNA Perfluorononanoic acid PFDA Perfluorodecanoic acid PFUnA Perfluroroundecanoic acid PFDoA Perfluorododecanoic acid PFTrDA Perfluorotridecanoic acid PFTeDA Perfluorotetradecanoic acid PERFLUOROALKYLSULFONIC Acids (PFSAs) PFBS Perfluorobutane sulfonic acid PFPeS Perfluroropentane sulfonic acid PFHxS Perfluorohexane sulfonic acid PFHpS Perfluoroheptane sulfonic acid PFOS Perfluorooctane sulfonic acid PFNS Perfluorononane sulfonic acid PFDS Perfluorodecane sulfonic acid PFDoS Perfluorododecane sulfonic acid TELOMER SULFONIC Acids 4:2FTSA 1H,1H,2H,2H-Perfluorohexane sulfonic acid 6:2FTSA 1H,1H,2H,2H-Perfluorooctane sulfonic acid 8:2FTSA 1H,1H,2H,2H-Perfluorodecane sulfonic acid PERFLUOROOCTANCESULFONAMIDES (FOSAs) PFOSA Perfluroroctane sulfonamide NMeFOSA N-Methyl perfluoroocatane sulfonamide NEtFOSA N-Ethyl perfluorooctane sulfonamide PERFLUOROOCTANCESULFONAMIDOACETIC Acids NMeFOSAA N-Methyl perfluoroocatane sulfonamidoacetic acid NEtFOSAA N-Ethyl perfluorooctane sulfonamidoacetic acid NATIVE PERFLUOROOCTANCESULFONAMIDOETHANOLS (FOSEs) NMeFOSE N-Methyl perfluorooctane sulfonamideoethanol NEtFOSE N-Ethyl perfluorooctane sulfonamidoethanol PERFLUOROALKYLETHERCARBOXYLIC Acids (PFECAs) HFPO-DA Hexafluoropropylene oxide dimer acid ADONA 4,8-dioxa-3H-perfluorononanoic acid PFMPA Perfluoro-3-methoxypropanoic acid PFMBA Perfluoro-4-methoxybutanoic acid NFDHA Nonafluoro-3,6-dioxaheptaoic acid WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 17 CHLORO-PERFLUOROALKYLSULFONATE 9Cl-PF3ONS 9-chloroehexadecafluoro-3-oxanone-1-sulfonic acid 11Cl-PF3OUdS 11-chloroelcosafluoro-3-oxaundecane-1-sulfonic acid PFEESA Perfluroro(2-ethoxyethane)sulfonic acid TELOMER SULFONIC Acids 3:3FTCA 3-Perfluoropropyl propanoic acid 5:3FTCA 2H,2H,3H,3H-Perfluorooctanoic acid 7:3FTCA 3-Perfluoroheptyl propanoic acid Note: If WDNR Lab Certification removes a particular compound from the reporting list above and upon receiving written communication from the department, reporting for that compound is no longer required. 3.2.1.9 Sampling and Reporting Sludge Samples for PFAS Representative sludge samples shall be collected at each sample point as listed. At minimum, liquid sludge storage/digesters should be thoroughly mixed prior to sampling. Cake sludge samples should consist of seven equal size discrete samples and be collected from different areas and depths then composited into one sample for laboratory analysis. Note: If additional equipment is used for collecting sludge samples (i.e., shovels, compositing buckets, bottles, etc.), then a one-time equipment blank is recommended to be collected with the first sample. An equipment blank sample is collected by passing laboratory verified PFAS-free water over or through field sampling equipment before the collection of a representative sludge sample. The equipment blank result shall be reported on the annual Sludge Characteristics Form (3400-049) in the comment section when reporting PFAS concentrations in the sludge. The permittee shall report each of the PFAS sludge monitoring results on the annual Sludge Characteristics and Monitoring Form (3400-049) as provided by the department. The permittee shall also report the summation of PFOS and PFOA on this same form. All results shall be reported in dry weight. The annual Sludge Characteristics and Monitoring Form (3400-049) are due January 31, of the year following the collection of the sludge samples. The laboratory performing the analysis on any samples shall be certified for the applicable PFAS compounds in the solids matrix by the Wisconsin Laboratory Certification Program established under s. 299.11, Wis. Stats., and in accordance with s. NR 149.41, Wis. Adm. Code. The department may reject any sample results if results are produced by a laboratory that is not in compliance with certification requirements under ch. NR 149, Wis. Adm. Code. 3.2.1.10 PFAS Land Application Requirements The department recommends the landspreading and/or land application of sludge be done in a manner consistent with the most recent version of the “Interim Strategy for Land Application of Biosolids and Industrial Sludges containing PFAS”. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 18 4 Schedules 4.1 Water Quality Trading (WQT) Annual Report Required Action Due Date Annual WQT Report: Submit an annual WQT report that shall cover the previous year. The WQT Report shall include: The number of pollutant reduction credits (lbs/month) used each month of the previous year to demonstrate compliance; The source of each month’s pollutant reduction credits by identifying the approved water quality trading plan that details the source; A summary of the annual inspection of each nonpoint source management practice that generated any of the pollutant reduction credits used during the previous year; and Identification of noncompliance or failure to implement any terms or conditions of this permit with respect to water quality trading that have not been reported in discharge monitoring reports. 01/31/2027 Annual WQT Report #2: Submit an annual WQT report that shall cover the previous year. 01/31/2028 Annual WQT Report #3: Submit an annual WQT report that shall cover the previous year. 01/31/2029 Annual WQT Report #4: Submit an annual WQT report that shall cover the previous year. 01/31/2030 Annual WQT Report #5: Submit the 5th annual WQT report. If the permittee wishes to continue to comply with phosphorus limits through WQT in subsequent permit terms, the permittee shall submit a revised WQT plan including a demonstration of credit need, compliance record of the existing WQT, and any additional practices needed to maintain compliance over time. 01/31/2031 Annual WQT Report Required After Permit Expiration: In the event that this permit is not reissued by the expiration date, the permittee shall continue to submit annual WQT reports by January 31 each year covering the total number of pollutant credits used, the source of the pollution reduction credits, a summary of annual inspection reports performed, and identification of noncompliance or failure to implement any terms or conditions of the approved water quality trading plan for the previous calendar year. 4.2 Temperature Monitoring Required Action Due Date Complete Installation: Complete installation of a temperature monitoring and data logging device at the outfall 001 sample point capable of monitoring effluent temperature continuously as defined in Table B in ss. NR 219 and s. NR 218.04(13), Wis. Adm. Code. 12/31/2026 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 19 Achieve Compliance: Begin monitoring effluent temperature continuously at the outfall 001 sample point. 01/01/2027 4.3 Dissipative Cooling Evaluation This schedule requires the permittee to conduct a dissipative cooling evaluation by the specified due date. Required Action Due Date Report on Effluent Discharges: Submit a dissipative cooling evaluation on effluent temperature with conclusions regarding compliance. Dissipative cooling study must be conducted in the month of October during the second year of the permit term and submitted to the Department by the listed due date. Informational Note: Refer to the Surface Water subsections regarding 'Determination of Need for Effluent Limits' and 'Dissipative Cooling Demonstration - Weekly Average Limits' concerning requests for a Department determination on the need for limits and follow-up procedures for demonstration of dissipative cooling per NR 106.59, as well as re-evaluation of the limits pursuant to NR 106 Subchapters V & VI or NR 102.26, Wis. Adm. Code. 12/31/2028 4.4 PFOS/PFOA Minimization Plan Determination of Need Required Action Due Date Report on Effluent Discharge: Submit a report on effluent PFOS and PFOA concentrations and include an analysis of trends in monthly and annual average PFOS and PFOA concentrations. This analysis should also include a comparison to the applicable narrative standard in s. NR 102.04(8)(d), Wis. Adm. Code. This report shall include all additional PFOS and PFOA data that may be collected including any influent, intake, in-plant, collection system sampling, and blank sample results. 07/01/2027 Report on Effluent Discharge and Evaluation of Need: Submit a final report on effluent PFOS and PFOA concentrations and include an analysis of trends in monthly and annual average PFOS and PFOA concentrations of data collected over the last 24 months. The report shall also provide a comparison on the likelihood of the facility needing to develop a PFOS/PFOA minimization plan. This report shall include all additional PFOS and PFOA data that may be collected including any influent, intake, in-plant, collection system sampling, and blank sample results. The permittee shall also submit a request to the department to evaluate the need for a PFOS/PFOA minimization plan. If the Department determines a PFOS/PFOA minimization plan is needed based on a reasonable potential evaluation, the permittee will be required to develop a minimization plan for Department approval no later than 90 days after written notification was sent from the Department. The Department will modify or revoke and reissue the permit to include PFOS/PFOA minimization plan reporting requirements along with a schedule of compliance to meet WQBELs. Effluent monitoring of PFOS and PFOA shall continue as specified in the permit until the modified permit is issued. If, however, the Department determines there is no reasonable potential for the facility to discharge PFOS or PFOA above the narrative standard in s. NR 102.04(8)(d), Wis. Adm. Code, no further action is required and effluent monitoring of PFOS and PFOA shall continue as specified in the permit. 07/01/2028 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 20 4.5 Land Application Management Plan A management plan is required for the land application system if sludge is land applied by permittee instead of hauled to another facility. Required Action Due Date Land Application Management Plan Submittal: Submit a management plan to optimize the land application system performance and demonstrate compliance with ch. NR 204, Wis. Adm. Code. This management plan shall 1) specify information on pretreatment processes (if any); 2) identify land application sites; 3) describe site limitations; 4) address vegetative cover management and removal; 5) specify availability of storage; 6) describe the type of transporting and spreading vehicle(s); 7) specify monitoring procedures; 8) track site loading; 9) address contingency plans for adverse weather and odor/nuisance abatement; and 10) include any other pertinent information. Once approved, all landspreading activities shall be conducted in accordance with the plan. Any changes to the plan must be approved by the Department prior to implementing the changes. Plan shall be submitted 60 days prior to land application. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 21 5 Standard Requirements Chapter NR 205, Wisconsin Administrative Code: The conditions in ss. NR 205.07(1) and NR 205.07(2), Wis. Adm. Code, are included by reference in this permit. The permittee shall comply with all of these requirements. Some of these requirements are outlined in the Standard Requirements section of this permit. Requirements not specifically outlined in the Standard Requirement section of this permit can be found in ss. NR 205.07(1) and NR 205.07(2), Wis. Adm. Code. 5.1 Reporting and Monitoring Requirements 5.1.1 Monitoring Results Monitoring results obtained during the previous month shall be summarized and reported on a Department Wastewater Discharge Monitoring Report. The report may require reporting of any or all of the information specified below under ‘Recording of Results’. This report is to be returned to the Department no later than the date indicated on the form. A copy of the Wastewater Discharge Monitoring Report Form or an electronic file of the report shall be retained by the permittee. Monitoring results shall be reported on an electronic discharge monitoring report (eDMR). The eDMR shall be certified electronically by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. If the permittee monitors any pollutant more frequently than required by this permit, the results of such monitoring shall be included on the Wastewater Discharge Monitoring Report pursuant s. NR 205.07(1)(r)2., Wis. Adm. Code. For the purpose of meeting sampling frequency requirements, a week is defined as a calendar week, which begins on Sunday and ends on Saturday. The calendar week shall be used as the basis for reporting monitoring data on discharge monitoring reports. The permittee shall comply with all limits for each parameter regardless of monitoring frequency. For example, monthly, weekly, and/or daily limits shall be met even with monthly monitoring. The permittee may monitor more frequently than required for any parameter. 5.1.2 Sampling and Testing Procedures Sampling and laboratory testing procedures shall be performed in accordance with Chapters NR 218 and NR 219, Wis. Adm. Code, and completed by a laboratory certified or registered in accordance with the requirements of ch. NR 149, Wis. Adm. Code. Groundwater sampling shall be performed in accordance with procedures contained in s. NR 140.16, Wis. Adm. Code, and the WDNR publications, Groundwater Sampling Desk Reference (PUBL-DG-037-96) and Groundwater Sampling Field Manual (PUBL-DG-038-96). The analytical methodologies used shall enable the laboratory to quantitate all substances for which monitoring is required at levels below the effluent limitation and/or groundwater standard. If the required level cannot be met by any of the methods available in ch. NR 219, Wis. Adm. Code, then the method with the lowest limit of detection shall be selected. Additional test procedures may be specified in this permit. 5.1.3 Sample Types The permittee shall use the following definitions from s. NR 218.04, Wis. Adm. Code as prescribed in the WPDES permit for the appropriate method and manner of obtaining samples: 24-hour Composite Sample: A combination of individual samples taken at intervals of not more than one hour such that the volumes of each of the individual samples and of the combination are proportional to the volumes of flow during each interval and during the 24-hour period respectively. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 22 • 24-hour Flow Proportional Composite Sample: A combination of individual grab samples taken over a 24- hr period, where the individual grab samples are of equal volume and taken at intervals after a specified volume of discharge has occurred. • 24-hour Time Proportional Composite Sample: A combination of individual grab samples taken over a 24- hr period, where the individual grab samples are of equal volume and taken at consistent intervals not exceeding 15 minutes. Composite Sample: A combination of individual samples of equal volume taken at approximately equal intervals not exceeding one hour over a specified period of time. • 3-hr Composite Sample: A combination of three (3) individual grab samples of equal volume taken at one- hour intervals. Continuous Sample: A composite of successive individual samples of equal volume taken automatically at equal intervals not exceeding 15 minutes. Where the term is used in connection with monitoring temperature or pH it means continuous in-line recording or monitoring at intervals of not more than 15 minutes. Continuous sample is synonymous with in-line measurements and may apply to flow, temperature, pH, and dissolved oxygen measurements only. The in-line instrument takes automatic readings at intervals of not more than 15 minutes during a 24-hour period. Grab Sample: A single sample taken at one moment of time or a combination of several smaller samples of equal volume taken in less than a 2-minute period. Where the term is used in connection with monitoring temperature or pH it means a single measurement. 5.1.4 Recording of Results The permittee shall maintain records which provide the following information for each effluent measurement or sample taken: • The date, exact place, method and time of sampling or measurements; • The individual who performed the sampling or measurements; • The date the analysis was performed; • The individual who performed the analysis; • The analytical techniques or methods used; and • The results of the analysis. 5.1.5 Reporting of Monitoring Results The permittee shall use the following conventions when reporting effluent monitoring results: • Pollutant concentrations less than the limit of detection shall be reported as < (less than) the value of the limit of detection. For example, if a substance is not detected at a detection limit of 0.1 mg/L, report the pollutant concentration as < 0.1 mg/L. • Pollutant concentrations equal to or greater than the limit of detection, but less than the limit of quantitation, shall be reported and the limit of quantitation shall be specified. • For purposes of calculating fees under ch. NR 101, Wis. Adm. Code, a reporting limit of 2.0 mg/L for BOD5 and 2.5 mg/L Total Suspended Solids shall be considered to be limits of quantitation. • For the purposes of reporting a calculated result, average or a mass discharge value, the permittee may substitute a “0” (zero) for any pollutant concentration that is less than the limit of detection. However, if the effluent limitation is less than the limit of detection, the department may substitute a value other than zero for WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 23 results less than the limit of detection, after considering the number of monitoring results that are greater than the limit of detection and if warranted when applying appropriate statistical techniques. • If no discharge occurs through an outfall, flow related parameters (e.g. flow rate, hydraulic application rate, volume, etc.) should be reported as “0” (zero) at the required sample frequency specified for the outfall. For example: if the sample frequency is daily, “0” would be reported for any day during the month that no discharge occurred. 5.1.6 Compliance Maintenance Annual Reports Compliance Maintenance Annual Reports (CMAR) shall be completed using information obtained over each calendar year regarding the wastewater conveyance and treatment system. The CMAR shall be submitted and certified by the permittee in accordance with ch. NR 208, Wis. Adm. Code, by June 30, each year on an electronic report form provided by the Department. In the case of a publicly owned treatment works, a resolution shall be passed by the governing body and submitted as part of the CMAR, verifying its review of the report and providing responses as required. Private owners of wastewater treatment works are not required to pass a resolution; but they must provide an Owner Statement and responses as required, as part of the CMAR submittal. The CMAR shall be certified electronically by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The certification verifies that the electronic report is true, accurate and complete. 5.1.7 Records Retention The permittee shall retain records of all monitoring information, including all calibration and maintenance records and all original strip chart recordings or electronic data records for continuous monitoring instrumentation, copies of all reports required by the permit, and records of all data used to complete the application for the permit for a period of at least 3 years from the date of the sample, measurement, report or application. All pertinent sludge information, including permit application information and other documents specified in this permit or s. NR 204.06(9), Wis. Adm. Code shall be retained for a minimum of 5 years. 5.1.8 Other Information Where the permittee becomes aware that it failed to submit any relevant facts in a permit application or submitted incorrect information in a permit application or in any report to the Department, it shall promptly submit such facts or correct information to the Department. 5.1.9 Reporting Requirements – Alterations or Additions The permittee shall give notice to the Department as soon as possible of any planned physical alterations or additions to the permitted facility. Notice is only required when: • The alteration or addition to the permitted facility may meet one of the criteria for determining whether a facility is a new source. • The alteration or addition could significantly change the nature or increase the quantity of pollutants discharged. This notification requirement applies to pollutants which are not subject to effluent limitations in the existing permit. • The alteration or addition results in a significant change in the permittee’s sludge use or disposal practices, and such alteration, addition, or change may justify the application of permit conditions that are different from or absent in the existing permit, including notification of additional use of disposal sites not reported during the permit application process nor reported pursuant to an approved land application plan. Additional sites may not be used for the land application of sludge until department approval is received. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 24 5.2 System Operating Requirements 5.2.1 Noncompliance Reporting Sanitary sewer overflows and sewage treatment facility overflows shall be reported according to the ‘Sanitary Sewer Overflows and Sewage Treatment Facility Overflows’ section of this permit. The permittee shall report the following types of noncompliance by a telephone call to the Department's regional office within 24 hours after becoming aware of the noncompliance: • Any noncompliance which may endanger health or the environment; • Any violation of an effluent limitation resulting from a bypass; • Any violation of an effluent limitation resulting from an upset; and • Any violation of a maximum discharge limitation for any of the pollutants listed by the Department in the permit, either for effluent or sludge. A written report describing the noncompliance shall also be submitted to the Department's regional office within 5 days after the permittee becomes aware of the noncompliance. On a case-by-case basis, the Department may waive the requirement for submittal of a written report within 5 days and instruct the permittee to submit the written report with the next regularly scheduled monitoring report. In either case, the written report shall contain a description of the noncompliance and its cause; the period of noncompliance, including exact dates and times; the steps taken or planned to reduce, eliminate and prevent reoccurrence of the noncompliance; and if the noncompliance has not been corrected, the length of time it is expected to continue. A scheduled bypass approved by the Department under the ‘Scheduled Bypass’ section of this permit shall not be subject to the reporting required under this section. NOTE: Section 292.11(2)(a), Wisconsin Statutes, requires any person who possesses or controls a hazardous substance or who causes the discharge of a hazardous substance to notify the Department of Natural Resources immediately of any discharge not authorized by the permit. The discharge of a hazardous substance that is not authorized by this permit or that violates this permit may be a hazardous substance spill. To report a hazardous substance spill, call DNR's 24-hour HOTLINE at 1-800-943-0003. 5.2.2 Flow Meters Flow meters shall be calibrated annually, as per s. NR 218.06, Wis. Adm. Code. 5.2.3 Raw Grit and Screenings All raw grit and screenings shall be disposed of at a properly licensed solid waste facility or picked up by a licensed waste hauler. If the facility or hauler are located in Wisconsin, then they shall be licensed under chs. NR 500-555, Wis. Adm. Code. 5.2.4 Sludge Management All sludge management activities shall be conducted in compliance with ch. NR 204 "Domestic Sewage Sludge Management", Wis. Adm. Code. 5.2.5 Prohibited Wastes Under no circumstances may the introduction of wastes prohibited by s. NR 211.10, Wis. Adm. Code, be allowed into the waste treatment system. Prohibited wastes include those: • Which create a fire or explosion hazard in the treatment work; • Which will cause corrosive structural damage to the treatment work; WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 25 • Solid or viscous substances in amounts which cause obstructions to the flow in sewers or interference with the proper operation of the treatment work; • Wastewaters at a flow rate or pollutant loading which are excessive over relatively short time periods so as to cause a loss of treatment efficiency; and • Changes in discharge volume or composition from contributing industries which overload the treatment works or cause a loss of treatment efficiency. 5.2.6 Bypass This condition applies only to bypassing at a sewage treatment facility that is not a scheduled bypass, approved blending as a specific condition of this permit, a sewage treatment facility overflow or a controlled diversion as provided in the sections titled ‘Scheduled Bypass’, ‘Blending’ (if approved), ‘SSO’s and Sewage Treatment Facility Overflows’ and ‘Controlled Diversions’ of this permit. Any other bypass at the sewage treatment facility is prohibited and the Department may take enforcement action against a permittee for such occurrences under s. 283.89, Wis. Stats. The Department may approve a bypass if the permittee demonstrates all the following conditions apply: • The bypass was unavoidable to prevent loss of life, personal injury, or severe property damage; • There were no feasible alternatives to the bypass, such as the use of auxiliary treatment facilities or adequate back-up equipment, retention of untreated wastes, reduction of inflow and infiltration, or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventative maintenance. When evaluating feasibility of alternatives, the department may consider factors such as technical achievability, costs and affordability of implementation and risks to public health, the environment and, where the permittee is a municipality, the welfare of the community served; and • The bypass was reported in accordance with the Noncompliance Reporting section of this permit. 5.2.7 Scheduled Bypass Whenever the permittee anticipates the need to bypass for purposes of efficient operations and maintenance and the permittee may not meet the conditions for controlled diversions in the ‘Controlled Diversions’ section of this permit, the permittee shall obtain prior written approval from the Department for the scheduled bypass. A permittee’s written request for Department approval of a scheduled bypass shall demonstrate that the conditions for bypassing specified in the above section titled ‘Bypass’ are met and include the proposed date and reason for the bypass, estimated volume and duration of the bypass, alternatives to bypassing and measures to mitigate environmental harm caused by the bypass. The department may require the permittee to provide public notification for a scheduled bypass if it is determined there is significant public interest in the proposed action and may recommend mitigation measures to minimize the impact of such bypass. 5.2.8 Controlled Diversions Controlled diversions are allowed only when necessary for essential maintenance to assure efficient operation. Sewage treatment facilities that have multiple treatment units to treat variable or seasonal loading conditions may shut down redundant treatment units when necessary for efficient operation. The following requirements shall be met during controlled diversions: • Effluent from the sewage treatment facility shall meet the effluent limitations established in the permit. Wastewater that is diverted around a treatment unit or treatment process during a controlled diversion shall be recombined with wastewater that is not diverted prior to the effluent sampling location and prior to effluent discharge; WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 26 • A controlled diversion does not include blending as defined in s. NR 210.03(2e), Wis. Adm. Code, and as may only be approved under s. NR 210.12. A controlled diversion may not occur during periods of excessive flow or other abnormal wastewater characteristics; • A controlled diversion may not result in a wastewater treatment facility overflow; and • All instances of controlled diversions shall be documented in sewage treatment facility records and such records shall be available to the department on request. 5.2.9 Proper Operation and Maintenance The permittee shall at all times properly operate and maintain all facilities and systems of treatment and control which are installed or used by the permittee to achieve compliance with the conditions of this permit. Proper operation and maintenance includes effective performance, adequate funding, adequate operator staffing and training as required in ch. NR 114, Wis. Adm. Code, and adequate laboratory and process controls, including appropriate quality assurance procedures. This provision requires the operation of back-up or auxiliary facilities or similar systems only when necessary to achieve compliance with the conditions of the permit. 5.2.10 Operator Certification The wastewater treatment facility shall be under the direct supervision of a state certified operator. In accordance with s. NR 114.53, Wis. Adm. Code, every WPDES permitted treatment plant shall have a designated operator-in- charge holding a current and valid certificate. The designated operator-in-charge shall be certified at the level and in all subclasses of the treatment plant, except laboratory. Treatment plant owners shall notify the department of any changes in the operator-in-charge within 30 days. Note that s. NR 114.52(22), Wis. Adm. Code, lists types of facilities that are excluded from operator certification requirements (i.e. private sewage systems, pretreatment facilities discharging to public sewers, industrial wastewater treatment that consists solely of land disposal, agricultural digesters and concentrated aquatic production facilities with no biological treatment). 5.3 Sewage Collection Systems 5.3.1 Sanitary Sewage Overflows and Sewage Treatment Facility Overflows 5.3.1.1 Overflows Prohibited Any overflow or discharge of wastewater from the sewage collection system or at the sewage treatment facility, other than from permitted outfalls, is prohibited. The permittee shall provide information on whether any of the following conditions existed when an overflow occurred: • The sanitary sewer overflow or sewage treatment facility overflow was unavoidable to prevent loss of life, personal injury or severe property damage; • There were no feasible alternatives to the sanitary sewer overflow or sewage treatment facility overflow such as the use of auxiliary treatment facilities or adequate back-up equipment, retention of untreated wastes, reduction of inflow and infiltration, or preventive maintenance activities; • The sanitary sewer overflow or the sewage treatment facility overflow was caused by unusual or severe weather-related conditions such as large or successive precipitation events, snowmelt, saturated soil conditions, or severe weather occurring in the area served by the sewage collection system or sewage treatment facility; and • The sanitary sewer overflow or the sewage treatment facility overflow was unintentional, temporary, and caused by an accident or other factors beyond the reasonable control of the permittee. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 27 5.3.1.2 Permittee Response to Overflows Whenever a sanitary sewer overflow or sewage treatment facility overflow occurs, the permittee shall take all feasible steps to control or limit the volume of untreated or partially treated wastewater discharged, and terminate the discharge as soon as practicable. Remedial actions, including those in s. NR 210.21 (3), Wis. Adm. Code, shall be implemented consistent with an emergency response plan developed under the CMOM program. 5.3.1.3 Permittee Reporting Permittees shall report all sanitary sewer overflows and sewage treatment overflows as follows: • The permittee shall notify the department by telephone, fax or email as soon as practicable, but no later than 24 hours from the time the permittee becomes aware of the overflow; • The permittee shall, no later than five days from the time the permittee becomes aware of the overflow, provide to the department the information identified in this paragraph using department form number 3400- 184. If an overflow lasts for more than five days, an initial report shall be submitted within 5 days as required in this paragraph and an updated report submitted following cessation of the overflow. At a minimum, the following information shall be included in the report: a) The date and location of the overflow; b) The surface water to which the discharge occurred, if any; c) The duration of the overflow and an estimate of the volume of the overflow; d) A description of the sewer system or treatment facility component from which the discharge occurred such as manhole, lift station, constructed overflow pipe, or crack or other opening in a pipe; e) The estimated date and time when the overflow began and stopped or will be stopped; f) The cause or suspected cause of the overflow including, if appropriate, precipitation, runoff conditions, areas of flooding, soil moisture and other relevant information; g) Steps taken or planned to reduce, eliminate and prevent reoccurrence of the overflow and a schedule of major milestones for those steps; h) A description of the actual or potential for human exposure and contact with the wastewater from the overflow; i) Steps taken or planned to mitigate the impacts of the overflow and a schedule of major milestones for those steps; j) To the extent known at the time of reporting, the number and location of building backups caused by excessive flow or other hydraulic constraints in the sewage collection system that occurred concurrently with the sanitary sewer overflow and that were within the same area of the sewage collection system as the sanitary sewer overflow; and k) The reason the overflow occurred or explanation of other contributing circumstances that resulted in the overflow event. This includes any information available including whether the overflow was unavoidable to prevent loss of life, personal injury, or severe property damage and whether there were feasible alternatives to the overflow. NOTE: A copy of form 3400-184 for reporting sanitary sewer overflows and sewage treatment facility overflows may be obtained from the department or accessed on the department’s web site at http://dnr.wi.gov/topic/wastewater/SSOreport.html. As indicated on the form, additional information may be submitted to supplement the information required by the form. • The permittee shall identify each specific location and each day on which a sanitary sewer overflow or sewage treatment facility overflow occurs as a discrete sanitary sewer overflow or sewage treatment facility overflow occurrence. An occurrence may be more than one day if the circumstances causing the sanitary sewer overflow or sewage treatment facility overflow results in a discharge duration of greater than 24 hours. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 28 If there is a stop and restart of the overflow at the same location within 24 hours and the overflow is caused by the same circumstance, it may be reported as one occurrence. Sanitary sewer overflow occurrences at a specific location that are separated by more than 24 hours shall be reported as separate occurrences; and • A permittee that is required to submit wastewater discharge monitoring reports under s. NR 205.07 (1) (r), Wis. Adm. Code, shall also report all sanitary sewer overflows and sewage treatment facility overflows on that report. 5.3.1.4 Public Notification The permittee shall notify the public of any sanitary sewer and sewage treatment facility overflows consistent with its emergency response plan required under the CMOM (Capacity, Management, Operation and Maintenance) section of this permit and s. NR 210.23 (4) (f), Wis. Adm. Code. Such public notification shall occur promptly following any overflow event using the most effective and efficient communications available in the community. At minimum, a daily newspaper of general circulation in the county(s) and municipality whose waters may be affected by the overflow shall be notified by written or electronic communication. 5.3.2 Capacity, Management, Operation and Maintenance (CMOM) Program • The permittee shall have written documentation of the Capacity, Management, Operation and Maintenance (CMOM) program components in accordance with s. NR 210.23(4), Wis. Adm. Code. Such documentation shall be available for Department review upon request. The Department may request that the permittee provide this documentation or prepare a summary of the permittee’s CMOM program at the time of application for reissuance of the WPDES permit. • The permittee shall implement a CMOM program in accordance with s. NR 210.23, Wis. Adm. Code. • The permittee shall at least annually conduct a self-audit of activities conducted under the permittee’s CMOM program to ensure CMOM components are being implemented as necessary to meet the general standards of s. NR 210.23(3), Wis. Adm. Code. 5.3.3 Sewer Cleaning Debris and Materials All debris and material removed from cleaning sanitary sewers shall be managed to prevent nuisances, run-off, ground infiltration or prohibited discharges. • Debris and solid waste shall be dewatered, dried and then disposed of at a licensed solid waste facility. • Liquid waste from the cleaning and dewatering operations shall be collected and disposed of at a permitted wastewater treatment facility. • Combination waste including liquid waste along with debris and solid waste may be disposed of at a licensed solid waste facility or wastewater treatment facility willing to accept the waste. 5.4 Surface Water Requirements 5.4.1 Permittee-Determined Limit of Quantitation Incorporated into this Permit For pollutants with water quality-based effluent limits below the Limit of Quantitation (LOQ) in this permit, the LOQ calculated by the permittee and reported on the Discharge Monitoring Reports (DMRs) is incorporated by reference into this permit. The LOQ shall be reported on the DMRs, shall be the lowest quantifiable level practicable, and shall be no greater than the minimum level (ML) specified in or approved under 40 CFR Part 136 for the pollutant at the time this permit was issued, unless this permit specifies a higher LOQ. 5.4.2 Appropriate Formulas for Effluent Calculations The permittee shall use the following formulas for calculating effluent results to determine compliance with average concentration limits and mass limits and total load limits: WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 29 Weekly/Monthly/Six-Month/Annual Average Concentration = the sum of all daily results for that week/month/six- month/year, divided by the number of results during that time period. [Note: When a six-month average effluent limit is specified for Total Phosphorus the applicable periods are May through October and November through April, except in cases of Water Quality Trading, wherein the applicable periods are January through June and July through December.] Weekly Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the week. Monthly Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the month. Six-Month Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the six-month period. [Note: When a six-month average effluent limit is specified for Total Phosphorus the applicable periods are May through October and November through April.] Annual Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the entire year. Total Monthly Discharge: = monthly average concentration (mg/L) x total flow for the month (MG/month) x 8.34. Total Annual Discharge: = sum of total monthly discharges for the calendar year. 12-Month Rolling Sum of Total Monthly Discharge: = the sum of the most recent 12 consecutive months of Total Monthly Discharges. 5.4.3 Effluent Temperature Requirements Weekly Average Temperature – If temperature limits are included in this permit, Weekly Average Temperature shall be calculated as the sum of all daily maximum results for that week divided by the number of daily maximum results during that time period. Cold Shock Standard – Water temperatures of the discharge shall be controlled in a manner as to protect fish and aquatic life uses from the deleterious effects of cold shock pursuant to Wis. Adm. Code, s. NR 102.28. ‘Cold Shock’ means exposure of aquatic organisms to a rapid decrease in temperature and a sustained exposure to low temperature that induces abnormal behavior or physiological performance and may lead to death. Rate of Temperature Change Standard – Temperature of a water of the state or discharge to a water of the state may not be artificially raised or lowered at such a rate that it causes detrimental health or reproductive effects to fish or aquatic life of the water of the state pursuant to Wis. Adm. Code, s. NR 102.29. 5.4.4 Visible Foam or Floating Solids There shall be no discharge of floating solids or visible foam in other than trace amounts. 5.4.5 Surface Water Uses and Criteria In accordance with NR 102.04, Wis. Adm. Code, surface water uses and criteria are established to govern water management decisions. Practices attributable to municipal, industrial, commercial, domestic, agricultural, land development or other activities shall be controlled so that all surface waters including the mixing zone meet the following conditions at all times and under all flow and water level conditions: • Substances that will cause objectionable deposits on the shore or in the bed of a body of water, shall not be present in such amounts as to interfere with public rights in waters of the state. • Floating or submerged debris, oil, scum or other material shall not be present in such amounts as to interfere with public rights in waters of the state. • Materials producing color, odor, taste or unsightliness shall not be present in such amounts as to interfere with public rights in waters of the state. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 30 • Substances in concentrations or in combinations which are toxic or harmful to humans shall not be present in amounts found to be of public health significance, nor shall substances be present in amounts which are acutely harmful to animal, plant or aquatic life. 5.4.6 Percent Removal During any 30 consecutive days, the average effluent concentrations of BOD5 and of total suspended solids shall not exceed 15% of the average influent concentrations, respectively. This requirement does not apply to removal of total suspended solids if the permittee operates a lagoon system and has received a variance for suspended solids granted under NR 210.07(2), Wis. Adm. Code. 5.4.7 E. coli The monthly limit for E. coli shall be expressed as a geometric mean. In calculating the geometric mean, a value of 1 is used for any result of 0. 5.4.8 Seasonal Disinfection Disinfection shall be provided from May 1 through September 30 of each year. Monitoring requirements and the limitations for Fecal Coliform (interim) and E. coli apply only during the period in which disinfection is required. Whenever chlorine is used for disinfection or other uses, the limitations and monitoring requirements for residual chlorine shall apply. A dechlorination process shall be in operation whenever chlorine is used. 5.4.9 Whole Effluent Toxicity (WET) Monitoring Requirements In order to determine the potential impact of the discharge on aquatic organisms, static-renewal toxicity tests shall be performed on the effluent in accordance with the procedures specified in the "State of Wisconsin Aquatic Life Toxicity Testing Methods Manual, 2nd Edition" (PUB-WT-797, November 2004) as required by NR 219.04, Table A, Wis. Adm. Code). All of the WET tests required in this permit, including any required retests, shall be conducted on the Ceriodaphnia dubia and fathead minnow species. Receiving water samples shall not be collected from any point in contact with the permittee's mixing zone and every attempt shall be made to avoid contact with any other discharge's mixing zone. 5.4.10 Whole Effluent Toxicity (WET) Identification and Reduction Within 60 days of a retest which showed positive results, the permittee shall submit a written report to the Biomonitoring Coordinator, Bureau of Water Quality, 101 S. Webster St., PO Box 7921, Madison, WI 53707-7921, which details the following: • A description of actions the permittee has taken or will take to remove toxicity and to prevent the recurrence of toxicity; • A description of toxicity reduction evaluation (TRE) investigations that have been or will be done to identify potential sources of toxicity, including the following actions: a) Evaluate the performance of the treatment system to identify deficiencies contributing to effluent toxicity (e.g., operational problems, chemical additives, incomplete treatment) b) Identify the compound(s) causing toxicity. Conduct toxicity screening tests on the effluent at a minimum of once per month for six months to determine if toxicity recurs. Screening tests are WET tests using fewer effluent concentrations conducted on the most sensitive species. If any of the screening tests contain toxicity, conduct a toxicity identification evaluation (TIE) to determine the cause. TIE methods are available from USEPA “Methods for Aquatic Toxicity Identification Evaluations: Phase I Toxicity Characterization Procedures (EPA/600/6-91/003) and “Toxicity Identification Evaluation: Characterization of Chronically Toxic Effluents, Phase I” (EPA/600/6- 91/005F). WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 31 c) Trace the compound(s) causing toxicity to their sources (e.g., industrial, commercial, domestic) d) Evaluate, select, and implement methods or technologies to control effluent toxicity (e.g., in-plant or pretreatment controls, source reduction or removal) • Where corrective actions including a TRE have not been completed, an expeditious schedule under which corrective actions will be implemented; • If no actions have been taken, the reason for not taking action. The permittee may also request approval from the Department to postpone additional retests in order to investigate the source(s) of toxicity. Postponed retests must be completed after toxicity is believed to have been removed. 5.4.11 PFOS and PFOA Requirements The laboratory performing the analysis on any samples shall be certified for the applicable PFAS compounds in the aqueous matrix by the Wisconsin Laboratory Certification Program established under s. 299.11, Wis. Stats., in accordance with s. NR 149.41, Wis. Adm. Code. All laboratories are required to utilize EPA Method 1633A for sampling PFAS in sludge. The Department may reject any sample results if results are produced by a laboratory that is not in compliance with certification requirements under ch. NR 149, Wis. Adm. Code. 5.5 Land Application Requirements 5.5.1 Sludge Management Program Standards And Requirements Based Upon Federally Promulgated Regulations In the event that new federal sewage sludge standards or regulations are promulgated, the permittee shall comply with the new sewage sludge requirements by the dates established in the regulations, if required by federal law, even if the permit has not yet been modified to incorporate the new federal regulations. 5.5.2 General Sludge Management Information The General Sludge Management Form 3400-48 shall be completed and submitted prior to any significant sludge management changes. 5.5.3 Sludge Samples All sludge samples shall be collected at a point and in a manner which will yield sample results which are representative of the sludge being tested, and collected at the time which is appropriate for the specific test. 5.5.4 Land Application Characteristic Report Each report shall consist of a Characteristic Form 3400-49 and Lab Report. The Characteristic Report Form 3400-49 shall be submitted electronically by January 31 following each year whether or not samples are analyzed. In years in which monitoring does not occur, the report shall be completed by checking on the form that monitoring/land application did not occur. Following submittal of the electronic Characteristic Report Form 3400-49, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report is true, accurate and complete. The Lab Report must be sent directly to the facility’s DNR sludge representative or basin engineer unless approval for not submitting the lab reports has been given. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 32 The permittee shall use the following convention when reporting sludge monitoring results: Pollutant concentrations less than the limit of detection shall be reported as < (less than) the value of the limit of detection. For example, if a substance is not detected at a detection limit of 1.0 mg/kg, report the pollutant concentration as < 1.0 mg/kg . All results shall be reported on a dry weight basis. 5.5.5 Calculation of Water Extractable Phosphorus When sludge analysis for Water Extractable Phosphorus is required by this permit, the permittee shall use the following formula to calculate and report Water Extractable Phosphorus: Water Extractable Phosphorus (% of Total P) = [Water Extractable Phosphorus (mg/kg, dry wt) ÷ Total Phosphorus (mg/kg, dry wt)] x 100 5.5.6 Monitoring and Calculating PCB Concentrations in Sludge When sludge analysis for “PCB, Total Dry Wt” is required by this permit, the PCB concentration in the sludge shall be determined using either congener-specific analysis or Aroclor analysis. The permittee may decide which of these analyses is performed. Analyses shall be performed in accordance with the following provisions and Table EM in s. NR 219.04, Wis. Adm. Code: • If congener-specific analysis is employed: All PCB congeners shall be delineated. Non-detects shall be treated as zero. The values that are between the limit of detection (LOD) and the limit of quantitation shall be used when calculating the total value of all congeners. All results shall be added together and the total PCB concentration by dry weight reported. • If Aroclor analysis is employed, reporting protocols, consistent with s. NR 106.07(6)(e), should be as follows: If all Aroclors are less than the LOD, then the Total PCB Dry Wt result should be reported as less than the highest LOD. If a single Aroclor is detected, then that is what should be reported for the Total PCB result. If multiple Aroclors are detected, they should be summed and reported as Total PCBs. If the LOD cannot be achieved after using the appropriate clean up techniques, a reporting limit that is achievable for the Aroclors or each congener for the sample shall be determined. This reporting limit shall be reported and qualified indicating the presence of an interference. 5.5.7 Annual Land Application Report Land Application Report Form 3400-55 shall be submitted electronically by January 31, each year whether or not non-exceptional quality sludge is land applied. Non-exceptional quality sludge is defined in s. NR 204.07(4), Wis. Adm. Code. Following submittal of the electronic Annual Land Application Report Form 3400-55, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. 5.5.8 Other Methods of Disposal or Distribution Report The permittee shall submit electronically the Other Methods of Disposal or Distribution Report Form 3400-52 by January 31, each year whether or not sludge is hauled, landfilled, incinerated, or exceptional quality sludge is distributed or land applied. Following submittal of the electronic Report Form 3400-52, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. 5.5.9 Approval to Land Apply Bulk non-exceptional quality sludge as defined in s. NR 204.07(4), Wis. Adm. Code, may not be applied to land without a written approval letter or Form 3400-122 from the Department unless the Permittee has obtained permission WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 33 from the Department to self-approve sites in accordance with s. NR 204.06(6), Wis. Adm. Code. Analysis of sludge characteristics is required prior to land application. Application on frozen or snow-covered ground is restricted to the extent specified in s. NR 204.07(3)(l), Wis. Adm. Code. 5.5.10 Soil Analysis Requirements Each site requested for approval for land application must have the soil tested prior to use. Each approved site used for land application must subsequently be soil tested such that there is at least one valid soil test in the four years prior to land application. All soil sampling and submittal of information to the testing laboratory shall be done in accordance with UW Extension Bulletin A-2100. The testing shall be done by the UW Soils Lab in Madison or Marshfield, WI or at a lab approved by UW. The test results including the crop recommendations shall be submitted to the DNR contact listed for this permit, as they are available. Application rates shall be determined based on the crop nitrogen recommendations and with consideration for other sources of nitrogen applied to the site. 5.5.11 Land Application Site Evaluation For non-exceptional quality sludge, as defined in s. NR 204.07(4), Wis. Adm. Code, a Land Application Site Request Form 3400-053 shall be submitted to the Department for the proposed land application site. The Department will evaluate the proposed site for acceptability and will either approve or deny use of the proposed site. The permittee may obtain permission to approve their own sites in accordance with s. NR 204.06(6), Wis. Adm. Code. 5.5.12 Sludge Hauling The permittee is required to submit Form 3400-52 to the Department. If sludge is hauled to another facility, information shall include the quantity of sludge hauled, the name, address, phone number, contact person, and permit number of the receiving facility. Form 3400-52 shall be submitted annually by January 31 each year whether or not sludge is hauled. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 34 6 Summary of Reports Due FOR INFORMATIONAL PURPOSES ONLY Description Date Page Water Quality Trading (WQT) Annual Report -Annual WQT Report January 31, 2027 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #2 January 31, 2028 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #3 January 31, 2029 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #4 January 31, 2030 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #5 January 31, 2031 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report Required After Permit Expiration See Permit 18 Temperature Monitoring -Complete Installation December 31, 2026 18 Temperature Monitoring -Achieve Compliance January 1, 2027 19 Dissipative Cooling Evaluation -Report on Effluent Discharges December 31, 2028 19 PFOS/PFOA Minimization Plan Determination of Need -Report on Effluent Discharge July 1, 2027 19 PFOS/PFOA Minimization Plan Determination of Need -Report on Effluent Discharge and Evaluation of Need July 1, 2028 19 Land Application Management Plan -Land Application Management Plan Submittal See Permit 20 Compliance Maintenance Annual Reports (CMAR) by June 30, each year 23 General Sludge Management Form 3400-48 prior to any significant sludge management changes 31 Characteristic Form 3400-49 and Lab Report by January 31 following each year whether or not samples are analyzed 31 Land Application Report Form 3400-55 by January 31, each year whether or not non-exceptional quality sludge is land applied 32 Other Methods of Disposal or Distribution Report Form 3400-52 by January 31, each year whether or not sludge is hauled, landfilled, incinerated, or exceptional quality sludge is distributed or land applied 32 Wastewater Discharge Monitoring Report no later than the date indicated on the form 21 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 35 Report forms shall be submitted electronically in accordance with the reporting requirements herein. Any facility plans or plans and specifications for municipal, industrial, industrial pretreatment and non industrial wastewater systems shall be submitted to the Bureau of Water Quality, P.O. Box 7921, Madison, WI 53707-7921. All other submittals required by this permit shall be submitted to: Central Office, 101 S Webster St, P.O. Box 7921, Madison, WI 53707-7921. WPDES Permit No. WI-0020788-11-0 WPDES PERMIT STATE OF WISCONSIN DEPARTMENT OF NATURAL RESOURCES PERMIT TO DISCHARGE UNDER THE WISCONSIN POLLUTANT DISCHARGE ELIMINATION SYSTEM VILLAGE OF CROSS PLAINS is permitted, under the authority of Chapter 283, Wisconsin Statutes, to discharge from a facility located at 1000 MAIN STREET (USH 14), CROSS PLAINS, WISCONSIN to BLACK EARTH CREEK WATERSHED, LW17 LOWER WISCONSIN RIVER BASIN) IN DANE COUNTY in accordance with the effluent limitations, monitoring requirements and other conditions set forth in this permit. The permittee shall not discharge after the date of expiration. If the permittee wishes to continue to discharge after this expiration date an application shall be filed for reissuance of this permit, according to Chapter NR 200, Wis. Adm. Code, at least 180 days prior to the expiration date given below. State of Wisconsin Department of Natural Resources For the Secretary By _________________________ Lisa Creegan Wastewater Field Supervisor _________________________ Date Permit Signed/Issued PERMIT TERM: EFFECTIVE DATE - August 01, 2026 EXPIRATION DATE - June 30, 2031 07/23/2026 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS TABLE OF CONTENTS 1 INFLUENT REQUIREMENTS 1 1.1 SAMPLING POINT(S) 1 1.2 MONITORING REQUIREMENTS 1 1.2.1 Sampling Point 701 - INFLUENT 1 2 SURFACE WATER REQUIREMENTS 2 2.1 SAMPLING POINT(S) 2 2.2 MONITORING REQUIREMENTS AND EFFLUENT LIMITATIONS 2 2.2.1 Sampling Point (Outfall) 001 - EFFLUENT 2 3 LAND APPLICATION REQUIREMENTS 11 3.1 SAMPLING POINT(S) 11 3.2 MONITORING REQUIREMENTS AND LIMITATIONS 11 3.2.1 Sampling Point (Outfall) 002 - HAULED SLUDGE 11 4 SCHEDULES 18 4.1 WATER QUALITY TRADING (WQT) ANNUAL REPORT 18 4.2 TEMPERATURE MONITORING 18 4.3 DISSIPATIVE COOLING EVALUATION 19 4.4 PFOS/PFOA MINIMIZATION PLAN DETERMINATION OF NEED 19 4.5 LAND APPLICATION MANAGEMENT PLAN 20 5 STANDARD REQUIREMENTS 21 5.1 REPORTING AND MONITORING REQUIREMENTS 21 5.1.1 Monitoring Results 21 5.1.2 Sampling and Testing Procedures 21 5.1.3 Sample Types 21 5.1.4 Recording of Results 22 5.1.5 Reporting of Monitoring Results 22 5.1.6 Compliance Maintenance Annual Reports 23 5.1.7 Records Retention 23 5.1.8 Other Information 23 5.1.9 Reporting Requirements – Alterations or Additions 23 5.2 SYSTEM OPERATING REQUIREMENTS 24 5.2.1 Noncompliance Reporting 24 5.2.2 Flow Meters 24 5.2.3 Raw Grit and Screenings 24 5.2.4 Sludge Management 24 5.2.5 Prohibited Wastes 24 5.2.6 Bypass 25 5.2.7 Scheduled Bypass 25 5.2.8 Controlled Diversions 25 5.2.9 Proper Operation and Maintenance 26 5.2.10 Operator Certification 26 5.3 SEWAGE COLLECTION SYSTEMS 26 5.3.1 Sanitary Sewage Overflows and Sewage Treatment Facility Overflows 26 5.3.2 Capacity, Management, Operation and Maintenance (CMOM) Program 28 5.3.3 Sewer Cleaning Debris and Materials 28 5.4 SURFACE WATER REQUIREMENTS 28 5.4.1 Permittee-Determined Limit of Quantitation Incorporated into this Permit 28 5.4.2 Appropriate Formulas for Effluent Calculations 28 5.4.3 Effluent Temperature Requirements 29 5.4.4 Visible Foam or Floating Solids 29 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 5.4.5 Surface Water Uses and Criteria 29 5.4.6 Percent Removal 30 5.4.7 E. coli 30 5.4.8 Seasonal Disinfection 30 5.4.9 Whole Effluent Toxicity (WET) Monitoring Requirements 30 5.4.10 Whole Effluent Toxicity (WET) Identification and Reduction 30 5.4.11 PFOS and PFOA Requirements 31 5.5 LAND APPLICATION REQUIREMENTS 31 5.5.1 Sludge Management Program Standards And Requirements Based Upon Federally Promulgated Regulations 31 5.5.2 General Sludge Management Information 31 5.5.3 Sludge Samples 31 5.5.4 Land Application Characteristic Report 31 5.5.5 Calculation of Water Extractable Phosphorus 32 5.5.6 Monitoring and Calculating PCB Concentrations in Sludge 32 5.5.7 Annual Land Application Report 32 5.5.8 Other Methods of Disposal or Distribution Report 32 5.5.9 Approval to Land Apply 32 5.5.10 Soil Analysis Requirements 33 5.5.11 Land Application Site Evaluation 33 5.5.12 Sludge Hauling 33 6 SUMMARY OF REPORTS DUE 34 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 1 1 Influent Requirements 1.1 Sampling Point(s) Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 701 Influent: 24-hour flow proportional composite sampler located immediately prior to influent Parshall flume at the influent wet well prior to mechanical screening. 1.2 Monitoring Requirements The permittee shall comply with the following monitoring requirements. 1.2.1 Sampling Point 701 - INFLUENT Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Flow Rate MGD Daily Continuous BOD5, Total mg/L 3/Week 24-Hr Flow Prop Comp Suspended Solids, Total mg/L 3/Week 24-Hr Flow Prop Comp WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 2 2 Surface Water Requirements 2.1 Sampling Point(s) Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 001 Effluent: 24-hour Flow Proportional Composite sampler located prior to UV disinfection, with grab samples obtained after the cascade aerator prior to discharge to Black Earth Creek. Flow is measured by ultrasonic meter and Parshall flume after UV disinfection prior to aeration and discharge. 2.2 Monitoring Requirements and Effluent Limitations The permittee shall comply with the following monitoring requirements and limitations. 2.2.1 Sampling Point (Outfall) 001 - EFFLUENT Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Flow Rate MGD Daily Continuous BOD5, Total Weekly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October BOD5, Total Weekly Avg 34 mg/L 3/Week 24-Hr Flow Prop Comp November through April BOD5, Total Monthly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October BOD5, Total Monthly Avg 30 mg/L 3/Week 24-Hr Flow Prop Comp November through April BOD5, Total Weekly Avg 112.5 lbs/day 3/Week Calculated May through October BOD5, Total Weekly Avg 168.9 lbs/day 3/Week Calculated November through April Suspended Solids, Total Weekly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October Suspended Solids, Total Weekly Avg 34 mg/L 3/Week 24-Hr Flow Prop Comp November through April Suspended Solids, Total Monthly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October Suspended Solids, Total Monthly Avg 30 mg/L 3/Week 24-Hr Flow Prop Comp November through April Suspended Solids, Total Weekly Avg 112.5 lbs/day 3/Week Calculated May through October Suspended Solids, Total Weekly Avg 168.9 lbs/day 3/Week Calculated November through April pH Field Daily Max 9.0 su 5/Week Grab pH Field Daily Min 6.0 su 5/Week Grab Dissolved Oxygen Daily Min 7.0 mg/L 5/Week Grab WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 3 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Nitrogen, Ammonia (NH3-N) Total Daily Max 16 mg/L 3/Week 24-Hr Flow Prop Comp Nitrogen, Ammonia (NH3-N) Total Weekly Avg 16 mg/L 3/Week 24-Hr Flow Prop Comp May through September Nitrogen, Ammonia (NH3-N) Total Weekly Avg 14 mg/L 3/Week 24-Hr Flow Prop Comp October through April Nitrogen, Ammonia (NH3-N) Total Monthly Avg 6.5 mg/L 3/Week 24-Hr Flow Prop Comp October through April Nitrogen, Ammonia (NH3-N) Total Monthly Avg 11 mg/L 3/Week 24-Hr Flow Prop Comp May Nitrogen, Ammonia (NH3-N) Total Monthly Avg 10 mg/L 3/Week 24-Hr Flow Prop Comp June Nitrogen, Ammonia (NH3-N) Total Monthly Avg 8.9 mg/L 3/Week 24-Hr Flow Prop Comp July Nitrogen, Ammonia (NH3-N) Total Monthly Avg 9.5 mg/L 3/Week 24-Hr Flow Prop Comp August Nitrogen, Ammonia (NH3-N) Total Monthly Avg 12 mg/L 3/Week 24-Hr Flow Prop Comp September E. coli Geometric Mean - Monthly 126 #/100 ml Weekly Grab Limit Effective May through September annually. E. coli % Exceedance 10 Percent Monthly Calculated Limit Effective May through September annually. See the E. coli Percent Limit section. Enter the result in the DMR on the last day of the month. Chloride mg/L Monthly 24-Hr Flow Prop Comp January through December 2030 PFOS ng/L 1/ 2 Months Grab Monitoring only. See PFOS/PFOA Minimization Plan Determination of Need schedule. PFOA ng/L 1/ 2 Months Grab Monitoring only. See PFOS/PFOA Minimization Plan Determination of Need schedule. Temperature Maximum deg F Daily Continuous Monitoring effective January 1, 2027 as per Temperature Monitoring schedule. Phosphorus, Total Monthly Avg 1.0 mg/L 3/Week 24-Hr Flow Prop Comp Limit effective throughout the permit term. Phosphorus, Total lbs/day 3/Week Calculated Report daily mass discharged using Equation 1a. in the Water Quality Trading (WQT) section. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 4 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes WQT Credits Used (TP) lbs/month Monthly Calculated Report WQT TP Credits used per month using Equation 2c. in the Water Quality Trading (WQT) section. Available TP Credits are specified in Table 2 and in the approved Water Quality Trading Plan. WQT Computed Compliance (TP) Monthly Avg 0.33 mg/L Monthly Calculated Report the WQT TP Computed Compliance value using Equation 3a. in the Water Quality Trading (WQT) section. Value entered on the last day of the month. WQT Computed Compliance (TP) Monthly Avg 1.6 lbs/day Monthly Calculated Report the WQT TP Computed Compliance value using Equation 3b. in the Water Quality Trading (WQT) section. Value entered on the last day of the month. WQT Credits Used (TP) Annual Total 122.8 lbs/yr Annual Calculated The sum of total monthly credits used may not exceed Table 2 values listed. Nitrogen, Total Kjeldahl mg/L See Listed Qtr(s) 24-Hr Flow Prop Comp Annual in rotating quarters. See Nitrogen Series Monitoring section. Nitrogen, Nitrite + Nitrate Total mg/L See Listed Qtr(s) 24-Hr Flow Prop Comp Annual in rotating quarters. See Nitrogen Series Monitoring section. Nitrogen, Total mg/L See Listed Qtr(s) Calculated Annual in rotating quarters. See Nitrogen Series Monitoring section below. Total Nitrogen shall be calculated as the sum of reported values for Total Kjeldahl Nitrogen and Total Nitrite + Nitrate Nitrogen. Acute WET TUa See Listed Qtr(s) 24-Hr Flow Prop Comp See Whole Effluent Toxicity (WET) sections for monitoring dates and WET requirements. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 5 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Chronic WET Monthly Avg 2.3 TUc See Listed Qtr(s) 24-Hr Flow Prop Comp See Whole Effluent Toxicity (WET) sections for monitoring dates and WET requirements. 2.2.1.1 Annual Average Design Flow The annual average design flow of the permittee’s wastewater treatment facility is 0.593 MGD. 2.2.1.2 pH – Grab Sample Analyses When pH Field limit(s) or monitoring are included in a permit, the permittee shall comply with the following conditions: • The permittee shall perform pH testing required in this permit using an approved method from ch. NR 219, Wis. Adm. Code, Table B, • The permittee shall utilize a pH probe/meter that incorporates and uses automatic temperature compensation, • The permittee shall analyze pH samples as soon as possible after collection not to exceed 15 minutes (this may mean transporting samples to an offsite laboratory is not an option), and • The permittee shall calibrate the pH probe/meter daily, using unexpired 4, 7, and 10 buffers prior to use. 2.2.1.3 Dissolved Oxygen (DO) – Grab Sample Analyses When dissolved oxygen (DO) grab limit(s) or monitoring are included in a permit, the permittee shall comply with the following conditions: • The permittee shall perform DO testing required in this permit using an approved method from ch. NR 219, Wis. Adm. Code, Table B, • The permittee shall utilize a DO probe/meter that incorporates and uses automatic temperature compensation, • The permittee shall set the barometric pressure on the DO meter to local elevation and not sea level, • The permittee shall analyze DO samples as soon as possible after collection not to exceed 15 minutes (this may mean transporting samples to an offsite laboratory is not an option), and • The permittee shall calibrate the DO probe/meter daily prior to use. 2.2.1.4 E. coli Percent Limit No more than 10 percent of E. coli bacteria samples collected in any calendar month may exceed 410 #/100 ml. Bacteria samples may be collected more frequently than required. All samples shall be reported on the monthly discharge monitoring reports (DMRs). The following calculation should be used to calculate percent exceedances. 2.2.1.5 PFOS/PFOA Sampling and Reporting Requirements For grab samples, as defined per s. NR 218.04(10), Wis. Adm. Code, a single sample at a location as defined by the sample point description shall be taken during the time of the day most representative to capture all potential discharges. If extra equipment besides the sample bottle is used to collect the sample, it is recommended that a one- WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 6 time equipment blank is collected with the first sample. An equipment blank would be collected by passing laboratory-verified PFAS-free water over or through field sampling equipment before the collection of a grab sample to evaluate potential contamination from the equipment used during sample. If any equipment blanks are performed, these results shall be reported in the comments section of the eDMR and shall also be documented in the reports submitted as part of the PFOS/PFOA Minimization Plan Determination of Need schedule of the permit. 2.2.1.6 PFOS/PFOA Minimization Plan Determination of Need The permittee shall monitor PFOS and PFOA as specified in the table above and report on the effluent concentrations including trends in monthly and annual average PFOS and PFOA concentrations as specified in the PFOS/PFOA Minimization Plan Determination of Need Schedule. If, after reviewing the data, the Department determines that a minimization plan for PFOS and PFOA is necessary based on the procedures in s. NR 106.98(4), Wis. Adm. Code, the Department will notify the permittee in writing that a PFOS and PFOA minimization plan that satisfies the requirements in s. NR 106.99, Wis. Adm. Code, is required. The permittee shall submit an initial plan for Department approval no later than 90 days after written notification was sent from the Department in accordance with s. NR 106.985(2)(a), Wis. Adm. Code. Pursuant to s. NR 106.985(2)(b), Wis. Adm. Code, as soon as possible after Department approval of the PFOS and PFOA minimization plan, the Department will modify or revoke and reissue the permit in accordance with public notice procedures under ch. 283, Wis. Stats., and ch. NR 203, Wis. Adm. Code, to include the PFOS and PFOA minimization plan and other related terms and condition. If, however, the Department determines that a PFOS and PFOA minimization plan is unnecessary based on the procedures in s. NR 106.98(4), Wis. Adm. Code, the Department shall notify the permittee that no further action is required. Per s. NR 106.98(3)(a), Wis. Adm. Code, the Department may reduce monitoring frequency to once every 3 months (quarterly) on a case-by-case basis, but only after at least 12 representative results have been generated. If the permittee requests a reduction in monitoring and the Department agrees a reduction would be appropriate, the permit may be modified in accordance with public notice procedures under ch. 283, Wis. Stats., and ch. NR 203, Wis. Adm. Code, to incorporate this change. 2.2.1.7 Effluent Temperature Monitoring For monitoring temperature continuously, collect measurements in accordance with s. NR 218.04(13), Wis. Code. This means that discrete measurements shall be recorded at intervals of not more than 15 minutes during the 24-hour period. Report the maximum temperature measured during the day on the DMR. 2.2.1.8 Phosphorus Water Quality Trading (WQT) The permittee may use water quality trading to demonstrate compliance with WQBELs for total phosphorus (TP) of 0.33 mg/L and 1.6 lbs/day as a monthly average. Pollutant reduction credits for total phosphorus are available as specified in Water Quality Trading Plan WQT-2025-0015 or approved amendments thereof. Table 2. Available Phosphorus Credits per WQT-2025-0015 Year Available Phosphorus Credits (lbs/yr) – Total 2026 122.8 2027 122.8 2028 122.8 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 7 2029 122.8 2030 122.8 2031* 122.8 *In the event that this permit expires and is administratively continued beyond the year(s) specified in the above table, 122.8 lbs/yr of credit will be available in subsequent years until the permit is reissued, modified, or revoked. Only those pollutant reduction credits established by a water quality trading plan approved by the Department may be used by the permittee to demonstrate compliance with the WQBELs identified in this subsection. If the permittee wishes to use pollutant reduction credits not identified in an approved water quality trading plan, the permittee must amend the plan or develop a new plan and obtain Department approval of the amended or new plan prior to use of the new pollutant reduction credits. Prior to Department approval, the amended or new water quality trading plan will be subject to notice and opportunity for public comment. Any change in the number of available credits requires a permit modification. In the event pollutant reduction credits as defined in the approved water quality trading plan are no longer generated, the permittee shall comply with the WQBELs for total phosphorus contained in this subsection. The quantity of credits specified in Table 2 may be used to demonstrate compliance for a given year. 2.2.1.9 Demonstrating Compliance with TP WQBELs Using Water Quality Trading Use the following methods to demonstrate compliance with the TP WQBELs contained in the Water Quality Trading subsection above. TOTAL POLLUTANT DISCHARGED (TP) Use the following equations to calculate the amount of pollutant discharged for Monthly Avg TP [lbs/day]. TP Discharged [lbs/day] = TP Discharged [mg/L] × Daily Flow [MGD] × 8.34 (Eq. 1a.) Monthly or Weekly Avg = Ʃ daily results ÷ # of results (Eq. 1b.) WQT CREDITS USED (TOTAL PHOSPHORUS) Use the following method to calculate the credits to be used expressed as a mass in lbs/month: WQT TP Credits Needed [lbs/day] = (Monthly Avg TP [mg/L] – 0.33 [mg/L]) × Monthly Avg Flow [MGD] × 8.34 (Eq. 2a.) WQT TP Credits Needed [lbs/day] = Monthly Avg TP [lbs/day] – 1.6 lbs/day (Eq. 2b.) When the “Monthly Avg TP” discharged is greater than both 0.33 mg/L and 1.6 lbs/day, select the greater of the two values from Equation 2a or 2b to be used in Equation 2c below. Note: When the TP discharge is less than 0.33 mg/L AND 1.6 lbs/day as a monthly avg, report 0 (zero) as the “WQT Credits Used (TP)”. WQT TP Credits Used [lbs/month] = WQT TP Credits Needed [lbs/day] × # of days of discharge/month (Eq. 2c.) WQT COMPUTED COMPLIANCE (TOTAL PHOSPHORUS) Use the following method to demonstrate compliance with TP WQBELs expressed as a concentration in mg/L: WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 8 WQT TP Computed Compliance [mg/L] = Monthly Avg TP [mg/L] – [WQT TP Credits Needed [lbs/day]* ÷ (Monthly Avg Flow [MGD] × 8.34)] (Eq. 3a.) *Greater of either Equation 2a or 2b, the value used for Equation 2c. Use the following method to demonstrate compliance with TP WQBELs expressed as a mass in lbs/day: WQT TP Computed Compliance [lbs/day] = Monthly Avg TP [lbs/day] – WQT TP Credits Needed [lbs/day]** (Eq. 3b.) **Greater of either Equation 2a or 2b, the value used for Equation 2c. Negative computed compliance values should be entered as zero - “0”. 2.2.1.10 Additional Water Quality Trading Requirements When using water quality trading to demonstrate compliance with WQBELs for TP, the permittee shall comply with the following: • Failure to implement any of the terms or conditions of the approved water quality trading plan is a violation of this permit. • Each month the permittee shall certify that the nonpoint source management practices installed to generate pollutant reduction credits are operated and maintained in a manner consistent with that specified in the approved water quality trading plan. Such a certification may be made by including the following statement as a comment on the monthly discharge monitoring report: I certify that management practices identified in the approved water quality trading plan as the source of pollutant reduction credits are installed, established and properly maintained. • At least once a year the permittee or the permittee’s agent shall inspect each nonpoint source management practice that generates pollutant reduction credits to confirm the implementation of the management practice and their appropriate operation and adequate maintenance. • The permittee shall notify WDNR by telephone within 24 hours or next business day of becoming aware that pollutant reduction credits used or intended for use by the permittee are not being implemented or generated as defined in the approved trading plan. A written notification shall be submitted to the Department within 5 days regarding the status of the permittee’s pollutant reduction credits. • The permittee shall provide WDNR written notice within 7 days of the trade agreement upon which the approved water quality trading plan is based being amended, modified, or revoked. This notification shall include the details of any amendment or modification in addition to the justification for the changes. • The permittee shall not use pollutant reduction credits for the demonstration of compliance when pollutant reduction credits are not being generated. 2.2.1.11 Water Quality Trading Reopener Clause Under any of the following conditions as provided by s. 283.53(2), Wis. Stats. and ss. NR 203.135 and 203.136, Wis. Code, the Department may modify or revoke and reissue this permit to modify or eliminate permit terms and conditions related to water quality trading: WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 9 • The permittee fails to implement the water quality trading plan as approved; • The permittee fails to comply with permit terms and conditions related to water quality trading; • New information becomes available that would change the number of credits available for the water quality trade or would change the Department’s determinations that water quality trading is an acceptable option. 2.2.1.12 Submittal of Permit Application for Next Reissuance and Pollutant Trading Plan The permittee shall submit the permit application for the next reissuance at least 6 months prior to expiration of this permit. The permittee has submitted a Water Quality Trading Plan that was approved by WDNR on July 15, 2025. If the permittee intends to pursue pollutant trading to achieve compliance in a future permit term, an updated water quality trading plan is due with the application for the next reissuance. If system upgrades will be used in combination with pollutant trading the permittee shall submit plans for any system upgrade. 2.2.1.13 Nitrogen Series Monitoring Monitoring for Total Kjeldahl Nitrogen (TKN), Nitrite + Nitrate Nitrogen, and Total Nitrogen shall be conducted once each year in rotating quarters in order to collect seasonal information about the discharge. Tests are required during the following quarters. • July – September 2027; October – December 2028; January – March 2029; April – June 2030; January – March 2031 Nitrogen Series monitoring shall continue after the permit expiration date (until the permit is reissued) in accordance with the monitoring requirements specified in the last full calendar year of this permit. For example, the next test would be required in April – June 2032. Testing: Monitoring shall be performed during normal operating conditions. Permittees are not allowed to turn off or otherwise modify treatment systems, production processes, or change other operating or treatment conditions during testing. 2.2.1.14 Whole Effluent Toxicity (WET) Testing Primary Control Water for Acute Tests: Synthetic (standard) laboratory water Primary Control Water for Chronic Tests: The receiving water (Black Earth Creek) is to be used as the dilution water and primary control for chronic WET tests, unless the use of different dilution water is approved by the Department prior to use. The dilution water used in WET tests conducted on Outfall 001 shall be a grab sample collected from the receiving water location, upstream and out of the influence of the mixing zone and any other known discharge. Primary Control Water for Chronic Tests: Black Earth Creek Instream Waste Concentration (IWC): 43% Dilution Series: At least five effluent concentrations and dual controls must be included in each test. • Acute: 100, 50, 25, 12.5, 6.25% and any additional selected by the permittee. • Chronic: 100, 75, 50, 25, 12.5% and any additional selected by the permittee. WET Testing Frequency: Acute tests are required during the following quarters: • Acute: October – December 2028; April – June 2030 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 10 Acute WET testing shall continue after the permit expiration date (until the permit is reissued) in accordance with the WET requirements specified for the last full calendar year of this permit. For example, the next test would be required April – June 2032. Chronic tests are required during the following quarters: • Chronic: July – September 2027; October – December 2028; January – March 2029; April – June 2030; January – March 2031 Chronic WET testing shall continue after the permit expiration date (until the permit is reissued) in accordance with the WET requirements specified for the last full calendar year of this permit. For example, the next test would be required April 1 – June 30, 2032. Testing: WET testing shall be performed during normal operating conditions. Permittees are not allowed to turn off or otherwise modify treatment systems, production processes, or change other operating or treatment conditions during WET tests. Reporting: The permittee shall report test results on the Discharge Monitoring Report form, and also complete the "Whole Effluent Toxicity Test Report Form" (Section 6, "State of Wisconsin Aquatic Life Toxicity Testing Methods Manual, 2nd Edition"), for each test. The original, complete, signed version of the Whole Effluent Toxicity Test Report Form shall be sent to the Biomonitoring Coordinator, Bureau of Water Quality, 101 S. Webster St., P.O. Box 7921, Madison, WI 53707-7921, within 45 days of test completion. The Discharge Monitoring Report (DMR) form shall be submitted electronically by the required deadline. Determination of Positive Results: An acute toxicity test shall be considered positive if the Toxic Unit - Acute (TUa) is greater than 1.0 for either species (fathead minnow (Pimephales promelas) and waterflea (Ceriodaphnia dubia)). The TUa shall be calculated as follows: TUa = 100 ÷ LC50. A chronic toxicity test shall be considered positive if the Toxic Unit - Chronic (TUc) is greater than 2.3 for either species. The TUc shall be calculated as follows: TUc = 100 ÷ IC25. Additional Testing Requirements: Within 90 days of a test which showed positive results, the permittee shall submit the results of at least 2 retests to the Biomonitoring Coordinator on "Whole Effluent Toxicity Test Report Forms". The 90-day reporting period shall begin the day after the test which showed a positive result. The retests shall be completed using the same species and test methods specified for the original test (see the Standard Requirements section herein). WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 11 3 Land Application Requirements 3.1 Sampling Point(s) The discharge(s) shall be limited to land application of the waste type(s) designated for the listed sampling point(s) on Department approved land spreading sites or by hauling to another facility. Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 002 Aerobically digested, Dewatered, Cake, Class B, Representative sludge samples shall be collected from the discharge of the gravity belt thickener. 3.2 Monitoring Requirements and Limitations The permittee shall comply with the following monitoring requirements and limitations. 3.2.1 Sampling Point (Outfall) 002 - HAULED SLUDGE Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Solids, Total Percent Annual Composite Arsenic Dry Wt Ceiling 75 mg/kg Annual Composite Arsenic Dry Wt High Quality 41 mg/kg Annual Composite Cadmium Dry Wt Ceiling 85 mg/kg Annual Composite Cadmium Dry Wt High Quality 39 mg/kg Annual Composite Copper Dry Wt Ceiling 4,300 mg/kg Annual Composite Copper Dry Wt High Quality 1,500 mg/kg Annual Composite Lead Dry Wt Ceiling 840 mg/kg Annual Composite Lead Dry Wt High Quality 300 mg/kg Annual Composite Mercury Dry Wt Ceiling 57 mg/kg Annual Composite Mercury Dry Wt High Quality 17 mg/kg Annual Composite Molybdenum Dry Wt Ceiling 75 mg/kg Annual Composite Nickel Dry Wt Ceiling 420 mg/kg Annual Composite Nickel Dry Wt High Quality 420 mg/kg Annual Composite Selenium Dry Wt Ceiling 100 mg/kg Annual Composite Selenium Dry Wt High Quality 100 mg/kg Annual Composite WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 12 Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Zinc Dry Wt Ceiling 7,500 mg/kg Annual Composite Zinc Dry Wt High Quality 2,800 mg/kg Annual Composite Nitrogen, Total Kjeldahl Percent Annual Composite Monitoring only required if land application occurs. Nitrogen, Ammonium (NH4-N) Total Percent Annual Composite Monitoring only required if land application occurs. Phosphorus, Total Percent Annual Composite Monitoring only required if land application occurs. Phosphorus, Water Extractable % of Tot P Annual Composite Monitoring only required if land application occurs. Potassium, Total Recoverable Percent Annual Composite Monitoring only required if land application occurs. PCB Total Dry Wt Ceiling 50 mg/kg Once Composite Once in 2028 PCB Total Dry Wt High Quality 10 mg/kg Once Composite Once in 2028 PFOA + PFOS g/kg Annual Calculated Report the sum of PFOA and PFOS. See PFAS permit sections for more information. PFAS Dry Wt Annual Grab Perfluoroalkyl and Polyfluoroalkyl Substances based on updated DNR PFAS List. See PFAS Permit Sections for more information. Other Sludge Requirements Sludge Requirements Sample Frequency List 3 Requirements – Pathogen Control: The requirements in List 3 shall be met prior to land application of sludge. Annual List 4 Requirements – Vector Attraction Reduction: The vector attraction reduction shall be satisfied prior to, or at the time of land application as specified in List 4. Annual 3.2.1.1 List 2 Analysis If the monitoring frequency for List 2 parameters is more frequent than "Annual" then the sludge may be analyzed for the List 2 parameters just prior to each land application season rather than at the more frequent interval specified. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 13 3.2.1.2 Changes in Feed Sludge Characteristics If a change in feed sludge characteristics, treatment process, or operational procedures occurs which may result in a significant shift in sludge characteristics, the permittee shall reanalyze the sludge for List 1, 2, 3 and 4 parameters each time such change occurs. 3.2.1.3 Multiple Sludge Sample Points (Outfalls) If there are multiple sludge sample points (outfalls), but the sludges are not subject to different sludge treatment processes, then a separate List 2 analysis shall be conducted for each sludge type which is land applied, just prior to land application, and the application rate shall be calculated for each sludge type. In this case, List 1, 3, and 4 and PCBs need only be analyzed on a single sludge type, at the specified frequency. If there are multiple sludge sample points (outfalls), due to multiple treatment processes, List 1, 2, 3 and 4 and PCBs shall be analyzed for each sludge type at the specified frequency. 3.2.1.4 Sludge Which Exceeds the High Quality Limit Cumulative pollutant loading records shall be kept for all bulk land application of sludge which does not meet the high quality limit for any parameter. This requirement applies for the entire calendar year in which any exceedance of Table 3 of s. NR 204.07(5)(c), Wis. Adm. Code, is experienced. Such loading records shall be kept for all List 1 parameters for each site land applied in that calendar year. The formula to be used for calculating cumulative loading is as follows: [(Pollutant concentration (mg/kg) x dry tons applied/ac) ÷ 500] + previous loading (lbs/acre) = cumulative lbs pollutant per acre When a site reaches 90% of the allowable cumulative loading for any metal established in Table 2 of s. NR 204.07(5)(b), Wis. Adm. Code, the Department shall be so notified through letter or in the comment section of the annual land application report (3400-55). 3.2.1.5 Sludge Analysis for PCBs The permittee shall analyze the sludge for Total PCBs one time during 2028. The results shall be reported as "PCB Total Dry Wt". Either congener-specific analysis or Aroclor analysis shall be used to determine the PCB concentration. The permittee may determine whether Aroclor or congener specific analysis is performed. Analyses shall be performed in accordance with Table EM in s. NR 219.04, Wis. Adm. Code and the conditions specified in Standard Requirements of this permit. PCB results shall be submitted by January 31, following the specified year of analysis. 3.2.1.6 Lists 1, 2, 3, and 4 List 1 TOTAL SOLIDS AND METALS See the Monitoring Requirements and Limitations table above for monitoring frequency and limitations for the List 1 parameters Solids, Total (percent) Arsenic, mg/kg (dry weight) Cadmium, mg/kg (dry weight) Copper, mg/kg (dry weight) Lead, mg/kg (dry weight) Mercury, mg/kg (dry weight) Molybdenum, mg/kg (dry weight) WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 14 List 1 TOTAL SOLIDS AND METALS See the Monitoring Requirements and Limitations table above for monitoring frequency and limitations for the List 1 parameters Nickel, mg/kg (dry weight) Selenium, mg/kg (dry weight) Zinc, mg/kg (dry weight) List 2 NUTRIENTS See the Monitoring Requirements and Limitations table above for monitoring frequency for the List 2 parameters Solids, Total (percent) Nitrogen Total Kjeldahl (percent) Nitrogen Ammonium (NH4-N) Total (percent) Phosphorus Total as P (percent) Phosphorus, Water Extractable (as percent of Total P) Potassium Total Recoverable (percent) List 3 PATHOGEN CONTROL FOR CLASS B SLUDGE The permittee shall implement pathogen control as listed in List 3. The Department shall be notified of the pathogen control utilized and shall be notified when the permittee decides to utilize alternative pathogen control. The following requirements shall be met prior to land application of sludge. Parameter Unit Limit Fecal Coliform* MPN/gTS or CFU/gTS 2,000,000 OR, ONE OF THE FOLLOWING PROCESS OPTIONS Aerobic Digestion Air Drying Anaerobic Digestion Composting Alkaline Stabilization PSRP Equivalent Process * The Fecal Coliform limit shall be reported as the geometric mean of 7 discrete samples on a dry weight basis. List 4 VECTOR ATTRACTION REDUCTION The permittee shall implement any one of the vector attraction reduction options specified in List 4. The Department shall be notified of the option utilized and shall be notified when the permittee decides to utilize an alternative option. One of the following shall be satisfied prior to, or at the time of land application as specified in List 4. Option Limit Where/When it Shall be Met Volatile Solids Reduction 38% Across the process Specific Oxygen Uptake Rate 1.5 mg O2/hr/g TS On aerobic stabilized sludge Anaerobic bench-scale test <17 % VS reduction On anaerobic digested sludge Aerobic bench-scale test <15 % VS reduction On aerobic digested sludge WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 15 List 4 VECTOR ATTRACTION REDUCTION The permittee shall implement any one of the vector attraction reduction options specified in List 4. The Department shall be notified of the option utilized and shall be notified when the permittee decides to utilize an alternative option. One of the following shall be satisfied prior to, or at the time of land application as specified in List 4. Option Limit Where/When it Shall be Met Aerobic Process >14 days, Temp >40C and Avg. Temp > 45C On composted sludge pH adjustment >12 S.U. (for 2 hours) and >11.5 (for an additional 22 hours) During the process Drying without primary solids >75 % TS When applied or bagged Drying with primary solids >90 % TS When applied or bagged Equivalent Process Approved by the Department Varies with process Injection - When applied Incorporation - Within 6 hours of application 3.2.1.7 Daily Land Application Log Daily Land Application Log Discharge Monitoring Requirements and Limitations The permittee shall maintain a daily land application log for biosolids land applied each day when land application occurs. The following minimum records must be kept, in addition to all analytical results for the biosolids land applied. The log book records shall form the basis for the annual land application report requirements. Parameters Units Sample Frequency DNR Site Number(s) Number Daily as used Outfall number applied Number Daily as used Acres applied Acres Daily as used Amount applied As appropriate * /day Daily as used Application rate per acre unit */acre Daily as used Nitrogen applied per acre lb/acre Daily as used Method of Application Injection, Incorporation, or surface applied Daily as used *gallons, cubic yards, dry US Tons or dry Metric Tons 3.2.1.8 Sludge Monitoring for PFAS Sampling shall occur for perfluoroalkyl and polyfluoroalkyl compounds (PFAS) listed in the table below and as indicated in sampling point sections above. Monitoring shall occur at each sample point when sludge is generated regardless of the end use (i.e. land applied, hauled to another facility, landfilled). WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 16 PERFLUOROALKYLCARBOXILIC Acids (PFCAs) PFBA Perfluorobutanoic acid PFPeA Perfluroropentanoic acid PFHxA Perfluorohexanoic acid PFHpA Perfluoroheptanoic acid PFOA Perfluorooctanoic acid PFNA Perfluorononanoic acid PFDA Perfluorodecanoic acid PFUnA Perfluroroundecanoic acid PFDoA Perfluorododecanoic acid PFTrDA Perfluorotridecanoic acid PFTeDA Perfluorotetradecanoic acid PERFLUOROALKYLSULFONIC Acids (PFSAs) PFBS Perfluorobutane sulfonic acid PFPeS Perfluroropentane sulfonic acid PFHxS Perfluorohexane sulfonic acid PFHpS Perfluoroheptane sulfonic acid PFOS Perfluorooctane sulfonic acid PFNS Perfluorononane sulfonic acid PFDS Perfluorodecane sulfonic acid PFDoS Perfluorododecane sulfonic acid TELOMER SULFONIC Acids 4:2FTSA 1H,1H,2H,2H-Perfluorohexane sulfonic acid 6:2FTSA 1H,1H,2H,2H-Perfluorooctane sulfonic acid 8:2FTSA 1H,1H,2H,2H-Perfluorodecane sulfonic acid PERFLUOROOCTANCESULFONAMIDES (FOSAs) PFOSA Perfluroroctane sulfonamide NMeFOSA N-Methyl perfluoroocatane sulfonamide NEtFOSA N-Ethyl perfluorooctane sulfonamide PERFLUOROOCTANCESULFONAMIDOACETIC Acids NMeFOSAA N-Methyl perfluoroocatane sulfonamidoacetic acid NEtFOSAA N-Ethyl perfluorooctane sulfonamidoacetic acid NATIVE PERFLUOROOCTANCESULFONAMIDOETHANOLS (FOSEs) NMeFOSE N-Methyl perfluorooctane sulfonamideoethanol NEtFOSE N-Ethyl perfluorooctane sulfonamidoethanol PERFLUOROALKYLETHERCARBOXYLIC Acids (PFECAs) HFPO-DA Hexafluoropropylene oxide dimer acid ADONA 4,8-dioxa-3H-perfluorononanoic acid PFMPA Perfluoro-3-methoxypropanoic acid PFMBA Perfluoro-4-methoxybutanoic acid NFDHA Nonafluoro-3,6-dioxaheptaoic acid WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 17 CHLORO-PERFLUOROALKYLSULFONATE 9Cl-PF3ONS 9-chloroehexadecafluoro-3-oxanone-1-sulfonic acid 11Cl-PF3OUdS 11-chloroelcosafluoro-3-oxaundecane-1-sulfonic acid PFEESA Perfluroro(2-ethoxyethane)sulfonic acid TELOMER SULFONIC Acids 3:3FTCA 3-Perfluoropropyl propanoic acid 5:3FTCA 2H,2H,3H,3H-Perfluorooctanoic acid 7:3FTCA 3-Perfluoroheptyl propanoic acid Note: If WDNR Lab Certification removes a particular compound from the reporting list above and upon receiving written communication from the department, reporting for that compound is no longer required. 3.2.1.9 Sampling and Reporting Sludge Samples for PFAS Representative sludge samples shall be collected at each sample point as listed. At minimum, liquid sludge storage/digesters should be thoroughly mixed prior to sampling. Cake sludge samples should consist of seven equal size discrete samples and be collected from different areas and depths then composited into one sample for laboratory analysis. Note: If additional equipment is used for collecting sludge samples (i.e., shovels, compositing buckets, bottles, etc.), then a one-time equipment blank is recommended to be collected with the first sample. An equipment blank sample is collected by passing laboratory verified PFAS-free water over or through field sampling equipment before the collection of a representative sludge sample. The equipment blank result shall be reported on the annual Sludge Characteristics Form (3400-049) in the comment section when reporting PFAS concentrations in the sludge. The permittee shall report each of the PFAS sludge monitoring results on the annual Sludge Characteristics and Monitoring Form (3400-049) as provided by the department. The permittee shall also report the summation of PFOS and PFOA on this same form. All results shall be reported in dry weight. The annual Sludge Characteristics and Monitoring Form (3400-049) are due January 31, of the year following the collection of the sludge samples. The laboratory performing the analysis on any samples shall be certified for the applicable PFAS compounds in the solids matrix by the Wisconsin Laboratory Certification Program established under s. 299.11, Wis. Stats., and in accordance with s. NR 149.41, Wis. Adm. Code. The department may reject any sample results if results are produced by a laboratory that is not in compliance with certification requirements under ch. NR 149, Wis. Adm. Code. 3.2.1.10 PFAS Land Application Requirements The department recommends the landspreading and/or land application of sludge be done in a manner consistent with the most recent version of the “Interim Strategy for Land Application of Biosolids and Industrial Sludges containing PFAS”. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 18 4 Schedules 4.1 Water Quality Trading (WQT) Annual Report Required Action Due Date Annual WQT Report: Submit an annual WQT report that shall cover the previous year. The WQT Report shall include: The number of pollutant reduction credits (lbs/month) used each month of the previous year to demonstrate compliance; The source of each month’s pollutant reduction credits by identifying the approved water quality trading plan that details the source; A summary of the annual inspection of each nonpoint source management practice that generated any of the pollutant reduction credits used during the previous year; and Identification of noncompliance or failure to implement any terms or conditions of this permit with respect to water quality trading that have not been reported in discharge monitoring reports. 01/31/2027 Annual WQT Report #2: Submit an annual WQT report that shall cover the previous year. 01/31/2028 Annual WQT Report #3: Submit an annual WQT report that shall cover the previous year. 01/31/2029 Annual WQT Report #4: Submit an annual WQT report that shall cover the previous year. 01/31/2030 Annual WQT Report #5: Submit the 5th annual WQT report. If the permittee wishes to continue to comply with phosphorus limits through WQT in subsequent permit terms, the permittee shall submit a revised WQT plan including a demonstration of credit need, compliance record of the existing WQT, and any additional practices needed to maintain compliance over time. 01/31/2031 Annual WQT Report Required After Permit Expiration: In the event that this permit is not reissued by the expiration date, the permittee shall continue to submit annual WQT reports by January 31 each year covering the total number of pollutant credits used, the source of the pollution reduction credits, a summary of annual inspection reports performed, and identification of noncompliance or failure to implement any terms or conditions of the approved water quality trading plan for the previous calendar year. 4.2 Temperature Monitoring Required Action Due Date Complete Installation: Complete installation of a temperature monitoring and data logging device at the outfall 001 sample point capable of monitoring effluent temperature continuously as defined in Table B in ss. NR 219 and s. NR 218.04(13), Wis. Adm. Code. 12/31/2026 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 19 Achieve Compliance: Begin monitoring effluent temperature continuously at the outfall 001 sample point. 01/01/2027 4.3 Dissipative Cooling Evaluation This schedule requires the permittee to conduct a dissipative cooling evaluation by the specified due date. Required Action Due Date Report on Effluent Discharges: Submit a dissipative cooling evaluation on effluent temperature with conclusions regarding compliance. Dissipative cooling study must be conducted in the month of October during the second year of the permit term and submitted to the Department by the listed due date. Informational Note: Refer to the Surface Water subsections regarding 'Determination of Need for Effluent Limits' and 'Dissipative Cooling Demonstration - Weekly Average Limits' concerning requests for a Department determination on the need for limits and follow-up procedures for demonstration of dissipative cooling per NR 106.59, as well as re-evaluation of the limits pursuant to NR 106 Subchapters V & VI or NR 102.26, Wis. Adm. Code. 12/31/2028 4.4 PFOS/PFOA Minimization Plan Determination of Need Required Action Due Date Report on Effluent Discharge: Submit a report on effluent PFOS and PFOA concentrations and include an analysis of trends in monthly and annual average PFOS and PFOA concentrations. This analysis should also include a comparison to the applicable narrative standard in s. NR 102.04(8)(d), Wis. Adm. Code. This report shall include all additional PFOS and PFOA data that may be collected including any influent, intake, in-plant, collection system sampling, and blank sample results. 07/01/2027 Report on Effluent Discharge and Evaluation of Need: Submit a final report on effluent PFOS and PFOA concentrations and include an analysis of trends in monthly and annual average PFOS and PFOA concentrations of data collected over the last 24 months. The report shall also provide a comparison on the likelihood of the facility needing to develop a PFOS/PFOA minimization plan. This report shall include all additional PFOS and PFOA data that may be collected including any influent, intake, in-plant, collection system sampling, and blank sample results. The permittee shall also submit a request to the department to evaluate the need for a PFOS/PFOA minimization plan. If the Department determines a PFOS/PFOA minimization plan is needed based on a reasonable potential evaluation, the permittee will be required to develop a minimization plan for Department approval no later than 90 days after written notification was sent from the Department. The Department will modify or revoke and reissue the permit to include PFOS/PFOA minimization plan reporting requirements along with a schedule of compliance to meet WQBELs. Effluent monitoring of PFOS and PFOA shall continue as specified in the permit until the modified permit is issued. If, however, the Department determines there is no reasonable potential for the facility to discharge PFOS or PFOA above the narrative standard in s. NR 102.04(8)(d), Wis. Adm. Code, no further action is required and effluent monitoring of PFOS and PFOA shall continue as specified in the permit. 07/01/2028 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 20 4.5 Land Application Management Plan A management plan is required for the land application system if sludge is land applied by permittee instead of hauled to another facility. Required Action Due Date Land Application Management Plan Submittal: Submit a management plan to optimize the land application system performance and demonstrate compliance with ch. NR 204, Wis. Adm. Code. This management plan shall 1) specify information on pretreatment processes (if any); 2) identify land application sites; 3) describe site limitations; 4) address vegetative cover management and removal; 5) specify availability of storage; 6) describe the type of transporting and spreading vehicle(s); 7) specify monitoring procedures; 8) track site loading; 9) address contingency plans for adverse weather and odor/nuisance abatement; and 10) include any other pertinent information. Once approved, all landspreading activities shall be conducted in accordance with the plan. Any changes to the plan must be approved by the Department prior to implementing the changes. Plan shall be submitted 60 days prior to land application. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 21 5 Standard Requirements Chapter NR 205, Wisconsin Administrative Code: The conditions in ss. NR 205.07(1) and NR 205.07(2), Wis. Adm. Code, are included by reference in this permit. The permittee shall comply with all of these requirements. Some of these requirements are outlined in the Standard Requirements section of this permit. Requirements not specifically outlined in the Standard Requirement section of this permit can be found in ss. NR 205.07(1) and NR 205.07(2), Wis. Adm. Code. 5.1 Reporting and Monitoring Requirements 5.1.1 Monitoring Results Monitoring results obtained during the previous month shall be summarized and reported on a Department Wastewater Discharge Monitoring Report. The report may require reporting of any or all of the information specified below under ‘Recording of Results’. This report is to be returned to the Department no later than the date indicated on the form. A copy of the Wastewater Discharge Monitoring Report Form or an electronic file of the report shall be retained by the permittee. Monitoring results shall be reported on an electronic discharge monitoring report (eDMR). The eDMR shall be certified electronically by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. If the permittee monitors any pollutant more frequently than required by this permit, the results of such monitoring shall be included on the Wastewater Discharge Monitoring Report pursuant s. NR 205.07(1)(r)2., Wis. Adm. Code. For the purpose of meeting sampling frequency requirements, a week is defined as a calendar week, which begins on Sunday and ends on Saturday. The calendar week shall be used as the basis for reporting monitoring data on discharge monitoring reports. The permittee shall comply with all limits for each parameter regardless of monitoring frequency. For example, monthly, weekly, and/or daily limits shall be met even with monthly monitoring. The permittee may monitor more frequently than required for any parameter. 5.1.2 Sampling and Testing Procedures Sampling and laboratory testing procedures shall be performed in accordance with Chapters NR 218 and NR 219, Wis. Adm. Code, and completed by a laboratory certified or registered in accordance with the requirements of ch. NR 149, Wis. Adm. Code. Groundwater sampling shall be performed in accordance with procedures contained in s. NR 140.16, Wis. Adm. Code, and the WDNR publications, Groundwater Sampling Desk Reference (PUBL-DG-037-96) and Groundwater Sampling Field Manual (PUBL-DG-038-96). The analytical methodologies used shall enable the laboratory to quantitate all substances for which monitoring is required at levels below the effluent limitation and/or groundwater standard. If the required level cannot be met by any of the methods available in ch. NR 219, Wis. Adm. Code, then the method with the lowest limit of detection shall be selected. Additional test procedures may be specified in this permit. 5.1.3 Sample Types The permittee shall use the following definitions from s. NR 218.04, Wis. Adm. Code as prescribed in the WPDES permit for the appropriate method and manner of obtaining samples: 24-hour Composite Sample: A combination of individual samples taken at intervals of not more than one hour such that the volumes of each of the individual samples and of the combination are proportional to the volumes of flow during each interval and during the 24-hour period respectively. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 22 • 24-hour Flow Proportional Composite Sample: A combination of individual grab samples taken over a 24- hr period, where the individual grab samples are of equal volume and taken at intervals after a specified volume of discharge has occurred. • 24-hour Time Proportional Composite Sample: A combination of individual grab samples taken over a 24- hr period, where the individual grab samples are of equal volume and taken at consistent intervals not exceeding 15 minutes. Composite Sample: A combination of individual samples of equal volume taken at approximately equal intervals not exceeding one hour over a specified period of time. • 3-hr Composite Sample: A combination of three (3) individual grab samples of equal volume taken at one- hour intervals. Continuous Sample: A composite of successive individual samples of equal volume taken automatically at equal intervals not exceeding 15 minutes. Where the term is used in connection with monitoring temperature or pH it means continuous in-line recording or monitoring at intervals of not more than 15 minutes. Continuous sample is synonymous with in-line measurements and may apply to flow, temperature, pH, and dissolved oxygen measurements only. The in-line instrument takes automatic readings at intervals of not more than 15 minutes during a 24-hour period. Grab Sample: A single sample taken at one moment of time or a combination of several smaller samples of equal volume taken in less than a 2-minute period. Where the term is used in connection with monitoring temperature or pH it means a single measurement. 5.1.4 Recording of Results The permittee shall maintain records which provide the following information for each effluent measurement or sample taken: • The date, exact place, method and time of sampling or measurements; • The individual who performed the sampling or measurements; • The date the analysis was performed; • The individual who performed the analysis; • The analytical techniques or methods used; and • The results of the analysis. 5.1.5 Reporting of Monitoring Results The permittee shall use the following conventions when reporting effluent monitoring results: • Pollutant concentrations less than the limit of detection shall be reported as < (less than) the value of the limit of detection. For example, if a substance is not detected at a detection limit of 0.1 mg/L, report the pollutant concentration as < 0.1 mg/L. • Pollutant concentrations equal to or greater than the limit of detection, but less than the limit of quantitation, shall be reported and the limit of quantitation shall be specified. • For purposes of calculating fees under ch. NR 101, Wis. Adm. Code, a reporting limit of 2.0 mg/L for BOD5 and 2.5 mg/L Total Suspended Solids shall be considered to be limits of quantitation. • For the purposes of reporting a calculated result, average or a mass discharge value, the permittee may substitute a “0” (zero) for any pollutant concentration that is less than the limit of detection. However, if the effluent limitation is less than the limit of detection, the department may substitute a value other than zero for WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 23 results less than the limit of detection, after considering the number of monitoring results that are greater than the limit of detection and if warranted when applying appropriate statistical techniques. • If no discharge occurs through an outfall, flow related parameters (e.g. flow rate, hydraulic application rate, volume, etc.) should be reported as “0” (zero) at the required sample frequency specified for the outfall. For example: if the sample frequency is daily, “0” would be reported for any day during the month that no discharge occurred. 5.1.6 Compliance Maintenance Annual Reports Compliance Maintenance Annual Reports (CMAR) shall be completed using information obtained over each calendar year regarding the wastewater conveyance and treatment system. The CMAR shall be submitted and certified by the permittee in accordance with ch. NR 208, Wis. Adm. Code, by June 30, each year on an electronic report form provided by the Department. In the case of a publicly owned treatment works, a resolution shall be passed by the governing body and submitted as part of the CMAR, verifying its review of the report and providing responses as required. Private owners of wastewater treatment works are not required to pass a resolution; but they must provide an Owner Statement and responses as required, as part of the CMAR submittal. The CMAR shall be certified electronically by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The certification verifies that the electronic report is true, accurate and complete. 5.1.7 Records Retention The permittee shall retain records of all monitoring information, including all calibration and maintenance records and all original strip chart recordings or electronic data records for continuous monitoring instrumentation, copies of all reports required by the permit, and records of all data used to complete the application for the permit for a period of at least 3 years from the date of the sample, measurement, report or application. All pertinent sludge information, including permit application information and other documents specified in this permit or s. NR 204.06(9), Wis. Adm. Code shall be retained for a minimum of 5 years. 5.1.8 Other Information Where the permittee becomes aware that it failed to submit any relevant facts in a permit application or submitted incorrect information in a permit application or in any report to the Department, it shall promptly submit such facts or correct information to the Department. 5.1.9 Reporting Requirements – Alterations or Additions The permittee shall give notice to the Department as soon as possible of any planned physical alterations or additions to the permitted facility. Notice is only required when: • The alteration or addition to the permitted facility may meet one of the criteria for determining whether a facility is a new source. • The alteration or addition could significantly change the nature or increase the quantity of pollutants discharged. This notification requirement applies to pollutants which are not subject to effluent limitations in the existing permit. • The alteration or addition results in a significant change in the permittee’s sludge use or disposal practices, and such alteration, addition, or change may justify the application of permit conditions that are different from or absent in the existing permit, including notification of additional use of disposal sites not reported during the permit application process nor reported pursuant to an approved land application plan. Additional sites may not be used for the land application of sludge until department approval is received. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 24 5.2 System Operating Requirements 5.2.1 Noncompliance Reporting Sanitary sewer overflows and sewage treatment facility overflows shall be reported according to the ‘Sanitary Sewer Overflows and Sewage Treatment Facility Overflows’ section of this permit. The permittee shall report the following types of noncompliance by a telephone call to the Department's regional office within 24 hours after becoming aware of the noncompliance: • Any noncompliance which may endanger health or the environment; • Any violation of an effluent limitation resulting from a bypass; • Any violation of an effluent limitation resulting from an upset; and • Any violation of a maximum discharge limitation for any of the pollutants listed by the Department in the permit, either for effluent or sludge. A written report describing the noncompliance shall also be submitted to the Department's regional office within 5 days after the permittee becomes aware of the noncompliance. On a case-by-case basis, the Department may waive the requirement for submittal of a written report within 5 days and instruct the permittee to submit the written report with the next regularly scheduled monitoring report. In either case, the written report shall contain a description of the noncompliance and its cause; the period of noncompliance, including exact dates and times; the steps taken or planned to reduce, eliminate and prevent reoccurrence of the noncompliance; and if the noncompliance has not been corrected, the length of time it is expected to continue. A scheduled bypass approved by the Department under the ‘Scheduled Bypass’ section of this permit shall not be subject to the reporting required under this section. NOTE: Section 292.11(2)(a), Wisconsin Statutes, requires any person who possesses or controls a hazardous substance or who causes the discharge of a hazardous substance to notify the Department of Natural Resources immediately of any discharge not authorized by the permit. The discharge of a hazardous substance that is not authorized by this permit or that violates this permit may be a hazardous substance spill. To report a hazardous substance spill, call DNR's 24-hour HOTLINE at 1-800-943-0003. 5.2.2 Flow Meters Flow meters shall be calibrated annually, as per s. NR 218.06, Wis. Adm. Code. 5.2.3 Raw Grit and Screenings All raw grit and screenings shall be disposed of at a properly licensed solid waste facility or picked up by a licensed waste hauler. If the facility or hauler are located in Wisconsin, then they shall be licensed under chs. NR 500-555, Wis. Adm. Code. 5.2.4 Sludge Management All sludge management activities shall be conducted in compliance with ch. NR 204 "Domestic Sewage Sludge Management", Wis. Adm. Code. 5.2.5 Prohibited Wastes Under no circumstances may the introduction of wastes prohibited by s. NR 211.10, Wis. Adm. Code, be allowed into the waste treatment system. Prohibited wastes include those: • Which create a fire or explosion hazard in the treatment work; • Which will cause corrosive structural damage to the treatment work; WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 25 • Solid or viscous substances in amounts which cause obstructions to the flow in sewers or interference with the proper operation of the treatment work; • Wastewaters at a flow rate or pollutant loading which are excessive over relatively short time periods so as to cause a loss of treatment efficiency; and • Changes in discharge volume or composition from contributing industries which overload the treatment works or cause a loss of treatment efficiency. 5.2.6 Bypass This condition applies only to bypassing at a sewage treatment facility that is not a scheduled bypass, approved blending as a specific condition of this permit, a sewage treatment facility overflow or a controlled diversion as provided in the sections titled ‘Scheduled Bypass’, ‘Blending’ (if approved), ‘SSO’s and Sewage Treatment Facility Overflows’ and ‘Controlled Diversions’ of this permit. Any other bypass at the sewage treatment facility is prohibited and the Department may take enforcement action against a permittee for such occurrences under s. 283.89, Wis. Stats. The Department may approve a bypass if the permittee demonstrates all the following conditions apply: • The bypass was unavoidable to prevent loss of life, personal injury, or severe property damage; • There were no feasible alternatives to the bypass, such as the use of auxiliary treatment facilities or adequate back-up equipment, retention of untreated wastes, reduction of inflow and infiltration, or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventative maintenance. When evaluating feasibility of alternatives, the department may consider factors such as technical achievability, costs and affordability of implementation and risks to public health, the environment and, where the permittee is a municipality, the welfare of the community served; and • The bypass was reported in accordance with the Noncompliance Reporting section of this permit. 5.2.7 Scheduled Bypass Whenever the permittee anticipates the need to bypass for purposes of efficient operations and maintenance and the permittee may not meet the conditions for controlled diversions in the ‘Controlled Diversions’ section of this permit, the permittee shall obtain prior written approval from the Department for the scheduled bypass. A permittee’s written request for Department approval of a scheduled bypass shall demonstrate that the conditions for bypassing specified in the above section titled ‘Bypass’ are met and include the proposed date and reason for the bypass, estimated volume and duration of the bypass, alternatives to bypassing and measures to mitigate environmental harm caused by the bypass. The department may require the permittee to provide public notification for a scheduled bypass if it is determined there is significant public interest in the proposed action and may recommend mitigation measures to minimize the impact of such bypass. 5.2.8 Controlled Diversions Controlled diversions are allowed only when necessary for essential maintenance to assure efficient operation. Sewage treatment facilities that have multiple treatment units to treat variable or seasonal loading conditions may shut down redundant treatment units when necessary for efficient operation. The following requirements shall be met during controlled diversions: • Effluent from the sewage treatment facility shall meet the effluent limitations established in the permit. Wastewater that is diverted around a treatment unit or treatment process during a controlled diversion shall be recombined with wastewater that is not diverted prior to the effluent sampling location and prior to effluent discharge; WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 26 • A controlled diversion does not include blending as defined in s. NR 210.03(2e), Wis. Adm. Code, and as may only be approved under s. NR 210.12. A controlled diversion may not occur during periods of excessive flow or other abnormal wastewater characteristics; • A controlled diversion may not result in a wastewater treatment facility overflow; and • All instances of controlled diversions shall be documented in sewage treatment facility records and such records shall be available to the department on request. 5.2.9 Proper Operation and Maintenance The permittee shall at all times properly operate and maintain all facilities and systems of treatment and control which are installed or used by the permittee to achieve compliance with the conditions of this permit. Proper operation and maintenance includes effective performance, adequate funding, adequate operator staffing and training as required in ch. NR 114, Wis. Adm. Code, and adequate laboratory and process controls, including appropriate quality assurance procedures. This provision requires the operation of back-up or auxiliary facilities or similar systems only when necessary to achieve compliance with the conditions of the permit. 5.2.10 Operator Certification The wastewater treatment facility shall be under the direct supervision of a state certified operator. In accordance with s. NR 114.53, Wis. Adm. Code, every WPDES permitted treatment plant shall have a designated operator-in- charge holding a current and valid certificate. The designated operator-in-charge shall be certified at the level and in all subclasses of the treatment plant, except laboratory. Treatment plant owners shall notify the department of any changes in the operator-in-charge within 30 days. Note that s. NR 114.52(22), Wis. Adm. Code, lists types of facilities that are excluded from operator certification requirements (i.e. private sewage systems, pretreatment facilities discharging to public sewers, industrial wastewater treatment that consists solely of land disposal, agricultural digesters and concentrated aquatic production facilities with no biological treatment). 5.3 Sewage Collection Systems 5.3.1 Sanitary Sewage Overflows and Sewage Treatment Facility Overflows 5.3.1.1 Overflows Prohibited Any overflow or discharge of wastewater from the sewage collection system or at the sewage treatment facility, other than from permitted outfalls, is prohibited. The permittee shall provide information on whether any of the following conditions existed when an overflow occurred: • The sanitary sewer overflow or sewage treatment facility overflow was unavoidable to prevent loss of life, personal injury or severe property damage; • There were no feasible alternatives to the sanitary sewer overflow or sewage treatment facility overflow such as the use of auxiliary treatment facilities or adequate back-up equipment, retention of untreated wastes, reduction of inflow and infiltration, or preventive maintenance activities; • The sanitary sewer overflow or the sewage treatment facility overflow was caused by unusual or severe weather-related conditions such as large or successive precipitation events, snowmelt, saturated soil conditions, or severe weather occurring in the area served by the sewage collection system or sewage treatment facility; and • The sanitary sewer overflow or the sewage treatment facility overflow was unintentional, temporary, and caused by an accident or other factors beyond the reasonable control of the permittee. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 27 5.3.1.2 Permittee Response to Overflows Whenever a sanitary sewer overflow or sewage treatment facility overflow occurs, the permittee shall take all feasible steps to control or limit the volume of untreated or partially treated wastewater discharged, and terminate the discharge as soon as practicable. Remedial actions, including those in s. NR 210.21 (3), Wis. Adm. Code, shall be implemented consistent with an emergency response plan developed under the CMOM program. 5.3.1.3 Permittee Reporting Permittees shall report all sanitary sewer overflows and sewage treatment overflows as follows: • The permittee shall notify the department by telephone, fax or email as soon as practicable, but no later than 24 hours from the time the permittee becomes aware of the overflow; • The permittee shall, no later than five days from the time the permittee becomes aware of the overflow, provide to the department the information identified in this paragraph using department form number 3400- 184. If an overflow lasts for more than five days, an initial report shall be submitted within 5 days as required in this paragraph and an updated report submitted following cessation of the overflow. At a minimum, the following information shall be included in the report: a) The date and location of the overflow; b) The surface water to which the discharge occurred, if any; c) The duration of the overflow and an estimate of the volume of the overflow; d) A description of the sewer system or treatment facility component from which the discharge occurred such as manhole, lift station, constructed overflow pipe, or crack or other opening in a pipe; e) The estimated date and time when the overflow began and stopped or will be stopped; f) The cause or suspected cause of the overflow including, if appropriate, precipitation, runoff conditions, areas of flooding, soil moisture and other relevant information; g) Steps taken or planned to reduce, eliminate and prevent reoccurrence of the overflow and a schedule of major milestones for those steps; h) A description of the actual or potential for human exposure and contact with the wastewater from the overflow; i) Steps taken or planned to mitigate the impacts of the overflow and a schedule of major milestones for those steps; j) To the extent known at the time of reporting, the number and location of building backups caused by excessive flow or other hydraulic constraints in the sewage collection system that occurred concurrently with the sanitary sewer overflow and that were within the same area of the sewage collection system as the sanitary sewer overflow; and k) The reason the overflow occurred or explanation of other contributing circumstances that resulted in the overflow event. This includes any information available including whether the overflow was unavoidable to prevent loss of life, personal injury, or severe property damage and whether there were feasible alternatives to the overflow. NOTE: A copy of form 3400-184 for reporting sanitary sewer overflows and sewage treatment facility overflows may be obtained from the department or accessed on the department’s web site at http://dnr.wi.gov/topic/wastewater/SSOreport.html. As indicated on the form, additional information may be submitted to supplement the information required by the form. • The permittee shall identify each specific location and each day on which a sanitary sewer overflow or sewage treatment facility overflow occurs as a discrete sanitary sewer overflow or sewage treatment facility overflow occurrence. An occurrence may be more than one day if the circumstances causing the sanitary sewer overflow or sewage treatment facility overflow results in a discharge duration of greater than 24 hours. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 28 If there is a stop and restart of the overflow at the same location within 24 hours and the overflow is caused by the same circumstance, it may be reported as one occurrence. Sanitary sewer overflow occurrences at a specific location that are separated by more than 24 hours shall be reported as separate occurrences; and • A permittee that is required to submit wastewater discharge monitoring reports under s. NR 205.07 (1) (r), Wis. Adm. Code, shall also report all sanitary sewer overflows and sewage treatment facility overflows on that report. 5.3.1.4 Public Notification The permittee shall notify the public of any sanitary sewer and sewage treatment facility overflows consistent with its emergency response plan required under the CMOM (Capacity, Management, Operation and Maintenance) section of this permit and s. NR 210.23 (4) (f), Wis. Adm. Code. Such public notification shall occur promptly following any overflow event using the most effective and efficient communications available in the community. At minimum, a daily newspaper of general circulation in the county(s) and municipality whose waters may be affected by the overflow shall be notified by written or electronic communication. 5.3.2 Capacity, Management, Operation and Maintenance (CMOM) Program • The permittee shall have written documentation of the Capacity, Management, Operation and Maintenance (CMOM) program components in accordance with s. NR 210.23(4), Wis. Adm. Code. Such documentation shall be available for Department review upon request. The Department may request that the permittee provide this documentation or prepare a summary of the permittee’s CMOM program at the time of application for reissuance of the WPDES permit. • The permittee shall implement a CMOM program in accordance with s. NR 210.23, Wis. Adm. Code. • The permittee shall at least annually conduct a self-audit of activities conducted under the permittee’s CMOM program to ensure CMOM components are being implemented as necessary to meet the general standards of s. NR 210.23(3), Wis. Adm. Code. 5.3.3 Sewer Cleaning Debris and Materials All debris and material removed from cleaning sanitary sewers shall be managed to prevent nuisances, run-off, ground infiltration or prohibited discharges. • Debris and solid waste shall be dewatered, dried and then disposed of at a licensed solid waste facility. • Liquid waste from the cleaning and dewatering operations shall be collected and disposed of at a permitted wastewater treatment facility. • Combination waste including liquid waste along with debris and solid waste may be disposed of at a licensed solid waste facility or wastewater treatment facility willing to accept the waste. 5.4 Surface Water Requirements 5.4.1 Permittee-Determined Limit of Quantitation Incorporated into this Permit For pollutants with water quality-based effluent limits below the Limit of Quantitation (LOQ) in this permit, the LOQ calculated by the permittee and reported on the Discharge Monitoring Reports (DMRs) is incorporated by reference into this permit. The LOQ shall be reported on the DMRs, shall be the lowest quantifiable level practicable, and shall be no greater than the minimum level (ML) specified in or approved under 40 CFR Part 136 for the pollutant at the time this permit was issued, unless this permit specifies a higher LOQ. 5.4.2 Appropriate Formulas for Effluent Calculations The permittee shall use the following formulas for calculating effluent results to determine compliance with average concentration limits and mass limits and total load limits: WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 29 Weekly/Monthly/Six-Month/Annual Average Concentration = the sum of all daily results for that week/month/six- month/year, divided by the number of results during that time period. [Note: When a six-month average effluent limit is specified for Total Phosphorus the applicable periods are May through October and November through April, except in cases of Water Quality Trading, wherein the applicable periods are January through June and July through December.] Weekly Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the week. Monthly Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the month. Six-Month Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the six-month period. [Note: When a six-month average effluent limit is specified for Total Phosphorus the applicable periods are May through October and November through April.] Annual Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the entire year. Total Monthly Discharge: = monthly average concentration (mg/L) x total flow for the month (MG/month) x 8.34. Total Annual Discharge: = sum of total monthly discharges for the calendar year. 12-Month Rolling Sum of Total Monthly Discharge: = the sum of the most recent 12 consecutive months of Total Monthly Discharges. 5.4.3 Effluent Temperature Requirements Weekly Average Temperature – If temperature limits are included in this permit, Weekly Average Temperature shall be calculated as the sum of all daily maximum results for that week divided by the number of daily maximum results during that time period. Cold Shock Standard – Water temperatures of the discharge shall be controlled in a manner as to protect fish and aquatic life uses from the deleterious effects of cold shock pursuant to Wis. Adm. Code, s. NR 102.28. ‘Cold Shock’ means exposure of aquatic organisms to a rapid decrease in temperature and a sustained exposure to low temperature that induces abnormal behavior or physiological performance and may lead to death. Rate of Temperature Change Standard – Temperature of a water of the state or discharge to a water of the state may not be artificially raised or lowered at such a rate that it causes detrimental health or reproductive effects to fish or aquatic life of the water of the state pursuant to Wis. Adm. Code, s. NR 102.29. 5.4.4 Visible Foam or Floating Solids There shall be no discharge of floating solids or visible foam in other than trace amounts. 5.4.5 Surface Water Uses and Criteria In accordance with NR 102.04, Wis. Adm. Code, surface water uses and criteria are established to govern water management decisions. Practices attributable to municipal, industrial, commercial, domestic, agricultural, land development or other activities shall be controlled so that all surface waters including the mixing zone meet the following conditions at all times and under all flow and water level conditions: • Substances that will cause objectionable deposits on the shore or in the bed of a body of water, shall not be present in such amounts as to interfere with public rights in waters of the state. • Floating or submerged debris, oil, scum or other material shall not be present in such amounts as to interfere with public rights in waters of the state. • Materials producing color, odor, taste or unsightliness shall not be present in such amounts as to interfere with public rights in waters of the state. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 30 • Substances in concentrations or in combinations which are toxic or harmful to humans shall not be present in amounts found to be of public health significance, nor shall substances be present in amounts which are acutely harmful to animal, plant or aquatic life. 5.4.6 Percent Removal During any 30 consecutive days, the average effluent concentrations of BOD5 and of total suspended solids shall not exceed 15% of the average influent concentrations, respectively. This requirement does not apply to removal of total suspended solids if the permittee operates a lagoon system and has received a variance for suspended solids granted under NR 210.07(2), Wis. Adm. Code. 5.4.7 E. coli The monthly limit for E. coli shall be expressed as a geometric mean. In calculating the geometric mean, a value of 1 is used for any result of 0. 5.4.8 Seasonal Disinfection Disinfection shall be provided from May 1 through September 30 of each year. Monitoring requirements and the limitations for Fecal Coliform (interim) and E. coli apply only during the period in which disinfection is required. Whenever chlorine is used for disinfection or other uses, the limitations and monitoring requirements for residual chlorine shall apply. A dechlorination process shall be in operation whenever chlorine is used. 5.4.9 Whole Effluent Toxicity (WET) Monitoring Requirements In order to determine the potential impact of the discharge on aquatic organisms, static-renewal toxicity tests shall be performed on the effluent in accordance with the procedures specified in the "State of Wisconsin Aquatic Life Toxicity Testing Methods Manual, 2nd Edition" (PUB-WT-797, November 2004) as required by NR 219.04, Table A, Wis. Adm. Code). All of the WET tests required in this permit, including any required retests, shall be conducted on the Ceriodaphnia dubia and fathead minnow species. Receiving water samples shall not be collected from any point in contact with the permittee's mixing zone and every attempt shall be made to avoid contact with any other discharge's mixing zone. 5.4.10 Whole Effluent Toxicity (WET) Identification and Reduction Within 60 days of a retest which showed positive results, the permittee shall submit a written report to the Biomonitoring Coordinator, Bureau of Water Quality, 101 S. Webster St., PO Box 7921, Madison, WI 53707-7921, which details the following: • A description of actions the permittee has taken or will take to remove toxicity and to prevent the recurrence of toxicity; • A description of toxicity reduction evaluation (TRE) investigations that have been or will be done to identify potential sources of toxicity, including the following actions: a) Evaluate the performance of the treatment system to identify deficiencies contributing to effluent toxicity (e.g., operational problems, chemical additives, incomplete treatment) b) Identify the compound(s) causing toxicity. Conduct toxicity screening tests on the effluent at a minimum of once per month for six months to determine if toxicity recurs. Screening tests are WET tests using fewer effluent concentrations conducted on the most sensitive species. If any of the screening tests contain toxicity, conduct a toxicity identification evaluation (TIE) to determine the cause. TIE methods are available from USEPA “Methods for Aquatic Toxicity Identification Evaluations: Phase I Toxicity Characterization Procedures (EPA/600/6-91/003) and “Toxicity Identification Evaluation: Characterization of Chronically Toxic Effluents, Phase I” (EPA/600/6- 91/005F). WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 31 c) Trace the compound(s) causing toxicity to their sources (e.g., industrial, commercial, domestic) d) Evaluate, select, and implement methods or technologies to control effluent toxicity (e.g., in-plant or pretreatment controls, source reduction or removal) • Where corrective actions including a TRE have not been completed, an expeditious schedule under which corrective actions will be implemented; • If no actions have been taken, the reason for not taking action. The permittee may also request approval from the Department to postpone additional retests in order to investigate the source(s) of toxicity. Postponed retests must be completed after toxicity is believed to have been removed. 5.4.11 PFOS and PFOA Requirements The laboratory performing the analysis on any samples shall be certified for the applicable PFAS compounds in the aqueous matrix by the Wisconsin Laboratory Certification Program established under s. 299.11, Wis. Stats., in accordance with s. NR 149.41, Wis. Adm. Code. All laboratories are required to utilize EPA Method 1633A for sampling PFAS in sludge. The Department may reject any sample results if results are produced by a laboratory that is not in compliance with certification requirements under ch. NR 149, Wis. Adm. Code. 5.5 Land Application Requirements 5.5.1 Sludge Management Program Standards And Requirements Based Upon Federally Promulgated Regulations In the event that new federal sewage sludge standards or regulations are promulgated, the permittee shall comply with the new sewage sludge requirements by the dates established in the regulations, if required by federal law, even if the permit has not yet been modified to incorporate the new federal regulations. 5.5.2 General Sludge Management Information The General Sludge Management Form 3400-48 shall be completed and submitted prior to any significant sludge management changes. 5.5.3 Sludge Samples All sludge samples shall be collected at a point and in a manner which will yield sample results which are representative of the sludge being tested, and collected at the time which is appropriate for the specific test. 5.5.4 Land Application Characteristic Report Each report shall consist of a Characteristic Form 3400-49 and Lab Report. The Characteristic Report Form 3400-49 shall be submitted electronically by January 31 following each year whether or not samples are analyzed. In years in which monitoring does not occur, the report shall be completed by checking on the form that monitoring/land application did not occur. Following submittal of the electronic Characteristic Report Form 3400-49, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report is true, accurate and complete. The Lab Report must be sent directly to the facility’s DNR sludge representative or basin engineer unless approval for not submitting the lab reports has been given. WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 32 The permittee shall use the following convention when reporting sludge monitoring results: Pollutant concentrations less than the limit of detection shall be reported as < (less than) the value of the limit of detection. For example, if a substance is not detected at a detection limit of 1.0 mg/kg, report the pollutant concentration as < 1.0 mg/kg . All results shall be reported on a dry weight basis. 5.5.5 Calculation of Water Extractable Phosphorus When sludge analysis for Water Extractable Phosphorus is required by this permit, the permittee shall use the following formula to calculate and report Water Extractable Phosphorus: Water Extractable Phosphorus (% of Total P) = [Water Extractable Phosphorus (mg/kg, dry wt) ÷ Total Phosphorus (mg/kg, dry wt)] x 100 5.5.6 Monitoring and Calculating PCB Concentrations in Sludge When sludge analysis for “PCB, Total Dry Wt” is required by this permit, the PCB concentration in the sludge shall be determined using either congener-specific analysis or Aroclor analysis. The permittee may decide which of these analyses is performed. Analyses shall be performed in accordance with the following provisions and Table EM in s. NR 219.04, Wis. Adm. Code: • If congener-specific analysis is employed: All PCB congeners shall be delineated. Non-detects shall be treated as zero. The values that are between the limit of detection (LOD) and the limit of quantitation shall be used when calculating the total value