Packet

09.14.2026 Plan Commission Agenda 9.14.26- PLAN COMMISSION AGENDA.PDF 09.14.2026 Plan Commission Packet 9.14.26- PLAN COMMISSION PACKET.PDF 1. Documents: 2. Documents: 1 Plan Commission Special Meeting Notice and Agenda Village Hall 2417 Brewery Road Cross Plains, WI 53528 (608) 798-3241 Monday, September 14, 2026 5:30 pm The Village of Cross Plains will provide opportunities for the public to participate virtually or by calling in. Please take note that the meeting will continue even if technical problems occur. The log in information is as follows: Zoom Meeting Link: https://us02web.zoom.us/j/83459730362 Conference telephone line: +1 312 626 6799 Meeting ID: 834 5973 0362 I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Public Comment – This is an opportunity for anyone to address the Plan Commission on any issue. Please observe the time limit of 3 minutes. While the Plan Commission encourages input from residents, it may not discuss or act on any issue that is not duly noticed on the agenda. Please see the Public Comment instructions at the end of this agenda. V. General Business – Regular Meeting 1. Discussion and Possible Action Regarding a Request to Allow Earth-Disturbing Activities for Marchstone Development Phase I Beyond September 15, 2026. VI. Adjournment This meeting notice constitutes an official meeting of the above referenced group and was posted in accordance with all applicable laws related Open Meetings Law. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals. For additional information or to request this service, contact the Village Hall at (608) 798-3241 or bobbi@cross-plains.wi.us. PUBLIC COMMENT INSTRUCTIONS WRITTEN: Send written comments by 12:00 p.m. on the Friday before the date of the meeting on any matter, either on or not on the agenda to be included in the meeting packet, by emailing bobbi@cross-plains.wi.us or in writing to Plan 2 Commission, 2417 Brewery Rd., Cross Plains, WI 53528. All written comments received after 12:00pm on Friday will be distributed at the meeting. IN-PERSON: Public comment forms are available at the Meeting Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three- minutes per person and must be delivered at the designated microphone for recording purposes. Accommodations can be provided for those unable to access the microphone. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remotely must have their full name displayed within the Zoom application and must state address of residence. *As permitted by the Wisconsin open meetings law and while not required, the Plan Commission has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussion or take action during this period but may consider deferring the subject to a later meet ing with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited public comments. 1 Plan Commission Special Meeting Notice and Agenda Village Hall 2417 Brewery Road Cross Plains, WI 53528 (608) 798-3241 Monday, September 14, 2026 5:30 pm The Village of Cross Plains will provide opportunities for the public to participate virtually or by calling in. Please take note that the meeting will continue even if technical problems occur. The log in information is as follows: Zoom Meeting Link: https://us02web.zoom.us/j/83459730362 Conference telephone line: +1 312 626 6799 Meeting ID: 834 5973 0362 I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Public Comment – This is an opportunity for anyone to address the Plan Commission on any issue. Please observe the time limit of 3 minutes. While the Plan Commission encourages input from residents, it may not discuss or act on any issue that is not duly noticed on the agenda. Please see the Public Comment instructions at the end of this agenda. V. General Business – Regular Meeting 1. Discussion and Possible Action Regarding a Request to Allow Earth-Disturbing Activities for Marchstone Development Phase I Beyond September 15, 2026. VI. Adjournment This meeting notice constitutes an official meeting of the above referenced group and was posted in accordance with all applicable laws related Open Meetings Law. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals. For additional information or to request this service, contact the Village Hall at (608) 798-3241 or bobbi@cross-plains.wi.us. PUBLIC COMMENT INSTRUCTIONS WRITTEN: Send written comments by 12:00 p.m. on the Friday before the date of the meeting on any matter, either on or not on the agenda to be included in the meeting packet, by emailing bobbi@cross-plains.wi.us or in writing to Plan 2 Commission, 2417 Brewery Rd., Cross Plains, WI 53528. All written comments received after 12:00pm on Friday will be distributed at the meeting. IN-PERSON: Public comment forms are available at the Meeting Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three- minutes per person and must be delivered at the designated microphone for recording purposes. Accommodations can be provided for those unable to access the microphone. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remotely must have their full name displayed within the Zoom application and must state address of residence. *As permitted by the Wisconsin open meetings law and while not required, the Plan Commission has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussion or take action during this period but may consider deferring the subject to a later meet ing with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The meeting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited public comments. Agenda Memorandum 1 Staff/Department: Carly Persson, Village Administrator Subject Matter: Marchstone Development: Phase I Earth Disturbing Activities Meeting Date: Plan Commission – September 14, 2026 Village Board – September 14, 2026 Referral History: Plan Commission – March 2, 2026, Village Board – March 23, 2026 Executive Summary: Project Background: Code/Policy Review: Staff Analysis: On August 6, 2026, the Marchstone developers requested permission to continue earth-disturbing activities for Phase I beyond September 15, 2026. Section 83.104 of the Village Municipal Code states: “All earth disturbing activities for land divisions greater than one acre in size shall occur between May 1 and September 15 each year.” This request follows the variance approved by the Plan Commission and Village Board in March 2026, which allowed Phase I earth-disturbing work to begin on March 23, 2026. The developer provided revised tentative schedules for the remaining Phase I improvements. One schedule covers the portion of Phase I south of Evergreen Parkway, and the second covers the remaining work north of Evergreen Parkway. The schedules identify the work anticipated to continue after September 15, 2026. Variances and waivers from the requirements of Chapter 83 require approval by the Plan Commission and Village Board. A three-fourths affirmative vote of the entire membership of the Plan Commission is required to recommend approval or conditional approval. A three-fourths affirmative vote of the entire membership of the Village Board is then required to grant the variance or waiver. Section 83.104 of The Village Municipal Code of Ordinances Section 83.120 Variances and Waivers Village Engineer Brian Berquist of Town & Country Engineering anticipates that topsoil placement and seeding will be completed within approximately one week after September 15. Acceptance of the improvements will be conditioned upon the required stabilization through seed and mulch. The stormwater ponds have been constructed and are available to collect sediment and runoff during the remaining work and future home construction. Some additional earth disturbance will also be necessary for utility work, including trenching and conduit installation. Brian anticipates that the remaining work will be completed by the first week of October. Based on the limited duration of the remaining work, the erosion control measures in place, and the stabilization requirements tied to acceptance of the improvements, Brian recommends allowing earth-disturbing activities to continue beyond September 15. Agenda Memorandum 2 Fiscal Impact: Recommendation: Staff recommend the Plan Commission and Village Board recommend approval of the request to continue earth- disturbing activities for Marchstone Phase I beyond September 15, 2026, as outlined in the revised project schedules. N/A 1 Carly Persson From: Kyle Haen <Kyle@haenrealestate.com> Sent: Thursday, August 6, 2026 9:04 AM To: Carly Persson; Jeff Haen Cc: Adam Watkins; Dombrowski, Paul; Robert C. Procter Subject: RE: Upcoming Village Board Meeting / Marchstone Attachments: MarchstonePhase1.pdf; MarchstonePhase2.pdf Follow Up Flag: Follow up Flag Status: Completed Good morning, Regarding item one below and requesƟng an extension beyond the 9/15 date, we would like to include the following: We are wriƟng to formally request permission to conƟnue construcƟon on the first phase of the Marchstone development beyond the September 15th deadline. AƩached is a revised tentaƟve project schedule highlighƟng remaining milestones and anƟcipated Ɵmelines for the improvements. The first aƩachment (Phase 1) refers to the southern porƟon of the first phase of the development South of Evergreen Pkwy. The second aƩachment highlights the remaining porƟon of the lands North of Evergreen Pkwy. Thank you and please let us know if you have any quesƟons Jeff and Kyle From: Carly Persson <cpersson@cross-plains.wi.us> Sent: Wednesday, August 5, 2026 4:15 PM To: Jeff Haen <Jeff@haenrealestate.com>; Kyle Haen <Kyle@haenrealestate.com> Cc: Adam Watkins <adam.watkins@wyserengineering.com>; Dombrowski, Paul <paul.dombrowski@huschblackwell.com>; Robert C. Procter <rprocter@axley.com> Subject: RE: Upcoming Village Board Meeting / Marchstone Hi Jeff and Kyle, We met today and discussed each of these items: 1. Earth disturbance extension past 9/15 a. Received exhibit from Adam, would also require an email request like Kyle sent last Ɵme. ¾ affirmaƟve vote at Plan Commission and Village Board is required. I have you penciled in for Plan Commission on 9/8 (just double checking because of Labor Day week), and Village Board on 9/14. 2. ResubmiƩal of deed restricƟons a. Thank you for the clean and redline versions. I have this on the 8/24 Village Board MeeƟng agenda. 3. Tree clearing to take place aŌer 9/15 a. The Village would need a proposal for the areas to be removed and shows that the proposed removals comply with the updated ordinance. We have a forester on staff now to review the proposal for compliance. No formal meeƟng (Plan Commission or Village Board) is required. Please let me know if you have any quesƟons. GAS GASESAN SANSTM XX XXX GASGAS GASGAS GAS E E X WAT WAT STMSTMSTMSTMSTMSTMSTMSTM STMSTMSTMSTM OHE STMSTMSTMSTMSTM STM STM STM STM STM SANSANSANSANSANSANSANSAN SAN SANSAN SANSANSANSAN WAT WATWAT VLT WATWATWAT WATWATWATWATWATWATWATWATWATWATWATWATWAT WATWATWAT WATWATGASGAS GASGAS GASGASGASGAS GAS GAS GASGASGAS GAS GAS GAS GASGAS GAS GASGASGAS GASGAS E E E E E E E E E E E E E E E E E STM OHEEE SANSAN OHESTMSTMSTM XXXXXX XXXXX SAN SAN STM STM STM STM STMSAN SAN SAN SAN 6,404 SQ. FT.0.15 ACRES39 6,318 SQ. FT.0.15 ACRES22 6,508 SQ. FT.0.15 ACRES35 6,456 SQ. FT.0.15 ACRES37 6,538 SQ. FT.0.15 ACRES32 6,351 SQ. FT.0.15 ACRES41 45,209 SQ FT1.04 ACRESOUTLOT 2 6,050 SQ. FT.0.14 ACRES24 6,050 SQ. FT.0.14 ACRES26 6,050 SQ. FT.0.14 ACRES28 6,050 SQ. FT.0.14 ACRES30 53,158 SQ FT1.22 ACRESOUTLOT 36,600 SQ. FT.0.15 ACRES186,600 SQ. FT.0.15 ACRES166,600 SQ. FT.0.15 ACRES14 12,074 SQ. FT.0.28 ACRES13 11,047 SQ. FT.0.25 ACRES7157,582 SQ FT1.32 ACRESOUTLOT 610,892 SQ. FT.0.25 ACRES7910,957 SQ. FT.0.25 ACRES75 11,124 SQ. FT.0.26 ACRES73 10,941 SQ. FT.0.25 ACRES76 11,086 SQ. FT.0.25 ACRES72 10,924 SQ. FT.0.25 ACRES77 10,932 SQ. FT.0.25 ACRES68 10,908 SQ. FT.0.25 ACRES78 11,009 SQ. FT.0.25 ACRES7010,971 SQ. FT.0.25 ACRES69 10,859 SQ. FT.0.25 ACRES8110,875 SQ. FT.0.25 ACRES80 11,914 SQ. FT.0.27 ACRES6610,894 SQ. FT.0.25 ACRES67 12,025 SQ. FT.0.28 ACRES8210,974 SQ. FT.0.25 ACRES74 24,109 SQ. FT.0.55 ACRES116 17,707 SQ. FT.0.41 ACRES126 22,251 SQ. FT.0.51 ACRES114 11,468 SQ. FT.0.26 ACRES119 29,170 SQ. FT.0.67 ACRES117 15,029 SQ. FT.0.35 ACRES11818,154 SQ. FT.0.42 ACRES121 63,098 SQ FT1.45 ACRESOUTLOT 113,200 SQ. FT.0.30 ACRES1113,200 SQ. FT.0.30 ACRES1013,848 SQ. FT.0.32 ACRES12 10,200 SQ. FT.0.23 ACRES711,299 SQ. FT.0.26 ACRES9 10,200 SQ. FT.0.23 ACRES6 20,250 SQ. FT.0.46 ACRES64 20,316 SQ. FT.0.47 ACRES63 20,197 SQ. FT.0.46 ACRES65 8,270 SQ. FT.0.19 ACRES48 8,436 SQ. FT.0.19 ACRES428,100 SQ. FT.0.19 ACRES44 6,600 SQ. FT.0.15 ACRES5331,303 SQ FT0.72 ACRESOUTLOT 56,600 SQ. FT.0.15 ACRES51 6,600 SQ. FT.0.15 ACRES596,600 SQ. FT.0.15 ACRES556,600 SQ. FT.0.15 ACRES576,600 SQ. FT.0.15 ACRES61 6,174 SQ. FT.0.14 ACRES47 15,233 SQ. FT.0.35 ACRES20 13,012 SQ. FT.0.30 ACRES21 6,600 SQ. FT.0.15 ACRES506,600 SQ. FT.0.15 ACRES526,600 SQ. FT.0.15 ACRES546,600 SQ. FT.0.15 ACRES566,600 SQ. FT.0.15 ACRES586,600 SQ. FT.0.15 ACRES6012,003 SQ. FT.0.28 ACRES6211,225 SQ. FT.0.26 ACRES49 6,002 SQ. FT.0.14 ACRES316,561 SQ. FT.0.15 ACRES336,535 SQ. FT.0.15 ACRES346,050 SQ. FT.0.14 ACRES29 6,482 SQ. FT.0.15 ACRES366,050 SQ. FT.0.14 ACRES27 6,430 SQ. FT.0.15 ACRES386,050 SQ. FT.0.14 ACRES25 6,051 SQ. FT.0.14 ACRES236,377 SQ. FT.0.15 ACRES40 6,600 SQ. FT.0.15 ACRES196,600 SQ. FT.0.15 ACRES176,600 SQ. FT.0.15 ACRES15 7,440 SQ. FT.0.17 ACRES458,237 SQ. FT.0.19 ACRES43 19,607 SQ. FT.0.45 ACRES115 6,064 SQ. FT.0.14 ACRES46 16,000 SQ. FT.0.37 ACRES125 16,000 SQ. FT.0.37 ACRES12216,000 SQ. FT.0.37 ACRES123 16,000 SQ. FT.0.37 ACRES124 11,468 SQ. FT.0.26 ACRES120 10,200 SQ. FT.0.23 ACRES8 12,365 SQ. FT.0.28 ACRES11112,534 SQ. FT.0.29 ACRES110 18,900 SQ. FT.0.43 ACRES518,900 SQ. FT.0.43 ACRES318,900 SQ. FT.0.43 ACRES418,081 SQ. FT.0.42 ACRES219,964 SQ. FT.0.46 ACRES1 10,110 SQ. FT.0.23 ACRES92 8,800 SQ. FT.0.20 ACRES85 9,020 SQ. FT.0.21 ACRES105 8,800 SQ. FT.0.20 ACRES84 9,020 SQ. FT.0.21 ACRES104 8,800 SQ. FT.0.20 ACRES83 9,933 SQ. FT.0.23 ACRES103 11,492 SQ. FT.0.26 ACRES91 195,740 SQ FT4.49 ACRESOUTLOT 7 11,458 SQ. FT.0.26 ACRES90 9,753 SQ. FT.0.22 ACRES109 11,458 SQ. FT.0.26 ACRES89 9,020 SQ. FT.0.21 ACRES108 9,020 SQ. FT.0.21 ACRES107 8,800 SQ. FT.0.20 ACRES86 9,020 SQ. FT.0.21 ACRES106 8,800 SQ. FT.0.20 ACRES888,800 SQ. FT.0.20 ACRES87 4,859,379 SQ FT111.56 ACRESOUTLOT 11 102,536 SQ FT2.35 ACRESOUTLOT 9 90.85' 148.94' 60.46' 117.15'114.34'71.08' 56.32'164.81'56.32'56.32'70.73' 101.82' 72.20'23.02'102.17'71.29'17.13'102.20' 128.33' BLOCK = S 89°54'40" E 615.89'140.03' 10,750 SQ. FT.0.25 ACRES11310,750 SQ. FT.0.25 ACRES112 22,156 SQ. FT.0.51 ACRES99 11,119 SQ. FT.0.26 ACRES94 10,710 SQ. FT.0.25 ACRES93 10,969 SQ. FT.0.25 ACRES9610,929 SQ. FT.0.25 ACRES9510,931 SQ. FT.0.25 ACRES9713,378 SQ. FT.0.31 ACRES98 15,301 SQ. FT.0.35 ACRES100 11,213 SQ. FT.0.26 ACRES101 10,263 SQ. FT.0.24 ACRES102 BLOCK = S 89°54'40" E 605.41' 100.00' 66.00'66.00' 89.33' 94.31'SECTION 35SECTION 2 71.08' 921920 923 918919 918 919 920 918917 919918 924923 923922921 919 919918917920925922 927 919920 915 916 911912913914915 918919920921922923924925926927928928929930931932933934935940945945 940940935 940945 940935930925920 917916 927925920915912911911 920925930935940935931928 927926925920915911 911915920 939939 936935 930 925925926930930925926920925930934935936937 940935930925923922921924 920 924923922921920919918 936935930925 955956950944945935930925 920921922923 922922923919920921915916911 925920915925929920917 930 935 940 913914 916 915915924920916915924920919920921 913913 914915916 915 918 930925920920918920918918920920919921 928 924 913 923 922921920919918 919920 925 925921921 925 930930935 940 941 930929928927 926927 930930929928927 920918917 929 925 927925 930 925924920 919 918917916 915 914914915916917918919 921 921922923924 907910911912913914915917 907910911912913914915915914913912911 911 913 914 915 915914913912911 914 917 919920925930929929926925 928925 920920915915914913912911911912913914915 915915 915916 919918917916915915916917920 921 922 920921922922921920920921922922921920 922 921 922923924925 923 920915915916917918919920921 925 930935931 937936938922923924 916916915914913912 915915912912911910905 905910911917916915914913912 916916912 915912 935930 928927926925924925926 917 918917 920919918920919918916915 915 916 919920921 921920919 919923928 920918 910 909915917915 920919918918 917917 915914 917917916916916 917 918919920921 921 921920919918922923924 925 926 927 927 926 925 925926927 939940 939 924924925926 925924 924925926927 926925921921922 920 919 918 917917 917 916 918919 920 921 920919 918 920919918917917918 919920925930934935936937 935930925920909 911913913 920 920918 922 927926 917920921 925926927 924 923922921 928930933927 925 922917917 922 910910 Hearing Impaired TDD (800) 542-2289O-4 NOTE: APPROXIMATELY 60,000 CY OF FILLREQUIRED FOR THE PHASE I IMPROVEMENTSHOWN. MATERIAL TO BE PROVIDED FROM GOLFCOURSE AREA AND FUTURE PHASES TO THE SOUTH.CONTRACTOR TO COORDINATE WITH DEVELOPER,ENGINEER, AND GOLF COURSE ARCHITECT FORFINAL LOCATION OF ON-SITE BORROW. NO TREECUTTING ALLOWED. NO FILL PLANNED TO BEIMPORTED FROM OFFSITE. BIORETENTIONBASIN #4 MARCHSTONEVILLAGE OF CROSS PLAINS, DANE COUNTY, WI JUNEBARK DRIVE HILLCROFT LANE MARCHSTONE BOULEVARD LINDALE DRIVEBIORETENTIONBASIN #1 BIORETENTIONBASIN #3 BIORETENTIONBASIN #2 BIORETENTIONBASIN #3 EVERGREEN PARKWAY SHADYSTREETTWIN PINE STREET SHADYCIRCLE THINNES STREET BOLLENBECKSTREET MARVIN COURT ACKER STREET WET POND #5.2 INFILTRATIONBASIN #5.1 BIORETENTIONBASIN #8 BIORETENTIONBASIN #7 DRY BASIN #6 INFILTRATIONBASIN #9.1WET BASIN#9.2 DRY BASIN#10 SEE SHEET O-4.1SEE SHEET O-4.2 SEE SHEET O-4.3 © 2025 Microsoft Corporation © 2025 Maxar ©CNES (2025) Distribution Airbus DS © 2025 TMAP MOBILITY Earthstar Geographics SIO 940940 940 945 1050 1045 10401035 1030 102510201015101010051000 990985980 975 970 965 960 955 950 9981000 1000 100510101015 1020 10251030 1035 10401045 1050 1026 10121013 1002 978975972 937 BORROW PIT AREA AT FUTUREGOLF COURSE DRIVING RANGE.ANTICIPATED 60,000 CY OFMATERIAL GENERATED ASSHOWN. HAUL ROAD ANDDRIVING RANGE TO HAVE MIN. 6"TOPSOIL PLACED ANDRE-SEEDING COMPLETEDFOLLOWING COMPLETION OFMASS GRADING. MARCHSTONEVILLAGE OF CROSS PLAINS, DANE COUNTY, WI Hearing Impaired TDD (800) 542-2289O-4.4 10.0% HAUL ROAD EXTENSION FROM MARCHSTONEBOULEVARD CONSTRUCTTEMPORARYSEDIMENTBASIN IN THISAREA 8.0%