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09.14.26 Village Board Agenda 09.14.26 VB AGENDA.PDF 09.14.26 Village Board Packet 09.14.26 VB PACKET.PDF 1. Documents: 2. Documents: Page 1 of 3 Village of Cross Plains Board of Trustee Meeting Regular Meeting Notice and Agenda Village Hall 2417 Brewery Road Cross Plains, WI 53528 (608) 798-3241 September 14, 2026 6:00 pm The Village of Cross Plains will provide opportunities for the public to monitor the meeting virtually or by calling in. Please take note that the meeting will continue even if technical problems occur. The log in information is as follows: Zoom Virtual Meeting Link: https://us02web.zoom.us/j/88215999241 Conference telephone line: +1 312 626 6799 Meeting ID: 882 1599 9241 I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Public Comment - This is an opportunity for anyone to address the Village Board on any issue. Please observe the time limit of 3 minutes. While the Village Board encourages input from residents, it may not discuss or act on any issue that is not duly noticed on the agenda. Please see the Public Comment instructions at the end of this agenda. V. Consent Agenda – Upon request of any Trustee, any item may be removed from the Consent Agenda for separate consideration under General Business. 1. Approve Minutes of Regular Village Board Meeting Held on August 24, 2026. 2. Approve Total Disbursements from 8/20/26 through 9/3/26 in the amount of $501,077.24 as follows: • 110 – General Fund $35,906.82 • 120 – Capital Fund $38,098.04 • 130 – Library Fund $4,500.94 • 150 – Debt Service Fund $363,034.19 • 200 – Library Endowment Fund $18.70 • 310 – TID $0.00 Page 2 of 3 • 660 – Water Utility $43,075.64 • 670 – Sewer Utility $16,442.91 3. Approve Sewer Adjustment Request – 1410 Ridgetrail Dr. VI. Report of Village Officers 1. Village President 2. Village Vice President 3. Other Trustee Reports 4. Village Administrator 5. Village Department Heads/Other Reports VII. General Business 1. Continued Discussion and Possible Action Regarding 2027 Capital Improvement Projects. 2. Discussion and Possible Action Regarding the 2028-2031 Capital Improvement Plan. 3. Discussion and Possible Action Regarding a Request to Allow Earth-Disturbing Activities for Marchstone Development Phase I Beyond September 15, 2026. 4. Discussion and Possible Action Regarding Payment #1 Request for Creekside Way Rehabilitation and Maintenance. 5. Discussion and Possible Action Regarding Purchase of New Thinnes Street Water Main. 6. Discussion and Possible Action Regarding Wastewater Treatment Plant Sampling Equipment Required by the DNR. 7. Discussion and Possible Action Regarding Updates to Street Light Policy. 8. Discussion and Possible Action Regarding No Parking on North Hill Point Road, from Stone Valley Road to County Highway P. 9. Discussion and Possible Action Regarding New Village Hall and Police Department. a. Construction Update b. Financial Update c. Payment Application #9 10. Discussion and Possible Action Regarding 2027 Draft EMS District Budget. 11. Distribution of the Draft 2027 Wage and Benefits Budget. Page 3 of 3 VIII. Future Agenda Items IX. Adjournment This meeting notice constitutes an official meeting of the above referenced group and was posted in accordance with all applicable laws related Open Meetings Law. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals. For additional information or to request this service, contact the Village Hall at (608) 798-3241 or bobbi@cross-plains.wi.us. PUBLIC COMMENT INSTRUCTIONS WRITTEN: Send written comments by 12:00 p.m. on the Friday before the date of the meeting on any matter, either on or not on the agenda to be included in the meeting packet, by emailing bobbi@cross-plains.wi.us or in writing to Village Board, 2417 Brewery Rd., Cross Plains, WI 53528. All written comments received after 12:00pm on Friday will be distributed at the meeting. IN-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three- minutes per person and must be delivered at the designated microphone for recording purposes. Accommodations can be provided for those unable to access the microphone. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remo tely must have their full name displayed within the Zoom application and must state address of residence. *As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussio n or take action during this period but may consider deferring the subject to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The me eting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited publ ic comments. Village of Cross Plains Board of Trustee Meeting Regular Meeting Notice and Agenda V illage Hall 2417 Brewery Road Cross Plains, WI 53528 (608) 798-3241 September 14, 2026 6:00 pm T he Village of Cross Plains will provide opportunities for the public to monitor the meeting virtually or by calling in. Please take note that the meeting will continue even if technical problems occur. The log in information is as follows: Zoom Virtual Meeting Link: https://us02web.zoom.us/j/88215999241 Conference telephone line: +1 312 626 6799 Me eting ID: 88 2 1599 9241 I. Call to Order II. R oll Call III. P ledge of Allegiance IV. P ublic Comment - This is an opportunity for anyone to address the Village Board on any issue. Please observe the time limit of 3 minutes. While the Village Board encourages input fr om r esidents, it may not discuss or act on any issue that is not duly noticed on the agenda. Please see the Public Comment instructions at the end of this agenda. V. C onsent Agenda – Upon request of any Trustee, any item may be removed from the Consent Agenda for separate consideration under General Business. 1. A pprove Minutes of Regular Village Board Meeting Held on August 24, 2026. 2. A pprove Total Disbursements from 8/20/26 through 9/3/26 in the amount of $501,077.24 as follows: • 11 0 – General Fund $35,906.82 • 120 – Capital Fund $38,098.04 • 130 – Library Fund $4,500.94 • 150 – Debt Service Fund $363,034.19 • 200 – Library Endowment Fund $18.70 • 310 – TID $0.00 1 • 660 – Water Utility $43,075.64 • 670 – Sewer Utility $16,442.91 3. A pprove Sewer Adjustment Request – 1410 Ridgetrail Dr. VI. R eport of Village Officers 1. V illage President 2. V illage Vice President 3. O ther Trustee Reports 4. V illage Administrator 5. V illage Department Heads/Other Reports VII. Ge neral Business 1. C ontinued Discussion and Possible Action Regarding 2027 Capital Improvement Projects. 2. D iscussion and Possible Action Regarding the 2028-2031 Capital Improvement Plan. 3. D iscussion and Possible Action Regarding a Request to Allow Earth-Disturbing Activities for Marchstone Development Phase I Beyond September 15, 2026. 4. D iscussion and Possible Action Regarding Payment #1 Request for Creekside Way Rehabilitation and Maintenance. 5. D iscussion and Possible Action Regarding Purchase of New Thinnes Street Water Main. 6. D iscussion and Possible Action Regarding Wastewater Treatment Plant Sampling Equipment Required by the DNR. 7. D iscussion and Possible Action Regarding Updates to Street Light Policy. 8. D iscussion and Possible Action Regarding No Parking on North Hill Point Road, from Ston e V alley Road to County Highway P. 9. D iscussion and Possible Action Regarding New Village Hall and Police Department. a. C onstruction Update b. Financial Update c. Payment Application #9 10. Discussion and Possible Action Regarding 2027 Draft EMS District Budget. 11. D istribution of the Draft 2027 Wage and Benefits Budget. 2 VIII. Future Agenda Items IX . Adjournment This meeting notice constitutes an official meeting of the above referenced group and was posted in accordance with all applicable laws related Open Meetings Law. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals. For additional information or to request this service, contact the Village Hall at (608) 798-3241 or bobbi@cross-plains.wi.us . P UBLIC COMMENT INSTRUCTIONS W RITTEN: Send written comments by 12:00 p.m. on the Friday before the date of the meeting on any matter, either on or not on the agenda to be included in the meeting packet, by emailing bobbi@cross-plains.wi.us or in writing to Village Board, 2417 Brewery Rd., Cross Plains, WI 53528. All written comments received after 12:00pm on Friday will be distributed at the meeting. I N-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three- minutes per person and must be delivered at the designated microphone for recording purposes. Accommodations can be provided for those unable to access the microphone. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remo tely must have their full name displayed within the Zoom application and must state address of residence. * As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussion or take action during this period but may consider deferring the subject to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The me eting chairperson will identify rules for providin g c omments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited publ ic comments. 3 Village of Cross Plains Board of Trustee Meeting Regular Meeting Minutes Village Hall 2417 Brewery Rd Cross Plains, WI 53528 (608) 798-3241 Monday, August 24, 2026 6:00 pm The video link to this meeting can be found at: https://www.youtube.com/watch?v=0tvxsQeghBg Please note that due to a technology issue, the recording stopped at 8:51 PM. I. Call to Order President Lengfeld called the Village Board meeting to order at 6:00 PM. II. Roll Call Present: Trustees Jed Henry ( attended virtually), Bill Brosius, Sarah Borchardt, Cameron Bjorklu nd (attended virtually), Michael Pomykalski, Judy Ketelboeter and President Jay Lengfeld. Absent: None. Also Present: Village Administrator Carly Persson, Village Clerk Bobbi Zauner, Library Director Elizabeth Clauss, Public Facilities Director Matt Couey, Parks and Recreation Director Kane Browskowski, Chief of Police Tony Ruesga, Brian Berquist of Town and Country Engineering, Beth Johnson and Leslie Huber of WayForward Resources, Jeff Haen, and Seth Johnson. Present via teleconference and/or web meeting: Matt Bickel of Wold Architects, Joe Pertzborn, and Kevin Murphy. III. Pledge of Allegiance IV. Public Comment 1. Seth Johnson, 5002 Laufenberg Blvd, spoke on agenda items 4, 7, and 8. He encouraged the board to add pedestrian paths on Park Street and add money in the Capital Improvement Plan for safety improvements. V. Consent Agenda 1. Approve Minutes of Regular Village Board Meeting Held on August 10, 2026. 4 2. Approve Total Disbursements from 8/6/26 through 8/19/26 in the amount of $1,072,344.29 as follows: • 110 – General Fund: $116,082.83 • 120 – Capital Fund: $916,958.81 • 130 – Library Fund: $3,374.72 • 150 – Debt Service - $0.00 • 200 – Library Endowment Fund: $659.51 • 310 – TID Fund: $0.00 • 660 – Water Fund: $1,373.75 • 670 – Sewer Fund: $33,894.67 A motion was made by Borchardt, seconded by Ketelboeter, and unanimously carried by the Village Board to approve the Consent Agenda as presented. VI. Report of Village Officers 1. Village President A. Lengfeld reported that the draft budget will be distributed at the next meeting. B. Lengfeld announced that the deadline for committees to review the comprehensive plan and provide feedback is October 1. 2. Village Vice President A. Ketelboeter announced that the Hill & Valley Auto and Americana Show will be held on September 19 at Baer Park. B. Ketelboeter recognized the following employee work anniversaries: i. Jill Heczko – 3 years on August 9 ii. Matt Esser – 3 years on August 7 3. Other Trustee Reports – None. 4. Village Administrator A. Persson provided an update on the abandoned MGE poles on Baer St. 5. Village Department Heads/Other Reports A. Clerk Bobbi Zauner reminded everyone that Board of Review will take place on Wednesday, September 16 th starting at 5:00 PM. Training videos are available for trustees to watch. B. Chief of Police Tony Ruesga reported that National Night Out was held on August 13 and was well attended. Ruesga also reported that Officer Taylor Fingerson was recognized by the Public Safety Committee for his enforcement of traffic ordinances and Officer Zach Esser was recognized with a life saving award for an incident that occurred on June 8. C. Parks and Recreation Director Kane Browskowski reported that Recreation and Aquatics Supervisor Matt Esser is resigning. D. Library Director Elizabeth Clauss reported on a successful summer library program. 5 VII. General Business 1. Consideration of Proclamation Recognizing September 2026 as Hunger Action Month in the Village of Cross Plains. Trustee Borchardt read aloud the proclamation recognizing September 2026 as Hunger Action Month in the Village of Cross Plains. Following a presentation by Beth Johnson and Leslie Huber of WayForward Resources, a motion was made by Ketelboeter and seconded by Borchardt to approve the proclamation recognizing September 2026 as Hunger Action Month in the Village of Cross Plains. Following discussion, a voice vote was called. Motion carried, 7-0. 2. Discussion and Possible Action Regarding Acceptance of the Resubmitted Marchstone Deed Restrictions. Following an overview by Persson and discussion, a motion was made by Ketelboeter, seconded by Brosius, and unanimously carried by the Village Board to accept the resubmitted Marchstone deed restrictions. 3. Discussion and Possible Action Regarding Marchstone Phase I – Thinnes Street Water Main and Utility Requirements. Following an overview by Persson and discussion, a motion was made by Henry to postpone this agenda item to the next meeting. The motion did not receive a second. Following further discussion, no action was taken. 4. Discussion and Possible Action Regarding Phasing Cost Scenarios for Park Street Improvements. Following discussion, no action was taken. 5. Discussion and Possible Action Regarding Proposed Bicycle Ordinance Amendments to Section 51.14. Trustee Bjorklund outlined the proposed ordinance changes as recommended by the Public Safety Committee. Following discussion, a motion was made by Brosius and seconded by Bjorklund to approve the proposed bicycle ordinance amendments to Section 51.14. Following further discussion, a voice vote was called. Motion carried, 7-0. 6. Discussion and Possible Action Regarding New Village Hall and Police Department A. Award of Technology Bid – Security Package Following an overview by Persson and discussion, a motion was made by Brosius and seconded by Ketelboeter to approve the base bid for Omni Technologies LLC in the amount of $157,223.00. Following further discussion, a voice vote was called. Motion carried, 7-0. B. Change Orders Matt Bickel of Wold Architects provided an overview of Change Order #2. Following discussion, a motion was made by Lengfeld, seconded by Brosius, and unanimously carried by the Village Board to approve change order #2 with the understanding that the dockin g station connection is approved under protest. 7. Discussion and Possible Action Regarding 2027 Capital Improvement Projects. • Flood Mitigation Project o A motion was made by Pomykalski, seconded by Ketelboeter, and unanimously carried by the Village Board to approve the Flood Mitigation Project for the 2027 CIP. • Replace 2007 Dodge Minivan with used vehicle o Following discussion, this project will be removed from the 2027 CIP. 6 • Park Street Reconstruction o Following discussion, a motion was made by Brosius, seconded by Borchardt, and unanimously carried by the Village Board to postpone this item until the first meeting in November. • Annual Street Resurfacing o Motion was made by Brosius, seconded by Ketelboeter, and unanimously carried by the Village Board to approve the Annual Street Resurfacing for the 2027 CIP. • Replace 2024 Skid Steer o Motion was made by Brosius, seconded by Ketelboeter, and unanimously carried by the Village Board to approve the replacement of the 2024 Skid Steer for the 2027 CIP. • Replace 2004 Leaf Vacuum o Motion was made by Ketelboeter and seconded by Pomykalski to approve the replacement of the 2004 Leaf Vacuum at a cost not to exceed $120,000. A voice vote was called. Motion carried, 6-1 with Henry dissenting. • Replace East Zander Park Bridge Boards o A motion was made by Pomykalski, seconded by Ketelboeter, and unanimously carried by the Village Board to approve the replacement of East Zander Park Bridge Boards for the 2027 CIP. • Replace flooring at Library o A motion was made by Borchardt, seconded by Pomykalski, and unanimously carried by the Village Board to approve the replacement of flooring at the Library for the 2027 CIP. • Streetlight Replacements o A motion was made by Brosius, seconded by Pomykalski, and unanimously carried by the Village Board to approve Streetlight Replacements for the 2027 CIP. • Baer Park – Large Diamond Updates o Following discussion, this project will be removed from the 2027 CIP. • Baer Park – Light Replacements o A motion was made by Borchardt, seconded by Pomykalski, and unanimously carried by the Village Board to approve the Baer Park light replacements for the 2027 CIP. • Cross Plains Pool Replacement - Planning o Following discussion, this project will be moved to the 2028 CIP. • Scenic Valley Park o A motion was made by Ketelboeter, seconded by Brosius, and unanimously carried by the Village Board to approve the Scenic Valley Park project in the amount of $60,000 for the 2027 CIP. A motion was made by Ketelboeter, seconded by Brosius, and unanimously carried by the Village Board to postpone the rest of General Business Item #7 and General Business Item #8 to the next meeting. 8. Discussion and Possible Action Regarding 2028-2031 Capital Improvement Plan. VIII. Future Agenda Items – None. IX. Adjournment A motion was made by Borchardt, seconded by Pomykalski, and unanimously carried by the Village Board to adjourn. The meeting ended at 9:59 p.m. 7 Proper notice of this meeting was given to the public and posted on the public bulletin boards in accordance with the Open Meeting Law. Respectfully submitted, ____________________________ Bobbi Zauner Finance Director/Clerk 8 9 10 Year Project Title Department Staff Priority Project Status Fund Proposed Source Alternate Source Amount 2027 Flood Mitigation Project Administration 1 Planned Capital FEMA grant $200,000 WI Emerg. Mgmt. grant $25,000 Fund balance - borrowed in 2026 $25,000 2027 Replace 2007 Dodge Mini Van with used vehicle All Departments 3 New Capital GO borrowing Sale of existing machine $20,000 2027 Annual Street Resurfacing Public Facilities 3 Planned Capital GO borrowing Levy/Transportation Aid $250,000 2027 Park Street Reconstruction PF/Water/Sewer 2 Planned Capital GO borrowing $674,921 DNR loans $567,616 2027 Replace 2024 Skid Steer Public Facilities 4 Planned Capital GO borrowing Trade-in of existing machine $35,000 2027 Replace 2004 Leaf Vacuum Public Facilities 2 New Capital GO borrowing Trade-in/Sale of existing machine $120,000 2027 Replace East Zander Park Bridge Public Facilities 2 New Capital GO borrowing Fund Balance $13,000 2027 Streetlight replacements Public Facilities 4 New Capital GO borrowing Grant $8,000 2027 Baer Park - Large Diamond Update Parks & Recreation 3 Planned Capital GO Borrowing $65,000 Playground Improvement Fees $30,000 Donations $20,000 2027 Cross Plains Pool Replacement - Planning Parks & Recreation 3 Planned Capital GO borrowing Donations $100,000 Planning fees for the pool replacement project. 2027 Scenic Valley Park Parks & Recreation 3 Planned Capital Park Impact Fees $106,600 2027 Baer Park - light replacements Parks & Recreation 1 New Capital GO borrowing Baer Park Improvement fund $150,000 2027 Pool vacuum Parks & Recreation 2 New Capital GO borrowing Pool improvement fund $15,000 2027 Pool/Recreation Point of Sale System & Workstations Parks & Recreation 3 New Capital GO borrowing $10,000 2027 Brewery Creekside Park Updates Parks & Recreation 2 New Capital GO borrowing $20,000 2027 Repair Concrete Floors EMS 3 Planned Capital EMS Fund Balance GO borrowing $10,400 2027 Replace Two-Way Radios (year 1 of 2) Fire District 2 Planned Capital GO borrowing $32,750 2027 1998 Tender 2 Replacement (year 2 of 2) Fire District 2 Planned Capital GO borrowing $151,400 2027 Fire Station Exterior Caulking Fire District 2 New Capital GO borrowing Levy or Fund Balance $13,650 2027 Replace flooring Library 3 Planned Capital GO Borrowing Library fund balance $34,500 To maintain streets, sidewalk and curb and gutter throughout the Village. Generally, this fund will assist with immediate issues, otherwise roads will be resurfaced according the WISLER pavement rating report filed annually. This amount allows for approximately 1,500-2,000 lineal feet of street per year. Upgrade manually operated vacuum to an autonomous vacuum. Repair concrete floors in bay area, storage room, laundry room Replace the 2024 Skid Steer with a new comparable unit. This is a critical piece of machinery for providing Village services. It is very costly to maintain if allowed to go out of warranty and is currently on the equipment replacement schedule for every two years. State of WI is upgrading to new system, so the FD will need to upgrade radios to be able to communicate with Dane County and WISCOM. This project would include work to update the current Baer Park large baseball diamond. The project includes: new backstop, diamond material, grading and sod added to the infield. The Parks and Recreation Department has received requests over the past 10+ years for grass to be added to the infield. When adding grass to the field, it is also a good time for the Village to update the current backstop with a netting, support poles, and new material. Multi-year project to replace existing sewer main, water main, asphalt, curb and gutter. Replacement of Tender 2 and appropriate firefighting apparatus. The Village's portion of the $278,000 final payment is $151,400. The boards on the bridge are starting to soften and decay. Some boards have already been replaced due to safety concerns. The building is almost 24 years old and all windows and brick expansion joints need to be re-caulked. Purchase hardware to implement a point of sale system at the pool, The Club, and/or Village Hall. Replace old/unsafe equipment - swings and bench/drop zone Replace lights at Baer Park small diamond and possibly Tennis and Volleyball courts. Wetland and floodplain restoration on Village-owned parcel on the north side of the Village, immediately to the east of County Hwy P. Planning, engineering, and permitting work began in 2025. Plan/finish buildout of Scenic Valley Park. Replace existing leaf vacuum with a more efficient product. Exisiting equipment has safety concerns and growing mechanical issues. Replace the 2007 Dodge Van with a used vehicle to be used for daily errands, water meter reading, out of town staff trainings, etc., to reduce staff personal vehicle use. Replace 6 streetlights with an LED fixture (current bulbs are no longer available). 11 2027 DS300 Polling Place Scanner and Tabulator Elections 3 Planned Capital Levy Fund balance/GO borrowing $7,500 2027 Marchstone Water Infrastructure Water Utiliy 2 New Water GO borrowing $400,000 2027 Wastewater Treatment Facility updates Sewer Utility 2 Planned Sewer Restricted/Unrestriced Cash DNR loan $2,700,000 Planned Projects $5,035,687 New Projects $769,650 Total $5,805,337 Proposed CIP on Grants/Fund Balance/Other Proposed CIP on G.O. Borrowing Proposed CIP on Other Borrowing (Utility) Replacement of undersized and wearing WWTF equipment, per Town & Country Engineering evaluation. Could be split into multiple years. Replace existing cork floor throughout the library with new cork, bamboo, or other eco-friendly option. While the flooring is removed, the circulation desk area will be reconfigured to have a smaller footprint, freeing up more space for patrons and the collection. Purchase new voting tabulator. Current machine is nearing end of its useful life and will no longer receive software updates after 2026. Village Portion of water reservoir and booster stations - design/engineering. 12 Year Project Title Department Staff Priority Project Status Fund Proposed Source Alternate Source Amount 2028 Annual Street Resurfacing Public Facilities 3 Planned Capital GO borrowing Levy/Transportation Aid $250,000 2028 Park Street Reconstruction Public Facilities 2 Planned Capital GO borrowing $683,634 DNR loans $574,086 2028 Public Facilities Complex - Property Acquisition Public Facilities 5 Planned Capital GO borrowing $1,125,000 2028 Replace 2019 Farmall 55C Tractor Public Facilities 3 New Capital GO Borrowing Trade-in/Sale of existing tractor $70,000 2028 Replace West Zander Park Bridge Public Facilities 2 New Capital GO borrowing Fund Balance $20,000 2028 Replace 2014 Chevrolet 3500 Truck & Plow Sewer/Water/PF 3 New W/S GO borrowing Sale of existing truck $65,000 2028 Cross Plains Pool Replacement - Preliminary Engineering Parks & Rec 3 Planned Capital GO borrowing Donations $554,000 2028 Raspberry Park Updates Parks & Rec 2 New Capital Playground Impact Fees $150,000 2028 Replace 2021 Squad Car Police 2 Planned Capital GO borrowing Sale of existing car $75,000 2028 Library Bathroom Remodel Library 3 Planned Capital GO borrowing $150,000 2028 Replace Two-Way Radios (year 2 of 2) Fire District 2 Planned Capital GO borrowing $32,750 2028 Replace Self-Contained Breathing Apparatus Compressor Fire District 2 Planned Capital GO borrowing $54,500 2028 Marchstone Water Infrastructure Water Utiliy 2 New Water GO borrowing $3,500,000 Planned Projects $3,498,970 New Projects $3,805,000 Total $7,303,970 Proposed CIP on Grants/Fund Balance/Other Proposed CIP on G.O. Borrowing Proposed CIP on Other Borrowing (Utility) Village Portion of water reservoir and booster stations - construction To maintain streets, sidewalk and curb and gutter throughout the Village. Generally, this fund will assist with immediate issues, otherwise roads will be resurfaced according the WISLER pavement rating report filed annually. This amount allows for approximately 1,500-2,000 lineal feet of street per year. Self-Contained Breathing Apparatus (SCBA) compressor is entering its end of life and is due for replacement. Multi-year project to replace existing sewer main, water main, asphalt, curb and gutter. Engineering fees for pool replacement project. Phase I of future Public Facilities Complex. Land acquisition - immediate use for compost storage and processing, secure storage area during environmental disasters, and construction material storage. Ultimately to be used for those activities as well as development of comprehensive Public Facilities Complex. Replacement of 2021 police squad car Replacement of 2014 Chevrolet 3500 truck per the fleet replacement schedule. This truck is used to do water and sewer rounds, as well as plowing. Replace the 2019 Farmall tractor per the fleet replacement schedule. The boards on the bridge are starting to decay. Some spots have been patched temporarily due to safety concerns. State of WI is upgrading to new system, so the FD will need to upgrade radios to be able to communicate with Dane County and WISCOM. Use of Creek Crossing Playground Improvement Impact Fees to update amenitites. Renovate current public bathrooms into family/gender neutral bathroooms 13 Year Project Title Department Staff Priority Project Status Fund Proposed Source Alternate Source Amount 2029 Annual Street Resurfacing Public Facilities 3 Planned Capital GO borrowing Levy/Transportation Aid $250,000 2029 Park Street Reconstruction Public Facilities 2 Planned Capital GO borrowing $597,074 DNR loans $502,939 2029 Replace 2027 Skid Steer Public Facilities 4 Planned Capital GO borrowing Trade-in of existing machine $37,000 2029 Replace 2017 Vermeer Chipper Public Facilities 3 New Capital GO Borrowing Trade-in/Sale of existing machine $100,000 2029 Cross Plains Pool Replacement - Construction Parks & Rec 3 Planned Capital GO borrowing Donations $5,887,000 2029 Replace 2017 Cargo Van Water & Sewer 3 New W/S GO borrowing Trade-in/Sale of existing van $75,000 Planned Projects $7,274,013 New Projects $175,000 Total $7,449,013 Proposed CIP on Grants/Fund Balance/Other Proposed CIP on G.O. Borrowing Proposed CIP on Other Borrowing (Utility/TID) Conceptual plans for facility adjacent to Baer Park include miminum of 8 lanes and zero depth entry, as well as a splash pad and ADA playground at the current pool site. To maintain streets, sidewalk and curb and gutter throughout the Village. Generally, this fund will assist with immediate issues, otherwise roads will be resurfaced according the WISLER pavement rating report filed annually. This amount allows for approximately 1,500-2,000 lineal feet of street per year. Replace the 2027 Skid Steer with a new comparable unit. This is a critical piece of machinery for providing Village services. It is very costly to maintain if allowed to go out of warranty and is currently on the equipment replacement schedule for every two years. Multi-year project to replace existing sewer main, water main, asphalt, curb and gutter. Replace the 2017 Vermeer Chipper per the fleet replacement schedule. Replace 2017 Cargo Van that is used as a mobile workstation for the water and sewer utilities. It houses tools and equipment for jobs around the village. The van has had 2 transmission replacements since its purchase in 2017. 14 Year Project Title Department Staff Priority Project Status Fund Proposed Source Alternate Source Amount 2030 Annual Street Resurfacing Public Facilities 3 Planned Capital GO borrowing Levy/Transportation Aid $300,000 2030 Replace 2017 Ram 2500 Truck Public Facilities 3 New Capital GO borrowing Sale of existing truck $120,000 2030 Replace 2020 Ram 2500 Truck and Plow Public Facilities 3 New Capital GO borrowing Sale of existing truck $65,000 2030 Melody Acres Park Update Parks & Recreation 3 Planned Capital GO borrowing $80,000 2030 Trash Receptacles Parks & Recreation 4 New Capital GO borrowing $15,000 2030 Replace 2007 Freightliner Vactor Truck Sewer 3 New W/S Borrowing Sale of existing truck $700,000 2030 Replace 2025 Squad Cars Police 2 New Capital GO borrowing Sale of existing cars $150,000 Planned Projects $380,000 New Projects $1,050,000 Total $1,430,000 Proposed CIP on Levy/Fund Balance/Other Proposed CIP on G.O. Borrowing Proposed CIP on Other Borrowing (Utility/TID) To maintain streets, sidewalk and curb and gutter throughout the Village. Generally, this fund will assist with immediate issues, otherwise roads will be resurfaced according the WISLER pavement rating report filed annually. This amount allows for approximately 1,500-2,000 lineal feet of street per year. Replacement of 2007 Freightliner vactor truck per the fleet replacement schedule. Replacement of 2017 Dodge Ram 2500 truck per the fleet replacement schedule. The Ram 2500 will be replaced with a Ford F600 equipped with the Switch N Go system and plow to accommodate additional linear feet of streets added in recent years. Replacement of 2020 Dodge Ram 2500 truck per the fleet replacement schedule. Replacement of both 2025 police squad cars. Replace aging park equipment. Replace open trash cans in high use parks with similar trash receptacles that are in Zander and Baer Park. 15 Year Project Title Department Staff Priority Project Status Fund Proposed Source Alternate Source Amount 2031 Annual Street Resurfacing Public Facilities 3 New Capital GO borrowing Levy/Transportation Aid $300,000 2031 Replace 2029 Skid Steer Public Facilities 4 New Capital GO Borrowing Trade-in of existing machine $39,000 2031 Replace 2009 Wacker Roller Public Facilities 4 New Capital GO Borrowing Levy $30,000 2031 Replace 2016 Dodge Ram 1500 truck Parks & Rec 3 New Capital GO Borrowing Levy $65,000 Planned Projects $0 New Projects $434,000 Total $434,000 Proposed CIP on Levy/Fund Balance/Other $0 Proposed CIP on G.O. Borrowing $434,000 Proposed CIP on Other Borrowing (Utility/TID) $0 To maintain streets, sidewalk and curb and gutter throughout the Village. Generally, this fund will assist with immediate issues, otherwise roads will be resurfaced according the WISLER pavement rating report filed annually. This amount allows for approximately 1,500-2,000 lineal feet of street per year. Replace the 2029 Skid Steer with a new comparable unit. This is a critical piece of machinery for providing Village services. It is very costly to maintain if allowed to go out of warranty and is currently on the equipment replacement schedule for every two years. Replace the 2009 Wacker Roller per the fleet replacement schedule. Replace the 2016 Dodge Ram 1500 pickup truck per the fleet replacement schedule. 16 GENERAL FUND - ADMINISTRATION Project Title 2027 2028 2029 2030 2030 Total Flood Mitigation Project 250,000$ -$ -$ -$ -$ 250,000$ Wetland and floodplain restoration on Village-owned parcel on the north side of the Village, immediately to the east of County Hwy P. 250,000$ -$ -$ -$ -$ 250,000$ CIP draft 2027-2031 v1 Page 7 17 GENERAL FUND - CLERK/FINANCE Project Title 2027 2028 2029 2030 2031 Total DS300 Polling Place Scanner and Tabulator 7,500.00$ -$ -$ -$ -$ -$ Purchase of new ballot tabulator to replace existing DS200 which will no longer receive software updates after 2026. 7,500.00$ -$ -$ -$ -$ -$ CIP draft 2027-2031 v1 Page 8 18 GENERAL FUND - POLICE Project Title 2027 2028 2029 2030 2031 Total Replace 2021 Squad Car -$ 75,000.00$ -$ -$ -$ 75,000.00$ Replacement of 2021 police squad car Replace 2025 Squad Cars -$ -$ -$ 150,000.00$ -$ 150,000.00$ Replacement of two 2025 police squad cars -$ 75,000.00$ -$ 150,000.00$ -$ 225,000.00$ CIP draft 2027-2031 v1 Page 9 19 GENERAL FUND - PUBLIC FACILITIES Project Title 2027 2028 2029 2030 2031 Total Annual Street Resurfacing 250,000$ 250,000$ 250,000$ 300,000$ 300,000$ 1,350,000$ To maintain streets, sidewalk and curb and gutter throughout the Village. Generally, this fund will assist with immediate issues, otherwise roads will be resurfaced according the WISLER pavement rating report filed annually. This amount allows for approximately 1,500-2,000 lineal feet of street per year. Biannual Skid Steer Replacement 35,000$ -$ 37,000$ -$ 39,000$ 111,000$ Replacement of Skid Steer with a new comparable unit. This is a critical piece of machinery for providing Village services. It is very costly to maintain if allowed to go out of warranty and is currently on the equipment replacement schedule for every two years. Park Street Reconstruction 674,921$ 683,634$ 597,074$ -$ -$ 1,955,629$ Multi-year project to replace existing sewer main, water main, asphalt, curb and gutter. Replace 2007 Dodge Minivan with Used Vehicle 10,000$ -$ -$ -$ -$ 10,000$ Replace 2007 Dodge Minivan with Used Vehicle to be used for daily errands, water meter reading, out of town staff trainings, etc. to reduce staff personal vehicle use. Split $10k/$5k, $5k. Replace 2004 Leaf Vacuum 120,000$ -$ -$ -$ -$ 120,000$ Replace existing leaf vacuum with a more efficient product. Existing equipment has safety concerns and growing mechanical issues. Replace East Zander Park Bridge 13,000$ -$ -$ -$ -$ 13,000$ The boards on the bridge are starting to soften and decay. Some boards have already been replaced due to safety concerns. Streetlight Replacements 8,000$ -$ -$ -$ -$ 8,000$ Replace 6 streetlights with an LED fixture (current bulbs no longer available). Public Facilities Complex - Property Acquisition (12-18 acres) -$ 1,125,000$ -$ -$ -$ 1,125,000$ Phase I of future Public Facilities Complex. Land acquisition - immediate use for compost storage and processing, secure storage area during environmental disasters, and construction material storage. Ultimately to be used for those activities as well as development of comprehensive Public Facilities Complex. Replace 2019 Farmall 55C Tractor -$ 70,000$ -$ -$ -$ 70,000$ Replace the 2019 Farmall tractor per the fleet replacement schedule. Replace West Zander Park Bridge -$ 20,000$ -$ -$ -$ 20,000$ The boards on the bridge are starting to decay. Some spots have been temporarily patched due to safety concerns. Replace 2014 Chevrolet 3500 Truck & Plow -$ 15,000$ -$ -$ -$ 15,000$ Replacement of 2014 Chevrolet 3500 truck per the fleet replacement schedule. This truck is used to do water & sewer rounds and plowing. Split $25k/$25k/$15k. Replace 2017 Vermeer Chipper -$ -$ 100,000$ -$ -$ 100,000$ Replace the 2017 Vermeer Chipper per the fleet replacement schedule. Replace 2017 Ram 2500 Truck -$ -$ -$ 120,000$ -$ 120,000$ Replacement of 2017 Dodge Ram 2500 truck per the fleet replacement schedule. The Ram 2500 will be replaced with a Ford F600 equipped with the Switch N Go system and plow to accommodate additional linear feet of streets added in recent years. Replace 2020 Ram 2500 Truck and Plow -$ -$ -$ 65,000$ -$ 65,000$ Replacement of 2020 Dodge Ram truck per the fleet replacement schedule. Replace 2009 Wacker Roller -$ -$ -$ -$ 30,000$ 30,000$ Replace the 2009 Wacker roller per the fleet replacement schedule. 1,110,921$ 2,163,634$ 984,074$ 485,000$ 369,000$ 5,112,629$ CIP draft 2027-2031 v1 Page 10 20 PARK AND RECREATION Project Title 2027 2028 2029 2030 2031 Total Cross Plains Pool Replacement 100,000$ 554,000$ 5,887,000$ -$ -$ 6,541,000$ Following "Current Conditions Report" in 2024, numerous issues were found, includuing ADA violations, WI pool code non- compliance, and other general operations and maintenance issues. The plaster is beginning to hollow out in the vessel. Conceptual plans for facility adjacent to Baer Park include miminum of 8 lanes and zero depth entry, as well as a splash pad and ADA playground at the current pool site. Baer Park - Large Diamond Update 115,000$ -$ -$ -$ $ 115,000$ This project would include work to update the current Baer Park large baseball diamond. The project potentially includes: new backstop, netting, diamond material, grading work, and sod added to the infield. Scenic Valley Park 106,600$ -$ -$ -$ -$ 106,600$ Plan and finish buildout of Scenic Valley Park. Funds to be used by 2030. Baer Park - Light Replacements 150,000$ -$ -$ -$ -$ 150,000$ Replace lights at Baer Park small diamond and possibly tennis and volleyball courts. Pool vacuum 15,000$ -$ -$ -$ -$ 15,000$ Upgrade manually operated vacuum to autonomous vacuum. Pool/Recreation Point of Sale System & Workstations 10,000$ -$ -$ -$ -$ 10,000$ Purchase hardware to implement a point of sale system at the pool, The Club, and/or Village Hall. Brewery Creekside Park Updates 20,000$ -$ -$ -$ -$ 20,000$ Replace old/unsafe equipments - swings and bench/drop zone. Raspberry Park Updates -$ 150,000$ -$ -$ -$ 150,000$ Use of Creek Crossing Playground Improvement Fees to update amenities. Melody Acre Park Update -$ -$ -$ 80,000$ -$ 80,000$ Replace aging park equipment Trash Receptacles -$ -$ -$ 15,000$ -$ 15,000$ Replace open trash cans in high use parks with similar trash receptacles that are in Zander and Baer Park. Replace 2016 Dodge Ram 1500 Truck -$ -$ -$ -$ 65,000$ 65,000$ Replace the 2016 Dodge Ram 1500 pickup truck per the fleet replacement schedule 516,600$ 704,000$ 5,887,000$ 95,000$ 65,000$ 7,267,600$ CIP draft 2027-2031 v1 Page 11 21 SEWER UTILITY Project Title 2027 2028 2029 2030 2031 Total Park Street Reconstruction 206,872$ 208,929$ 193,647$ -$ -$ 609,448$ Multi-year project to replace existing sewer main, water main, asphalt, curb and gutter. Wastewater Treatment Facility updates 2,700,000$ 2,700,000$ Replacement of undersized and wearing WWTF equipment, per Town & Country Engineering evaluation. Could be split into multiple years. Replace 2007 Dodge Minivan with Used Vehicle 5,000$ -$ -$ -$ -$ 5,000$ Replace 2007 Dodge Minivan with Used Vehicle to be used for daily errands, water meter reading, out of town staff trainings, etc. to reduce staff personal vehicle use. Split $10k/$5k, $5k. Replace 2014 Chevrolet 3500 Truck & Plow -$ 25,000$ -$ -$ -$ 25,000$ Replacement of 2014 Chevrolet 3500 truck per the fleet replacement schedule. This truck is used to do water & sewer rounds and plowing. Split $25k/$25k/$15k. Replace 2017 Cargo Van -$ -$ 37,500$ -$ -$ 37,500$ Replace 2017 cargo van that is used as mobile workstation for the water and sewer utiliites. Split $37,500/$37,500 Replace 2007 Freightliner Vactor Truck -$ -$ -$ 700,000$ -$ 700,000$ 2,911,872$ 233,929$ 231,147$ 700,000$ -$ 4,076,948$ Replacement of 2007 Freightliner vactor truck per the fleet replacement schedule. CIP draft 2027-2031 v1 Page 12 22 WATER UTILITY Project Title 2027 2028 2029 2030 2031 Total Park Street Reconstruction 360,744$ 365,157$ 309,292$ -$ -$ 1,035,193$ Multi-year project to replace existing sewer main, water main, asphalt, curb and gutter. Marchstone Water Infrastructure 400,000$ 3,500,000$ -$ -$ -$ 3,900,000$ Village portion of reservoir and booster stations. Replace 2007 Dodge Minivan with Used Vehicle 5,000$ -$ -$ -$ -$ 5,000$ Replace 2007 Dodge Minivan with Used Vehicle to be used for daily errands, water meter reading, out of town staff trainings, etc. to reduce staff personal vehicle use. Split $10k/$5k, $5k. Replace 2014 Chevrolet 3500 Truck & Plow -$ 25,000$ -$ -$ -$ 25,000$ Replacement of 2014 Chevrolet 3500 truck per the fleet replacement schedule. This truck is used to do water & sewer rounds and plowing. Split $25k/$25k/$15k. Replace 2017 Cargo Van -$ -$ 37,500$ -$ -$ 37,500$ Replace 2017 cargo van that is used as mobile workstation for the water and sewer utiliites. Split $37,500/$37,500 765,744$ 3,890,157$ 346,792$ -$ -$ 5,002,693$ CIP draft 2027-2031 v1 Page 13 23 LIBRARY Project Title 2027 2028 2029 2030 2031 Total Replace cork flooring and reconfigure circulation desk 34,500$ -$ -$ -$ -$ 34,500$ Replace existing cork floor throughout the library with new cork, bamboo, or other eco-friendly option. While the flooring is removed, the circulation desk area will be reconfigured to have a smaller footprint, freeing up more space for patrons and the collection. Library Bathroom Remodel -$ 150,000$ -$ -$ -$ 150,000$ Renovate current public bathrooms into family/gender neutral bathroooms 34,500$ 150,000$ -$ -$ -$ 184,500$ CIP draft 2027-2031 v1 Page 14 24 EMERGENCY MEDICAL SERVICES DISTRICT Project Title 2027 2028 2029 2030 2031 Total Repair Concrete Floors 10,400$ -$ -$ -$ -$ 10,400$ Repair concrete floors in bay area, storage room, laundry room 10,400$ -$ -$ -$ -$ 10,400$ CIP draft 2027-2031 v1 Page 15 25 FIRE DISTRICT Project Title 2027 2028 2029 2030 2031 Total 1998 Tender 2 Replacement 151,400$ -$ -$ -$ -$ 151,400$ Replacement of Tender 2 and appropriate firefighting apparatus. Vehicle is reaching end of life and will be almost 30 years old at time of replacement. Total cost estimate from Midwest Fire is $421,726. Village portion is $218,625 ($71,525 due in 2026 and $147,100 due in 2027). Fire Station Exterior Caulking 13,650$ -$ -$ -$ -$ 13,650$ The building is almost 24 years old and all windows and brick expansion joints need to be re-caulked. Replace Two-way radios 32,750$ 32,750$ -$ -$ -$ 65,500$ State of WI is upgrading to new system, so the FD will need to upgrade radios to be able to communicate with Dane County and WISCOM. Replace Self-Contained Breathing Apparatus Compressor -$ 54,500$ -$ -$ -$ 54,500$ Self-Contained Breathing Apparatus (SCBA) compressor is entering its end of life and is due for replacement. 197,800$ 87,250$ -$ -$ -$ 285,050$ CIP draft 2027-2031 v1 Page 16 26 Staff/Department: Carly Persson, Village Administrator Subject Matter: Marchstone Development: Phase I Earth Disturbing Activities Meeting Date: Plan Commission – September 14, 2026 Village Board – September 14, 2026 Referral History: Plan Commission – March 2, 2026, Village Board – March 23, 2026 Executive Summary: Project Background: Code/Policy Review: Staff Analysis: On August 6, 2026, the Marchstone developers requested permission to continue earth-disturbing activities for Phase I beyond September 15, 2026. Section 83.104 of the Village Municipal Code states: “All earth disturbing activities for land divisions greater than one acre in size shall occur between May 1 and September 15 each year.” This request follows the variance approved by the Plan Commission and Village Board in March 2026, which allowed Phase I earth-disturbing work to begin on March 23, 2026. The developer provided revised tentative schedules for the remaining Phase I improvements. One schedule covers the portion of Phase I south of Evergreen Parkway, and the second covers the remaining work north of Evergreen Parkway. The schedules identify the work anticipated to continue after September 15, 2026. Variances and waivers from the requirements of Chapter 83 require approval by the Plan Commission and Village Board. A three-fourths affirmative vote of the entire membership of the Plan Commission is required to recommend approval or conditional approval. A three-fourths affirmative vote of the entire membership of the Village Board is then required to grant the variance or waiver. Section 83.104 of The Village Municipal Code of Ordinances Section 83.120 Variances and Waivers Village Engineer Brian Berquist of Town & Country Engineering anticipates that topsoil placement and seeding will be completed within approximately one week after September 15. Acceptance of the improvements will be conditioned upon the required stabilization through seed and mulch. The stormwater ponds have been constructed and are available to collect sediment and runoff during the remaining work and future home construction. Some additional earth disturbance will also be necessary for utility work, including trenching and conduit installation. Brian anticipates that the remaining work will be completed by the first week of October. Based on the limited duration of the remaining work, the erosion control measures in place, and the stabilization requirements tied to acceptance of the improvements, Brian recommends allowing earth-disturbing activities to continue beyond September 15. 27 Fiscal Impact: Recommendation: Staff recommend the Plan Commission and Village Board recommend approval of the request to continue earth- disturbing activities for Marchstone Phase I beyond September 15, 2026, as outlined in the revised project schedules. N/A 28 1 Carly Persson From: Kyle Haen <Kyle@haenrealestate.com> Sent: Thursday, August 6, 2026 9:04 AM To: Carly Persson; Jeff Haen Cc: Adam Watkins; Dombrowski, Paul; Robert C. Procter Subject: RE: Upcoming Village Board Meeting / Marchstone Attachments: MarchstonePhase1.pdf; MarchstonePhase2.pdf Follow Up Flag: Follow up Flag Status: Completed Good morning, Regarding item one below and requesƟng an extension beyond the 9/15 date, we would like to include the following: We are wriƟng to formally request permission to conƟnue construcƟon on the first phase of the Marchstone development beyond the September 15th deadline. AƩached is a revised tentaƟve project schedule highlighƟng remaining milestones and anƟcipated Ɵmelines for the improvements. The first aƩachment (Phase 1) refers to the southern porƟon of the first phase of the development South of Evergreen Pkwy. The second aƩachment highlights the remaining porƟon of the lands North of Evergreen Pkwy. Thank you and please let us know if you have any quesƟons Jeff and Kyle From: Carly Persson <cpersson@cross-plains.wi.us> Sent: Wednesday, August 5, 2026 4:15 PM To: Jeff Haen <Jeff@haenrealestate.com>; Kyle Haen <Kyle@haenrealestate.com> Cc: Adam Watkins <adam.watkins@wyserengineering.com>; Dombrowski, Paul <paul.dombrowski@huschblackwell.com>; Robert C. Procter <rprocter@axley.com> Subject: RE: Upcoming Village Board Meeting / Marchstone Hi Jeff and Kyle, We met today and discussed each of these items: 1. Earth disturbance extension past 9/15 a. Received exhibit from Adam, would also require an email request like Kyle sent last Ɵme. ¾ affirmaƟve vote at Plan Commission and Village Board is required. I have you penciled in for Plan Commission on 9/8 (just double checking because of Labor Day week), and Village Board on 9/14. 2. ResubmiƩal of deed restricƟons a. Thank you for the clean and redline versions. I have this on the 8/24 Village Board MeeƟng agenda. 3. Tree clearing to take place aŌer 9/15 a. The Village would need a proposal for the areas to be removed and shows that the proposed removals comply with the updated ordinance. We have a forester on staff now to review the proposal for compliance. No formal meeƟng (Plan Commission or Village Board) is required. Please let me know if you have any quesƟons. 29 30 31 GAS GASE SAN SAN STM XX XXX GAS GAS GAS GAS GAS E E X WAT WAT STM STM STM STM STM STM STM STM STMSTMSTMSTM OHE STM STM STM STM STM STM STM STM STM STM SANSANSANSANSANSANSANSAN SAN SANSAN SANSANSANSAN WAT WAT WAT VLT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT WAT GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS E E E E E E E E E E E E E E E E E STM OHE E E SAN SAN OHE STM STM STM X X X X X X X X XXX SAN SAN STM STM STM STM STM SAN SAN SAN SAN 6,404 SQ. FT. 0.15 ACRES 39 6,318 SQ. FT. 0.15 ACRES 22 6,508 SQ. FT. 0.15 ACRES 35 6,456 SQ. FT. 0.15 ACRES 37 6,538 SQ. FT. 0.15 ACRES 32 6,351 SQ. FT. 0.15 ACRES 41 45,209 SQ FT 1.04 ACRES OUTLOT 2 6,050 SQ. FT. 0.14 ACRES 24 6,050 SQ. FT. 0.14 ACRES 26 6,050 SQ. FT. 0.14 ACRES 28 6,050 SQ. FT. 0.14 ACRES 30 53,158 SQ FT 1.22 ACRES OUTLOT 3 6,600 SQ. FT. 0.15 ACRES 18 6,600 SQ. FT. 0.15 ACRES 16 6,600 SQ. FT. 0.15 ACRES 14 12,074 SQ. FT. 0.28 ACRES 13 11,047 SQ. FT. 0.25 ACRES 71 57,582 SQ FT 1.32 ACRES OUTLOT 6 10,892 SQ. FT. 0.25 ACRES 7910,957 SQ. FT. 0.25 ACRES 75 11,124 SQ. FT. 0.26 ACRES 73 10,941 SQ. FT. 0.25 ACRES 76 11,086 SQ. FT. 0.25 ACRES 72 10,924 SQ. FT. 0.25 ACRES 77 10,932 SQ. FT. 0.25 ACRES 68 10,908 SQ. FT. 0.25 ACRES 78 11,009 SQ. FT. 0.25 ACRES 70 10,971 SQ. FT. 0.25 ACRES 69 10,859 SQ. FT. 0.25 ACRES 81 10,875 SQ. FT. 0.25 ACRES 80 11,914 SQ. FT. 0.27 ACRES 6610,894 SQ. FT. 0.25 ACRES 67 12,025 SQ. FT. 0.28 ACRES 8210,974 SQ. FT. 0.25 ACRES 74 24,109 SQ. FT. 0.55 ACRES 116 17,707 SQ. FT. 0.41 ACRES 126 22,251 SQ. FT. 0.51 ACRES 114 11,468 SQ. FT. 0.26 ACRES 119 29,170 SQ. FT. 0.67 ACRES 117 15,029 SQ. FT. 0.35 ACRES 118 18,154 SQ. FT. 0.42 ACRES 121 63,098 SQ FT 1.45 ACRES OUTLOT 1 13,200 SQ. FT. 0.30 ACRES 11 13,200 SQ. FT. 0.30 ACRES 1013,848 SQ. FT. 0.32 ACRES 12 10,200 SQ. FT. 0.23 ACRES 711,299 SQ. FT. 0.26 ACRES 9 10,200 SQ. FT. 0.23 ACRES 6 20,250 SQ. FT. 0.46 ACRES 64 20,316 SQ. FT. 0.47 ACRES 63 20,197 SQ. FT. 0.46 ACRES 65 8,270 SQ. FT. 0.19 ACRES 48 8,436 SQ. FT. 0.19 ACRES 42 8,100 SQ. FT. 0.19 ACRES 44 6,600 SQ. FT. 0.15 ACRES 5331,303 SQ FT 0.72 ACRES OUTLOT 5 6,600 SQ. FT. 0.15 ACRES 51 6,600 SQ. FT. 0.15 ACRES 596,600 SQ. FT. 0.15 ACRES 55 6,600 SQ. FT. 0.15 ACRES 57 6,600 SQ. FT. 0.15 ACRES 61 6,174 SQ. FT. 0.14 ACRES 47 15,233 SQ. FT. 0.35 ACRES 20 13,012 SQ. FT. 0.30 ACRES 21 6,600 SQ. FT. 0.15 ACRES 50 6,600 SQ. FT. 0.15 ACRES 52 6,600 SQ. FT. 0.15 ACRES 54 6,600 SQ. FT. 0.15 ACRES 56 6,600 SQ. FT. 0.15 ACRES 58 6,600 SQ. FT. 0.15 ACRES 60 12,003 SQ. FT. 0.28 ACRES 62 11,225 SQ. FT. 0.26 ACRES 49 6,002 SQ. FT. 0.14 ACRES 31 6,561 SQ. FT. 0.15 ACRES 33 6,535 SQ. FT. 0.15 ACRES 34 6,050 SQ. FT. 0.14 ACRES 29 6,482 SQ. FT. 0.15 ACRES 36 6,050 SQ. FT. 0.14 ACRES 27 6,430 SQ. FT. 0.15 ACRES 38 6,050 SQ. FT. 0.14 ACRES 25 6,051 SQ. FT. 0.14 ACRES 23 6,377 SQ. FT. 0.15 ACRES 40 6,600 SQ. FT. 0.15 ACRES 19 6,600 SQ. FT. 0.15 ACRES 17 6,600 SQ. FT. 0.15 ACRES 15 7,440 SQ. FT. 0.17 ACRES 45 8,237 SQ. FT. 0.19 ACRES 43 19,607 SQ. FT. 0.45 ACRES 115 6,064 SQ. FT. 0.14 ACRES 46 16,000 SQ. FT. 0.37 ACRES 125 16,000 SQ. FT. 0.37 ACRES 122 16,000 SQ. FT. 0.37 ACRES 123 16,000 SQ. FT. 0.37 ACRES 124 11,468 SQ. FT. 0.26 ACRES 120 10,200 SQ. FT. 0.23 ACRES 8 12,365 SQ. FT. 0.28 ACRES 111 12,534 SQ. FT. 0.29 ACRES 110 18,900 SQ. FT. 0.43 ACRES 518,900 SQ. FT. 0.43 ACRES 3 18,900 SQ. FT. 0.43 ACRES 418,081 SQ. FT. 0.42 ACRES 2 19,964 SQ. FT. 0.46 ACRES 1 10,110 SQ. FT. 0.23 ACRES 92 8,800 SQ. FT. 0.20 ACRES 85 9,020 SQ. FT. 0.21 ACRES 105 8,800 SQ. FT. 0.20 ACRES 84 9,020 SQ. FT. 0.21 ACRES 104 8,800 SQ. FT. 0.20 ACRES 83 9,933 SQ. FT. 0.23 ACRES 103 11,492 SQ. FT. 0.26 ACRES 91 195,740 SQ FT 4.49 ACRES OUTLOT 7 11,458 SQ. FT. 0.26 ACRES 90 9,753 SQ. FT. 0.22 ACRES 109 11,458 SQ. FT. 0.26 ACRES 89 9,020 SQ. FT. 0.21 ACRES 108 9,020 SQ. FT. 0.21 ACRES 107 8,800 SQ. FT. 0.20 ACRES 86 9,020 SQ. FT. 0.21 ACRES 106 8,800 SQ. FT. 0.20 ACRES 88 8,800 SQ. FT. 0.20 ACRES 87 4,859,379 SQ FT 111.56 ACRES OUTLOT 11 102,536 SQ FT 2.35 ACRES OUTLOT 9 90.85' 148.94' 60.46' 117.15' 114.34' 71.08' 56.32' 164.81' 56.32' 56.32' 70.73' 101.82' 72.20' 23.02' 102.17' 71.29' 17.13' 102.20' 128.33' BLOCK = S 89°54'40" E 615.89' 140.03' 10,750 SQ. FT. 0.25 ACRES 113 10,750 SQ. FT. 0.25 ACRES 112 22,156 SQ. FT. 0.51 ACRES 99 11,119 SQ. FT. 0.26 ACRES 94 10,710 SQ. FT. 0.25 ACRES 93 10,969 SQ. FT. 0.25 ACRES 96 10,929 SQ. FT. 0.25 ACRES 95 10,931 SQ. FT. 0.25 ACRES 97 13,378 SQ. FT. 0.31 ACRES 98 15,301 SQ. FT. 0.35 ACRES 100 11,213 SQ. FT. 0.26 ACRES 101 10,263 SQ. FT. 0.24 ACRES 102 BLOCK = S 89°54'40" E 605.41' 100.00' 66.00'66.00' 89.33' 94.31' SECTION 35SECTION 2 71.08' 921 920 923 918919 918 919 920 918 917 919 918 924923 923 922 921 919 919 918 917 920 925 922 927 919 920 915 916 911912913914915 918 919 920 921922923 924 925 926 927 928 928 929 930 931 932 933 934 935 940 945 945 940 940 935 940 945 940935930925920 917916 927 925 920 915 912 911 911 920 925 930 935 940 935 931 928 927 926 925 920 915 911 911 915 920 939 939 936 935 930 925 925926 930 930 925926 920 925 930 934935 936 937 940 935 930 925 923 922921 924 920 924 923 922 921 920 919 918 936 935 930 925 955956 950 944945 935 930 925 920 921 922 923 922 922923 919920921 915916 911 925 920 915925 929920 917 930 935 940 913 914 916 915 915 924 920 916 915 924 920 919920921 913 913 914 915 916 915 918 930925920920 918 920918 918 920920 919 921 928 924 913 923 922 921 920 919 918 919920 925 925 921 921 925 930 930 935 940 941 930 929 928 927 926 927 930 930 929 928 927 920 918 917 929 925 927 925 930 925924 920 919 918 917 916 91 5 914 914 915 916 917 918919 921 921 922 923 924 907910911 912 913 914 915917 907 910 911 912 913 914 915 915 914 913 912 911 911 913 914 915 915 914 913 912 911 914 917 919 920 925 930 929929 926 925 928 925 920 920 915 915 914 913 912 911 911912913914915 915 915 915916 919 918 917 916 915 915 916917 920 921 922 920 921 922 922 921 920 920 921 922922 921 920 922 921 922 923 924 925 923 920915 915916917918919 920 921 925 930 935 931 937 936 938 922 923 924 916 916915914913912 915 915 912 912 911 910 905 905 910 911 917 916915 914 913 912 916 916 912 915 912 935 930 928927926 925 924 925 926 917 918917 920 919 918 920 919918916 915 915 916 919 920 921 921 920 919 919 923 928 920918 910 909 915 917 915 920919918 918 917 917 915 914 917 917 916 916 916 917 918 919 920 921 921 921 920 919 918922923924 925 926 927 927 926 925 925 926927 939940 939 924 924 925 926 925 924 924 925 926 927 926 925 921 921 922 920 919 918 917 917 917 916 918 919 920 921 920 919 918 920 919 918 917 917 918 919 920 925 930 934 935 936 937 935930925 920 909 911 913 913 920 920 918 922 927 926 917 920921 925 926 927 924 923922921 928 930 933 927 925 922 917 917 922 910910 Hearing Impaired TDD (800) 542-2289 O-4 NOTE: APPROXIMATELY 60,000 CY OF FILL REQUIRED FOR THE PHASE I IMPROVEMENT SHOWN. MATERIAL TO BE PROVIDED FROM GOLF COURSE AREA AND FUTURE PHASES TO THE SOUTH. CONTRACTOR TO COORDINATE WITH DEVELOPER, ENGINEER, AND GOLF COURSE ARCHITECT FOR FINAL LOCATION OF ON-SITE BORROW. NO TREE CUTTING ALLOWED. NO FILL PLANNED TO BE IMPORTED FROM OFFSITE. BIORETENTION BASIN #4 MARCHSTONE VILLAGE OF CROSS PLAINS, DANE COUNTY, WI JUNEBARK DRIVE HILLCROFT LANE MARCHSTONE BOULEVARD LINDALE DRIVE BIORETENTION BASIN #1 BIORETENTION BASIN #3 BIORETENTION BASIN #2 BIORETENTION BASIN #3 EVERGREEN PARKWAY SHADY STREET TWIN PINE STREET SHADY CIRCLE THINNES STREET BOLLENBECK STREET MARVIN COURT ACKER STREET WET POND #5.2 INFILTRATION BASIN #5.1 BIORETENTION BASIN #8 BIORETENTION BASIN #7 DRY BASIN #6 INFILTRATION BASIN #9.1 WET BASIN #9.2 DRY BASIN #10 SEE SHEET O-4.1 SEE SHEET O-4.2 SEE SHEET O-4.3 32 © 2025 Microsoft Corporation © 2025 Maxar ©CNES (2025) Distribution Airbus DS © 2025 TMAP MOBILITY Earthstar Geographics SIO 940 940 940 945 1050 1045 1040 1035 1030 1025 1020 1015 1010 1005 1000 990 985 980 975 970 965 960 955 950 998 1000 1000 1005 1010 1015 1020 1025 1030 1035 1040 1045 1050 1026 10121013 1002 978 975972 937 BORROW PIT AREA AT FUTURE GOLF COURSE DRIVING RANGE. ANTICIPATED 60,000 CY OF MATERIAL GENERATED AS SHOWN. HAUL ROAD AND DRIVING RANGE TO HAVE MIN. 6" TOPSOIL PLACED AND RE-SEEDING COMPLETED FOLLOWING COMPLETION OF MASS GRADING. MARCHSTONE VILLAGE OF CROSS PLAINS, DANE COUNTY, WI Hearing Impaired TDD (800) 542-2289O-4.4 10.0% HAUL ROAD EXTENSION FROM MARCHSTONE BOULEVARD CONSTRUCT TEMPORARY SEDIMENT BASIN IN THIS AREA 8.0% 33 Village of Cross Plains Town & Country Engineering, Inc. Engineer's Project No.: CP 173 Payne & Dolan, Inc. Contractor's Project No.: Application Date: 9/9/2026 From 5/15/2026 to 9/9/2026 1. 94,580.00$ 2. -$ 3. 94,580.00$ 4. 63,855.98$ 5. a. 5.0% X $ 63,855.98 3,192.80$ b. 5.0% X -$ c. 3,192.80$ 6. 60,663.18$ 7. 8. 60,663.18$ 9. 33,916.82$ Date: By: Title: Date: Contractor's Application for Payment Owner: Engineer: Application No.: 1 Contractor: Project: Owner's Project No.: 2026 Street Rehabilitation and Maintenance Original Contract Price Net change by Change Orders Current Contract Price (Line 1 + Line 2) Application Period: Work Completed Stored Materials Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) Retainage Amount due this application Balance to finish, including retainage (Line 3 - Line 6) Contractor's Certification Total Retainage (Line 5.a + Line 5.b) Amount eligible to date (Line 4 - Line 5.c) Less previous payments (Line 6 from prior application) The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. Contractor: Signature: Title: Date: Recommended by Engineer Approved by Owner By: Brian Berquist Digitally signed by Brian Berquist DN: C=US, E=brian@tcengineers.net, O="Town & Country Engineering, Inc.", CN=Brian Berquist Reason: I agree to the terms defined by the placement of my signature on this document Date: 2026.09.10 05:17:30-05'00' 34 Progress Estimate - Unit Price Work Owner: Owner's Project No. Engineer: Engineer's Project No. Contractor: Contractor's Project No. Project: Application No.: 1 From 5/15/2026 to 9/9/2026 9/9/2026 A BC D E F G H J K L Description Item Qty. Units Unit Price ($) Value of Bid Item (C X E) ($) Qty. Value ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) BASE BID Creekside Way (Stumpf Street to northwest) 1 Spot Curb & Gutter Replacement, <25-foot lengths 200 lin. ft. $ 62.70 $ 12 ,540.00 $ - - $ - $ - 0% $ 12,540.00 2 Spot Curb & Gutter Replacement, >25-foot lengths 50 lin. ft. $ 62.20 $ 3,110.00 $ - - $ - $ - 0% $ 3,110.00 3 Replace 6" Thick Concrete Sidewalk 100 sq. ft. $ 22.00 $ 2,200.00 $ - - $ - $ - 0% $ 2,200.00 4 30" Valley Gutters 100 lin. ft. $ 52.20 $ 5,220.00 $ - - $ - $ - 0% $ 5,220.00 5 Remove Asphalt, Prepare Base and Fine Grade 1,900 sq. yds. $ 6.75 $ 12,825.00 1,900.00 $ 12,825.00 1,900.00 $ 12,825.00 $ 12,825.00 100% $ - 6 1.75" Type 4 LT Binder Course Asphalt 225 tons $ 89.00 $ 20,025.00 217.78 $ 1 9,382.42 217.78 $ 19,382.42 $ 19,382.42 97% $ 642.58 7 Clean & Tack 1,900 sq. yds. $ 0.10 $ 190.00 - $ - - $ - $ - 0% $ 190.00 8 1.5" Type 5 LT Surface Course Asphalt 200 tons $ 91.00 $ 18,200.00 214.16 $ 1 9,488.56 214.16 $ 19,488.56 $ 19,488.56 107% $ (1,288.56) 9 Traffic Control 1 lump sum $ 1,000.00 $ 1,000.00 1.00 $ 1,000.00 1.00 $ 1,0 00.00 $ 1,000.00 100% $ - 10 Mobilization/Bonds/Insurance 1 lump su m $ 11,160.00 $ 11,160.00 1.00 $ 11,1 60.00 1.00 $ 11,160.00 $ 11,160.00 100% $ - SUPPLMENTAL BID ITEMS S1 Excavation and Disposal of Bad Subbase and Subbase 100 cu. yds. $ 28.30 $ 2,830.00 $ - - $ - $ - 0% $ 2,830.00 S2 3" Breaker Run Replacement of Bad Subbase and Subbase 200 tons $ 21.30 $ 4,260.00 $ - - $ - $ - 0% $ 4,260.00 S3 3/4" Crushed Aggregate Base Course 60 tons $ 17.00 $ 1,020.00 $ - - $ - $ - 0% $ 1,020.00 Original Contract Totals 94,580.00$ 63,855.98 $ 63,855.98 $ 63,855.98 $ 68% 30,724.02$ Application Date: CP 173 Village of Cross Plains Town & Country Engineering, Inc. Payne & Dolan, Inc. 2026 Street Rehabilitation and Maintenance Contractor's Application for Payment Original Contract Bid Item No. Contract Information Work Completed Work Completed and Materials Stored to Date (H) ($) % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) This Period Page 2 of 3 35 Description Item Qty. Units Unit Price ($) Value of Bid Item (C X E) ($) Qty. Value ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Bid Item No. Contract Information Work Completed Work Completed and Materials Stored to Date (H) ($) % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) This Period $ - $ - - $ - $ - $ - Change Order Totals -$ - $ - $ -$ -$ Project Totals 94,580.00$ 63,855.98 $ 63,855.98 $ 63,855.98 $ 68% 30,724.02$ Original Contract and Change Orders Change Orders Page 3 of 3 36 JAMES PETERSON SONS, INC. - UTILITY DIVISION (Contractor) PROPOSAL SUBMITTED TO: PHONE: FAX: DATE: 8/9/2026 STREET: JOB NAME: CITY, STATE, ZIP JOB LOCATION: We propose hereby to furnish material and labor to complete the following work in accordance with information supplied by owner att he prices stated: ITEM QTY UNIT PRICE 1 Mob 1.00 EA 14,000.00$ 2 Remove Pavement 1,800.00 SY 2.50$ 3 Remove Curb and Gutter 270.00 LF 5.00$ 4 Common Excavation 600.00 CY 11.13$ 5 6" Water Main 230.00 LF 127.18$ 6 8" Water Main 1,375.00 LF 116.58$ 7 Connect to Existing Watermain 6.00 EA 2,267.69$ 8 1" Copper Service 650.00 LF 94.03$ 9 Water Service Group 19.00 EA 558.60$ 10 Connect to Water Service 19.00 EA 150.00$ 11 Hydrant 4.00 EA 7,000.00$ 12 8" Valve 12.00 EA 3,435.60$ 13 6" Valve 4.00 EA 2,504.60$ 14 Temp Water 1.00 LS 14,250.00$ 15 3" Breaker Run 550.00 T on 14.12$ 10,018.40$ 14,250.00$ 7,766.00$ 13,606.14$ 61,119.50$ 10,613.40$ 2,850.00$ 28,000.00$ 41,227.20$ 14,000.00$ 4,500.00$ 1,350.00$ 6,678.00$ 29,251.40$ 160,297.50$ DESCRIPTION TOTAL Town & County Engineering - Attn: Brian Berquist 6264 Nesbitt Road 2026 Thinnes Street Improvements Madison, WI 53719 Village of Cross Plaines QUOTATION P.O. Box 523, N2251 Gibson Drive Medford, WI 54451 715-748-3035 Fax 715-748-4530 Email: jpsutility@jpsbp.com 37 16 1 1/4" Gravel 550.00 Ton 16.01$ 17 Blacktop 80.00 Ton 138.13$ 18 curb and gutter temp black top 270 LF 28.00$ Total: Qualifications: l l l l The above quote includes $_________ of DBE Supplier Contribution towards the project DBE goal. (The $________ dollar value is based on 60% of the DBE supplier quote total of $_________) l l l l l l l l In no event shall Contractor be permitted to take control of or otherwise direct Subcontractors employees to 7,560.00$ 432,943.44$ 8,805.50$ 11,050.40$ Sons, prior to meeting with James Peterson Sons, Inc. and providing James Peterson Sons Inc. with documentation James Peterson Sons, Inc. is responsible for failing to complete their portion of the Any arbitrary assessment, later determined to be incorrectly assessed, will be subject to a 1 1/2% per month charge assessment until paid. work within the time, (including any time allowed by extension), agreed upon in the contract. criteria are met: Sons, Inc. which result in whole or in part , from work project change concept of James Peterson Sons, Inc. B. James Peterson Sons, Inc. work is directly responsible for the assessed damages. C. It is understood and agreed that liquidated damages will not be assessed against James Peterson complete the work. No back charges will be accepted without prior written agreement between Prime Contractor and James Peterson James Peterson Sons, Inc. retainage to be prorata share of owners retainer. James Petersons Sons, Inc will require five working days notice prior to starting any extra work. James Peterson Sons, Inc. expects to participate in prorata share of any Cost Reduction Incentive (CRI) funds, We are in receipt of Addenda __ __ __ __ . James Peterson Sons, Inc. will be assessed liquidated or disincentive damages only if both of the following A. Prime contractor assessed liquidated damages by owner. All items tied. Please contact James Peterson Sons, Inc. before bid to discuss removal of items. Contribution towards DBE goal 0%. 1.0% bond and dues included. Contribution towards DBE goal $________ Dollars of FULL DBE 38 Staff/Department: Subject Ma tter: Meeting Date: Matt Couey, Director of Public Facilities Wastewater Testing Equipment 9/14/2026 Referral History: Executive Summary: Project Backg round: Code/Policy Review: The WIDNR has issued the Village of Cross Plains a new permit to discharge under the Wisconsin Pollutant Discharge Elimination System (WPDES). Under this permit the Village of Cross Plains is allowed to discharge from the Wastewater Plant to the Black Earth Creek Watershed in accordance with the effluent limitations, monitoring requirements and other conditions set forth in the permit. In May 2026 the DNR presented this permit to us and gave the Village the opportunit y to address any concerns we may have. In June the Village sent a letter of concern to the DNR about Sampling Frequency and Compliance Schedule. The DNR talked with the Village a bout the concerns, but would not change the requirements. The two changes that will affe ct the Village the most is the DO (Dissolved Oxygen) and pH ( Potential of Hydrogen) sampling requirements from 3x per we ek to 5x and the need to do continues Temperature Maximum. The DO and pH sampling went into affect 9/1/2026 and they gave us until Jan 1, 2027 to be in compliance with the Continues Temperature monitoring. Adding new equipment to structure 60 (Effluent) and run wires through an existing conduit to the SCADA panel would bring us in compliance with the permit. WPDES Permit No. WI-0020788-11-0 39 Fiscal Impact: Recommendation: We will need new monitoring equipment, an electrician to pull wires to the lab and LW Allen to program our SCADA system. Asking for approval not to exceed $25,000. Staff is recommending moving forward with the equipment upgrade. Upgrading the equipment not only brings us in compliance with the permi t, but also helps us on days that a regular operator is not available to be there. Though traditional lab work is still needed for everyday operations this equipment will help non wastewater operators get the numbers needed for re porting. We are also working to make sure the equipment we get now is also compatible with future system upgrades. 40 WPDES Permit No. WI-0020788-11-0 WPDES PERMIT STATE OF WISCONSIN DEPARTMENT OF NATURAL RESOURCES PERMIT TO DISCHARGE UNDER THE WISCONSIN POLLUTANT DISCHARGE ELIMINATION SYSTEM VILLAGE OF CROSS PLAINS is permitted, under the authority of Chapter 283, Wisconsin Statutes, to discharge from a facility located at 1000 MAIN STREET (USH 14), CROSS PLAINS, WISCONSIN to BLACK EARTH CREEK WATERSHED, LW17 LOWER WISCONSIN RIVER BASIN) IN DANE COUNTY in accordance with the effluent limitations, monitoring requirements and other conditions set forth in this permit. The permittee shall not discharge after the date of expiration. If the permittee wishes to continue to discharge after this expiration date an application shall be filed for reissuance of this permit, according to Chapter NR 200, Wis. Adm. Code, at least 180 days prior to the expiration date given below. State of Wisconsin Department of Natural Resources For the Secretary By _________________________ Lisa Creegan Wastewater Field Supervisor _________________________ Date Permit Signed/Issued PERMIT TERM: EFFECTIVE DATE - August 01, 2026 EXPIRATION DATE - June 30, 2031 07/23/2026 41 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS TABLE OF CONTENTS 1 INFLUENT REQUIREMENTS 1 1.1 SAMPLING POINT(S) 1 1.2 MONITORING REQUIREMENTS 1 1.2.1 Sampling Point 701 - INFLUENT 1 2 SURFACE WATER REQUIREMENTS 2 2.1 SAMPLING POINT(S) 2 2.2 MONITORING REQUIREMENTS AND EFFLUENT LIMITATIONS 2 2.2.1 Sampling Point (Outfall) 001 - EFFLUENT 2 3 LAND APPLICATION REQUIREMENTS 11 3.1 SAMPLING POINT(S) 11 3.2 MONITORING REQUIREMENTS AND LIMITATIONS 11 3.2.1 Sampling Point (Outfall) 002 - HAULED SLUDGE 11 4 SCHEDULES 18 4.1 WATER QUALITY TRADING (WQT) ANNUAL REPORT 18 4.2 TEMPERATURE MONITORING 18 4.3 DISSIPATIVE COOLING EVALUATION 19 4.4 PFOS/PFOA MINIMIZATION PLAN DETERMINATION OF NEED 19 4.5 LAND APPLICATION MANAGEMENT PLAN 20 5 STANDARD REQUIREMENTS 21 5.1 REPORTING AND MONITORING REQUIREMENTS 21 5.1.1 Monitoring Results 21 5.1.2 Sampling and Testing Procedures 21 5.1.3 Sample Types 21 5.1.4 Recording of Results 22 5.1.5 Reporting of Monitoring Results 22 5.1.6 Compliance Maintenance Annual Reports 23 5.1.7 Records Retention 23 5.1.8 Other Information 23 5.1.9 Reporting Requirements – Alterations or Additions 23 5.2 SYSTEM OPERATING REQUIREMENTS 24 5.2.1 Noncompliance Reporting 24 5.2.2 Flow Meters 24 5.2.3 Raw Grit and Screenings 24 5.2.4 Sludge Management 24 5.2.5 Prohibited Wastes 24 5.2.6 Bypass 25 5.2.7 Scheduled Bypass 25 5.2.8 Controlled Diversions 25 5.2.9 Proper Operation and Maintenance 26 5.2.10 Operator Certification 26 5.3 SEWAGE COLLECTION SYSTEMS 26 5.3.1 Sanitary Sewage Overflows and Sewage Treatment Facility Overflows 26 5.3.2 Capacity, Management, Operation and Maintenance (CMOM) Program 28 5.3.3 Sewer Cleaning Debris and Materials 28 5.4 SURFACE WATER REQUIREMENTS 28 5.4.1 Permittee-Determined Limit of Quantitation Incorporated into this Permit 28 5.4.2 Appropriate Formulas for Effluent Calculations 28 5.4.3 Effluent Temperature Requirements 29 5.4.4 Visible Foam or Floating Solids 29 42 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 5.4.5 Surface Water Uses and Criteria 29 5.4.6 Percent Removal 30 5.4.7 E. coli 30 5.4.8 Seasonal Disinfection 30 5.4.9 Whole Effluent Toxicity (WET) Monitoring Requirements 30 5.4.10 Whole Effluent Toxicity (WET) Identification and Reduction 30 5.4.11 PFOS and PFOA Requirements 31 5.5 LAND APPLICATION REQUIREMENTS 31 5.5.1 Sludge Management Program Standards And Requirements Based Upon Federally Promulgated Regulations 31 5.5.2 General Sludge Management Information 31 5.5.3 Sludge Samples 31 5.5.4 Land Application Characteristic Report 31 5.5.5 Calculation of Water Extractable Phosphorus 32 5.5.6 Monitoring and Calculating PCB Concentrations in Sludge 32 5.5.7 Annual Land Application Report 32 5.5.8 Other Methods of Disposal or Distribution Report 32 5.5.9 Approval to Land Apply 32 5.5.10 Soil Analysis Requirements 33 5.5.11 Land Application Site Evaluation 33 5.5.12 Sludge Hauling 33 6 SUMMARY OF REPORTS DUE 34 43 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 1 1 Influent Requirements 1.1 Sampling Point(s) Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 701 Influent: 24-hour flow proportional composite sampler located immediately prior to influent Parshall flume at the influent wet well prior to mechanical screening. 1.2 Monitoring Requirements The permittee shall comply with the following monitoring requirements. 1.2.1 Sampling Point 701 - INFLUENT Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Flow Rate MGD Daily Continuous BOD5, Total mg/L 3/Week 24-Hr Flow Prop Comp Suspended Solids, Total mg/L 3/Week 24-Hr Flow Prop Comp 44 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 2 2 Surface Water Requirements 2.1 Sampling Point(s) Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 001 Effluent: 24-hour Flow Proportional Composite sampler located prior to UV disinfection, with grab samples obtained after the cascade aerator prior to discharge to Black Earth Creek. Flow is measured by ultrasonic meter and Parshall flume after UV disinfection prior to aeration and discharge. 2.2 Monitoring Requirements and Effluent Limitations The permittee shall comply with the following monitoring requirements and limitations. 2.2.1 Sampling Point (Outfall) 001 - EFFLUENT Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Flow Rate MGD Daily Continuous BOD5, Total Weekly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October BOD5, Total Weekly Avg 34 mg/L 3/Week 24-Hr Flow Prop Comp November through April BOD5, Total Monthly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October BOD5, Total Monthly Avg 30 mg/L 3/Week 24-Hr Flow Prop Comp November through April BOD5, Total Weekly Avg 112.5 lbs/day 3/Week Calculated May through October BOD5, Total Weekly Avg 168.9 lbs/day 3/Week Calculated November through April Suspended Solids, Total Weekly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October Suspended Solids, Total Weekly Avg 34 mg/L 3/Week 24-Hr Flow Prop Comp November through April Suspended Solids, Total Monthly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October Suspended Solids, Total Monthly Avg 30 mg/L 3/Week 24-Hr Flow Prop Comp November through April Suspended Solids, Total Weekly Avg 112.5 lbs/day 3/Week Calculated May through October Suspended Solids, Total Weekly Avg 168.9 lbs/day 3/Week Calculated November through April pH Field Daily Max 9.0 su 5/Week Grab pH Field Daily Min 6.0 su 5/Week Grab Dissolved Oxygen Daily Min 7.0 mg/L 5/Week Grab 45 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 3 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Nitrogen, Ammonia (NH3-N) Total Daily Max 16 mg/L 3/Week 24-Hr Flow Prop Comp Nitrogen, Ammonia (NH3-N) Total Weekly Avg 16 mg/L 3/Week 24-Hr Flow Prop Comp May through September Nitrogen, Ammonia (NH3-N) Total Weekly Avg 14 mg/L 3/Week 24-Hr Flow Prop Comp October through April Nitrogen, Ammonia (NH3-N) Total Monthly Avg 6.5 mg/L 3/Week 24-Hr Flow Prop Comp October through April Nitrogen, Ammonia (NH3-N) Total Monthly Avg 11 mg/L 3/Week 24-Hr Flow Prop Comp May Nitrogen, Ammonia (NH3-N) Total Monthly Avg 10 mg/L 3/Week 24-Hr Flow Prop Comp June Nitrogen, Ammonia (NH3-N) Total Monthly Avg 8.9 mg/L 3/Week 24-Hr Flow Prop Comp July Nitrogen, Ammonia (NH3-N) Total Monthly Avg 9.5 mg/L 3/Week 24-Hr Flow Prop Comp August Nitrogen, Ammonia (NH3-N) Total Monthly Avg 12 mg/L 3/Week 24-Hr Flow Prop Comp September E. coli Geometric Mean - Monthly 126 #/100 ml Weekly Grab Limit Effective May through September annually. E. coli % Exceedance 10 Percent Monthly Calculated Limit Effective May through September annually. See the E. coli Percent Limit section. Enter the result in the DMR on the last day of the month. Chloride mg/L Monthly 24-Hr Flow Prop Comp January through December 2030 PFOS ng/L 1/ 2 Months Grab Monitoring only. See PFOS/PFOA Minimization Plan Determination of Need schedule. PFOA ng/L 1/ 2 Months Grab Monitoring only. See PFOS/PFOA Minimization Plan Determination of Need schedule. Temperature Maximum deg F Daily Continuous Monitoring effective January 1, 2027 as per Temperature Monitoring schedule. Phosphorus, Total Monthly Avg 1.0 mg/L 3/Week 24-Hr Flow Prop Comp Limit effective throughout the permit term. Phosphorus, Total lbs/day 3/Week Calculated Report daily mass discharged using Equation 1a. in the Water Quality Trading (WQT) section. 46 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 4 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes WQT Credits Used (TP) lbs/month Monthly Calculated Report WQT TP Credits used per month using Equation 2c. in the Water Quality Trading (WQT) section. Available TP Credits are specified in Table 2 and in the approved Water Quality Trading Plan. WQT Computed Compliance (TP) Monthly Avg 0.33 mg/L Monthly Calculated Report the WQT TP Computed Compliance value using Equation 3a. in the Water Quality Trading (WQT) section. Value entered on the last day of the month. WQT Computed Compliance (TP) Monthly Avg 1.6 lbs/day Monthly Calculated Report the WQT TP Computed Compliance value using Equation 3b. in the Water Quality Trading (WQT) section. Value entered on the last day of the month. WQT Credits Used (TP) Annual Total 122.8 lbs/yr Annual Calculated The sum of total monthly credits used may not exceed Table 2 values listed. Nitrogen, Total Kjeldahl mg/L See Listed Qtr(s) 24-Hr Flow Prop Comp Annual in rotating quarters. See Nitrogen Series Monitoring section. Nitrogen, Nitrite + Nitrate Total mg/L See Listed Qtr(s) 24-Hr Flow Prop Comp Annual in rotating quarters. See Nitrogen Series Monitoring section. Nitrogen, Total mg/L See Listed Qtr(s) Calculated Annual in rotating quarters. See Nitrogen Series Monitoring section below. Total Nitrogen shall be calculated as the sum of reported values for Total Kjeldahl Nitrogen and Total Nitrite + Nitrate Nitrogen. Acute WET TUa See Listed Qtr(s) 24-Hr Flow Prop Comp See Whole Effluent Toxicity (WET) sections for monitoring dates and WET requirements. 47 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 5 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Chronic WET Monthly Avg 2.3 TUc See Listed Qtr(s) 24-Hr Flow Prop Comp See Whole Effluent Toxicity (WET) sections for monitoring dates and WET requirements. 2.2.1.1 Annual Average Design Flow The annual average design flow of the permittee’s wastewater treatment facility is 0.593 MGD. 2.2.1.2 pH – Grab Sample Analyses When pH Field limit(s) or monitoring are included in a permit, the permittee shall comply with the following conditions: • The permittee shall perform pH testing required in this permit using an approved method from ch. NR 219, Wis. Adm. Code, Table B, • The permittee shall utilize a pH probe/meter that incorporates and uses automatic temperature compensation, • The permittee shall analyze pH samples as soon as possible after collection not to exceed 15 minutes (this may mean transporting samples to an offsite laboratory is not an option), and • The permittee shall calibrate the pH probe/meter daily, using unexpired 4, 7, and 10 buffers prior to use. 2.2.1.3 Dissolved Oxygen (DO) – Grab Sample Analyses When dissolved oxygen (DO) grab limit(s) or monitoring are included in a permit, the permittee shall comply with the following conditions: • The permittee shall perform DO testing required in this permit using an approved method from ch. NR 219, Wis. Adm. Code, Table B, • The permittee shall utilize a DO probe/meter that incorporates and uses automatic temperature compensation, • The permittee shall set the barometric pressure on the DO meter to local elevation and not sea level, • The permittee shall analyze DO samples as soon as possible after collection not to exceed 15 minutes (this may mean transporting samples to an offsite laboratory is not an option), and • The permittee shall calibrate the DO probe/meter daily prior to use. 2.2.1.4 E. coli Percent Limit No more than 10 percent of E. coli bacteria samples collected in any calendar month may exceed 410 #/100 ml. Bacteria samples may be collected more frequently than required. All samples shall be reported on the monthly discharge monitoring reports (DMRs). The following calculation should be used to calculate percent exceedances. 2.2.1.5 PFOS/PFOA Sampling and Reporting Requirements For grab samples, as defined per s. NR 218.04(10), Wis. Adm. Code, a single sample at a location as defined by the sample point description shall be taken during the time of the day most representative to capture all potential discharges. If extra equipment besides the sample bottle is used to collect the sample, it is recommended that a one- 48 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 6 time equipment blank is collected with the first sample. An equipment blank would be collected by passing laboratory-verified PFAS-free water over or through field sampling equipment before the collection of a grab sample to evaluate potential contamination from the equipment used during sample. If any equipment blanks are performed, these results shall be reported in the comments section of the eDMR and shall also be documented in the reports submitted as part of the PFOS/PFOA Minimization Plan Determination of Need schedule of the permit. 2.2.1.6 PFOS/PFOA Minimization Plan Determination of Need The permittee shall monitor PFOS and PFOA as specified in the table above and report on the effluent concentrations including trends in monthly and annual average PFOS and PFOA concentrations as specified in the PFOS/PFOA Minimization Plan Determination of Need Schedule. If, after reviewing the data, the Department determines that a minimization plan for PFOS and PFOA is necessary based on the procedures in s. NR 106.98(4), Wis. Adm. Code, the Department will notify the permittee in writing that a PFOS and PFOA minimization plan that satisfies the requirements in s. NR 106.99, Wis. Adm. Code, is required. The permittee shall submit an initial plan for Department approval no later than 90 days after written notification was sent from the Department in accordance with s. NR 106.985(2)(a), Wis. Adm. Code. Pursuant to s. NR 106.985(2)(b), Wis. Adm. Code, as soon as possible after Department approval of the PFOS and PFOA minimization plan, the Department will modify or revoke and reissue the permit in accordance with public notice procedures under ch. 283, Wis. Stats., and ch. NR 203, Wis. Adm. Code, to include the PFOS and PFOA minimization plan and other related terms and condition. If, however, the Department determines that a PFOS and PFOA minimization plan is unnecessary based on the procedures in s. NR 106.98(4), Wis. Adm. Code, the Department shall notify the permittee that no further action is required. Per s. NR 106.98(3)(a), Wis. Adm. Code, the Department may reduce monitoring frequency to once every 3 months (quarterly) on a case-by-case basis, but only after at least 12 representative results have been generated. If the permittee requests a reduction in monitoring and the Department agrees a reduction would be appropriate, the permit may be modified in accordance with public notice procedures under ch. 283, Wis. Stats., and ch. NR 203, Wis. Adm. Code, to incorporate this change. 2.2.1.7 Effluent Temperature Monitoring For monitoring temperature continuously, collect measurements in accordance with s. NR 218.04(13), Wis. Code. This means that discrete measurements shall be recorded at intervals of not more than 15 minutes during the 24-hour period. Report the maximum temperature measured during the day on the DMR. 2.2.1.8 Phosphorus Water Quality Trading (WQT) The permittee may use water quality trading to demonstrate compliance with WQBELs for total phosphorus (TP) of 0.33 mg/L and 1.6 lbs/day as a monthly average. Pollutant reduction credits for total phosphorus are available as specified in Water Quality Trading Plan WQT-2025-0015 or approved amendments thereof. Table 2. Available Phosphorus Credits per WQT-2025-0015 Year Available Phosphorus Credits (lbs/yr) – Total 2026 122.8 2027 122.8 2028 122.8 49 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 7 2029 122.8 2030 122.8 2031* 122.8 *In the event that this permit expires and is administratively continued beyond the year(s) specified in the above table, 122.8 lbs/yr of credit will be available in subsequent years until the permit is reissued, modified, or revoked. Only those pollutant reduction credits established by a water quality trading plan approved by the Department may be used by the permittee to demonstrate compliance with the WQBELs identified in this subsection. If the permittee wishes to use pollutant reduction credits not identified in an approved water quality trading plan, the permittee must amend the plan or develop a new plan and obtain Department approval of the amended or new plan prior to use of the new pollutant reduction credits. Prior to Department approval, the amended or new water quality trading plan will be subject to notice and opportunity for public comment. Any change in the number of available credits requires a permit modification. In the event pollutant reduction credits as defined in the approved water quality trading plan are no longer generated, the permittee shall comply with the WQBELs for total phosphorus contained in this subsection. The quantity of credits specified in Table 2 may be used to demonstrate compliance for a given year. 2.2.1.9 Demonstrating Compliance with TP WQBELs Using Water Quality Trading Use the following methods to demonstrate compliance with the TP WQBELs contained in the Water Quality Trading subsection above. TOTAL POLLUTANT DISCHARGED (TP) Use the following equations to calculate the amount of pollutant discharged for Monthly Avg TP [lbs/day]. TP Discharged [lbs/day] = TP Discharged [mg/L] × Daily Flow [MGD] × 8.34 (Eq. 1a.) Monthly or Weekly Avg = Ʃ daily results ÷ # of results (Eq. 1b.) WQT CREDITS USED (TOTAL PHOSPHORUS) Use the following method to calculate the credits to be used expressed as a mass in lbs/month: WQT TP Credits Needed [lbs/day] = (Monthly Avg TP [mg/L] – 0.33 [mg/L]) × Monthly Avg Flow [MGD] × 8.34 (Eq. 2a.) WQT TP Credits Needed [lbs/day] = Monthly Avg TP [lbs/day] – 1.6 lbs/day (Eq. 2b.) When the “Monthly Avg TP” discharged is greater than both 0.33 mg/L and 1.6 lbs/day, select the greater of the two values from Equation 2a or 2b to be used in Equation 2c below. Note: When the TP discharge is less than 0.33 mg/L AND 1.6 lbs/day as a monthly avg, report 0 (zero) as the “WQT Credits Used (TP)”. WQT TP Credits Used [lbs/month] = WQT TP Credits Needed [lbs/day] × # of days of discharge/month (Eq. 2c.) WQT COMPUTED COMPLIANCE (TOTAL PHOSPHORUS) Use the following method to demonstrate compliance with TP WQBELs expressed as a concentration in mg/L: 50 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 8 WQT TP Computed Compliance [mg/L] = Monthly Avg TP [mg/L] – [WQT TP Credits Needed [lbs/day]* ÷ (Monthly Avg Flow [MGD] × 8.34)] (Eq. 3a.) *Greater of either Equation 2a or 2b, the value used for Equation 2c. Use the following method to demonstrate compliance with TP WQBELs expressed as a mass in lbs/day: WQT TP Computed Compliance [lbs/day] = Monthly Avg TP [lbs/day] – WQT TP Credits Needed [lbs/day]** (Eq. 3b.) **Greater of either Equation 2a or 2b, the value used for Equation 2c. Negative computed compliance values should be entered as zero - “0”. 2.2.1.10 Additional Water Quality Trading Requirements When using water quality trading to demonstrate compliance with WQBELs for TP, the permittee shall comply with the following: • Failure to implement any of the terms or conditions of the approved water quality trading plan is a violation of this permit. • Each month the permittee shall certify that the nonpoint source management practices installed to generate pollutant reduction credits are operated and maintained in a manner consistent with that specified in the approved water quality trading plan. Such a certification may be made by including the following statement as a comment on the monthly discharge monitoring report: I certify that management practices identified in the approved water quality trading plan as the source of pollutant reduction credits are installed, established and properly maintained. • At least once a year the permittee or the permittee’s agent shall inspect each nonpoint source management practice that generates pollutant reduction credits to confirm the implementation of the management practice and their appropriate operation and adequate maintenance. • The permittee shall notify WDNR by telephone within 24 hours or next business day of becoming aware that pollutant reduction credits used or intended for use by the permittee are not being implemented or generated as defined in the approved trading plan. A written notification shall be submitted to the Department within 5 days regarding the status of the permittee’s pollutant reduction credits. • The permittee shall provide WDNR written notice within 7 days of the trade agreement upon which the approved water quality trading plan is based being amended, modified, or revoked. This notification shall include the details of any amendment or modification in addition to the justification for the changes. • The permittee shall not use pollutant reduction credits for the demonstration of compliance when pollutant reduction credits are not being generated. 2.2.1.11 Water Quality Trading Reopener Clause Under any of the following conditions as provided by s. 283.53(2), Wis. Stats. and ss. NR 203.135 and 203.136, Wis. Code, the Department may modify or revoke and reissue this permit to modify or eliminate permit terms and conditions related to water quality trading: 51 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 9 • The permittee fails to implement the water quality trading plan as approved; • The permittee fails to comply with permit terms and conditions related to water quality trading; • New information becomes available that would change the number of credits available for the water quality trade or would change the Department’s determinations that water quality trading is an acceptable option. 2.2.1.12 Submittal of Permit Application for Next Reissuance and Pollutant Trading Plan The permittee shall submit the permit application for the next reissuance at least 6 months prior to expiration of this permit. The permittee has submitted a Water Quality Trading Plan that was approved by WDNR on July 15, 2025. If the permittee intends to pursue pollutant trading to achieve compliance in a future permit term, an updated water quality trading plan is due with the application for the next reissuance. If system upgrades will be used in combination with pollutant trading the permittee shall submit plans for any system upgrade. 2.2.1.13 Nitrogen Series Monitoring Monitoring for Total Kjeldahl Nitrogen (TKN), Nitrite + Nitrate Nitrogen, and Total Nitrogen shall be conducted once each year in rotating quarters in order to collect seasonal information about the discharge. Tests are required during the following quarters. • July – September 2027; October – December 2028; January – March 2029; April – June 2030; January – March 2031 Nitrogen Series monitoring shall continue after the permit expiration date (until the permit is reissued) in accordance with the monitoring requirements specified in the last full calendar year of this permit. For example, the next test would be required in April – June 2032. Testing: Monitoring shall be performed during normal operating conditions. Permittees are not allowed to turn off or otherwise modify treatment systems, production processes, or change other operating or treatment conditions during testing. 2.2.1.14 Whole Effluent Toxicity (WET) Testing Primary Control Water for Acute Tests: Synthetic (standard) laboratory water Primary Control Water for Chronic Tests: The receiving water (Black Earth Creek) is to be used as the dilution water and primary control for chronic WET tests, unless the use of different dilution water is approved by the Department prior to use. The dilution water used in WET tests conducted on Outfall 001 shall be a grab sample collected from the receiving water location, upstream and out of the influence of the mixing zone and any other known discharge. Primary Control Water for Chronic Tests: Black Earth Creek Instream Waste Concentration (IWC): 43% Dilution Series: At least five effluent concentrations and dual controls must be included in each test. • Acute: 100, 50, 25, 12.5, 6.25% and any additional selected by the permittee. • Chronic: 100, 75, 50, 25, 12.5% and any additional selected by the permittee. WET Testing Frequency: Acute tests are required during the following quarters: • Acute: October – December 2028; April – June 2030 52 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 10 Acute WET testing shall continue after the permit expiration date (until the permit is reissued) in accordance with the WET requirements specified for the last full calendar year of this permit. For example, the next test would be required April – June 2032. Chronic tests are required during the following quarters: • Chronic: July – September 2027; October – December 2028; January – March 2029; April – June 2030; January – March 2031 Chronic WET testing shall continue after the permit expiration date (until the permit is reissued) in accordance with the WET requirements specified for the last full calendar year of this permit. For example, the next test would be required April 1 – June 30, 2032. Testing: WET testing shall be performed during normal operating conditions. Permittees are not allowed to turn off or otherwise modify treatment systems, production processes, or change other operating or treatment conditions during WET tests. Reporting: The permittee shall report test results on the Discharge Monitoring Report form, and also complete the "Whole Effluent Toxicity Test Report Form" (Section 6, "State of Wisconsin Aquatic Life Toxicity Testing Methods Manual, 2nd Edition"), for each test. The original, complete, signed version of the Whole Effluent Toxicity Test Report Form shall be sent to the Biomonitoring Coordinator, Bureau of Water Quality, 101 S. Webster St., P.O. Box 7921, Madison, WI 53707-7921, within 45 days of test completion. The Discharge Monitoring Report (DMR) form shall be submitted electronically by the required deadline. Determination of Positive Results: An acute toxicity test shall be considered positive if the Toxic Unit - Acute (TUa) is greater than 1.0 for either species (fathead minnow (Pimephales promelas) and waterflea (Ceriodaphnia dubia)). The TUa shall be calculated as follows: TUa = 100 ÷ LC50. A chronic toxicity test shall be considered positive if the Toxic Unit - Chronic (TUc) is greater than 2.3 for either species. The TUc shall be calculated as follows: TUc = 100 ÷ IC25. Additional Testing Requirements: Within 90 days of a test which showed positive results, the permittee shall submit the results of at least 2 retests to the Biomonitoring Coordinator on "Whole Effluent Toxicity Test Report Forms". The 90-day reporting period shall begin the day after the test which showed a positive result. The retests shall be completed using the same species and test methods specified for the original test (see the Standard Requirements section herein). 53 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 11 3 Land Application Requirements 3.1 Sampling Point(s) The discharge(s) shall be limited to land application of the waste type(s) designated for the listed sampling point(s) on Department approved land spreading sites or by hauling to another facility. Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 002 Aerobically digested, Dewatered, Cake, Class B, Representative sludge samples shall be collected from the discharge of the gravity belt thickener. 3.2 Monitoring Requirements and Limitations The permittee shall comply with the following monitoring requirements and limitations. 3.2.1 Sampling Point (Outfall) 002 - HAULED SLUDGE Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Solids, Total Percent Annual Composite Arsenic Dry Wt Ceiling 75 mg/kg Annual Composite Arsenic Dry Wt High Quality 41 mg/kg Annual Composite Cadmium Dry Wt Ceiling 85 mg/kg Annual Composite Cadmium Dry Wt High Quality 39 mg/kg Annual Composite Copper Dry Wt Ceiling 4,300 mg/kg Annual Composite Copper Dry Wt High Quality 1,500 mg/kg Annual Composite Lead Dry Wt Ceiling 840 mg/kg Annual Composite Lead Dry Wt High Quality 300 mg/kg Annual Composite Mercury Dry Wt Ceiling 57 mg/kg Annual Composite Mercury Dry Wt High Quality 17 mg/kg Annual Composite Molybdenum Dry Wt Ceiling 75 mg/kg Annual Composite Nickel Dry Wt Ceiling 420 mg/kg Annual Composite Nickel Dry Wt High Quality 420 mg/kg Annual Composite Selenium Dry Wt Ceiling 100 mg/kg Annual Composite Selenium Dry Wt High Quality 100 mg/kg Annual Composite 54 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 12 Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Zinc Dry Wt Ceiling 7,500 mg/kg Annual Composite Zinc Dry Wt High Quality 2,800 mg/kg Annual Composite Nitrogen, Total Kjeldahl Percent Annual Composite Monitoring only required if land application occurs. Nitrogen, Ammonium (NH4-N) Total Percent Annual Composite Monitoring only required if land application occurs. Phosphorus, Total Percent Annual Composite Monitoring only required if land application occurs. Phosphorus, Water Extractable % of Tot P Annual Composite Monitoring only required if land application occurs. Potassium, Total Recoverable Percent Annual Composite Monitoring only required if land application occurs. PCB Total Dry Wt Ceiling 50 mg/kg Once Composite Once in 2028 PCB Total Dry Wt High Quality 10 mg/kg Once Composite Once in 2028 PFOA + PFOS g/kg Annual Calculated Report the sum of PFOA and PFOS. See PFAS permit sections for more information. PFAS Dry Wt Annual Grab Perfluoroalkyl and Polyfluoroalkyl Substances based on updated DNR PFAS List. See PFAS Permit Sections for more information. Other Sludge Requirements Sludge Requirements Sample Frequency List 3 Requirements – Pathogen Control: The requirements in List 3 shall be met prior to land application of sludge. Annual List 4 Requirements – Vector Attraction Reduction: The vector attraction reduction shall be satisfied prior to, or at the time of land application as specified in List 4. Annual 3.2.1.1 List 2 Analysis If the monitoring frequency for List 2 parameters is more frequent than "Annual" then the sludge may be analyzed for the List 2 parameters just prior to each land application season rather than at the more frequent interval specified. 55 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 13 3.2.1.2 Changes in Feed Sludge Characteristics If a change in feed sludge characteristics, treatment process, or operational procedures occurs which may result in a significant shift in sludge characteristics, the permittee shall reanalyze the sludge for List 1, 2, 3 and 4 parameters each time such change occurs. 3.2.1.3 Multiple Sludge Sample Points (Outfalls) If there are multiple sludge sample points (outfalls), but the sludges are not subject to different sludge treatment processes, then a separate List 2 analysis shall be conducted for each sludge type which is land applied, just prior to land application, and the application rate shall be calculated for each sludge type. In this case, List 1, 3, and 4 and PCBs need only be analyzed on a single sludge type, at the specified frequency. If there are multiple sludge sample points (outfalls), due to multiple treatment processes, List 1, 2, 3 and 4 and PCBs shall be analyzed for each sludge type at the specified frequency. 3.2.1.4 Sludge Which Exceeds the High Quality Limit Cumulative pollutant loading records shall be kept for all bulk land application of sludge which does not meet the high quality limit for any parameter. This requirement applies for the entire calendar year in which any exceedance of Table 3 of s. NR 204.07(5)(c), Wis. Adm. Code, is experienced. Such loading records shall be kept for all List 1 parameters for each site land applied in that calendar year. The formula to be used for calculating cumulative loading is as follows: [(Pollutant concentration (mg/kg) x dry tons applied/ac) ÷ 500] + previous loading (lbs/acre) = cumulative lbs pollutant per acre When a site reaches 90% of the allowable cumulative loading for any metal established in Table 2 of s. NR 204.07(5)(b), Wis. Adm. Code, the Department shall be so notified through letter or in the comment section of the annual land application report (3400-55). 3.2.1.5 Sludge Analysis for PCBs The permittee shall analyze the sludge for Total PCBs one time during 2028. The results shall be reported as "PCB Total Dry Wt". Either congener-specific analysis or Aroclor analysis shall be used to determine the PCB concentration. The permittee may determine whether Aroclor or congener specific analysis is performed. Analyses shall be performed in accordance with Table EM in s. NR 219.04, Wis. Adm. Code and the conditions specified in Standard Requirements of this permit. PCB results shall be submitted by January 31, following the specified year of analysis. 3.2.1.6 Lists 1, 2, 3, and 4 List 1 TOTAL SOLIDS AND METALS See the Monitoring Requirements and Limitations table above for monitoring frequency and limitations for the List 1 parameters Solids, Total (percent) Arsenic, mg/kg (dry weight) Cadmium, mg/kg (dry weight) Copper, mg/kg (dry weight) Lead, mg/kg (dry weight) Mercury, mg/kg (dry weight) Molybdenum, mg/kg (dry weight) 56 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 14 List 1 TOTAL SOLIDS AND METALS See the Monitoring Requirements and Limitations table above for monitoring frequency and limitations for the List 1 parameters Nickel, mg/kg (dry weight) Selenium, mg/kg (dry weight) Zinc, mg/kg (dry weight) List 2 NUTRIENTS See the Monitoring Requirements and Limitations table above for monitoring frequency for the List 2 parameters Solids, Total (percent) Nitrogen Total Kjeldahl (percent) Nitrogen Ammonium (NH4-N) Total (percent) Phosphorus Total as P (percent) Phosphorus, Water Extractable (as percent of Total P) Potassium Total Recoverable (percent) List 3 PATHOGEN CONTROL FOR CLASS B SLUDGE The permittee shall implement pathogen control as listed in List 3. The Department shall be notified of the pathogen control utilized and shall be notified when the permittee decides to utilize alternative pathogen control. The following requirements shall be met prior to land application of sludge. Parameter Unit Limit Fecal Coliform* MPN/gTS or CFU/gTS 2,000,000 OR, ONE OF THE FOLLOWING PROCESS OPTIONS Aerobic Digestion Air Drying Anaerobic Digestion Composting Alkaline Stabilization PSRP Equivalent Process * The Fecal Coliform limit shall be reported as the geometric mean of 7 discrete samples on a dry weight basis. List 4 VECTOR ATTRACTION REDUCTION The permittee shall implement any one of the vector attraction reduction options specified in List 4. The Department shall be notified of the option utilized and shall be notified when the permittee decides to utilize an alternative option. One of the following shall be satisfied prior to, or at the time of land application as specified in List 4. Option Limit Where/When it Shall be Met Volatile Solids Reduction 38% Across the process Specific Oxygen Uptake Rate 1.5 mg O2/hr/g TS On aerobic stabilized sludge Anaerobic bench-scale test <17 % VS reduction On anaerobic digested sludge Aerobic bench-scale test <15 % VS reduction On aerobic digested sludge 57 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 15 List 4 VECTOR ATTRACTION REDUCTION The permittee shall implement any one of the vector attraction reduction options specified in List 4. The Department shall be notified of the option utilized and shall be notified when the permittee decides to utilize an alternative option. One of the following shall be satisfied prior to, or at the time of land application as specified in List 4. Option Limit Where/When it Shall be Met Aerobic Process >14 days, Temp >40C and Avg. Temp > 45C On composted sludge pH adjustment >12 S.U. (for 2 hours) and >11.5 (for an additional 22 hours) During the process Drying without primary solids >75 % TS When applied or bagged Drying with primary solids >90 % TS When applied or bagged Equivalent Process Approved by the Department Varies with process Injection - When applied Incorporation - Within 6 hours of application 3.2.1.7 Daily Land Application Log Daily Land Application Log Discharge Monitoring Requirements and Limitations The permittee shall maintain a daily land application log for biosolids land applied each day when land application occurs. The following minimum records must be kept, in addition to all analytical results for the biosolids land applied. The log book records shall form the basis for the annual land application report requirements. Parameters Units Sample Frequency DNR Site Number(s) Number Daily as used Outfall number applied Number Daily as used Acres applied Acres Daily as used Amount applied As appropriate * /day Daily as used Application rate per acre unit */acre Daily as used Nitrogen applied per acre lb/acre Daily as used Method of Application Injection, Incorporation, or surface applied Daily as used *gallons, cubic yards, dry US Tons or dry Metric Tons 3.2.1.8 Sludge Monitoring for PFAS Sampling shall occur for perfluoroalkyl and polyfluoroalkyl compounds (PFAS) listed in the table below and as indicated in sampling point sections above. Monitoring shall occur at each sample point when sludge is generated regardless of the end use (i.e. land applied, hauled to another facility, landfilled). 58 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 16 PERFLUOROALKYLCARBOXILIC Acids (PFCAs) PFBA Perfluorobutanoic acid PFPeA Perfluroropentanoic acid PFHxA Perfluorohexanoic acid PFHpA Perfluoroheptanoic acid PFOA Perfluorooctanoic acid PFNA Perfluorononanoic acid PFDA Perfluorodecanoic acid PFUnA Perfluroroundecanoic acid PFDoA Perfluorododecanoic acid PFTrDA Perfluorotridecanoic acid PFTeDA Perfluorotetradecanoic acid PERFLUOROALKYLSULFONIC Acids (PFSAs) PFBS Perfluorobutane sulfonic acid PFPeS Perfluroropentane sulfonic acid PFHxS Perfluorohexane sulfonic acid PFHpS Perfluoroheptane sulfonic acid PFOS Perfluorooctane sulfonic acid PFNS Perfluorononane sulfonic acid PFDS Perfluorodecane sulfonic acid PFDoS Perfluorododecane sulfonic acid TELOMER SULFONIC Acids 4:2FTSA 1H,1H,2H,2H-Perfluorohexane sulfonic acid 6:2FTSA 1H,1H,2H,2H-Perfluorooctane sulfonic acid 8:2FTSA 1H,1H,2H,2H-Perfluorodecane sulfonic acid PERFLUOROOCTANCESULFONAMIDES (FOSAs) PFOSA Perfluroroctane sulfonamide NMeFOSA N-Methyl perfluoroocatane sulfonamide NEtFOSA N-Ethyl perfluorooctane sulfonamide PERFLUOROOCTANCESULFONAMIDOACETIC Acids NMeFOSAA N-Methyl perfluoroocatane sulfonamidoacetic acid NEtFOSAA N-Ethyl perfluorooctane sulfonamidoacetic acid NATIVE PERFLUOROOCTANCESULFONAMIDOETHANOLS (FOSEs) NMeFOSE N-Methyl perfluorooctane sulfonamideoethanol NEtFOSE N-Ethyl perfluorooctane sulfonamidoethanol PERFLUOROALKYLETHERCARBOXYLIC Acids (PFECAs) HFPO-DA Hexafluoropropylene oxide dimer acid ADONA 4,8-dioxa-3H-perfluorononanoic acid PFMPA Perfluoro-3-methoxypropanoic acid PFMBA Perfluoro-4-methoxybutanoic acid NFDHA Nonafluoro-3,6-dioxaheptaoic acid 59 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 17 CHLORO-PERFLUOROALKYLSULFONATE 9Cl-PF3ONS 9-chloroehexadecafluoro-3-oxanone-1-sulfonic acid 11Cl-PF3OUdS 11-chloroelcosafluoro-3-oxaundecane-1-sulfonic acid PFEESA Perfluroro(2-ethoxyethane)sulfonic acid TELOMER SULFONIC Acids 3:3FTCA 3-Perfluoropropyl propanoic acid 5:3FTCA 2H,2H,3H,3H-Perfluorooctanoic acid 7:3FTCA 3-Perfluoroheptyl propanoic acid Note: If WDNR Lab Certification removes a particular compound from the reporting list above and upon receiving written communication from the department, reporting for that compound is no longer required. 3.2.1.9 Sampling and Reporting Sludge Samples for PFAS Representative sludge samples shall be collected at each sample point as listed. At minimum, liquid sludge storage/digesters should be thoroughly mixed prior to sampling. Cake sludge samples should consist of seven equal size discrete samples and be collected from different areas and depths then composited into one sample for laboratory analysis. Note: If additional equipment is used for collecting sludge samples (i.e., shovels, compositing buckets, bottles, etc.), then a one-time equipment blank is recommended to be collected with the first sample. An equipment blank sample is collected by passing laboratory verified PFAS-free water over or through field sampling equipment before the collection of a representative sludge sample. The equipment blank result shall be reported on the annual Sludge Characteristics Form (3400-049) in the comment section when reporting PFAS concentrations in the sludge. The permittee shall report each of the PFAS sludge monitoring results on the annual Sludge Characteristics and Monitoring Form (3400-049) as provided by the department. The permittee shall also report the summation of PFOS and PFOA on this same form. All results shall be reported in dry weight. The annual Sludge Characteristics and Monitoring Form (3400-049) are due January 31, of the year following the collection of the sludge samples. The laboratory performing the analysis on any samples shall be certified for the applicable PFAS compounds in the solids matrix by the Wisconsin Laboratory Certification Program established under s. 299.11, Wis. Stats., and in accordance with s. NR 149.41, Wis. Adm. Code. The department may reject any sample results if results are produced by a laboratory that is not in compliance with certification requirements under ch. NR 149, Wis. Adm. Code. 3.2.1.10 PFAS Land Application Requirements The department recommends the landspreading and/or land application of sludge be done in a manner consistent with the most recent version of the “Interim Strategy for Land Application of Biosolids and Industrial Sludges containing PFAS”. 60 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 18 4 Schedules 4.1 Water Quality Trading (WQT) Annual Report Required Action Due Date Annual WQT Report: Submit an annual WQT report that shall cover the previous year. The WQT Report shall include: The number of pollutant reduction credits (lbs/month) used each month of the previous year to demonstrate compliance; The source of each month’s pollutant reduction credits by identifying the approved water quality trading plan that details the source; A summary of the annual inspection of each nonpoint source management practice that generated any of the pollutant reduction credits used during the previous year; and Identification of noncompliance or failure to implement any terms or conditions of this permit with respect to water quality trading that have not been reported in discharge monitoring reports. 01/31/2027 Annual WQT Report #2: Submit an annual WQT report that shall cover the previous year. 01/31/2028 Annual WQT Report #3: Submit an annual WQT report that shall cover the previous year. 01/31/2029 Annual WQT Report #4: Submit an annual WQT report that shall cover the previous year. 01/31/2030 Annual WQT Report #5: Submit the 5th annual WQT report. If the permittee wishes to continue to comply with phosphorus limits through WQT in subsequent permit terms, the permittee shall submit a revised WQT plan including a demonstration of credit need, compliance record of the existing WQT, and any additional practices needed to maintain compliance over time. 01/31/2031 Annual WQT Report Required After Permit Expiration: In the event that this permit is not reissued by the expiration date, the permittee shall continue to submit annual WQT reports by January 31 each year covering the total number of pollutant credits used, the source of the pollution reduction credits, a summary of annual inspection reports performed, and identification of noncompliance or failure to implement any terms or conditions of the approved water quality trading plan for the previous calendar year. 4.2 Temperature Monitoring Required Action Due Date Complete Installation: Complete installation of a temperature monitoring and data logging device at the outfall 001 sample point capable of monitoring effluent temperature continuously as defined in Table B in ss. NR 219 and s. NR 218.04(13), Wis. Adm. Code. 12/31/2026 61 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 19 Achieve Compliance: Begin monitoring effluent temperature continuously at the outfall 001 sample point. 01/01/2027 4.3 Dissipative Cooling Evaluation This schedule requires the permittee to conduct a dissipative cooling evaluation by the specified due date. Required Action Due Date Report on Effluent Discharges: Submit a dissipative cooling evaluation on effluent temperature with conclusions regarding compliance. Dissipative cooling study must be conducted in the month of October during the second year of the permit term and submitted to the Department by the listed due date. Informational Note: Refer to the Surface Water subsections regarding 'Determination of Need for Effluent Limits' and 'Dissipative Cooling Demonstration - Weekly Average Limits' concerning requests for a Department determination on the need for limits and follow-up procedures for demonstration of dissipative cooling per NR 106.59, as well as re-evaluation of the limits pursuant to NR 106 Subchapters V & VI or NR 102.26, Wis. Adm. Code. 12/31/2028 4.4 PFOS/PFOA Minimization Plan Determination of Need Required Action Due Date Report on Effluent Discharge: Submit a report on effluent PFOS and PFOA concentrations and include an analysis of trends in monthly and annual average PFOS and PFOA concentrations. This analysis should also include a comparison to the applicable narrative standard in s. NR 102.04(8)(d), Wis. Adm. Code. This report shall include all additional PFOS and PFOA data that may be collected including any influent, intake, in-plant, collection system sampling, and blank sample results. 07/01/2027 Report on Effluent Discharge and Evaluation of Need: Submit a final report on effluent PFOS and PFOA concentrations and include an analysis of trends in monthly and annual average PFOS and PFOA concentrations of data collected over the last 24 months. The report shall also provide a comparison on the likelihood of the facility needing to develop a PFOS/PFOA minimization plan. This report shall include all additional PFOS and PFOA data that may be collected including any influent, intake, in-plant, collection system sampling, and blank sample results. The permittee shall also submit a request to the department to evaluate the need for a PFOS/PFOA minimization plan. If the Department determines a PFOS/PFOA minimization plan is needed based on a reasonable potential evaluation, the permittee will be required to develop a minimization plan for Department approval no later than 90 days after written notification was sent from the Department. The Department will modify or revoke and reissue the permit to include PFOS/PFOA minimization plan reporting requirements along with a schedule of compliance to meet WQBELs. Effluent monitoring of PFOS and PFOA shall continue as specified in the permit until the modified permit is issued. If, however, the Department determines there is no reasonable potential for the facility to discharge PFOS or PFOA above the narrative standard in s. NR 102.04(8)(d), Wis. Adm. Code, no further action is required and effluent monitoring of PFOS and PFOA shall continue as specified in the permit. 07/01/2028 62 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 20 4.5 Land Application Management Plan A management plan is required for the land application system if sludge is land applied by permittee instead of hauled to another facility. Required Action Due Date Land Application Management Plan Submittal: Submit a management plan to optimize the land application system performance and demonstrate compliance with ch. NR 204, Wis. Adm. Code. This management plan shall 1) specify information on pretreatment processes (if any); 2) identify land application sites; 3) describe site limitations; 4) address vegetative cover management and removal; 5) specify availability of storage; 6) describe the type of transporting and spreading vehicle(s); 7) specify monitoring procedures; 8) track site loading; 9) address contingency plans for adverse weather and odor/nuisance abatement; and 10) include any other pertinent information. Once approved, all landspreading activities shall be conducted in accordance with the plan. Any changes to the plan must be approved by the Department prior to implementing the changes. Plan shall be submitted 60 days prior to land application. 63 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 21 5 Standard Requirements Chapter NR 205, Wisconsin Administrative Code: The conditions in ss. NR 205.07(1) and NR 205.07(2), Wis. Adm. Code, are included by reference in this permit. The permittee shall comply with all of these requirements. Some of these requirements are outlined in the Standard Requirements section of this permit. Requirements not specifically outlined in the Standard Requirement section of this permit can be found in ss. NR 205.07(1) and NR 205.07(2), Wis. Adm. Code. 5.1 Reporting and Monitoring Requirements 5.1.1 Monitoring Results Monitoring results obtained during the previous month shall be summarized and reported on a Department Wastewater Discharge Monitoring Report. The report may require reporting of any or all of the information specified below under ‘Recording of Results’. This report is to be returned to the Department no later than the date indicated on the form. A copy of the Wastewater Discharge Monitoring Report Form or an electronic file of the report shall be retained by the permittee. Monitoring results shall be reported on an electronic discharge monitoring report (eDMR). The eDMR shall be certified electronically by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. If the permittee monitors any pollutant more frequently than required by this permit, the results of such monitoring shall be included on the Wastewater Discharge Monitoring Report pursuant s. NR 205.07(1)(r)2., Wis. Adm. Code. For the purpose of meeting sampling frequency requirements, a week is defined as a calendar week, which begins on Sunday and ends on Saturday. The calendar week shall be used as the basis for reporting monitoring data on discharge monitoring reports. The permittee shall comply with all limits for each parameter regardless of monitoring frequency. For example, monthly, weekly, and/or daily limits shall be met even with monthly monitoring. The permittee may monitor more frequently than required for any parameter. 5.1.2 Sampling and Testing Procedures Sampling and laboratory testing procedures shall be performed in accordance with Chapters NR 218 and NR 219, Wis. Adm. Code, and completed by a laboratory certified or registered in accordance with the requirements of ch. NR 149, Wis. Adm. Code. Groundwater sampling shall be performed in accordance with procedures contained in s. NR 140.16, Wis. Adm. Code, and the WDNR publications, Groundwater Sampling Desk Reference (PUBL-DG-037-96) and Groundwater Sampling Field Manual (PUBL-DG-038-96). The analytical methodologies used shall enable the laboratory to quantitate all substances for which monitoring is required at levels below the effluent limitation and/or groundwater standard. If the required level cannot be met by any of the methods available in ch. NR 219, Wis. Adm. Code, then the method with the lowest limit of detection shall be selected. Additional test procedures may be specified in this permit. 5.1.3 Sample Types The permittee shall use the following definitions from s. NR 218.04, Wis. Adm. Code as prescribed in the WPDES permit for the appropriate method and manner of obtaining samples: 24-hour Composite Sample: A combination of individual samples taken at intervals of not more than one hour such that the volumes of each of the individual samples and of the combination are proportional to the volumes of flow during each interval and during the 24-hour period respectively. 64 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 22 • 24-hour Flow Proportional Composite Sample: A combination of individual grab samples taken over a 24- hr period, where the individual grab samples are of equal volume and taken at intervals after a specified volume of discharge has occurred. • 24-hour Time Proportional Composite Sample: A combination of individual grab samples taken over a 24- hr period, where the individual grab samples are of equal volume and taken at consistent intervals not exceeding 15 minutes. Composite Sample: A combination of individual samples of equal volume taken at approximately equal intervals not exceeding one hour over a specified period of time. • 3-hr Composite Sample: A combination of three (3) individual grab samples of equal volume taken at one- hour intervals. Continuous Sample: A composite of successive individual samples of equal volume taken automatically at equal intervals not exceeding 15 minutes. Where the term is used in connection with monitoring temperature or pH it means continuous in-line recording or monitoring at intervals of not more than 15 minutes. Continuous sample is synonymous with in-line measurements and may apply to flow, temperature, pH, and dissolved oxygen measurements only. The in-line instrument takes automatic readings at intervals of not more than 15 minutes during a 24-hour period. Grab Sample: A single sample taken at one moment of time or a combination of several smaller samples of equal volume taken in less than a 2-minute period. Where the term is used in connection with monitoring temperature or pH it means a single measurement. 5.1.4 Recording of Results The permittee shall maintain records which provide the following information for each effluent measurement or sample taken: • The date, exact place, method and time of sampling or measurements; • The individual who performed the sampling or measurements; • The date the analysis was performed; • The individual who performed the analysis; • The analytical techniques or methods used; and • The results of the analysis. 5.1.5 Reporting of Monitoring Results The permittee shall use the following conventions when reporting effluent monitoring results: • Pollutant concentrations less than the limit of detection shall be reported as < (less than) the value of the limit of detection. For example, if a substance is not detected at a detection limit of 0.1 mg/L, report the pollutant concentration as < 0.1 mg/L. • Pollutant concentrations equal to or greater than the limit of detection, but less than the limit of quantitation, shall be reported and the limit of quantitation shall be specified. • For purposes of calculating fees under ch. NR 101, Wis. Adm. Code, a reporting limit of 2.0 mg/L for BOD5 and 2.5 mg/L Total Suspended Solids shall be considered to be limits of quantitation. • For the purposes of reporting a calculated result, average or a mass discharge value, the permittee may substitute a “0” (zero) for any pollutant concentration that is less than the limit of detection. However, if the effluent limitation is less than the limit of detection, the department may substitute a value other than zero for 65 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 23 results less than the limit of detection, after considering the number of monitoring results that are greater than the limit of detection and if warranted when applying appropriate statistical techniques. • If no discharge occurs through an outfall, flow related parameters (e.g. flow rate, hydraulic application rate, volume, etc.) should be reported as “0” (zero) at the required sample frequency specified for the outfall. For example: if the sample frequency is daily, “0” would be reported for any day during the month that no discharge occurred. 5.1.6 Compliance Maintenance Annual Reports Compliance Maintenance Annual Reports (CMAR) shall be completed using information obtained over each calendar year regarding the wastewater conveyance and treatment system. The CMAR shall be submitted and certified by the permittee in accordance with ch. NR 208, Wis. Adm. Code, by June 30, each year on an electronic report form provided by the Department. In the case of a publicly owned treatment works, a resolution shall be passed by the governing body and submitted as part of the CMAR, verifying its review of the report and providing responses as required. Private owners of wastewater treatment works are not required to pass a resolution; but they must provide an Owner Statement and responses as required, as part of the CMAR submittal. The CMAR shall be certified electronically by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The certification verifies that the electronic report is true, accurate and complete. 5.1.7 Records Retention The permittee shall retain records of all monitoring information, including all calibration and maintenance records and all original strip chart recordings or electronic data records for continuous monitoring instrumentation, copies of all reports required by the permit, and records of all data used to complete the application for the permit for a period of at least 3 years from the date of the sample, measurement, report or application. All pertinent sludge information, including permit application information and other documents specified in this permit or s. NR 204.06(9), Wis. Adm. Code shall be retained for a minimum of 5 years. 5.1.8 Other Information Where the permittee becomes aware that it failed to submit any relevant facts in a permit application or submitted incorrect information in a permit application or in any report to the Department, it shall promptly submit such facts or correct information to the Department. 5.1.9 Reporting Requirements – Alterations or Additions The permittee shall give notice to the Department as soon as possible of any planned physical alterations or additions to the permitted facility. Notice is only required when: • The alteration or addition to the permitted facility may meet one of the criteria for determining whether a facility is a new source. • The alteration or addition could significantly change the nature or increase the quantity of pollutants discharged. This notification requirement applies to pollutants which are not subject to effluent limitations in the existing permit. • The alteration or addition results in a significant change in the permittee’s sludge use or disposal practices, and such alteration, addition, or change may justify the application of permit conditions that are different from or absent in the existing permit, including notification of additional use of disposal sites not reported during the permit application process nor reported pursuant to an approved land application plan. Additional sites may not be used for the land application of sludge until department approval is received. 66 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 24 5.2 System Operating Requirements 5.2.1 Noncompliance Reporting Sanitary sewer overflows and sewage treatment facility overflows shall be reported according to the ‘Sanitary Sewer Overflows and Sewage Treatment Facility Overflows’ section of this permit. The permittee shall report the following types of noncompliance by a telephone call to the Department's regional office within 24 hours after becoming aware of the noncompliance: • Any noncompliance which may endanger health or the environment; • Any violation of an effluent limitation resulting from a bypass; • Any violation of an effluent limitation resulting from an upset; and • Any violation of a maximum discharge limitation for any of the pollutants listed by the Department in the permit, either for effluent or sludge. A written report describing the noncompliance shall also be submitted to the Department's regional office within 5 days after the permittee becomes aware of the noncompliance. On a case-by-case basis, the Department may waive the requirement for submittal of a written report within 5 days and instruct the permittee to submit the written report with the next regularly scheduled monitoring report. In either case, the written report shall contain a description of the noncompliance and its cause; the period of noncompliance, including exact dates and times; the steps taken or planned to reduce, eliminate and prevent reoccurrence of the noncompliance; and if the noncompliance has not been corrected, the length of time it is expected to continue. A scheduled bypass approved by the Department under the ‘Scheduled Bypass’ section of this permit shall not be subject to the reporting required under this section. NOTE: Section 292.11(2)(a), Wisconsin Statutes, requires any person who possesses or controls a hazardous substance or who causes the discharge of a hazardous substance to notify the Department of Natural Resources immediately of any discharge not authorized by the permit. The discharge of a hazardous substance that is not authorized by this permit or that violates this permit may be a hazardous substance spill. To report a hazardous substance spill, call DNR's 24-hour HOTLINE at 1-800-943-0003. 5.2.2 Flow Meters Flow meters shall be calibrated annually, as per s. NR 218.06, Wis. Adm. Code. 5.2.3 Raw Grit and Screenings All raw grit and screenings shall be disposed of at a properly licensed solid waste facility or picked up by a licensed waste hauler. If the facility or hauler are located in Wisconsin, then they shall be licensed under chs. NR 500-555, Wis. Adm. Code. 5.2.4 Sludge Management All sludge management activities shall be conducted in compliance with ch. NR 204 "Domestic Sewage Sludge Management", Wis. Adm. Code. 5.2.5 Prohibited Wastes Under no circumstances may the introduction of wastes prohibited by s. NR 211.10, Wis. Adm. Code, be allowed into the waste treatment system. Prohibited wastes include those: • Which create a fire or explosion hazard in the treatment work; • Which will cause corrosive structural damage to the treatment work; 67 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 25 • Solid or viscous substances in amounts which cause obstructions to the flow in sewers or interference with the proper operation of the treatment work; • Wastewaters at a flow rate or pollutant loading which are excessive over relatively short time periods so as to cause a loss of treatment efficiency; and • Changes in discharge volume or composition from contributing industries which overload the treatment works or cause a loss of treatment efficiency. 5.2.6 Bypass This condition applies only to bypassing at a sewage treatment facility that is not a scheduled bypass, approved blending as a specific condition of this permit, a sewage treatment facility overflow or a controlled diversion as provided in the sections titled ‘Scheduled Bypass’, ‘Blending’ (if approved), ‘SSO’s and Sewage Treatment Facility Overflows’ and ‘Controlled Diversions’ of this permit. Any other bypass at the sewage treatment facility is prohibited and the Department may take enforcement action against a permittee for such occurrences under s. 283.89, Wis. Stats. The Department may approve a bypass if the permittee demonstrates all the following conditions apply: • The bypass was unavoidable to prevent loss of life, personal injury, or severe property damage; • There were no feasible alternatives to the bypass, such as the use of auxiliary treatment facilities or adequate back-up equipment, retention of untreated wastes, reduction of inflow and infiltration, or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventative maintenance. When evaluating feasibility of alternatives, the department may consider factors such as technical achievability, costs and affordability of implementation and risks to public health, the environment and, where the permittee is a municipality, the welfare of the community served; and • The bypass was reported in accordance with the Noncompliance Reporting section of this permit. 5.2.7 Scheduled Bypass Whenever the permittee anticipates the need to bypass for purposes of efficient operations and maintenance and the permittee may not meet the conditions for controlled diversions in the ‘Controlled Diversions’ section of this permit, the permittee shall obtain prior written approval from the Department for the scheduled bypass. A permittee’s written request for Department approval of a scheduled bypass shall demonstrate that the conditions for bypassing specified in the above section titled ‘Bypass’ are met and include the proposed date and reason for the bypass, estimated volume and duration of the bypass, alternatives to bypassing and measures to mitigate environmental harm caused by the bypass. The department may require the permittee to provide public notification for a scheduled bypass if it is determined there is significant public interest in the proposed action and may recommend mitigation measures to minimize the impact of such bypass. 5.2.8 Controlled Diversions Controlled diversions are allowed only when necessary for essential maintenance to assure efficient operation. Sewage treatment facilities that have multiple treatment units to treat variable or seasonal loading conditions may shut down redundant treatment units when necessary for efficient operation. The following requirements shall be met during controlled diversions: • Effluent from the sewage treatment facility shall meet the effluent limitations established in the permit. Wastewater that is diverted around a treatment unit or treatment process during a controlled diversion shall be recombined with wastewater that is not diverted prior to the effluent sampling location and prior to effluent discharge; 68 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 26 • A controlled diversion does not include blending as defined in s. NR 210.03(2e), Wis. Adm. Code, and as may only be approved under s. NR 210.12. A controlled diversion may not occur during periods of excessive flow or other abnormal wastewater characteristics; • A controlled diversion may not result in a wastewater treatment facility overflow; and • All instances of controlled diversions shall be documented in sewage treatment facility records and such records shall be available to the department on request. 5.2.9 Proper Operation and Maintenance The permittee shall at all times properly operate and maintain all facilities and systems of treatment and control which are installed or used by the permittee to achieve compliance with the conditions of this permit. Proper operation and maintenance includes effective performance, adequate funding, adequate operator staffing and training as required in ch. NR 114, Wis. Adm. Code, and adequate laboratory and process controls, including appropriate quality assurance procedures. This provision requires the operation of back-up or auxiliary facilities or similar systems only when necessary to achieve compliance with the conditions of the permit. 5.2.10 Operator Certification The wastewater treatment facility shall be under the direct supervision of a state certified operator. In accordance with s. NR 114.53, Wis. Adm. Code, every WPDES permitted treatment plant shall have a designated operator-in- charge holding a current and valid certificate. The designated operator-in-charge shall be certified at the level and in all subclasses of the treatment plant, except laboratory. Treatment plant owners shall notify the department of any changes in the operator-in-charge within 30 days. Note that s. NR 114.52(22), Wis. Adm. Code, lists types of facilities that are excluded from operator certification requirements (i.e. private sewage systems, pretreatment facilities discharging to public sewers, industrial wastewater treatment that consists solely of land disposal, agricultural digesters and concentrated aquatic production facilities with no biological treatment). 5.3 Sewage Collection Systems 5.3.1 Sanitary Sewage Overflows and Sewage Treatment Facility Overflows 5.3.1.1 Overflows Prohibited Any overflow or discharge of wastewater from the sewage collection system or at the sewage treatment facility, other than from permitted outfalls, is prohibited. The permittee shall provide information on whether any of the following conditions existed when an overflow occurred: • The sanitary sewer overflow or sewage treatment facility overflow was unavoidable to prevent loss of life, personal injury or severe property damage; • There were no feasible alternatives to the sanitary sewer overflow or sewage treatment facility overflow such as the use of auxiliary treatment facilities or adequate back-up equipment, retention of untreated wastes, reduction of inflow and infiltration, or preventive maintenance activities; • The sanitary sewer overflow or the sewage treatment facility overflow was caused by unusual or severe weather-related conditions such as large or successive precipitation events, snowmelt, saturated soil conditions, or severe weather occurring in the area served by the sewage collection system or sewage treatment facility; and • The sanitary sewer overflow or the sewage treatment facility overflow was unintentional, temporary, and caused by an accident or other factors beyond the reasonable control of the permittee. 69 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 27 5.3.1.2 Permittee Response to Overflows Whenever a sanitary sewer overflow or sewage treatment facility overflow occurs, the permittee shall take all feasible steps to control or limit the volume of untreated or partially treated wastewater discharged, and terminate the discharge as soon as practicable. Remedial actions, including those in s. NR 210.21 (3), Wis. Adm. Code, shall be implemented consistent with an emergency response plan developed under the CMOM program. 5.3.1.3 Permittee Reporting Permittees shall report all sanitary sewer overflows and sewage treatment overflows as follows: • The permittee shall notify the department by telephone, fax or email as soon as practicable, but no later than 24 hours from the time the permittee becomes aware of the overflow; • The permittee shall, no later than five days from the time the permittee becomes aware of the overflow, provide to the department the information identified in this paragraph using department form number 3400- 184. If an overflow lasts for more than five days, an initial report shall be submitted within 5 days as required in this paragraph and an updated report submitted following cessation of the overflow. At a minimum, the following information shall be included in the report: a) The date and location of the overflow; b) The surface water to which the discharge occurred, if any; c) The duration of the overflow and an estimate of the volume of the overflow; d) A description of the sewer system or treatment facility component from which the discharge occurred such as manhole, lift station, constructed overflow pipe, or crack or other opening in a pipe; e) The estimated date and time when the overflow began and stopped or will be stopped; f) The cause or suspected cause of the overflow including, if appropriate, precipitation, runoff conditions, areas of flooding, soil moisture and other relevant information; g) Steps taken or planned to reduce, eliminate and prevent reoccurrence of the overflow and a schedule of major milestones for those steps; h) A description of the actual or potential for human exposure and contact with the wastewater from the overflow; i) Steps taken or planned to mitigate the impacts of the overflow and a schedule of major milestones for those steps; j) To the extent known at the time of reporting, the number and location of building backups caused by excessive flow or other hydraulic constraints in the sewage collection system that occurred concurrently with the sanitary sewer overflow and that were within the same area of the sewage collection system as the sanitary sewer overflow; and k) The reason the overflow occurred or explanation of other contributing circumstances that resulted in the overflow event. This includes any information available including whether the overflow was unavoidable to prevent loss of life, personal injury, or severe property damage and whether there were feasible alternatives to the overflow. NOTE: A copy of form 3400-184 for reporting sanitary sewer overflows and sewage treatment facility overflows may be obtained from the department or accessed on the department’s web site at http://dnr.wi.gov/topic/wastewater/SSOreport.html. As indicated on the form, additional information may be submitted to supplement the information required by the form. • The permittee shall identify each specific location and each day on which a sanitary sewer overflow or sewage treatment facility overflow occurs as a discrete sanitary sewer overflow or sewage treatment facility overflow occurrence. An occurrence may be more than one day if the circumstances causing the sanitary sewer overflow or sewage treatment facility overflow results in a discharge duration of greater than 24 hours. 70 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 28 If there is a stop and restart of the overflow at the same location within 24 hours and the overflow is caused by the same circumstance, it may be reported as one occurrence. Sanitary sewer overflow occurrences at a specific location that are separated by more than 24 hours shall be reported as separate occurrences; and • A permittee that is required to submit wastewater discharge monitoring reports under s. NR 205.07 (1) (r), Wis. Adm. Code, shall also report all sanitary sewer overflows and sewage treatment facility overflows on that report. 5.3.1.4 Public Notification The permittee shall notify the public of any sanitary sewer and sewage treatment facility overflows consistent with its emergency response plan required under the CMOM (Capacity, Management, Operation and Maintenance) section of this permit and s. NR 210.23 (4) (f), Wis. Adm. Code. Such public notification shall occur promptly following any overflow event using the most effective and efficient communications available in the community. At minimum, a daily newspaper of general circulation in the county(s) and municipality whose waters may be affected by the overflow shall be notified by written or electronic communication. 5.3.2 Capacity, Management, Operation and Maintenance (CMOM) Program • The permittee shall have written documentation of the Capacity, Management, Operation and Maintenance (CMOM) program components in accordance with s. NR 210.23(4), Wis. Adm. Code. Such documentation shall be available for Department review upon request. The Department may request that the permittee provide this documentation or prepare a summary of the permittee’s CMOM program at the time of application for reissuance of the WPDES permit. • The permittee shall implement a CMOM program in accordance with s. NR 210.23, Wis. Adm. Code. • The permittee shall at least annually conduct a self-audit of activities conducted under the permittee’s CMOM program to ensure CMOM components are being implemented as necessary to meet the general standards of s. NR 210.23(3), Wis. Adm. Code. 5.3.3 Sewer Cleaning Debris and Materials All debris and material removed from cleaning sanitary sewers shall be managed to prevent nuisances, run-off, ground infiltration or prohibited discharges. • Debris and solid waste shall be dewatered, dried and then disposed of at a licensed solid waste facility. • Liquid waste from the cleaning and dewatering operations shall be collected and disposed of at a permitted wastewater treatment facility. • Combination waste including liquid waste along with debris and solid waste may be disposed of at a licensed solid waste facility or wastewater treatment facility willing to accept the waste. 5.4 Surface Water Requirements 5.4.1 Permittee-Determined Limit of Quantitation Incorporated into this Permit For pollutants with water quality-based effluent limits below the Limit of Quantitation (LOQ) in this permit, the LOQ calculated by the permittee and reported on the Discharge Monitoring Reports (DMRs) is incorporated by reference into this permit. The LOQ shall be reported on the DMRs, shall be the lowest quantifiable level practicable, and shall be no greater than the minimum level (ML) specified in or approved under 40 CFR Part 136 for the pollutant at the time this permit was issued, unless this permit specifies a higher LOQ. 5.4.2 Appropriate Formulas for Effluent Calculations The permittee shall use the following formulas for calculating effluent results to determine compliance with average concentration limits and mass limits and total load limits: 71 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 29 Weekly/Monthly/Six-Month/Annual Average Concentration = the sum of all daily results for that week/month/six- month/year, divided by the number of results during that time period. [Note: When a six-month average effluent limit is specified for Total Phosphorus the applicable periods are May through October and November through April, except in cases of Water Quality Trading, wherein the applicable periods are January through June and July through December.] Weekly Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the week. Monthly Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the month. Six-Month Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the six-month period. [Note: When a six-month average effluent limit is specified for Total Phosphorus the applicable periods are May through October and November through April.] Annual Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the entire year. Total Monthly Discharge: = monthly average concentration (mg/L) x total flow for the month (MG/month) x 8.34. Total Annual Discharge: = sum of total monthly discharges for the calendar year. 12-Month Rolling Sum of Total Monthly Discharge: = the sum of the most recent 12 consecutive months of Total Monthly Discharges. 5.4.3 Effluent Temperature Requirements Weekly Average Temperature – If temperature limits are included in this permit, Weekly Average Temperature shall be calculated as the sum of all daily maximum results for that week divided by the number of daily maximum results during that time period. Cold Shock Standard – Water temperatures of the discharge shall be controlled in a manner as to protect fish and aquatic life uses from the deleterious effects of cold shock pursuant to Wis. Adm. Code, s. NR 102.28. ‘Cold Shock’ means exposure of aquatic organisms to a rapid decrease in temperature and a sustained exposure to low temperature that induces abnormal behavior or physiological performance and may lead to death. Rate of Temperature Change Standard – Temperature of a water of the state or discharge to a water of the state may not be artificially raised or lowered at such a rate that it causes detrimental health or reproductive effects to fish or aquatic life of the water of the state pursuant to Wis. Adm. Code, s. NR 102.29. 5.4.4 Visible Foam or Floating Solids There shall be no discharge of floating solids or visible foam in other than trace amounts. 5.4.5 Surface Water Uses and Criteria In accordance with NR 102.04, Wis. Adm. Code, surface water uses and criteria are established to govern water management decisions. Practices attributable to municipal, industrial, commercial, domestic, agricultural, land development or other activities shall be controlled so that all surface waters including the mixing zone meet the following conditions at all times and under all flow and water level conditions: • Substances that will cause objectionable deposits on the shore or in the bed of a body of water, shall not be present in such amounts as to interfere with public rights in waters of the state. • Floating or submerged debris, oil, scum or other material shall not be present in such amounts as to interfere with public rights in waters of the state. • Materials producing color, odor, taste or unsightliness shall not be present in such amounts as to interfere with public rights in waters of the state. 72 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 30 • Substances in concentrations or in combinations which are toxic or harmful to humans shall not be present in amounts found to be of public health significance, nor shall substances be present in amounts which are acutely harmful to animal, plant or aquatic life. 5.4.6 Percent Removal During any 30 consecutive days, the average effluent concentrations of BOD5 and of total suspended solids shall not exceed 15% of the average influent concentrations, respectively. This requirement does not apply to removal of total suspended solids if the permittee operates a lagoon system and has received a variance for suspended solids granted under NR 210.07(2), Wis. Adm. Code. 5.4.7 E. coli The monthly limit for E. coli shall be expressed as a geometric mean. In calculating the geometric mean, a value of 1 is used for any result of 0. 5.4.8 Seasonal Disinfection Disinfection shall be provided from May 1 through September 30 of each year. Monitoring requirements and the limitations for Fecal Coliform (interim) and E. coli apply only during the period in which disinfection is required. Whenever chlorine is used for disinfection or other uses, the limitations and monitoring requirements for residual chlorine shall apply. A dechlorination process shall be in operation whenever chlorine is used. 5.4.9 Whole Effluent Toxicity (WET) Monitoring Requirements In order to determine the potential impact of the discharge on aquatic organisms, static-renewal toxicity tests shall be performed on the effluent in accordance with the procedures specified in the "State of Wisconsin Aquatic Life Toxicity Testing Methods Manual, 2nd Edition" (PUB-WT-797, November 2004) as required by NR 219.04, Table A, Wis. Adm. Code). All of the WET tests required in this permit, including any required retests, shall be conducted on the Ceriodaphnia dubia and fathead minnow species. Receiving water samples shall not be collected from any point in contact with the permittee's mixing zone and every attempt shall be made to avoid contact with any other discharge's mixing zone. 5.4.10 Whole Effluent Toxicity (WET) Identification and Reduction Within 60 days of a retest which showed positive results, the permittee shall submit a written report to the Biomonitoring Coordinator, Bureau of Water Quality, 101 S. Webster St., PO Box 7921, Madison, WI 53707-7921, which details the following: • A description of actions the permittee has taken or will take to remove toxicity and to prevent the recurrence of toxicity; • A description of toxicity reduction evaluation (TRE) investigations that have been or will be done to identify potential sources of toxicity, including the following actions: a) Evaluate the performance of the treatment system to identify deficiencies contributing to effluent toxicity (e.g., operational problems, chemical additives, incomplete treatment) b) Identify the compound(s) causing toxicity. Conduct toxicity screening tests on the effluent at a minimum of once per month for six months to determine if toxicity recurs. Screening tests are WET tests using fewer effluent concentrations conducted on the most sensitive species. If any of the screening tests contain toxicity, conduct a toxicity identification evaluation (TIE) to determine the cause. TIE methods are available from USEPA “Methods for Aquatic Toxicity Identification Evaluations: Phase I Toxicity Characterization Procedures (EPA/600/6-91/003) and “Toxicity Identification Evaluation: Characterization of Chronically Toxic Effluents, Phase I” (EPA/600/6- 91/005F). 73 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 31 c) Trace the compound(s) causing toxicity to their sources (e.g., industrial, commercial, domestic) d) Evaluate, select, and implement methods or technologies to control effluent toxicity (e.g., in-plant or pretreatment controls, source reduction or removal) • Where corrective actions including a TRE have not been completed, an expeditious schedule under which corrective actions will be implemented; • If no actions have been taken, the reason for not taking action. The permittee may also request approval from the Department to postpone additional retests in order to investigate the source(s) of toxicity. Postponed retests must be completed after toxicity is believed to have been removed. 5.4.11 PFOS and PFOA Requirements The laboratory performing the analysis on any samples shall be certified for the applicable PFAS compounds in the aqueous matrix by the Wisconsin Laboratory Certification Program established under s. 299.11, Wis. Stats., in accordance with s. NR 149.41, Wis. Adm. Code. All laboratories are required to utilize EPA Method 1633A for sampling PFAS in sludge. The Department may reject any sample results if results are produced by a laboratory that is not in compliance with certification requirements under ch. NR 149, Wis. Adm. Code. 5.5 Land Application Requirements 5.5.1 Sludge Management Program Standards And Requirements Based Upon Federally Promulgated Regulations In the event that new federal sewage sludge standards or regulations are promulgated, the permittee shall comply with the new sewage sludge requirements by the dates established in the regulations, if required by federal law, even if the permit has not yet been modified to incorporate the new federal regulations. 5.5.2 General Sludge Management Information The General Sludge Management Form 3400-48 shall be completed and submitted prior to any significant sludge management changes. 5.5.3 Sludge Samples All sludge samples shall be collected at a point and in a manner which will yield sample results which are representative of the sludge being tested, and collected at the time which is appropriate for the specific test. 5.5.4 Land Application Characteristic Report Each report shall consist of a Characteristic Form 3400-49 and Lab Report. The Characteristic Report Form 3400-49 shall be submitted electronically by January 31 following each year whether or not samples are analyzed. In years in which monitoring does not occur, the report shall be completed by checking on the form that monitoring/land application did not occur. Following submittal of the electronic Characteristic Report Form 3400-49, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report is true, accurate and complete. The Lab Report must be sent directly to the facility’s DNR sludge representative or basin engineer unless approval for not submitting the lab reports has been given. 74 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 32 The permittee shall use the following convention when reporting sludge monitoring results: Pollutant concentrations less than the limit of detection shall be reported as < (less than) the value of the limit of detection. For example, if a substance is not detected at a detection limit of 1.0 mg/kg, report the pollutant concentration as < 1.0 mg/kg . All results shall be reported on a dry weight basis. 5.5.5 Calculation of Water Extractable Phosphorus When sludge analysis for Water Extractable Phosphorus is required by this permit, the permittee shall use the following formula to calculate and report Water Extractable Phosphorus: Water Extractable Phosphorus (% of Total P) = [Water Extractable Phosphorus (mg/kg, dry wt) ÷ Total Phosphorus (mg/kg, dry wt)] x 100 5.5.6 Monitoring and Calculating PCB Concentrations in Sludge When sludge analysis for “PCB, Total Dry Wt” is required by this permit, the PCB concentration in the sludge shall be determined using either congener-specific analysis or Aroclor analysis. The permittee may decide which of these analyses is performed. Analyses shall be performed in accordance with the following provisions and Table EM in s. NR 219.04, Wis. Adm. Code: • If congener-specific analysis is employed: All PCB congeners shall be delineated. Non-detects shall be treated as zero. The values that are between the limit of detection (LOD) and the limit of quantitation shall be used when calculating the total value of all congeners. All results shall be added together and the total PCB concentration by dry weight reported. • If Aroclor analysis is employed, reporting protocols, consistent with s. NR 106.07(6)(e), should be as follows: If all Aroclors are less than the LOD, then the Total PCB Dry Wt result should be reported as less than the highest LOD. If a single Aroclor is detected, then that is what should be reported for the Total PCB result. If multiple Aroclors are detected, they should be summed and reported as Total PCBs. If the LOD cannot be achieved after using the appropriate clean up techniques, a reporting limit that is achievable for the Aroclors or each congener for the sample shall be determined. This reporting limit shall be reported and qualified indicating the presence of an interference. 5.5.7 Annual Land Application Report Land Application Report Form 3400-55 shall be submitted electronically by January 31, each year whether or not non-exceptional quality sludge is land applied. Non-exceptional quality sludge is defined in s. NR 204.07(4), Wis. Adm. Code. Following submittal of the electronic Annual Land Application Report Form 3400-55, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. 5.5.8 Other Methods of Disposal or Distribution Report The permittee shall submit electronically the Other Methods of Disposal or Distribution Report Form 3400-52 by January 31, each year whether or not sludge is hauled, landfilled, incinerated, or exceptional quality sludge is distributed or land applied. Following submittal of the electronic Report Form 3400-52, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. 5.5.9 Approval to Land Apply Bulk non-exceptional quality sludge as defined in s. NR 204.07(4), Wis. Adm. Code, may not be applied to land without a written approval letter or Form 3400-122 from the Department unless the Permittee has obtained permission 75 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 33 from the Department to self-approve sites in accordance with s. NR 204.06(6), Wis. Adm. Code. Analysis of sludge characteristics is required prior to land application. Application on frozen or snow-covered ground is restricted to the extent specified in s. NR 204.07(3)(l), Wis. Adm. Code. 5.5.10 Soil Analysis Requirements Each site requested for approval for land application must have the soil tested prior to use. Each approved site used for land application must subsequently be soil tested such that there is at least one valid soil test in the four years prior to land application. All soil sampling and submittal of information to the testing laboratory shall be done in accordance with UW Extension Bulletin A-2100. The testing shall be done by the UW Soils Lab in Madison or Marshfield, WI or at a lab approved by UW. The test results including the crop recommendations shall be submitted to the DNR contact listed for this permit, as they are available. Application rates shall be determined based on the crop nitrogen recommendations and with consideration for other sources of nitrogen applied to the site. 5.5.11 Land Application Site Evaluation For non-exceptional quality sludge, as defined in s. NR 204.07(4), Wis. Adm. Code, a Land Application Site Request Form 3400-053 shall be submitted to the Department for the proposed land application site. The Department will evaluate the proposed site for acceptability and will either approve or deny use of the proposed site. The permittee may obtain permission to approve their own sites in accordance with s. NR 204.06(6), Wis. Adm. Code. 5.5.12 Sludge Hauling The permittee is required to submit Form 3400-52 to the Department. If sludge is hauled to another facility, information shall include the quantity of sludge hauled, the name, address, phone number, contact person, and permit number of the receiving facility. Form 3400-52 shall be submitted annually by January 31 each year whether or not sludge is hauled. 76 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 34 6 Summary of Reports Due FOR INFORMATIONAL PURPOSES ONLY Description Date Page Water Quality Trading (WQT) Annual Report -Annual WQT Report January 31, 2027 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #2 January 31, 2028 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #3 January 31, 2029 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #4 January 31, 2030 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #5 January 31, 2031 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report Required After Permit Expiration See Permit 18 Temperature Monitoring -Complete Installation December 31, 2026 18 Temperature Monitoring -Achieve Compliance January 1, 2027 19 Dissipative Cooling Evaluation -Report on Effluent Discharges December 31, 2028 19 PFOS/PFOA Minimization Plan Determination of Need -Report on Effluent Discharge July 1, 2027 19 PFOS/PFOA Minimization Plan Determination of Need -Report on Effluent Discharge and Evaluation of Need July 1, 2028 19 Land Application Management Plan -Land Application Management Plan Submittal See Permit 20 Compliance Maintenance Annual Reports (CMAR) by June 30, each year 23 General Sludge Management Form 3400-48 prior to any significant sludge management changes 31 Characteristic Form 3400-49 and Lab Report by January 31 following each year whether or not samples are analyzed 31 Land Application Report Form 3400-55 by January 31, each year whether or not non-exceptional quality sludge is land applied 32 Other Methods of Disposal or Distribution Report Form 3400-52 by January 31, each year whether or not sludge is hauled, landfilled, incinerated, or exceptional quality sludge is distributed or land applied 32 Wastewater Discharge Monitoring Report no later than the date indicated on the form 21 77 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 35 Report forms shall be submitted electronically in accordance with the reporting requirements herein. Any facility plans or plans and specifications for municipal, industrial, industrial pretreatment and non industrial wastewater systems shall be submitted to the Bureau of Water Quality, P.O. Box 7921, Madison, WI 53707-7921. All other submittals required by this permit shall be submitted to: Central Office, 101 S Webster St, P.O. Box 7921, Madison, WI 53707-7921. 78 WPDES Permit No. WI-0020788-11-0 WPDES PERMIT STATE OF WISCONSIN DEPARTMENT OF NATURAL RESOURCES PERMIT TO DISCHARGE UNDER THE WISCONSIN POLLUTANT DISCHARGE ELIMINATION SYSTEM VILLAGE OF CROSS PLAINS is permitted, under the authority of Chapter 283, Wisconsin Statutes, to discharge from a facility located at 1000 MAIN STREET (USH 14), CROSS PLAINS, WISCONSIN to BLACK EARTH CREEK WATERSHED, LW17 LOWER WISCONSIN RIVER BASIN) IN DANE COUNTY in accordance with the effluent limitations, monitoring requirements and other conditions set forth in this permit. The permittee shall not discharge after the date of expiration. If the permittee wishes to continue to discharge after this expiration date an application shall be filed for reissuance of this permit, according to Chapter NR 200, Wis. Adm. Code, at least 180 days prior to the expiration date given below. State of Wisconsin Department of Natural Resources For the Secretary By _________________________ Lisa Creegan Wastewater Field Supervisor _________________________ Date Permit Signed/Issued PERMIT TERM: EFFECTIVE DATE - August 01, 2026 EXPIRATION DATE - June 30, 2031 07/23/2026 79 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS TABLE OF CONTENTS 1 INFLUENT REQUIREMENTS 1 1.1 SAMPLING POINT(S) 1 1.2 MONITORING REQUIREMENTS 1 1.2.1 Sampling Point 701 - INFLUENT 1 2 SURFACE WATER REQUIREMENTS 2 2.1 SAMPLING POINT(S) 2 2.2 MONITORING REQUIREMENTS AND EFFLUENT LIMITATIONS 2 2.2.1 Sampling Point (Outfall) 001 - EFFLUENT 2 3 LAND APPLICATION REQUIREMENTS 11 3.1 SAMPLING POINT(S) 11 3.2 MONITORING REQUIREMENTS AND LIMITATIONS 11 3.2.1 Sampling Point (Outfall) 002 - HAULED SLUDGE 11 4 SCHEDULES 18 4.1 WATER QUALITY TRADING (WQT) ANNUAL REPORT 18 4.2 TEMPERATURE MONITORING 18 4.3 DISSIPATIVE COOLING EVALUATION 19 4.4 PFOS/PFOA MINIMIZATION PLAN DETERMINATION OF NEED 19 4.5 LAND APPLICATION MANAGEMENT PLAN 20 5 STANDARD REQUIREMENTS 21 5.1 REPORTING AND MONITORING REQUIREMENTS 21 5.1.1 Monitoring Results 21 5.1.2 Sampling and Testing Procedures 21 5.1.3 Sample Types 21 5.1.4 Recording of Results 22 5.1.5 Reporting of Monitoring Results 22 5.1.6 Compliance Maintenance Annual Reports 23 5.1.7 Records Retention 23 5.1.8 Other Information 23 5.1.9 Reporting Requirements – Alterations or Additions 23 5.2 SYSTEM OPERATING REQUIREMENTS 24 5.2.1 Noncompliance Reporting 24 5.2.2 Flow Meters 24 5.2.3 Raw Grit and Screenings 24 5.2.4 Sludge Management 24 5.2.5 Prohibited Wastes 24 5.2.6 Bypass 25 5.2.7 Scheduled Bypass 25 5.2.8 Controlled Diversions 25 5.2.9 Proper Operation and Maintenance 26 5.2.10 Operator Certification 26 5.3 SEWAGE COLLECTION SYSTEMS 26 5.3.1 Sanitary Sewage Overflows and Sewage Treatment Facility Overflows 26 5.3.2 Capacity, Management, Operation and Maintenance (CMOM) Program 28 5.3.3 Sewer Cleaning Debris and Materials 28 5.4 SURFACE WATER REQUIREMENTS 28 5.4.1 Permittee-Determined Limit of Quantitation Incorporated into this Permit 28 5.4.2 Appropriate Formulas for Effluent Calculations 28 5.4.3 Effluent Temperature Requirements 29 5.4.4 Visible Foam or Floating Solids 29 80 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 5.4.5 Surface Water Uses and Criteria 29 5.4.6 Percent Removal 30 5.4.7 E. coli 30 5.4.8 Seasonal Disinfection 30 5.4.9 Whole Effluent Toxicity (WET) Monitoring Requirements 30 5.4.10 Whole Effluent Toxicity (WET) Identification and Reduction 30 5.4.11 PFOS and PFOA Requirements 31 5.5 LAND APPLICATION REQUIREMENTS 31 5.5.1 Sludge Management Program Standards And Requirements Based Upon Federally Promulgated Regulations 31 5.5.2 General Sludge Management Information 31 5.5.3 Sludge Samples 31 5.5.4 Land Application Characteristic Report 31 5.5.5 Calculation of Water Extractable Phosphorus 32 5.5.6 Monitoring and Calculating PCB Concentrations in Sludge 32 5.5.7 Annual Land Application Report 32 5.5.8 Other Methods of Disposal or Distribution Report 32 5.5.9 Approval to Land Apply 32 5.5.10 Soil Analysis Requirements 33 5.5.11 Land Application Site Evaluation 33 5.5.12 Sludge Hauling 33 6 SUMMARY OF REPORTS DUE 34 81 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 1 1 Influent Requirements 1.1 Sampling Point(s) Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 701 Influent: 24-hour flow proportional composite sampler located immediately prior to influent Parshall flume at the influent wet well prior to mechanical screening. 1.2 Monitoring Requirements The permittee shall comply with the following monitoring requirements. 1.2.1 Sampling Point 701 - INFLUENT Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Flow Rate MGD Daily Continuous BOD5, Total mg/L 3/Week 24-Hr Flow Prop Comp Suspended Solids, Total mg/L 3/Week 24-Hr Flow Prop Comp 82 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 2 2 Surface Water Requirements 2.1 Sampling Point(s) Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 001 Effluent: 24-hour Flow Proportional Composite sampler located prior to UV disinfection, with grab samples obtained after the cascade aerator prior to discharge to Black Earth Creek. Flow is measured by ultrasonic meter and Parshall flume after UV disinfection prior to aeration and discharge. 2.2 Monitoring Requirements and Effluent Limitations The permittee shall comply with the following monitoring requirements and limitations. 2.2.1 Sampling Point (Outfall) 001 - EFFLUENT Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Flow Rate MGD Daily Continuous BOD5, Total Weekly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October BOD5, Total Weekly Avg 34 mg/L 3/Week 24-Hr Flow Prop Comp November through April BOD5, Total Monthly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October BOD5, Total Monthly Avg 30 mg/L 3/Week 24-Hr Flow Prop Comp November through April BOD5, Total Weekly Avg 112.5 lbs/day 3/Week Calculated May through October BOD5, Total Weekly Avg 168.9 lbs/day 3/Week Calculated November through April Suspended Solids, Total Weekly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October Suspended Solids, Total Weekly Avg 34 mg/L 3/Week 24-Hr Flow Prop Comp November through April Suspended Solids, Total Monthly Avg 23 mg/L 3/Week 24-Hr Flow Prop Comp May through October Suspended Solids, Total Monthly Avg 30 mg/L 3/Week 24-Hr Flow Prop Comp November through April Suspended Solids, Total Weekly Avg 112.5 lbs/day 3/Week Calculated May through October Suspended Solids, Total Weekly Avg 168.9 lbs/day 3/Week Calculated November through April pH Field Daily Max 9.0 su 5/Week Grab pH Field Daily Min 6.0 su 5/Week Grab Dissolved Oxygen Daily Min 7.0 mg/L 5/Week Grab 83 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 3 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Nitrogen, Ammonia (NH3-N) Total Daily Max 16 mg/L 3/Week 24-Hr Flow Prop Comp Nitrogen, Ammonia (NH3-N) Total Weekly Avg 16 mg/L 3/Week 24-Hr Flow Prop Comp May through September Nitrogen, Ammonia (NH3-N) Total Weekly Avg 14 mg/L 3/Week 24-Hr Flow Prop Comp October through April Nitrogen, Ammonia (NH3-N) Total Monthly Avg 6.5 mg/L 3/Week 24-Hr Flow Prop Comp October through April Nitrogen, Ammonia (NH3-N) Total Monthly Avg 11 mg/L 3/Week 24-Hr Flow Prop Comp May Nitrogen, Ammonia (NH3-N) Total Monthly Avg 10 mg/L 3/Week 24-Hr Flow Prop Comp June Nitrogen, Ammonia (NH3-N) Total Monthly Avg 8.9 mg/L 3/Week 24-Hr Flow Prop Comp July Nitrogen, Ammonia (NH3-N) Total Monthly Avg 9.5 mg/L 3/Week 24-Hr Flow Prop Comp August Nitrogen, Ammonia (NH3-N) Total Monthly Avg 12 mg/L 3/Week 24-Hr Flow Prop Comp September E. coli Geometric Mean - Monthly 126 #/100 ml Weekly Grab Limit Effective May through September annually. E. coli % Exceedance 10 Percent Monthly Calculated Limit Effective May through September annually. See the E. coli Percent Limit section. Enter the result in the DMR on the last day of the month. Chloride mg/L Monthly 24-Hr Flow Prop Comp January through December 2030 PFOS ng/L 1/ 2 Months Grab Monitoring only. See PFOS/PFOA Minimization Plan Determination of Need schedule. PFOA ng/L 1/ 2 Months Grab Monitoring only. See PFOS/PFOA Minimization Plan Determination of Need schedule. Temperature Maximum deg F Daily Continuous Monitoring effective January 1, 2027 as per Temperature Monitoring schedule. Phosphorus, Total Monthly Avg 1.0 mg/L 3/Week 24-Hr Flow Prop Comp Limit effective throughout the permit term. Phosphorus, Total lbs/day 3/Week Calculated Report daily mass discharged using Equation 1a. in the Water Quality Trading (WQT) section. 84 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 4 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes WQT Credits Used (TP) lbs/month Monthly Calculated Report WQT TP Credits used per month using Equation 2c. in the Water Quality Trading (WQT) section. Available TP Credits are specified in Table 2 and in the approved Water Quality Trading Plan. WQT Computed Compliance (TP) Monthly Avg 0.33 mg/L Monthly Calculated Report the WQT TP Computed Compliance value using Equation 3a. in the Water Quality Trading (WQT) section. Value entered on the last day of the month. WQT Computed Compliance (TP) Monthly Avg 1.6 lbs/day Monthly Calculated Report the WQT TP Computed Compliance value using Equation 3b. in the Water Quality Trading (WQT) section. Value entered on the last day of the month. WQT Credits Used (TP) Annual Total 122.8 lbs/yr Annual Calculated The sum of total monthly credits used may not exceed Table 2 values listed. Nitrogen, Total Kjeldahl mg/L See Listed Qtr(s) 24-Hr Flow Prop Comp Annual in rotating quarters. See Nitrogen Series Monitoring section. Nitrogen, Nitrite + Nitrate Total mg/L See Listed Qtr(s) 24-Hr Flow Prop Comp Annual in rotating quarters. See Nitrogen Series Monitoring section. Nitrogen, Total mg/L See Listed Qtr(s) Calculated Annual in rotating quarters. See Nitrogen Series Monitoring section below. Total Nitrogen shall be calculated as the sum of reported values for Total Kjeldahl Nitrogen and Total Nitrite + Nitrate Nitrogen. Acute WET TUa See Listed Qtr(s) 24-Hr Flow Prop Comp See Whole Effluent Toxicity (WET) sections for monitoring dates and WET requirements. 85 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 5 Monitoring Requirements and Effluent Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Chronic WET Monthly Avg 2.3 TUc See Listed Qtr(s) 24-Hr Flow Prop Comp See Whole Effluent Toxicity (WET) sections for monitoring dates and WET requirements. 2.2.1.1 Annual Average Design Flow The annual average design flow of the permittee’s wastewater treatment facility is 0.593 MGD. 2.2.1.2 pH – Grab Sample Analyses When pH Field limit(s) or monitoring are included in a permit, the permittee shall comply with the following conditions: • The permittee shall perform pH testing required in this permit using an approved method from ch. NR 219, Wis. Adm. Code, Table B, • The permittee shall utilize a pH probe/meter that incorporates and uses automatic temperature compensation, • The permittee shall analyze pH samples as soon as possible after collection not to exceed 15 minutes (this may mean transporting samples to an offsite laboratory is not an option), and • The permittee shall calibrate the pH probe/meter daily, using unexpired 4, 7, and 10 buffers prior to use. 2.2.1.3 Dissolved Oxygen (DO) – Grab Sample Analyses When dissolved oxygen (DO) grab limit(s) or monitoring are included in a permit, the permittee shall comply with the following conditions: • The permittee shall perform DO testing required in this permit using an approved method from ch. NR 219, Wis. Adm. Code, Table B, • The permittee shall utilize a DO probe/meter that incorporates and uses automatic temperature compensation, • The permittee shall set the barometric pressure on the DO meter to local elevation and not sea level, • The permittee shall analyze DO samples as soon as possible after collection not to exceed 15 minutes (this may mean transporting samples to an offsite laboratory is not an option), and • The permittee shall calibrate the DO probe/meter daily prior to use. 2.2.1.4 E. coli Percent Limit No more than 10 percent of E. coli bacteria samples collected in any calendar month may exceed 410 #/100 ml. Bacteria samples may be collected more frequently than required. All samples shall be reported on the monthly discharge monitoring reports (DMRs). The following calculation should be used to calculate percent exceedances. 2.2.1.5 PFOS/PFOA Sampling and Reporting Requirements For grab samples, as defined per s. NR 218.04(10), Wis. Adm. Code, a single sample at a location as defined by the sample point description shall be taken during the time of the day most representative to capture all potential discharges. If extra equipment besides the sample bottle is used to collect the sample, it is recommended that a one- 86 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 6 time equipment blank is collected with the first sample. An equipment blank would be collected by passing laboratory-verified PFAS-free water over or through field sampling equipment before the collection of a grab sample to evaluate potential contamination from the equipment used during sample. If any equipment blanks are performed, these results shall be reported in the comments section of the eDMR and shall also be documented in the reports submitted as part of the PFOS/PFOA Minimization Plan Determination of Need schedule of the permit. 2.2.1.6 PFOS/PFOA Minimization Plan Determination of Need The permittee shall monitor PFOS and PFOA as specified in the table above and report on the effluent concentrations including trends in monthly and annual average PFOS and PFOA concentrations as specified in the PFOS/PFOA Minimization Plan Determination of Need Schedule. If, after reviewing the data, the Department determines that a minimization plan for PFOS and PFOA is necessary based on the procedures in s. NR 106.98(4), Wis. Adm. Code, the Department will notify the permittee in writing that a PFOS and PFOA minimization plan that satisfies the requirements in s. NR 106.99, Wis. Adm. Code, is required. The permittee shall submit an initial plan for Department approval no later than 90 days after written notification was sent from the Department in accordance with s. NR 106.985(2)(a), Wis. Adm. Code. Pursuant to s. NR 106.985(2)(b), Wis. Adm. Code, as soon as possible after Department approval of the PFOS and PFOA minimization plan, the Department will modify or revoke and reissue the permit in accordance with public notice procedures under ch. 283, Wis. Stats., and ch. NR 203, Wis. Adm. Code, to include the PFOS and PFOA minimization plan and other related terms and condition. If, however, the Department determines that a PFOS and PFOA minimization plan is unnecessary based on the procedures in s. NR 106.98(4), Wis. Adm. Code, the Department shall notify the permittee that no further action is required. Per s. NR 106.98(3)(a), Wis. Adm. Code, the Department may reduce monitoring frequency to once every 3 months (quarterly) on a case-by-case basis, but only after at least 12 representative results have been generated. If the permittee requests a reduction in monitoring and the Department agrees a reduction would be appropriate, the permit may be modified in accordance with public notice procedures under ch. 283, Wis. Stats., and ch. NR 203, Wis. Adm. Code, to incorporate this change. 2.2.1.7 Effluent Temperature Monitoring For monitoring temperature continuously, collect measurements in accordance with s. NR 218.04(13), Wis. Code. This means that discrete measurements shall be recorded at intervals of not more than 15 minutes during the 24-hour period. Report the maximum temperature measured during the day on the DMR. 2.2.1.8 Phosphorus Water Quality Trading (WQT) The permittee may use water quality trading to demonstrate compliance with WQBELs for total phosphorus (TP) of 0.33 mg/L and 1.6 lbs/day as a monthly average. Pollutant reduction credits for total phosphorus are available as specified in Water Quality Trading Plan WQT-2025-0015 or approved amendments thereof. Table 2. Available Phosphorus Credits per WQT-2025-0015 Year Available Phosphorus Credits (lbs/yr) – Total 2026 122.8 2027 122.8 2028 122.8 87 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 7 2029 122.8 2030 122.8 2031* 122.8 *In the event that this permit expires and is administratively continued beyond the year(s) specified in the above table, 122.8 lbs/yr of credit will be available in subsequent years until the permit is reissued, modified, or revoked. Only those pollutant reduction credits established by a water quality trading plan approved by the Department may be used by the permittee to demonstrate compliance with the WQBELs identified in this subsection. If the permittee wishes to use pollutant reduction credits not identified in an approved water quality trading plan, the permittee must amend the plan or develop a new plan and obtain Department approval of the amended or new plan prior to use of the new pollutant reduction credits. Prior to Department approval, the amended or new water quality trading plan will be subject to notice and opportunity for public comment. Any change in the number of available credits requires a permit modification. In the event pollutant reduction credits as defined in the approved water quality trading plan are no longer generated, the permittee shall comply with the WQBELs for total phosphorus contained in this subsection. The quantity of credits specified in Table 2 may be used to demonstrate compliance for a given year. 2.2.1.9 Demonstrating Compliance with TP WQBELs Using Water Quality Trading Use the following methods to demonstrate compliance with the TP WQBELs contained in the Water Quality Trading subsection above. TOTAL POLLUTANT DISCHARGED (TP) Use the following equations to calculate the amount of pollutant discharged for Monthly Avg TP [lbs/day]. TP Discharged [lbs/day] = TP Discharged [mg/L] × Daily Flow [MGD] × 8.34 (Eq. 1a.) Monthly or Weekly Avg = Ʃ daily results ÷ # of results (Eq. 1b.) WQT CREDITS USED (TOTAL PHOSPHORUS) Use the following method to calculate the credits to be used expressed as a mass in lbs/month: WQT TP Credits Needed [lbs/day] = (Monthly Avg TP [mg/L] – 0.33 [mg/L]) × Monthly Avg Flow [MGD] × 8.34 (Eq. 2a.) WQT TP Credits Needed [lbs/day] = Monthly Avg TP [lbs/day] – 1.6 lbs/day (Eq. 2b.) When the “Monthly Avg TP” discharged is greater than both 0.33 mg/L and 1.6 lbs/day, select the greater of the two values from Equation 2a or 2b to be used in Equation 2c below. Note: When the TP discharge is less than 0.33 mg/L AND 1.6 lbs/day as a monthly avg, report 0 (zero) as the “WQT Credits Used (TP)”. WQT TP Credits Used [lbs/month] = WQT TP Credits Needed [lbs/day] × # of days of discharge/month (Eq. 2c.) WQT COMPUTED COMPLIANCE (TOTAL PHOSPHORUS) Use the following method to demonstrate compliance with TP WQBELs expressed as a concentration in mg/L: 88 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 8 WQT TP Computed Compliance [mg/L] = Monthly Avg TP [mg/L] – [WQT TP Credits Needed [lbs/day]* ÷ (Monthly Avg Flow [MGD] × 8.34)] (Eq. 3a.) *Greater of either Equation 2a or 2b, the value used for Equation 2c. Use the following method to demonstrate compliance with TP WQBELs expressed as a mass in lbs/day: WQT TP Computed Compliance [lbs/day] = Monthly Avg TP [lbs/day] – WQT TP Credits Needed [lbs/day]** (Eq. 3b.) **Greater of either Equation 2a or 2b, the value used for Equation 2c. Negative computed compliance values should be entered as zero - “0”. 2.2.1.10 Additional Water Quality Trading Requirements When using water quality trading to demonstrate compliance with WQBELs for TP, the permittee shall comply with the following: • Failure to implement any of the terms or conditions of the approved water quality trading plan is a violation of this permit. • Each month the permittee shall certify that the nonpoint source management practices installed to generate pollutant reduction credits are operated and maintained in a manner consistent with that specified in the approved water quality trading plan. Such a certification may be made by including the following statement as a comment on the monthly discharge monitoring report: I certify that management practices identified in the approved water quality trading plan as the source of pollutant reduction credits are installed, established and properly maintained. • At least once a year the permittee or the permittee’s agent shall inspect each nonpoint source management practice that generates pollutant reduction credits to confirm the implementation of the management practice and their appropriate operation and adequate maintenance. • The permittee shall notify WDNR by telephone within 24 hours or next business day of becoming aware that pollutant reduction credits used or intended for use by the permittee are not being implemented or generated as defined in the approved trading plan. A written notification shall be submitted to the Department within 5 days regarding the status of the permittee’s pollutant reduction credits. • The permittee shall provide WDNR written notice within 7 days of the trade agreement upon which the approved water quality trading plan is based being amended, modified, or revoked. This notification shall include the details of any amendment or modification in addition to the justification for the changes. • The permittee shall not use pollutant reduction credits for the demonstration of compliance when pollutant reduction credits are not being generated. 2.2.1.11 Water Quality Trading Reopener Clause Under any of the following conditions as provided by s. 283.53(2), Wis. Stats. and ss. NR 203.135 and 203.136, Wis. Code, the Department may modify or revoke and reissue this permit to modify or eliminate permit terms and conditions related to water quality trading: 89 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 9 • The permittee fails to implement the water quality trading plan as approved; • The permittee fails to comply with permit terms and conditions related to water quality trading; • New information becomes available that would change the number of credits available for the water quality trade or would change the Department’s determinations that water quality trading is an acceptable option. 2.2.1.12 Submittal of Permit Application for Next Reissuance and Pollutant Trading Plan The permittee shall submit the permit application for the next reissuance at least 6 months prior to expiration of this permit. The permittee has submitted a Water Quality Trading Plan that was approved by WDNR on July 15, 2025. If the permittee intends to pursue pollutant trading to achieve compliance in a future permit term, an updated water quality trading plan is due with the application for the next reissuance. If system upgrades will be used in combination with pollutant trading the permittee shall submit plans for any system upgrade. 2.2.1.13 Nitrogen Series Monitoring Monitoring for Total Kjeldahl Nitrogen (TKN), Nitrite + Nitrate Nitrogen, and Total Nitrogen shall be conducted once each year in rotating quarters in order to collect seasonal information about the discharge. Tests are required during the following quarters. • July – September 2027; October – December 2028; January – March 2029; April – June 2030; January – March 2031 Nitrogen Series monitoring shall continue after the permit expiration date (until the permit is reissued) in accordance with the monitoring requirements specified in the last full calendar year of this permit. For example, the next test would be required in April – June 2032. Testing: Monitoring shall be performed during normal operating conditions. Permittees are not allowed to turn off or otherwise modify treatment systems, production processes, or change other operating or treatment conditions during testing. 2.2.1.14 Whole Effluent Toxicity (WET) Testing Primary Control Water for Acute Tests: Synthetic (standard) laboratory water Primary Control Water for Chronic Tests: The receiving water (Black Earth Creek) is to be used as the dilution water and primary control for chronic WET tests, unless the use of different dilution water is approved by the Department prior to use. The dilution water used in WET tests conducted on Outfall 001 shall be a grab sample collected from the receiving water location, upstream and out of the influence of the mixing zone and any other known discharge. Primary Control Water for Chronic Tests: Black Earth Creek Instream Waste Concentration (IWC): 43% Dilution Series: At least five effluent concentrations and dual controls must be included in each test. • Acute: 100, 50, 25, 12.5, 6.25% and any additional selected by the permittee. • Chronic: 100, 75, 50, 25, 12.5% and any additional selected by the permittee. WET Testing Frequency: Acute tests are required during the following quarters: • Acute: October – December 2028; April – June 2030 90 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 10 Acute WET testing shall continue after the permit expiration date (until the permit is reissued) in accordance with the WET requirements specified for the last full calendar year of this permit. For example, the next test would be required April – June 2032. Chronic tests are required during the following quarters: • Chronic: July – September 2027; October – December 2028; January – March 2029; April – June 2030; January – March 2031 Chronic WET testing shall continue after the permit expiration date (until the permit is reissued) in accordance with the WET requirements specified for the last full calendar year of this permit. For example, the next test would be required April 1 – June 30, 2032. Testing: WET testing shall be performed during normal operating conditions. Permittees are not allowed to turn off or otherwise modify treatment systems, production processes, or change other operating or treatment conditions during WET tests. Reporting: The permittee shall report test results on the Discharge Monitoring Report form, and also complete the "Whole Effluent Toxicity Test Report Form" (Section 6, "State of Wisconsin Aquatic Life Toxicity Testing Methods Manual, 2nd Edition"), for each test. The original, complete, signed version of the Whole Effluent Toxicity Test Report Form shall be sent to the Biomonitoring Coordinator, Bureau of Water Quality, 101 S. Webster St., P.O. Box 7921, Madison, WI 53707-7921, within 45 days of test completion. The Discharge Monitoring Report (DMR) form shall be submitted electronically by the required deadline. Determination of Positive Results: An acute toxicity test shall be considered positive if the Toxic Unit - Acute (TUa) is greater than 1.0 for either species (fathead minnow (Pimephales promelas) and waterflea (Ceriodaphnia dubia)). The TUa shall be calculated as follows: TUa = 100 ÷ LC50. A chronic toxicity test shall be considered positive if the Toxic Unit - Chronic (TUc) is greater than 2.3 for either species. The TUc shall be calculated as follows: TUc = 100 ÷ IC25. Additional Testing Requirements: Within 90 days of a test which showed positive results, the permittee shall submit the results of at least 2 retests to the Biomonitoring Coordinator on "Whole Effluent Toxicity Test Report Forms". The 90-day reporting period shall begin the day after the test which showed a positive result. The retests shall be completed using the same species and test methods specified for the original test (see the Standard Requirements section herein). 91 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 11 3 Land Application Requirements 3.1 Sampling Point(s) The discharge(s) shall be limited to land application of the waste type(s) designated for the listed sampling point(s) on Department approved land spreading sites or by hauling to another facility. Sampling Point Designation Sampling Point Number Sampling Point Location, Waste Type/Sample Contents and Treatment Description (as applicable) 002 Aerobically digested, Dewatered, Cake, Class B, Representative sludge samples shall be collected from the discharge of the gravity belt thickener. 3.2 Monitoring Requirements and Limitations The permittee shall comply with the following monitoring requirements and limitations. 3.2.1 Sampling Point (Outfall) 002 - HAULED SLUDGE Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Solids, Total Percent Annual Composite Arsenic Dry Wt Ceiling 75 mg/kg Annual Composite Arsenic Dry Wt High Quality 41 mg/kg Annual Composite Cadmium Dry Wt Ceiling 85 mg/kg Annual Composite Cadmium Dry Wt High Quality 39 mg/kg Annual Composite Copper Dry Wt Ceiling 4,300 mg/kg Annual Composite Copper Dry Wt High Quality 1,500 mg/kg Annual Composite Lead Dry Wt Ceiling 840 mg/kg Annual Composite Lead Dry Wt High Quality 300 mg/kg Annual Composite Mercury Dry Wt Ceiling 57 mg/kg Annual Composite Mercury Dry Wt High Quality 17 mg/kg Annual Composite Molybdenum Dry Wt Ceiling 75 mg/kg Annual Composite Nickel Dry Wt Ceiling 420 mg/kg Annual Composite Nickel Dry Wt High Quality 420 mg/kg Annual Composite Selenium Dry Wt Ceiling 100 mg/kg Annual Composite Selenium Dry Wt High Quality 100 mg/kg Annual Composite 92 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 12 Monitoring Requirements and Limitations Parameter Limit Type Limit and Units Sample Frequency Sample Type Notes Zinc Dry Wt Ceiling 7,500 mg/kg Annual Composite Zinc Dry Wt High Quality 2,800 mg/kg Annual Composite Nitrogen, Total Kjeldahl Percent Annual Composite Monitoring only required if land application occurs. Nitrogen, Ammonium (NH4-N) Total Percent Annual Composite Monitoring only required if land application occurs. Phosphorus, Total Percent Annual Composite Monitoring only required if land application occurs. Phosphorus, Water Extractable % of Tot P Annual Composite Monitoring only required if land application occurs. Potassium, Total Recoverable Percent Annual Composite Monitoring only required if land application occurs. PCB Total Dry Wt Ceiling 50 mg/kg Once Composite Once in 2028 PCB Total Dry Wt High Quality 10 mg/kg Once Composite Once in 2028 PFOA + PFOS g/kg Annual Calculated Report the sum of PFOA and PFOS. See PFAS permit sections for more information. PFAS Dry Wt Annual Grab Perfluoroalkyl and Polyfluoroalkyl Substances based on updated DNR PFAS List. See PFAS Permit Sections for more information. Other Sludge Requirements Sludge Requirements Sample Frequency List 3 Requirements – Pathogen Control: The requirements in List 3 shall be met prior to land application of sludge. Annual List 4 Requirements – Vector Attraction Reduction: The vector attraction reduction shall be satisfied prior to, or at the time of land application as specified in List 4. Annual 3.2.1.1 List 2 Analysis If the monitoring frequency for List 2 parameters is more frequent than "Annual" then the sludge may be analyzed for the List 2 parameters just prior to each land application season rather than at the more frequent interval specified. 93 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 13 3.2.1.2 Changes in Feed Sludge Characteristics If a change in feed sludge characteristics, treatment process, or operational procedures occurs which may result in a significant shift in sludge characteristics, the permittee shall reanalyze the sludge for List 1, 2, 3 and 4 parameters each time such change occurs. 3.2.1.3 Multiple Sludge Sample Points (Outfalls) If there are multiple sludge sample points (outfalls), but the sludges are not subject to different sludge treatment processes, then a separate List 2 analysis shall be conducted for each sludge type which is land applied, just prior to land application, and the application rate shall be calculated for each sludge type. In this case, List 1, 3, and 4 and PCBs need only be analyzed on a single sludge type, at the specified frequency. If there are multiple sludge sample points (outfalls), due to multiple treatment processes, List 1, 2, 3 and 4 and PCBs shall be analyzed for each sludge type at the specified frequency. 3.2.1.4 Sludge Which Exceeds the High Quality Limit Cumulative pollutant loading records shall be kept for all bulk land application of sludge which does not meet the high quality limit for any parameter. This requirement applies for the entire calendar year in which any exceedance of Table 3 of s. NR 204.07(5)(c), Wis. Adm. Code, is experienced. Such loading records shall be kept for all List 1 parameters for each site land applied in that calendar year. The formula to be used for calculating cumulative loading is as follows: [(Pollutant concentration (mg/kg) x dry tons applied/ac) ÷ 500] + previous loading (lbs/acre) = cumulative lbs pollutant per acre When a site reaches 90% of the allowable cumulative loading for any metal established in Table 2 of s. NR 204.07(5)(b), Wis. Adm. Code, the Department shall be so notified through letter or in the comment section of the annual land application report (3400-55). 3.2.1.5 Sludge Analysis for PCBs The permittee shall analyze the sludge for Total PCBs one time during 2028. The results shall be reported as "PCB Total Dry Wt". Either congener-specific analysis or Aroclor analysis shall be used to determine the PCB concentration. The permittee may determine whether Aroclor or congener specific analysis is performed. Analyses shall be performed in accordance with Table EM in s. NR 219.04, Wis. Adm. Code and the conditions specified in Standard Requirements of this permit. PCB results shall be submitted by January 31, following the specified year of analysis. 3.2.1.6 Lists 1, 2, 3, and 4 List 1 TOTAL SOLIDS AND METALS See the Monitoring Requirements and Limitations table above for monitoring frequency and limitations for the List 1 parameters Solids, Total (percent) Arsenic, mg/kg (dry weight) Cadmium, mg/kg (dry weight) Copper, mg/kg (dry weight) Lead, mg/kg (dry weight) Mercury, mg/kg (dry weight) Molybdenum, mg/kg (dry weight) 94 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 14 List 1 TOTAL SOLIDS AND METALS See the Monitoring Requirements and Limitations table above for monitoring frequency and limitations for the List 1 parameters Nickel, mg/kg (dry weight) Selenium, mg/kg (dry weight) Zinc, mg/kg (dry weight) List 2 NUTRIENTS See the Monitoring Requirements and Limitations table above for monitoring frequency for the List 2 parameters Solids, Total (percent) Nitrogen Total Kjeldahl (percent) Nitrogen Ammonium (NH4-N) Total (percent) Phosphorus Total as P (percent) Phosphorus, Water Extractable (as percent of Total P) Potassium Total Recoverable (percent) List 3 PATHOGEN CONTROL FOR CLASS B SLUDGE The permittee shall implement pathogen control as listed in List 3. The Department shall be notified of the pathogen control utilized and shall be notified when the permittee decides to utilize alternative pathogen control. The following requirements shall be met prior to land application of sludge. Parameter Unit Limit Fecal Coliform* MPN/gTS or CFU/gTS 2,000,000 OR, ONE OF THE FOLLOWING PROCESS OPTIONS Aerobic Digestion Air Drying Anaerobic Digestion Composting Alkaline Stabilization PSRP Equivalent Process * The Fecal Coliform limit shall be reported as the geometric mean of 7 discrete samples on a dry weight basis. List 4 VECTOR ATTRACTION REDUCTION The permittee shall implement any one of the vector attraction reduction options specified in List 4. The Department shall be notified of the option utilized and shall be notified when the permittee decides to utilize an alternative option. One of the following shall be satisfied prior to, or at the time of land application as specified in List 4. Option Limit Where/When it Shall be Met Volatile Solids Reduction 38% Across the process Specific Oxygen Uptake Rate 1.5 mg O2/hr/g TS On aerobic stabilized sludge Anaerobic bench-scale test <17 % VS reduction On anaerobic digested sludge Aerobic bench-scale test <15 % VS reduction On aerobic digested sludge 95 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 15 List 4 VECTOR ATTRACTION REDUCTION The permittee shall implement any one of the vector attraction reduction options specified in List 4. The Department shall be notified of the option utilized and shall be notified when the permittee decides to utilize an alternative option. One of the following shall be satisfied prior to, or at the time of land application as specified in List 4. Option Limit Where/When it Shall be Met Aerobic Process >14 days, Temp >40C and Avg. Temp > 45C On composted sludge pH adjustment >12 S.U. (for 2 hours) and >11.5 (for an additional 22 hours) During the process Drying without primary solids >75 % TS When applied or bagged Drying with primary solids >90 % TS When applied or bagged Equivalent Process Approved by the Department Varies with process Injection - When applied Incorporation - Within 6 hours of application 3.2.1.7 Daily Land Application Log Daily Land Application Log Discharge Monitoring Requirements and Limitations The permittee shall maintain a daily land application log for biosolids land applied each day when land application occurs. The following minimum records must be kept, in addition to all analytical results for the biosolids land applied. The log book records shall form the basis for the annual land application report requirements. Parameters Units Sample Frequency DNR Site Number(s) Number Daily as used Outfall number applied Number Daily as used Acres applied Acres Daily as used Amount applied As appropriate * /day Daily as used Application rate per acre unit */acre Daily as used Nitrogen applied per acre lb/acre Daily as used Method of Application Injection, Incorporation, or surface applied Daily as used *gallons, cubic yards, dry US Tons or dry Metric Tons 3.2.1.8 Sludge Monitoring for PFAS Sampling shall occur for perfluoroalkyl and polyfluoroalkyl compounds (PFAS) listed in the table below and as indicated in sampling point sections above. Monitoring shall occur at each sample point when sludge is generated regardless of the end use (i.e. land applied, hauled to another facility, landfilled). 96 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 16 PERFLUOROALKYLCARBOXILIC Acids (PFCAs) PFBA Perfluorobutanoic acid PFPeA Perfluroropentanoic acid PFHxA Perfluorohexanoic acid PFHpA Perfluoroheptanoic acid PFOA Perfluorooctanoic acid PFNA Perfluorononanoic acid PFDA Perfluorodecanoic acid PFUnA Perfluroroundecanoic acid PFDoA Perfluorododecanoic acid PFTrDA Perfluorotridecanoic acid PFTeDA Perfluorotetradecanoic acid PERFLUOROALKYLSULFONIC Acids (PFSAs) PFBS Perfluorobutane sulfonic acid PFPeS Perfluroropentane sulfonic acid PFHxS Perfluorohexane sulfonic acid PFHpS Perfluoroheptane sulfonic acid PFOS Perfluorooctane sulfonic acid PFNS Perfluorononane sulfonic acid PFDS Perfluorodecane sulfonic acid PFDoS Perfluorododecane sulfonic acid TELOMER SULFONIC Acids 4:2FTSA 1H,1H,2H,2H-Perfluorohexane sulfonic acid 6:2FTSA 1H,1H,2H,2H-Perfluorooctane sulfonic acid 8:2FTSA 1H,1H,2H,2H-Perfluorodecane sulfonic acid PERFLUOROOCTANCESULFONAMIDES (FOSAs) PFOSA Perfluroroctane sulfonamide NMeFOSA N-Methyl perfluoroocatane sulfonamide NEtFOSA N-Ethyl perfluorooctane sulfonamide PERFLUOROOCTANCESULFONAMIDOACETIC Acids NMeFOSAA N-Methyl perfluoroocatane sulfonamidoacetic acid NEtFOSAA N-Ethyl perfluorooctane sulfonamidoacetic acid NATIVE PERFLUOROOCTANCESULFONAMIDOETHANOLS (FOSEs) NMeFOSE N-Methyl perfluorooctane sulfonamideoethanol NEtFOSE N-Ethyl perfluorooctane sulfonamidoethanol PERFLUOROALKYLETHERCARBOXYLIC Acids (PFECAs) HFPO-DA Hexafluoropropylene oxide dimer acid ADONA 4,8-dioxa-3H-perfluorononanoic acid PFMPA Perfluoro-3-methoxypropanoic acid PFMBA Perfluoro-4-methoxybutanoic acid NFDHA Nonafluoro-3,6-dioxaheptaoic acid 97 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 17 CHLORO-PERFLUOROALKYLSULFONATE 9Cl-PF3ONS 9-chloroehexadecafluoro-3-oxanone-1-sulfonic acid 11Cl-PF3OUdS 11-chloroelcosafluoro-3-oxaundecane-1-sulfonic acid PFEESA Perfluroro(2-ethoxyethane)sulfonic acid TELOMER SULFONIC Acids 3:3FTCA 3-Perfluoropropyl propanoic acid 5:3FTCA 2H,2H,3H,3H-Perfluorooctanoic acid 7:3FTCA 3-Perfluoroheptyl propanoic acid Note: If WDNR Lab Certification removes a particular compound from the reporting list above and upon receiving written communication from the department, reporting for that compound is no longer required. 3.2.1.9 Sampling and Reporting Sludge Samples for PFAS Representative sludge samples shall be collected at each sample point as listed. At minimum, liquid sludge storage/digesters should be thoroughly mixed prior to sampling. Cake sludge samples should consist of seven equal size discrete samples and be collected from different areas and depths then composited into one sample for laboratory analysis. Note: If additional equipment is used for collecting sludge samples (i.e., shovels, compositing buckets, bottles, etc.), then a one-time equipment blank is recommended to be collected with the first sample. An equipment blank sample is collected by passing laboratory verified PFAS-free water over or through field sampling equipment before the collection of a representative sludge sample. The equipment blank result shall be reported on the annual Sludge Characteristics Form (3400-049) in the comment section when reporting PFAS concentrations in the sludge. The permittee shall report each of the PFAS sludge monitoring results on the annual Sludge Characteristics and Monitoring Form (3400-049) as provided by the department. The permittee shall also report the summation of PFOS and PFOA on this same form. All results shall be reported in dry weight. The annual Sludge Characteristics and Monitoring Form (3400-049) are due January 31, of the year following the collection of the sludge samples. The laboratory performing the analysis on any samples shall be certified for the applicable PFAS compounds in the solids matrix by the Wisconsin Laboratory Certification Program established under s. 299.11, Wis. Stats., and in accordance with s. NR 149.41, Wis. Adm. Code. The department may reject any sample results if results are produced by a laboratory that is not in compliance with certification requirements under ch. NR 149, Wis. Adm. Code. 3.2.1.10 PFAS Land Application Requirements The department recommends the landspreading and/or land application of sludge be done in a manner consistent with the most recent version of the “Interim Strategy for Land Application of Biosolids and Industrial Sludges containing PFAS”. 98 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 18 4 Schedules 4.1 Water Quality Trading (WQT) Annual Report Required Action Due Date Annual WQT Report: Submit an annual WQT report that shall cover the previous year. The WQT Report shall include: The number of pollutant reduction credits (lbs/month) used each month of the previous year to demonstrate compliance; The source of each month’s pollutant reduction credits by identifying the approved water quality trading plan that details the source; A summary of the annual inspection of each nonpoint source management practice that generated any of the pollutant reduction credits used during the previous year; and Identification of noncompliance or failure to implement any terms or conditions of this permit with respect to water quality trading that have not been reported in discharge monitoring reports. 01/31/2027 Annual WQT Report #2: Submit an annual WQT report that shall cover the previous year. 01/31/2028 Annual WQT Report #3: Submit an annual WQT report that shall cover the previous year. 01/31/2029 Annual WQT Report #4: Submit an annual WQT report that shall cover the previous year. 01/31/2030 Annual WQT Report #5: Submit the 5th annual WQT report. If the permittee wishes to continue to comply with phosphorus limits through WQT in subsequent permit terms, the permittee shall submit a revised WQT plan including a demonstration of credit need, compliance record of the existing WQT, and any additional practices needed to maintain compliance over time. 01/31/2031 Annual WQT Report Required After Permit Expiration: In the event that this permit is not reissued by the expiration date, the permittee shall continue to submit annual WQT reports by January 31 each year covering the total number of pollutant credits used, the source of the pollution reduction credits, a summary of annual inspection reports performed, and identification of noncompliance or failure to implement any terms or conditions of the approved water quality trading plan for the previous calendar year. 4.2 Temperature Monitoring Required Action Due Date Complete Installation: Complete installation of a temperature monitoring and data logging device at the outfall 001 sample point capable of monitoring effluent temperature continuously as defined in Table B in ss. NR 219 and s. NR 218.04(13), Wis. Adm. Code. 12/31/2026 99 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 19 Achieve Compliance: Begin monitoring effluent temperature continuously at the outfall 001 sample point. 01/01/2027 4.3 Dissipative Cooling Evaluation This schedule requires the permittee to conduct a dissipative cooling evaluation by the specified due date. Required Action Due Date Report on Effluent Discharges: Submit a dissipative cooling evaluation on effluent temperature with conclusions regarding compliance. Dissipative cooling study must be conducted in the month of October during the second year of the permit term and submitted to the Department by the listed due date. Informational Note: Refer to the Surface Water subsections regarding 'Determination of Need for Effluent Limits' and 'Dissipative Cooling Demonstration - Weekly Average Limits' concerning requests for a Department determination on the need for limits and follow-up procedures for demonstration of dissipative cooling per NR 106.59, as well as re-evaluation of the limits pursuant to NR 106 Subchapters V & VI or NR 102.26, Wis. Adm. Code. 12/31/2028 4.4 PFOS/PFOA Minimization Plan Determination of Need Required Action Due Date Report on Effluent Discharge: Submit a report on effluent PFOS and PFOA concentrations and include an analysis of trends in monthly and annual average PFOS and PFOA concentrations. This analysis should also include a comparison to the applicable narrative standard in s. NR 102.04(8)(d), Wis. Adm. Code. This report shall include all additional PFOS and PFOA data that may be collected including any influent, intake, in-plant, collection system sampling, and blank sample results. 07/01/2027 Report on Effluent Discharge and Evaluation of Need: Submit a final report on effluent PFOS and PFOA concentrations and include an analysis of trends in monthly and annual average PFOS and PFOA concentrations of data collected over the last 24 months. The report shall also provide a comparison on the likelihood of the facility needing to develop a PFOS/PFOA minimization plan. This report shall include all additional PFOS and PFOA data that may be collected including any influent, intake, in-plant, collection system sampling, and blank sample results. The permittee shall also submit a request to the department to evaluate the need for a PFOS/PFOA minimization plan. If the Department determines a PFOS/PFOA minimization plan is needed based on a reasonable potential evaluation, the permittee will be required to develop a minimization plan for Department approval no later than 90 days after written notification was sent from the Department. The Department will modify or revoke and reissue the permit to include PFOS/PFOA minimization plan reporting requirements along with a schedule of compliance to meet WQBELs. Effluent monitoring of PFOS and PFOA shall continue as specified in the permit until the modified permit is issued. If, however, the Department determines there is no reasonable potential for the facility to discharge PFOS or PFOA above the narrative standard in s. NR 102.04(8)(d), Wis. Adm. Code, no further action is required and effluent monitoring of PFOS and PFOA shall continue as specified in the permit. 07/01/2028 100 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 20 4.5 Land Application Management Plan A management plan is required for the land application system if sludge is land applied by permittee instead of hauled to another facility. Required Action Due Date Land Application Management Plan Submittal: Submit a management plan to optimize the land application system performance and demonstrate compliance with ch. NR 204, Wis. Adm. Code. This management plan shall 1) specify information on pretreatment processes (if any); 2) identify land application sites; 3) describe site limitations; 4) address vegetative cover management and removal; 5) specify availability of storage; 6) describe the type of transporting and spreading vehicle(s); 7) specify monitoring procedures; 8) track site loading; 9) address contingency plans for adverse weather and odor/nuisance abatement; and 10) include any other pertinent information. Once approved, all landspreading activities shall be conducted in accordance with the plan. Any changes to the plan must be approved by the Department prior to implementing the changes. Plan shall be submitted 60 days prior to land application. 101 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 21 5 Standard Requirements Chapter NR 205, Wisconsin Administrative Code: The conditions in ss. NR 205.07(1) and NR 205.07(2), Wis. Adm. Code, are included by reference in this permit. The permittee shall comply with all of these requirements. Some of these requirements are outlined in the Standard Requirements section of this permit. Requirements not specifically outlined in the Standard Requirement section of this permit can be found in ss. NR 205.07(1) and NR 205.07(2), Wis. Adm. Code. 5.1 Reporting and Monitoring Requirements 5.1.1 Monitoring Results Monitoring results obtained during the previous month shall be summarized and reported on a Department Wastewater Discharge Monitoring Report. The report may require reporting of any or all of the information specified below under ‘Recording of Results’. This report is to be returned to the Department no later than the date indicated on the form. A copy of the Wastewater Discharge Monitoring Report Form or an electronic file of the report shall be retained by the permittee. Monitoring results shall be reported on an electronic discharge monitoring report (eDMR). The eDMR shall be certified electronically by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. If the permittee monitors any pollutant more frequently than required by this permit, the results of such monitoring shall be included on the Wastewater Discharge Monitoring Report pursuant s. NR 205.07(1)(r)2., Wis. Adm. Code. For the purpose of meeting sampling frequency requirements, a week is defined as a calendar week, which begins on Sunday and ends on Saturday. The calendar week shall be used as the basis for reporting monitoring data on discharge monitoring reports. The permittee shall comply with all limits for each parameter regardless of monitoring frequency. For example, monthly, weekly, and/or daily limits shall be met even with monthly monitoring. The permittee may monitor more frequently than required for any parameter. 5.1.2 Sampling and Testing Procedures Sampling and laboratory testing procedures shall be performed in accordance with Chapters NR 218 and NR 219, Wis. Adm. Code, and completed by a laboratory certified or registered in accordance with the requirements of ch. NR 149, Wis. Adm. Code. Groundwater sampling shall be performed in accordance with procedures contained in s. NR 140.16, Wis. Adm. Code, and the WDNR publications, Groundwater Sampling Desk Reference (PUBL-DG-037-96) and Groundwater Sampling Field Manual (PUBL-DG-038-96). The analytical methodologies used shall enable the laboratory to quantitate all substances for which monitoring is required at levels below the effluent limitation and/or groundwater standard. If the required level cannot be met by any of the methods available in ch. NR 219, Wis. Adm. Code, then the method with the lowest limit of detection shall be selected. Additional test procedures may be specified in this permit. 5.1.3 Sample Types The permittee shall use the following definitions from s. NR 218.04, Wis. Adm. Code as prescribed in the WPDES permit for the appropriate method and manner of obtaining samples: 24-hour Composite Sample: A combination of individual samples taken at intervals of not more than one hour such that the volumes of each of the individual samples and of the combination are proportional to the volumes of flow during each interval and during the 24-hour period respectively. 102 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 22 • 24-hour Flow Proportional Composite Sample: A combination of individual grab samples taken over a 24- hr period, where the individual grab samples are of equal volume and taken at intervals after a specified volume of discharge has occurred. • 24-hour Time Proportional Composite Sample: A combination of individual grab samples taken over a 24- hr period, where the individual grab samples are of equal volume and taken at consistent intervals not exceeding 15 minutes. Composite Sample: A combination of individual samples of equal volume taken at approximately equal intervals not exceeding one hour over a specified period of time. • 3-hr Composite Sample: A combination of three (3) individual grab samples of equal volume taken at one- hour intervals. Continuous Sample: A composite of successive individual samples of equal volume taken automatically at equal intervals not exceeding 15 minutes. Where the term is used in connection with monitoring temperature or pH it means continuous in-line recording or monitoring at intervals of not more than 15 minutes. Continuous sample is synonymous with in-line measurements and may apply to flow, temperature, pH, and dissolved oxygen measurements only. The in-line instrument takes automatic readings at intervals of not more than 15 minutes during a 24-hour period. Grab Sample: A single sample taken at one moment of time or a combination of several smaller samples of equal volume taken in less than a 2-minute period. Where the term is used in connection with monitoring temperature or pH it means a single measurement. 5.1.4 Recording of Results The permittee shall maintain records which provide the following information for each effluent measurement or sample taken: • The date, exact place, method and time of sampling or measurements; • The individual who performed the sampling or measurements; • The date the analysis was performed; • The individual who performed the analysis; • The analytical techniques or methods used; and • The results of the analysis. 5.1.5 Reporting of Monitoring Results The permittee shall use the following conventions when reporting effluent monitoring results: • Pollutant concentrations less than the limit of detection shall be reported as < (less than) the value of the limit of detection. For example, if a substance is not detected at a detection limit of 0.1 mg/L, report the pollutant concentration as < 0.1 mg/L. • Pollutant concentrations equal to or greater than the limit of detection, but less than the limit of quantitation, shall be reported and the limit of quantitation shall be specified. • For purposes of calculating fees under ch. NR 101, Wis. Adm. Code, a reporting limit of 2.0 mg/L for BOD5 and 2.5 mg/L Total Suspended Solids shall be considered to be limits of quantitation. • For the purposes of reporting a calculated result, average or a mass discharge value, the permittee may substitute a “0” (zero) for any pollutant concentration that is less than the limit of detection. However, if the effluent limitation is less than the limit of detection, the department may substitute a value other than zero for 103 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 23 results less than the limit of detection, after considering the number of monitoring results that are greater than the limit of detection and if warranted when applying appropriate statistical techniques. • If no discharge occurs through an outfall, flow related parameters (e.g. flow rate, hydraulic application rate, volume, etc.) should be reported as “0” (zero) at the required sample frequency specified for the outfall. For example: if the sample frequency is daily, “0” would be reported for any day during the month that no discharge occurred. 5.1.6 Compliance Maintenance Annual Reports Compliance Maintenance Annual Reports (CMAR) shall be completed using information obtained over each calendar year regarding the wastewater conveyance and treatment system. The CMAR shall be submitted and certified by the permittee in accordance with ch. NR 208, Wis. Adm. Code, by June 30, each year on an electronic report form provided by the Department. In the case of a publicly owned treatment works, a resolution shall be passed by the governing body and submitted as part of the CMAR, verifying its review of the report and providing responses as required. Private owners of wastewater treatment works are not required to pass a resolution; but they must provide an Owner Statement and responses as required, as part of the CMAR submittal. The CMAR shall be certified electronically by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The certification verifies that the electronic report is true, accurate and complete. 5.1.7 Records Retention The permittee shall retain records of all monitoring information, including all calibration and maintenance records and all original strip chart recordings or electronic data records for continuous monitoring instrumentation, copies of all reports required by the permit, and records of all data used to complete the application for the permit for a period of at least 3 years from the date of the sample, measurement, report or application. All pertinent sludge information, including permit application information and other documents specified in this permit or s. NR 204.06(9), Wis. Adm. Code shall be retained for a minimum of 5 years. 5.1.8 Other Information Where the permittee becomes aware that it failed to submit any relevant facts in a permit application or submitted incorrect information in a permit application or in any report to the Department, it shall promptly submit such facts or correct information to the Department. 5.1.9 Reporting Requirements – Alterations or Additions The permittee shall give notice to the Department as soon as possible of any planned physical alterations or additions to the permitted facility. Notice is only required when: • The alteration or addition to the permitted facility may meet one of the criteria for determining whether a facility is a new source. • The alteration or addition could significantly change the nature or increase the quantity of pollutants discharged. This notification requirement applies to pollutants which are not subject to effluent limitations in the existing permit. • The alteration or addition results in a significant change in the permittee’s sludge use or disposal practices, and such alteration, addition, or change may justify the application of permit conditions that are different from or absent in the existing permit, including notification of additional use of disposal sites not reported during the permit application process nor reported pursuant to an approved land application plan. Additional sites may not be used for the land application of sludge until department approval is received. 104 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 24 5.2 System Operating Requirements 5.2.1 Noncompliance Reporting Sanitary sewer overflows and sewage treatment facility overflows shall be reported according to the ‘Sanitary Sewer Overflows and Sewage Treatment Facility Overflows’ section of this permit. The permittee shall report the following types of noncompliance by a telephone call to the Department's regional office within 24 hours after becoming aware of the noncompliance: • Any noncompliance which may endanger health or the environment; • Any violation of an effluent limitation resulting from a bypass; • Any violation of an effluent limitation resulting from an upset; and • Any violation of a maximum discharge limitation for any of the pollutants listed by the Department in the permit, either for effluent or sludge. A written report describing the noncompliance shall also be submitted to the Department's regional office within 5 days after the permittee becomes aware of the noncompliance. On a case-by-case basis, the Department may waive the requirement for submittal of a written report within 5 days and instruct the permittee to submit the written report with the next regularly scheduled monitoring report. In either case, the written report shall contain a description of the noncompliance and its cause; the period of noncompliance, including exact dates and times; the steps taken or planned to reduce, eliminate and prevent reoccurrence of the noncompliance; and if the noncompliance has not been corrected, the length of time it is expected to continue. A scheduled bypass approved by the Department under the ‘Scheduled Bypass’ section of this permit shall not be subject to the reporting required under this section. NOTE: Section 292.11(2)(a), Wisconsin Statutes, requires any person who possesses or controls a hazardous substance or who causes the discharge of a hazardous substance to notify the Department of Natural Resources immediately of any discharge not authorized by the permit. The discharge of a hazardous substance that is not authorized by this permit or that violates this permit may be a hazardous substance spill. To report a hazardous substance spill, call DNR's 24-hour HOTLINE at 1-800-943-0003. 5.2.2 Flow Meters Flow meters shall be calibrated annually, as per s. NR 218.06, Wis. Adm. Code. 5.2.3 Raw Grit and Screenings All raw grit and screenings shall be disposed of at a properly licensed solid waste facility or picked up by a licensed waste hauler. If the facility or hauler are located in Wisconsin, then they shall be licensed under chs. NR 500-555, Wis. Adm. Code. 5.2.4 Sludge Management All sludge management activities shall be conducted in compliance with ch. NR 204 "Domestic Sewage Sludge Management", Wis. Adm. Code. 5.2.5 Prohibited Wastes Under no circumstances may the introduction of wastes prohibited by s. NR 211.10, Wis. Adm. Code, be allowed into the waste treatment system. Prohibited wastes include those: • Which create a fire or explosion hazard in the treatment work; • Which will cause corrosive structural damage to the treatment work; 105 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 25 • Solid or viscous substances in amounts which cause obstructions to the flow in sewers or interference with the proper operation of the treatment work; • Wastewaters at a flow rate or pollutant loading which are excessive over relatively short time periods so as to cause a loss of treatment efficiency; and • Changes in discharge volume or composition from contributing industries which overload the treatment works or cause a loss of treatment efficiency. 5.2.6 Bypass This condition applies only to bypassing at a sewage treatment facility that is not a scheduled bypass, approved blending as a specific condition of this permit, a sewage treatment facility overflow or a controlled diversion as provided in the sections titled ‘Scheduled Bypass’, ‘Blending’ (if approved), ‘SSO’s and Sewage Treatment Facility Overflows’ and ‘Controlled Diversions’ of this permit. Any other bypass at the sewage treatment facility is prohibited and the Department may take enforcement action against a permittee for such occurrences under s. 283.89, Wis. Stats. The Department may approve a bypass if the permittee demonstrates all the following conditions apply: • The bypass was unavoidable to prevent loss of life, personal injury, or severe property damage; • There were no feasible alternatives to the bypass, such as the use of auxiliary treatment facilities or adequate back-up equipment, retention of untreated wastes, reduction of inflow and infiltration, or maintenance during normal periods of equipment downtime. This condition is not satisfied if adequate back-up equipment should have been installed in the exercise of reasonable engineering judgment to prevent a bypass which occurred during normal periods of equipment downtime or preventative maintenance. When evaluating feasibility of alternatives, the department may consider factors such as technical achievability, costs and affordability of implementation and risks to public health, the environment and, where the permittee is a municipality, the welfare of the community served; and • The bypass was reported in accordance with the Noncompliance Reporting section of this permit. 5.2.7 Scheduled Bypass Whenever the permittee anticipates the need to bypass for purposes of efficient operations and maintenance and the permittee may not meet the conditions for controlled diversions in the ‘Controlled Diversions’ section of this permit, the permittee shall obtain prior written approval from the Department for the scheduled bypass. A permittee’s written request for Department approval of a scheduled bypass shall demonstrate that the conditions for bypassing specified in the above section titled ‘Bypass’ are met and include the proposed date and reason for the bypass, estimated volume and duration of the bypass, alternatives to bypassing and measures to mitigate environmental harm caused by the bypass. The department may require the permittee to provide public notification for a scheduled bypass if it is determined there is significant public interest in the proposed action and may recommend mitigation measures to minimize the impact of such bypass. 5.2.8 Controlled Diversions Controlled diversions are allowed only when necessary for essential maintenance to assure efficient operation. Sewage treatment facilities that have multiple treatment units to treat variable or seasonal loading conditions may shut down redundant treatment units when necessary for efficient operation. The following requirements shall be met during controlled diversions: • Effluent from the sewage treatment facility shall meet the effluent limitations established in the permit. Wastewater that is diverted around a treatment unit or treatment process during a controlled diversion shall be recombined with wastewater that is not diverted prior to the effluent sampling location and prior to effluent discharge; 106 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 26 • A controlled diversion does not include blending as defined in s. NR 210.03(2e), Wis. Adm. Code, and as may only be approved under s. NR 210.12. A controlled diversion may not occur during periods of excessive flow or other abnormal wastewater characteristics; • A controlled diversion may not result in a wastewater treatment facility overflow; and • All instances of controlled diversions shall be documented in sewage treatment facility records and such records shall be available to the department on request. 5.2.9 Proper Operation and Maintenance The permittee shall at all times properly operate and maintain all facilities and systems of treatment and control which are installed or used by the permittee to achieve compliance with the conditions of this permit. Proper operation and maintenance includes effective performance, adequate funding, adequate operator staffing and training as required in ch. NR 114, Wis. Adm. Code, and adequate laboratory and process controls, including appropriate quality assurance procedures. This provision requires the operation of back-up or auxiliary facilities or similar systems only when necessary to achieve compliance with the conditions of the permit. 5.2.10 Operator Certification The wastewater treatment facility shall be under the direct supervision of a state certified operator. In accordance with s. NR 114.53, Wis. Adm. Code, every WPDES permitted treatment plant shall have a designated operator-in- charge holding a current and valid certificate. The designated operator-in-charge shall be certified at the level and in all subclasses of the treatment plant, except laboratory. Treatment plant owners shall notify the department of any changes in the operator-in-charge within 30 days. Note that s. NR 114.52(22), Wis. Adm. Code, lists types of facilities that are excluded from operator certification requirements (i.e. private sewage systems, pretreatment facilities discharging to public sewers, industrial wastewater treatment that consists solely of land disposal, agricultural digesters and concentrated aquatic production facilities with no biological treatment). 5.3 Sewage Collection Systems 5.3.1 Sanitary Sewage Overflows and Sewage Treatment Facility Overflows 5.3.1.1 Overflows Prohibited Any overflow or discharge of wastewater from the sewage collection system or at the sewage treatment facility, other than from permitted outfalls, is prohibited. The permittee shall provide information on whether any of the following conditions existed when an overflow occurred: • The sanitary sewer overflow or sewage treatment facility overflow was unavoidable to prevent loss of life, personal injury or severe property damage; • There were no feasible alternatives to the sanitary sewer overflow or sewage treatment facility overflow such as the use of auxiliary treatment facilities or adequate back-up equipment, retention of untreated wastes, reduction of inflow and infiltration, or preventive maintenance activities; • The sanitary sewer overflow or the sewage treatment facility overflow was caused by unusual or severe weather-related conditions such as large or successive precipitation events, snowmelt, saturated soil conditions, or severe weather occurring in the area served by the sewage collection system or sewage treatment facility; and • The sanitary sewer overflow or the sewage treatment facility overflow was unintentional, temporary, and caused by an accident or other factors beyond the reasonable control of the permittee. 107 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 27 5.3.1.2 Permittee Response to Overflows Whenever a sanitary sewer overflow or sewage treatment facility overflow occurs, the permittee shall take all feasible steps to control or limit the volume of untreated or partially treated wastewater discharged, and terminate the discharge as soon as practicable. Remedial actions, including those in s. NR 210.21 (3), Wis. Adm. Code, shall be implemented consistent with an emergency response plan developed under the CMOM program. 5.3.1.3 Permittee Reporting Permittees shall report all sanitary sewer overflows and sewage treatment overflows as follows: • The permittee shall notify the department by telephone, fax or email as soon as practicable, but no later than 24 hours from the time the permittee becomes aware of the overflow; • The permittee shall, no later than five days from the time the permittee becomes aware of the overflow, provide to the department the information identified in this paragraph using department form number 3400- 184. If an overflow lasts for more than five days, an initial report shall be submitted within 5 days as required in this paragraph and an updated report submitted following cessation of the overflow. At a minimum, the following information shall be included in the report: a) The date and location of the overflow; b) The surface water to which the discharge occurred, if any; c) The duration of the overflow and an estimate of the volume of the overflow; d) A description of the sewer system or treatment facility component from which the discharge occurred such as manhole, lift station, constructed overflow pipe, or crack or other opening in a pipe; e) The estimated date and time when the overflow began and stopped or will be stopped; f) The cause or suspected cause of the overflow including, if appropriate, precipitation, runoff conditions, areas of flooding, soil moisture and other relevant information; g) Steps taken or planned to reduce, eliminate and prevent reoccurrence of the overflow and a schedule of major milestones for those steps; h) A description of the actual or potential for human exposure and contact with the wastewater from the overflow; i) Steps taken or planned to mitigate the impacts of the overflow and a schedule of major milestones for those steps; j) To the extent known at the time of reporting, the number and location of building backups caused by excessive flow or other hydraulic constraints in the sewage collection system that occurred concurrently with the sanitary sewer overflow and that were within the same area of the sewage collection system as the sanitary sewer overflow; and k) The reason the overflow occurred or explanation of other contributing circumstances that resulted in the overflow event. This includes any information available including whether the overflow was unavoidable to prevent loss of life, personal injury, or severe property damage and whether there were feasible alternatives to the overflow. NOTE: A copy of form 3400-184 for reporting sanitary sewer overflows and sewage treatment facility overflows may be obtained from the department or accessed on the department’s web site at http://dnr.wi.gov/topic/wastewater/SSOreport.html. As indicated on the form, additional information may be submitted to supplement the information required by the form. • The permittee shall identify each specific location and each day on which a sanitary sewer overflow or sewage treatment facility overflow occurs as a discrete sanitary sewer overflow or sewage treatment facility overflow occurrence. An occurrence may be more than one day if the circumstances causing the sanitary sewer overflow or sewage treatment facility overflow results in a discharge duration of greater than 24 hours. 108 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 28 If there is a stop and restart of the overflow at the same location within 24 hours and the overflow is caused by the same circumstance, it may be reported as one occurrence. Sanitary sewer overflow occurrences at a specific location that are separated by more than 24 hours shall be reported as separate occurrences; and • A permittee that is required to submit wastewater discharge monitoring reports under s. NR 205.07 (1) (r), Wis. Adm. Code, shall also report all sanitary sewer overflows and sewage treatment facility overflows on that report. 5.3.1.4 Public Notification The permittee shall notify the public of any sanitary sewer and sewage treatment facility overflows consistent with its emergency response plan required under the CMOM (Capacity, Management, Operation and Maintenance) section of this permit and s. NR 210.23 (4) (f), Wis. Adm. Code. Such public notification shall occur promptly following any overflow event using the most effective and efficient communications available in the community. At minimum, a daily newspaper of general circulation in the county(s) and municipality whose waters may be affected by the overflow shall be notified by written or electronic communication. 5.3.2 Capacity, Management, Operation and Maintenance (CMOM) Program • The permittee shall have written documentation of the Capacity, Management, Operation and Maintenance (CMOM) program components in accordance with s. NR 210.23(4), Wis. Adm. Code. Such documentation shall be available for Department review upon request. The Department may request that the permittee provide this documentation or prepare a summary of the permittee’s CMOM program at the time of application for reissuance of the WPDES permit. • The permittee shall implement a CMOM program in accordance with s. NR 210.23, Wis. Adm. Code. • The permittee shall at least annually conduct a self-audit of activities conducted under the permittee’s CMOM program to ensure CMOM components are being implemented as necessary to meet the general standards of s. NR 210.23(3), Wis. Adm. Code. 5.3.3 Sewer Cleaning Debris and Materials All debris and material removed from cleaning sanitary sewers shall be managed to prevent nuisances, run-off, ground infiltration or prohibited discharges. • Debris and solid waste shall be dewatered, dried and then disposed of at a licensed solid waste facility. • Liquid waste from the cleaning and dewatering operations shall be collected and disposed of at a permitted wastewater treatment facility. • Combination waste including liquid waste along with debris and solid waste may be disposed of at a licensed solid waste facility or wastewater treatment facility willing to accept the waste. 5.4 Surface Water Requirements 5.4.1 Permittee-Determined Limit of Quantitation Incorporated into this Permit For pollutants with water quality-based effluent limits below the Limit of Quantitation (LOQ) in this permit, the LOQ calculated by the permittee and reported on the Discharge Monitoring Reports (DMRs) is incorporated by reference into this permit. The LOQ shall be reported on the DMRs, shall be the lowest quantifiable level practicable, and shall be no greater than the minimum level (ML) specified in or approved under 40 CFR Part 136 for the pollutant at the time this permit was issued, unless this permit specifies a higher LOQ. 5.4.2 Appropriate Formulas for Effluent Calculations The permittee shall use the following formulas for calculating effluent results to determine compliance with average concentration limits and mass limits and total load limits: 109 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 29 Weekly/Monthly/Six-Month/Annual Average Concentration = the sum of all daily results for that week/month/six- month/year, divided by the number of results during that time period. [Note: When a six-month average effluent limit is specified for Total Phosphorus the applicable periods are May through October and November through April, except in cases of Water Quality Trading, wherein the applicable periods are January through June and July through December.] Weekly Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the week. Monthly Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the month. Six-Month Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the six-month period. [Note: When a six-month average effluent limit is specified for Total Phosphorus the applicable periods are May through October and November through April.] Annual Average Mass Discharge (lbs/day): Daily mass = daily concentration (mg/L) x daily flow (MGD) x 8.34, then average the daily mass values for the entire year. Total Monthly Discharge: = monthly average concentration (mg/L) x total flow for the month (MG/month) x 8.34. Total Annual Discharge: = sum of total monthly discharges for the calendar year. 12-Month Rolling Sum of Total Monthly Discharge: = the sum of the most recent 12 consecutive months of Total Monthly Discharges. 5.4.3 Effluent Temperature Requirements Weekly Average Temperature – If temperature limits are included in this permit, Weekly Average Temperature shall be calculated as the sum of all daily maximum results for that week divided by the number of daily maximum results during that time period. Cold Shock Standard – Water temperatures of the discharge shall be controlled in a manner as to protect fish and aquatic life uses from the deleterious effects of cold shock pursuant to Wis. Adm. Code, s. NR 102.28. ‘Cold Shock’ means exposure of aquatic organisms to a rapid decrease in temperature and a sustained exposure to low temperature that induces abnormal behavior or physiological performance and may lead to death. Rate of Temperature Change Standard – Temperature of a water of the state or discharge to a water of the state may not be artificially raised or lowered at such a rate that it causes detrimental health or reproductive effects to fish or aquatic life of the water of the state pursuant to Wis. Adm. Code, s. NR 102.29. 5.4.4 Visible Foam or Floating Solids There shall be no discharge of floating solids or visible foam in other than trace amounts. 5.4.5 Surface Water Uses and Criteria In accordance with NR 102.04, Wis. Adm. Code, surface water uses and criteria are established to govern water management decisions. Practices attributable to municipal, industrial, commercial, domestic, agricultural, land development or other activities shall be controlled so that all surface waters including the mixing zone meet the following conditions at all times and under all flow and water level conditions: • Substances that will cause objectionable deposits on the shore or in the bed of a body of water, shall not be present in such amounts as to interfere with public rights in waters of the state. • Floating or submerged debris, oil, scum or other material shall not be present in such amounts as to interfere with public rights in waters of the state. • Materials producing color, odor, taste or unsightliness shall not be present in such amounts as to interfere with public rights in waters of the state. 110 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 30 • Substances in concentrations or in combinations which are toxic or harmful to humans shall not be present in amounts found to be of public health significance, nor shall substances be present in amounts which are acutely harmful to animal, plant or aquatic life. 5.4.6 Percent Removal During any 30 consecutive days, the average effluent concentrations of BOD5 and of total suspended solids shall not exceed 15% of the average influent concentrations, respectively. This requirement does not apply to removal of total suspended solids if the permittee operates a lagoon system and has received a variance for suspended solids granted under NR 210.07(2), Wis. Adm. Code. 5.4.7 E. coli The monthly limit for E. coli shall be expressed as a geometric mean. In calculating the geometric mean, a value of 1 is used for any result of 0. 5.4.8 Seasonal Disinfection Disinfection shall be provided from May 1 through September 30 of each year. Monitoring requirements and the limitations for Fecal Coliform (interim) and E. coli apply only during the period in which disinfection is required. Whenever chlorine is used for disinfection or other uses, the limitations and monitoring requirements for residual chlorine shall apply. A dechlorination process shall be in operation whenever chlorine is used. 5.4.9 Whole Effluent Toxicity (WET) Monitoring Requirements In order to determine the potential impact of the discharge on aquatic organisms, static-renewal toxicity tests shall be performed on the effluent in accordance with the procedures specified in the "State of Wisconsin Aquatic Life Toxicity Testing Methods Manual, 2nd Edition" (PUB-WT-797, November 2004) as required by NR 219.04, Table A, Wis. Adm. Code). All of the WET tests required in this permit, including any required retests, shall be conducted on the Ceriodaphnia dubia and fathead minnow species. Receiving water samples shall not be collected from any point in contact with the permittee's mixing zone and every attempt shall be made to avoid contact with any other discharge's mixing zone. 5.4.10 Whole Effluent Toxicity (WET) Identification and Reduction Within 60 days of a retest which showed positive results, the permittee shall submit a written report to the Biomonitoring Coordinator, Bureau of Water Quality, 101 S. Webster St., PO Box 7921, Madison, WI 53707-7921, which details the following: • A description of actions the permittee has taken or will take to remove toxicity and to prevent the recurrence of toxicity; • A description of toxicity reduction evaluation (TRE) investigations that have been or will be done to identify potential sources of toxicity, including the following actions: a) Evaluate the performance of the treatment system to identify deficiencies contributing to effluent toxicity (e.g., operational problems, chemical additives, incomplete treatment) b) Identify the compound(s) causing toxicity. Conduct toxicity screening tests on the effluent at a minimum of once per month for six months to determine if toxicity recurs. Screening tests are WET tests using fewer effluent concentrations conducted on the most sensitive species. If any of the screening tests contain toxicity, conduct a toxicity identification evaluation (TIE) to determine the cause. TIE methods are available from USEPA “Methods for Aquatic Toxicity Identification Evaluations: Phase I Toxicity Characterization Procedures (EPA/600/6-91/003) and “Toxicity Identification Evaluation: Characterization of Chronically Toxic Effluents, Phase I” (EPA/600/6- 91/005F). 111 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 31 c) Trace the compound(s) causing toxicity to their sources (e.g., industrial, commercial, domestic) d) Evaluate, select, and implement methods or technologies to control effluent toxicity (e.g., in-plant or pretreatment controls, source reduction or removal) • Where corrective actions including a TRE have not been completed, an expeditious schedule under which corrective actions will be implemented; • If no actions have been taken, the reason for not taking action. The permittee may also request approval from the Department to postpone additional retests in order to investigate the source(s) of toxicity. Postponed retests must be completed after toxicity is believed to have been removed. 5.4.11 PFOS and PFOA Requirements The laboratory performing the analysis on any samples shall be certified for the applicable PFAS compounds in the aqueous matrix by the Wisconsin Laboratory Certification Program established under s. 299.11, Wis. Stats., in accordance with s. NR 149.41, Wis. Adm. Code. All laboratories are required to utilize EPA Method 1633A for sampling PFAS in sludge. The Department may reject any sample results if results are produced by a laboratory that is not in compliance with certification requirements under ch. NR 149, Wis. Adm. Code. 5.5 Land Application Requirements 5.5.1 Sludge Management Program Standards And Requirements Based Upon Federally Promulgated Regulations In the event that new federal sewage sludge standards or regulations are promulgated, the permittee shall comply with the new sewage sludge requirements by the dates established in the regulations, if required by federal law, even if the permit has not yet been modified to incorporate the new federal regulations. 5.5.2 General Sludge Management Information The General Sludge Management Form 3400-48 shall be completed and submitted prior to any significant sludge management changes. 5.5.3 Sludge Samples All sludge samples shall be collected at a point and in a manner which will yield sample results which are representative of the sludge being tested, and collected at the time which is appropriate for the specific test. 5.5.4 Land Application Characteristic Report Each report shall consist of a Characteristic Form 3400-49 and Lab Report. The Characteristic Report Form 3400-49 shall be submitted electronically by January 31 following each year whether or not samples are analyzed. In years in which monitoring does not occur, the report shall be completed by checking on the form that monitoring/land application did not occur. Following submittal of the electronic Characteristic Report Form 3400-49, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report is true, accurate and complete. The Lab Report must be sent directly to the facility’s DNR sludge representative or basin engineer unless approval for not submitting the lab reports has been given. 112 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 32 The permittee shall use the following convention when reporting sludge monitoring results: Pollutant concentrations less than the limit of detection shall be reported as < (less than) the value of the limit of detection. For example, if a substance is not detected at a detection limit of 1.0 mg/kg, report the pollutant concentration as < 1.0 mg/kg . All results shall be reported on a dry weight basis. 5.5.5 Calculation of Water Extractable Phosphorus When sludge analysis for Water Extractable Phosphorus is required by this permit, the permittee shall use the following formula to calculate and report Water Extractable Phosphorus: Water Extractable Phosphorus (% of Total P) = [Water Extractable Phosphorus (mg/kg, dry wt) ÷ Total Phosphorus (mg/kg, dry wt)] x 100 5.5.6 Monitoring and Calculating PCB Concentrations in Sludge When sludge analysis for “PCB, Total Dry Wt” is required by this permit, the PCB concentration in the sludge shall be determined using either congener-specific analysis or Aroclor analysis. The permittee may decide which of these analyses is performed. Analyses shall be performed in accordance with the following provisions and Table EM in s. NR 219.04, Wis. Adm. Code: • If congener-specific analysis is employed: All PCB congeners shall be delineated. Non-detects shall be treated as zero. The values that are between the limit of detection (LOD) and the limit of quantitation shall be used when calculating the total value of all congeners. All results shall be added together and the total PCB concentration by dry weight reported. • If Aroclor analysis is employed, reporting protocols, consistent with s. NR 106.07(6)(e), should be as follows: If all Aroclors are less than the LOD, then the Total PCB Dry Wt result should be reported as less than the highest LOD. If a single Aroclor is detected, then that is what should be reported for the Total PCB result. If multiple Aroclors are detected, they should be summed and reported as Total PCBs. If the LOD cannot be achieved after using the appropriate clean up techniques, a reporting limit that is achievable for the Aroclors or each congener for the sample shall be determined. This reporting limit shall be reported and qualified indicating the presence of an interference. 5.5.7 Annual Land Application Report Land Application Report Form 3400-55 shall be submitted electronically by January 31, each year whether or not non-exceptional quality sludge is land applied. Non-exceptional quality sludge is defined in s. NR 204.07(4), Wis. Adm. Code. Following submittal of the electronic Annual Land Application Report Form 3400-55, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. 5.5.8 Other Methods of Disposal or Distribution Report The permittee shall submit electronically the Other Methods of Disposal or Distribution Report Form 3400-52 by January 31, each year whether or not sludge is hauled, landfilled, incinerated, or exceptional quality sludge is distributed or land applied. Following submittal of the electronic Report Form 3400-52, this form shall be certified electronically via the ‘eReport Certify’ page by a responsible executive or municipal officer, manager, partner or proprietor as specified in s. 283.37(3), Wis. Stats., or a duly authorized representative of the officer, manager, partner or proprietor that has been delegated signature authority pursuant to s. NR 205.07(1)(g)2, Wis. Adm. Code. The ‘eReport Certify’ page certifies that the electronic report form is true, accurate and complete. 5.5.9 Approval to Land Apply Bulk non-exceptional quality sludge as defined in s. NR 204.07(4), Wis. Adm. Code, may not be applied to land without a written approval letter or Form 3400-122 from the Department unless the Permittee has obtained permission 113 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 33 from the Department to self-approve sites in accordance with s. NR 204.06(6), Wis. Adm. Code. Analysis of sludge characteristics is required prior to land application. Application on frozen or snow-covered ground is restricted to the extent specified in s. NR 204.07(3)(l), Wis. Adm. Code. 5.5.10 Soil Analysis Requirements Each site requested for approval for land application must have the soil tested prior to use. Each approved site used for land application must subsequently be soil tested such that there is at least one valid soil test in the four years prior to land application. All soil sampling and submittal of information to the testing laboratory shall be done in accordance with UW Extension Bulletin A-2100. The testing shall be done by the UW Soils Lab in Madison or Marshfield, WI or at a lab approved by UW. The test results including the crop recommendations shall be submitted to the DNR contact listed for this permit, as they are available. Application rates shall be determined based on the crop nitrogen recommendations and with consideration for other sources of nitrogen applied to the site. 5.5.11 Land Application Site Evaluation For non-exceptional quality sludge, as defined in s. NR 204.07(4), Wis. Adm. Code, a Land Application Site Request Form 3400-053 shall be submitted to the Department for the proposed land application site. The Department will evaluate the proposed site for acceptability and will either approve or deny use of the proposed site. The permittee may obtain permission to approve their own sites in accordance with s. NR 204.06(6), Wis. Adm. Code. 5.5.12 Sludge Hauling The permittee is required to submit Form 3400-52 to the Department. If sludge is hauled to another facility, information shall include the quantity of sludge hauled, the name, address, phone number, contact person, and permit number of the receiving facility. Form 3400-52 shall be submitted annually by January 31 each year whether or not sludge is hauled. 114 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 34 6 Summary of Reports Due FOR INFORMATIONAL PURPOSES ONLY Description Date Page Water Quality Trading (WQT) Annual Report -Annual WQT Report January 31, 2027 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #2 January 31, 2028 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #3 January 31, 2029 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #4 January 31, 2030 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report #5 January 31, 2031 18 Water Quality Trading (WQT) Annual Report -Annual WQT Report Required After Permit Expiration See Permit 18 Temperature Monitoring -Complete Installation December 31, 2026 18 Temperature Monitoring -Achieve Compliance January 1, 2027 19 Dissipative Cooling Evaluation -Report on Effluent Discharges December 31, 2028 19 PFOS/PFOA Minimization Plan Determination of Need -Report on Effluent Discharge July 1, 2027 19 PFOS/PFOA Minimization Plan Determination of Need -Report on Effluent Discharge and Evaluation of Need July 1, 2028 19 Land Application Management Plan -Land Application Management Plan Submittal See Permit 20 Compliance Maintenance Annual Reports (CMAR) by June 30, each year 23 General Sludge Management Form 3400-48 prior to any significant sludge management changes 31 Characteristic Form 3400-49 and Lab Report by January 31 following each year whether or not samples are analyzed 31 Land Application Report Form 3400-55 by January 31, each year whether or not non-exceptional quality sludge is land applied 32 Other Methods of Disposal or Distribution Report Form 3400-52 by January 31, each year whether or not sludge is hauled, landfilled, incinerated, or exceptional quality sludge is distributed or land applied 32 Wastewater Discharge Monitoring Report no later than the date indicated on the form 21 115 WPDES Permit No. WI-0020788-11-0 VILLAGE OF CROSS PLAINS 35 Report forms shall be submitted electronically in accordance with the reporting requirements herein. Any facility plans or plans and specifications for municipal, industrial, industrial pretreatment and non industrial wastewater systems shall be submitted to the Bureau of Water Quality, P.O. Box 7921, Madison, WI 53707-7921. All other submittals required by this permit shall be submitted to: Central Office, 101 S Webster St, P.O. Box 7921, Madison, WI 53707-7921. 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 Product LED Code Voltage Color Temperature 1 Output Code2 CV1 H MV HV 120-277V 347-480V 22K 27K 30K 40K 2200K 2700K 3000K 4000K 2R 3R Type 2 Type 3 GY DB BK Gray Dark Bronze Black 025 030 035 040 045 050 055 060 070 075 080 FOC3 LPCR PCR74 PCR7-CR5 WL 4B RWG SWTB BBL CF6 Fixed Output Code Less Photocontrol Receptacle ANSI 7-wire Photo- control Receptacle Control Ready 7-wire PC Receptacle Block Coastal Paint Finish Accessories* CSSCV7 FSSCV8 HSSCV9 VHCS10 PTB11 PTB211 RPB11 SPB11 WB11 LLPC12 SC BSK Cul-De-Sac Side Shield, Snap-On* Front Side Shield, Snap-On* House Side Shield, Snap-On* ) Bird Deterrent Spider Kit Notes: laterally. EPA 2 Type Neighborhood LED Streetlight (CV) 9.55 in [243 mm] * 132 door with stainless steel quick hours) Field Adjustability in the USA. Electrical hours. Uses isolated power supply that is withstand 5000 hours in salt spray exposure per ASTM B117 and Coastal Finish per ASTM G85. D1654. Finish tested 500 hours in UV exposure W ANSI: C136.2, C136.3, C136.10, C136.13, C136.15, C136.22, C136.31, C136.35, C136.37, C136.41, C62.41, C78.377, C82.77 Other: 1449, UL 1598 Neighborhood LED Streetlight (CV) 133 Product Color Temperature (CCT) Output Code Dial System Delivered 2 Field Adjustable CV1-H 020 1 19 2087 110 025 2 24 2693 112 030 3 29 3224 111 040 4 34 3876 114 043 5 38 4222 111 045 6 43 4653 108 050 7 48 5101 106 065 8 66 6722 102 025 1 19 2242 118 030 2 24 2892 120 035 3 29 3463 119 040 4 34 4163 122 045 5 38 4535 119 050 6 43 4998 116 055 7 48 5479 114 070 8 66 7220 110 025 1 19 2412 127 030 2 24 3073 128 035 3 29 3676 127 045 4 35 4423 128 050 5 38 4777 126 055 6 45 5561 124 060 7 49 5800 118 075 8 67 7722 115 025 1 19 2675 139 035 2 24 3294 137 040 3 29 3930 136 045 4 34 4561 134 050 5 38 5059 133 055 6 43 5594 130 060 7 48 6147 128 080 8 67 8227 123 1 Notes: Neighborhood LED Streetlight (CV) 134 Type 2R Type 3R Product Color Temperature (CCT) Output Code Dial CV1-H 020 1 B1-U0-G1 B1-U0-G1 025 2 B1-U0-G1 B1-U0-G1 030 3 B1-U0-G1 B1-U0-G1 040 4 B1-U0-G1 B1-U0-G1 043 5 B1-U0-G1 B1-U0-G1 045 6 B1-U0-G1 B2-U0-G1 050 7 B1-U0-G1 B2-U0-G1 065 8 B2-U0-G1 B2-U0-G2 025 1 B1-U0-G1 B1-U0-G1 030 2 B1-U0-G1 B1-U0-G1 035 3 B1-U0-G1 B1-U0-G1 040 4 B1-U0-G1 B1-U0-G1 045 5 B1-U0-G1 B2-U0-G1 050 6 B1-U0-G1 B2-U0-G1 055 7 B1-U0-G1 B2-U0-G1 070 8 B2-U0-G1 B2-U0-G2 025 1 B1-U0-G1 B1-U0-G1 030 2 B1-U0-G1 B1-U0-G1 035 3 B1-U0-G1 B1-U0-G1 045 4 B1-U0-G1 B1-U0-G1 050 5 B1-U0-G1 B2-U0-G1 055 6 B1-U0-G1 B1-U0-G1 060 7 B1-U0-G1 B2-U0-G1 075 8 B2-U0-G1 B2-U0-G2 025 1 B1-U0-G1 B1-U0-G1 035 2 B1-U0-G1 B1-U0-G1 040 3 B1-U0-G1 B1-U0-G1 045 4 B1-U0-G1 B2-U0-G1 050 5 B1-U0-G1 B2-U0-G1 055 6 B1-U0-G1 B2-U0-G1 060 7 B2-U0-G1 B2-U0-G1 080 8 B2-U0-G1 B3-U0-G2 Neighborhood LED Streetlight (CV) 135 Staff/Department: Chief Tony Ruesga Jr. / Cross Plains PD Subject Matter: Parking Regulations Meeting Date: September 14, 2026 Referral History: N/A Executive Summary: Project Background: Code/Policy Review: Fiscal Impact: Recommendation: Appendices: At its most recent meeting, the Public Safety Committee considered the issue of vehicles being parked on N. Hill Point Road, from Stone Valley Road to County Highway P. The Committee recommended prohibiting parking along this section of roadway due to the narrow width of the road and the resulting safety concerns for motorists and other road users. The roadway is already narrow, and parked vehicles would further restrict the available travel lane, making it difficult for farm equipment and public facilities trucks to safely travel through the area. The Committee also noted that one crash has already occurred along this stretch of road, further highlighting the safety concerns associated with limited roadway width and vehicle access. Issues with narrow road. Parking Regulations 51.08 N/A To have this accomplished as soon as possible. Email from requestor 136 1 Tony Ruesga From: Julie M <jemaier50@gmail.com> Sent: Friday, August 21, 2026 2:17 PM To: Tony Ruesga Cc: Cameron Bjorklund (cbjorklund@cross-plains.wi.us) Subject: Re: Concern about parking on Hillpoint Rd. section Mr. Ruesga and Mr. Bjorklund, Here is the letter you asked me to send to be presented at the Village Board meeting. Thank you. To the Cross Plains Village Board, My name is Eugene Maier and I live at 8338 Stone Valley Rd. next to the new Veridian development. I have a concern with the parking that is allowed on Hillpoint Rd from Stone Valley Rd to Laufenberg Blvd. I farm and it is very hard to get my farm machinery through when someone is parked on Hillpoint Rd. I realize this section is in the village but the rest of the road is a rural town road and it is not wide enough to allow parking on it. Hillpoint Road was just a rural town road that was widened to 24 feet by the village from Stone Valley Road to Hwy. P when the Veridian development went in. When someone parks a vehicle on the hill section from Conrad to Laufenberg, I have difficulty driv ing my farm equipment through because some of the machinery is at least 16 feet wide. If someone has a vehicle parked on this section and I am coming up the hill on Hillpoint and someone else is coming down the hill, there is no room to move over and no room for error. As you see in the photos, the white car is parked and the black car has to move over to pass. If I am coming up the hill, we can't see each other until it's too late. I am not the only farmer on Hillpoint Road. There are combines, grain trucks and grain carts, planters, etc...that need to go through this section of roadway. We thought when construction was done on these houses, the parking on Hillpoint would be done. But it has continued to this day. There are only 3 houses on the section of Hillpoint Rd. that would be affected by the no parking request. Those houses could easily have extra cars park on either Conrad or Laufenberg. Conrad and Laufenberg are each 32 feet wide and can accommodate vehicles parking on both sides of the street. There also is a sidewalk for people to use to get to or service their homes. We realize this is a unique problem having a rural road and village street combined but there needs to be a solution. Something is going to happen at some point if parking is not restricted. A couple years ago we asked that the speed limit be reduced in this section and we are glad that it happened. Now we are asking for a solution to the parking on this section of roadway. Thank you for taking the time to hear my concerns. 137 2 138 3 On Mon, Jul 6, 2026 at 8:57 AM Tony Ruesga <TRuesga@crossplainspolicewi.com> wrote: Good morning, Thank you for taking the time to share your concerns and for providing the detailed explanation and photos. I appreciate the information regarding the roadway conditions, visibility issues, and the challenges that farm equipment and other large vehicles face when navigating this section of Hillpoint Road. I will place your request for parking restrictions on the Public Safety Committee agenda for its August meeting so the committee can review and consider it. Committee members will have the opportunity to discuss the concerns you've raised and evaluate possible solutions. 139 4 Thank you again for bringing this matter to our attention. A.RuesgaJr. Chief Antonio J. Ruesga Jr. Cross Plains Police Department 2417 Brewery Road Cross Plains, Wisconsin 53528 Phone: 608-798-4100 Ext. 112 Website: https://www.cross-plains.wi.us/1341/Police-Department Facebook: www.facebook.com/crossplainspd CONFIDENTIAL NOTICE: The information contained in this e-mail -- including attachments -- is intended for specific delivery to and use by the individual(s) to whom it is addressed, and includes information which should be considered as private and confidential. Any review, retransmission, dissemination, or taking of any action in reliance upon this information by anyone other than the intended recipient is prohibited. If you have received this message in error, please reply to the sender immediately and delete the original message and any copy of it from your computer. From: Julie M <jemaier50@gmail.com> Sent: Monday, July 6, 2026 8:07 AM To: Tony Ruesga <TRuesga@crossplainspolicewi.com> Cc: Cameron Bjorklund (cbjorklund@cross-plains.wi.us) <cbjorklund@cross-plains.wi.us> Subject: Re: Concern about parking on Hillpoint Rd. section 140 5 Mr. Ruesga and Mr. Bjorklund, In reply to your response, we are including a couple pictures. Also included are road measurements. There are only 3 houses on the section of Hillpoint Rd. that would be affected by the no parking request. Those houses could easily have extra cars park on either Conrad or Laufenberg. Conrad and Laufenberg are each 32 feet wide and can accommodate vehicles parking on both sides of the street. There also is a sidewalk for people to use to get to or service their homes. Hillpoint Road was just a rural town road that was widened to 24 feet by the village from Stone Valley Road to Hwy. P when the Veridian development went in. When someone parks a vehicle on the hill section from Conrad to Laufenberg, I have difficulty driving my farm equipment through because some of the machinery is at least 16 feet wide. If someone has a vehicle parked on this section and I am coming up the hill on Hillpoint and someone else is coming down the hill, there is no room to move over and no room for error. As you see in the photos, the white car is parked and the black car has to move over to pass. If I am coming up the hill, we can't see each other until it's too late. I am not the only farmer on Hillpoint Road. There are combines, grain trucks and grain carts, planters, etc...that need to go through this section of roadway. We thought when construction was done on these houses, the parking on Hillpoint would be done. But it has continued to this day. It would be great if either or both of you would come out to take a look. We realize this is a unique problem having a rural road and village street combined but there needs to be a solution. Something is going to happen at some point if parking is not restricted. Thank you for taking the time to hear my concerns. Sincerely, Eugene Maier 141 6 142 7 On Thu, Jul 2, 2026 at 11:41 AM Tony Ruesga <TRuesga@crossplainspolicewi.com> wrote: Dear Mr. Maier, Thank you for reaching out and sharing your concerns regarding parking on Hillpoint Road. I appreciate you taking the time to explain the challenges you are experiencing, and I apologize for the safety concerns and inconvenience this situation has created, particularly when moving farm equipment and traveling through the area. Within the Village, concerns related to roadway safety are first reviewed by the Public Safety Committee. The committee evaluates the issue and makes recommendations to the Village Board, 143 8 which then determines whether any changes or additions should be made. To ensure everyone is on the same page, I have included Public Safety Committee Chair Cameron Bjorklund in this response. If the portion of roadway in question is within the Town's jurisdiction rather than the Village's, any changes would need to be addressed with the Township, as they have authority over township roads. I also want to note that, historically, proposals to limit on-street parking within the Village have often been met with resistance from both community members and the Village Board due to the limited amount of available parking throughout the Village. That said, we certainly understand your concerns and will ensure they are considered through the appropriate review process. Please reduce your concerns regarding this matter specifically to Village roadways explaining your safety concerns and send it to both Cameron and me. If you could include photographs that would be helpful. Our next Public Safety Committee meeting is scheduled on August 18 th at 7pm. If you want this matter to be considered at that meeting, please send me these items no later that August 12 th so that I can ensure they are in the meeting packet. Thank you again for bringing this matter to our attention. We appreciate your patience as we work through the proper channels to evaluate the concerns you have raised. Sincerely, A.RuesgaJr. Chief Antonio J. Ruesga Jr. Cross Plains Police Department 144 9 2417 Brewery Road Cross Plains, Wisconsin 53528 Phone: 608-798-4100 Ext. 112 Website: https://www.cross-plains.wi.us/1341/Police-Department Facebook: www.facebook.com/crossplainspd CONFIDENTIAL NOTICE: The information contained in this e-mail -- including attachments -- is intended for specific delivery to and use by the individual(s) to whom it is addressed, and includes information which should be considered as private and confidential. Any review, retransmission, dissemination, or taking of any action in reliance upon this information by anyone other than the intended recipient is prohibited. If you have received this message in error, please reply to the sender immediately and delete the original message and any copy of it from your computer. From: Julie M <jemaier50@gmail.com> Sent: Thursday, July 2, 2026 10:52 AM To: Tony Ruesga <TRuesga@crossplainspolicewi.com> Subject: Concern about parking on Hillpoint Rd. section Hello, My name is Eugene Maier and I live at 8338 Stone Valley Rd. next to the new Veridian development. I have a concern with the parking that is allowed on Hillpoint Rd from Stone Valley Rd to Laufenberg Blvd. I farm and it is very hard to get my farm machinery through when someone is parked on Hillpoint Rd. When I travel from Hwy. P up to Stone Valley Rd. it is also very hard to see if someone is coming towards me, which makes it very dangerous. 145 10 Even when we are in our car or truck it is hard to see up the hill, there is no room for error if there is a car parked on Hillpoint Rd. I realize this section is in the village but the rest of the road is a rural town road and it is not wide enough to allow parking on it. Please get back to me about what can be done about this. Thank you. Sincerely, Eugene Maier 146 Staff/Department: Carly Persson, Village Administrator Subject Matter: New Village Hall & Police Department Update Meeting Date: Village Board – September 14, 2026 Executive Summary: Construction began on the New Village Hall & Police Department on November 3, 2025. Each month throughout construction, staff will provide an update memo along with a list of costs incurred. If applicable, staff will provide any change order or pay application requests for Village Board review. Timeline: • 10/6/2025 – Village Board Awarded Contract to Brickl Bros., Inc. for construction of 17,500 SF Village Hall and Police Station, including all site work and alternate bid #1 • 11/3/2025 – Project Start, estimated completion date of 11/25/26 due to cold delay • 1 1/11/2025 – First bi-weekly O/AE Meeting with Brickl and Wold, meetings continue through duration • 12/1/2025 – Groundbreaking Ceremony • 9/1/2026 – Staff learned estimated completion date is now closer to 12/24/26 Construction Update: Construction continues to progress, with work transitioning from major rough construction into interior and exterior finishes. Insulation is substantially complete, drywall installation is underway, and mechanical, electrical, and plumbing systems continue to advance. Exterior stone veneer, storefront systems, and preparations for architectural panels are also progressing. Specialized security improvements, including bullet-resistant paneling, are being installed in designated areas. Staff learned that the building will now be completed by the end of 2026. Progress Since Last Construction Update: 8/21/26 – Exterior stone veneer advanced around the building, including substantial completion of the masonry tower. Interior insulation and mechanical, electrical, and plumbing work continued, and drywall installation began in completed and inspected areas. 8/28/26 – Drywall installation progressed throughout the lower level, beginning to define rooms and corridors. Rooftop mechanical equipment was installed, and exterior stone veneer neared completion on the remaining elevations. 9/4/26 – Storefront systems and exterior stone veneer continued to advance, and preparations began for installation of the Nichiha architectural panels. Bullet-resistant paneling was installed at designated security- sensitive locations, including the curved Community Room desk. Other Item Updates: • Keying Meeting – Keying plan finalized at O/AE Meeting on 4/28/26 • Cameras/Key Card Access – Village Board awarded the audiovisual contract to CEC on 7/27/26 and the security contract to Omni on 8/24/26 • Furniture – Contract awarded to Lerdahl on 3/23/26 • Police Lockers – Contract awarded to Bradford Systems on 3/23/26 147 Project Background: Fiscal Impact: Recommendation: See Village Hall/Police Station cost documents, Contractor Pay Application #8 Staff recommends the Village Board approve Contractor Payment #9 in the amount of $754,398.43 to Brickl Bros. Inc. Grants: • WEDC Vibrant Spaces Grant – Awarded $32,124, contract signed by Village Board on 4/13/26 • Charge Up Dane County – Site Host Agreement signed by Village Board on 7/27/26 Additional grant opportunities continue to be evaluated, including wellness, election, blood drive, artwork, and historical display funding. 148 Village Hall / Police Station Building Revenues Description Actual to date Budget ARPA funds - 1601 Bourbon Rd 264,000 264,000 General Fund fund balance - 1601 Bourbon Rd 131,000 131,000 Capital Fund fund balance 20,671 20,671 2024 GO Borrowing - Architect fees 200,000 200,000 2025 GO Borrowing - Architect fees 200,000 200,000 2025 GO Borrowing - Construction 3,000,000 3,000,000 2026 GO Borrowing - Construction 3,335,000 3,000,000 Sale Proceeds - 330,000 General Fund fund balance 1,000,000 1,014,329 Grants/other 300 400,000 Total revenues 8,150,971 8,560,000 Expenditures Description Actual to date Budget Appraisal of 1601 Bourbon Rd 2,200 2,200 Purchase of 1601 Bourbon Rd 395,315 395,315 Wetland Deliniation - 1601 Bourbon Rd 2,000 2,000 Phase I Environmental Study - 1601 Bourbon Rd 3,000 3,000 Architect fees 499,085 516,445 Construction contract 3,664,311 7,024,675 Construction contract - alternate bid - 16,365 Soft costs 198,647 600,000 Rest area amenities 7,576 - Total expenditures 4,772,134 8,560,000 Balance 3,378,837 149 September 9, 2026 Ca rly Persson, Village Administrator Village of Cross Plains 2417 Brewery Road Cross Plains, Wisconsin 53528 Re: V illage of Cross Plains New Village Hall and Police Building Commission No. 243047 Dea r Carly: We h ave reviewed Brickl Bros., Inc.’s Application and Certificate for Payment No. 9 and are approving it for payment. Pl ease pay $754,398.43 to Brickl Bros., Inc. at your earliest convenience. Sin cerely, Wo ld Architects and Engineers Ma tt Bickel |AIA, CID, LEED AP Government Practice Leader Enc losure cc: Ja y Lengfeld, Village of Cross Plains Mic hael Diehl, Brickl Bros. Mike Klass, Wold Cou rtney Korzeniowski, Wold AM/GOV-WI-CI_CrossPlains/243047/_Admin/Letters/2026.09.09 Letter to Carly Per