Packet

08.10.2026 Village Board Agenda 08.10.26 VB AGENDA.PDF 08.10.2026 Village Board Packet 08.10.26 VB PACKET.PDF 1. Documents: 2. Documents: Page 1 of 3 Village of Cross Plains Board of Trustee Meeting Regular Meeting Notice and Agenda Village Hall 2417 Brewery Road Cross Plains, WI 53528 (608) 798-3241 August 10, 2026 6:00 pm The Village of Cross Plains will provide opportunities for the public to monitor the meeting virtually or by calling in. Please take note that the meeting will continue even if technical problems occur. The log in information is as follows: Zoom Virtual Meeting Link: https://us02web.zoom.us/j/88215999241 Conference telephone line: +1 312 626 6799 Meeting ID: 882 1599 9241 I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Public Comment - This is an opportunity for anyone to address the Village Board on any issue. Please observe the time limit of 3 minutes. While the Village Board encourages input from residents, it may not discuss or act on any issue that is not duly noticed on the agenda. Please see the Public Comment instructions at the end of this agenda. V. Consent Agenda – Upon request of any Trustee, any item may be removed from the Consent Agenda for separate consideration under General Business. 1. Approve Minutes of Regular Village Board Meeting Held on July 27, 2026. 2. Approve Total Disbursements from 7/24/26 through 8/5/26 in the amount of $288,440.08 as follows: • 110 – General Fund $28,717.94 • 120 – Capital Fund $66,507.22 • 130 – Library Fund $2,012.64 • 150 – Debt Service Fund $168,164.75 • 200 – Library Endowment Fund $650.67 • 310 – TID $0.00 Page 2 of 3 • 660 – Water Utility $17,305.54 • 670 – Sewer Utility $5,081.32 3. Approve Resolution for Authorization to Proceed with Simplified Rate Case Application and Consequent 3.0% Rate Increase for the Water Utility. VI. Report of Village Officers 1. Village President 2. Village Vice President 3. Other Trustee Reports 4. Village Administrator 5. Village Department Heads/Other Reports VII. General Business 1. Discussion and Possible Action Regarding Final Pay Request No. 2 for 2025 Street Projects. 2. Discussion and Possible Action Regarding a Resolution Authorizing the Issuance and Sale of $4,330,000 General Obligation Promissory Notes, Series 2026A. 3. Discussion and Possible Action Regarding New Village Hall and Police Department. i. Construction Update ii. Financial Update iii. Janitorial Services Request for Proposals iv. Payment Application #8 4. Discussion Regarding Financing Options for Village Water Utility Projects. 5. Discussion Regarding TID Closure Process. VIII. Future Agenda Items IX. Adjournment This meeting notice constitutes an official meeting of the above referenced group and was posted in accordance with all applicable laws related Open Meetings Law. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to Page 3 of 3 accommodate the needs of disabled individuals. For additional information or to request this service, contact the Village Hall at (608) 798-3241 or bobbi@cross-plains.wi.us. PUBLIC COMMENT INSTRUCTIONS WRITTEN: Send written comments by 12:00 p.m. on the Friday before the date of the meeting on any matter, either on or not on the agenda to be included in the meeting packet, by emailing bobbi@cross-plains.wi.us or in writing to Village Board, 2417 Brewery Rd., Cross Plains, WI 53528. All written comments received after 12:00pm on Friday will be distributed at the meeting. IN-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three- minutes per person and must be delivered at the designated microphone for recording purposes. Accommodations can be provided for those unable to access the microphone. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remo tely must have their full name displayed within the Zoom application and must state address of residence. *As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussio n or take action during this period but may consider deferring the subject to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The me eting chairperson will identify rules for providing comments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited publ ic comments. Village of Cross Plains Board of Trustee Meeting Regular Meeting Notice and Agenda V illage Hall 2417 Brewery Road Cross Plains, WI 53528 (608) 798-3241 August 10, 2026 6:00 pm T he Village of Cross Plains will provide opportunities for the public to monitor the meeting virtually or by calling in. Please take note that the meeting will continue even if technical problems occur. The log in information is as follows: Zoom Virtual Meeting Link: https://us02web.zoom.us/j/88215999241 Conference telephone line: +1 312 626 6799 Me eting ID: 88 2 1599 9241 I. Call to Order II. Roll Call III. Pledge of Allegiance IV. Public Comment - This is an opportunity for anyone to address the Village Board on any issue. Please observe the time limit of 3 minutes. While the Village Board encourages input from residents, it may not discuss or act on any issue that is not duly noticed on the agenda. Please see the Public Comment instructions at the end of this agenda. V. Consent Agenda – Upon request of any Trustee, any i tem may be removed from the Consent Agenda for separate consideration under General Business. 1. Approve Minutes of Regular Village Board Meeting Held on July 27, 2026. P. 4-7 2. Approve Total Disbursements from 7/24/26 through 8/5/26 in the amount of $288,440.08 as follows: P. 8 • 110 – General Fund $28,717.94 • 120 – Capital Fund $66,507.22 • 130 – Library Fund $2,012.64 • 150 – Debt Service Fund $168,164.75 • 200 – Library Endowment Fund $650.67 • 310 – TID $0.00 1 • 660 – Water Utility $17,305.54 • 670 – Sewer Utility $5,081.32 3. Approve Resolution for Authorization to Proceed with Simplified Rate Case Application and Consequent 3.0% Rate Increase for the Water Utility. P. 9-11 VI. Report of Village Officers 1. Village President 2. Village Vice President 3. Other Trustee Reports 4. Village Administrator 5. Village Department Heads/Other Reports VII. General Business 1. Discussion and Possible Action Regarding Final Pay Request No. 2 for 2025 Street Projects. P. 12-15 2. Discussion and Possible Action Regarding a Resolution Authorizing the Issuance and Sale of $4,330,000 General Obligation Promissory Notes, Series 2026A. P. 16-38 3. Discussion and Possible Action Regarding New Village Hall and Police Department. i. Construction Update P. 39-40 ii. Financial Update P. 41 iii. Janitorial Services Request for Proposals P. 42-54 iv. Payment Application #8 P. 55-61 4. Discussion Regarding Financing Options for Village Water Utility Projects. P. 62-63 5. Discussion Regarding TID Closure Process. P. 64-73 VIII. Future Agenda Items IX. Adjournment This meeting notice constitutes an official meeting of the above referenced group and was posted in accordance with all applicable laws related Open Meetings Law. It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Upon reasonable notice, efforts will be made to 2 accommodate the needs of disabled individuals. For additional information or to request this service, contact the Village Hall at (608) 798-3241 or bobbi@cross-plains.wi.us. P UBLIC COMMENT INSTRUCTIONS W RITTEN: Send written comments by 12:00 p.m. on the Friday before the date of the meeting on any matter, either on or not on the agenda to be included in the meeting packet, by emailing bobbi@cross-plains.wi.us or in writing to Village Board, 2417 Brewery Rd., Cross Plains, WI 53528. All written comments received after 12:00pm on Friday will be distributed at the meeting. I N-PERSON: Public comment forms are available at the Board Room entrance. Please fill out and hand to staff prior to start of meeting. Comments are limited to three- minutes per person and must be delivered at the designated microphone for recording purposes. Accommodations can be provided for those unable to access the microphone. VIRTUAL: When public comments are allowed, attendees on Zoom wishing to participate should click “raise hand” if on video or press *9 if on phone call. Attendees will be called on in the order in which hands are raised. Those wishing to provide oral comments remo tely must have their full name displayed within the Zoom application and must state address of residence. * As permitted by the Wisconsin open meetings law and while not required, the Village Board has chosen to allow public comments during their meetings. This is specifically listed on the agenda as PUBLIC COMMENT. The Village Board may not engage in discussion or take action during this period but may consider deferring the subject to a later meeting with notice. State statute and/or Village Code require the Village Board to hold PUBLIC HEARINGS on certain specified matters where the public can comment. The me eting chairperson will identify rules for providin g c omments. Other items on the agenda which are not listed for public hearing do not require the Board to allow public comment, however the meeting chairperson can at their own discretion allow limited publ ic comments. 3 Village of Cross Plains Board of Trustee Meeting Regular Meeting Minutes V illage Hall 2417 Brewery Rd Cross Plains, WI 53528 (608) 798-3241 Monday, July 27, 2026 6:00 pm The video link to this meeting can be found at: https://www.youtube.com/watch?v=8qih3F2IJmk I. Ca ll to Order President Lengfeld called the Village Board meeting to order at 6:00 PM. I I. Roll Call Present: Trustees Jed Henry, Bill Brosius, Cameron Bjorkluind, Michael Pomykalski, Judy Ketelboeter and President Jay Lengfeld. A bsent: Trustee Sarah Borchardt. A lso Present: Village Administrator Carly Persson, Village Clerk Bobbi Zauner, Library Director Elizabeth Clauss, Chief of Police Tony Ruesga, Municipal Judge Peter Diercks, Officer Rodger Siver, Officer Taylor Fingerson, Reece Lehman & family, MCPASD Superintendent Dr. Dana Monogue, and Bob Green. P resent via teleconference and/or web meeting: Michael Klaas of Wold Architects and Engineers, Kathy Kurtz of Dane County Office of Energy & Climate Change, Jeron Abegglen, and Kevin Murphy. III. Pledge of Allegiance I V. Public Comment – None. V. C onsent Agenda 1. A pprove Minutes of Regular Village Board Meeting Held on July 13, 2026. 4 2. App rove Total Disbursements from 7/9/26 through 7/23/26 in the amount of $ 375,173.39 as follows: • 110 – General Fund: $48,549.98 • 120 – Capital Fund: $288,515.57 • 130 – Library Fund: $5,795.87 • 150 – Debt Service - $0.00 • 200 – Library Endowment Fund: $322.39 • 310 – TID Fund: $0.00 • 660 – Water Fund: $6,537.01 • 670 – Sewer Fund: $25,452.57 3. Approve Sewer Adjustment Request – 8004 Laufenberg Blvd. 4. Approve Special Event Permits A. Hicks & Homies Tournament – August 1, 2026 B. Glacier Creek Invite Cross Country Meet – September 10, 2026 C. Evan Kratochwill Memorial Invite Cross Country Meet – October 3, 2026 5. Approve Resolution Authorizing Budget Amendment 2026-1. 6. Receive the June 30, 2026, Cash and Investment Report. 7. Receive the 2nd Quarter 2026 Financial Report. 8. Approve Appointment of Alex Kulis to seat 3 of the Parks, Recreation, and Conservancy Committee. 9. Approve appointment of Brian Orland to seat 2 of the Sustainability Committee. A motion was made by Brosius and seconded by Henry to approve the Consent Agend a as presented. Following discussion, a voice vote was called. Motion carried, 6-0, with Bjorklund abstaining from item #1. VI. Report of Village Officers 1. Village President A. Lengfeld announced that the 2027 budget will be complex and that trustees should keep the big picture in mind. 2. Village Vice President A. Ketelboeter reported that the Hicks & Homies Tournament will take place on August 1. B. The following work anniversaries were recognized: i. John Lilja – 1 year of service on July 7 ii. Becky Ward – 8 years of service on July 30 3. Other Trustee Reports – None. 4. Village Administrator A. Persson provided an update on the abandoned MGE poles on Baer St. B. Persson announced that Interim Market Update property assessment notices had been mailed out by the assessor. 5 5. Village Department Heads/Other Reports – None. V II. General Business 1. A dministration of Oath of Office for Police Officer Reece Lehman. Municipal Court Judge Peter Diercks administered the oath of office to Police Officer Reece Lehman. 2. G uest Speaker – Superintendent Dana Monogue, Middleton-Cross Plains Area School District Dr. Monogue provided an update on the Middleton -Cross Plains Area School District and answered questions from trustees. 3. D iscussion and Possible Action Regarding New Village Hall and Police Department: A. Award of Technology Package Following an overview by Persson and discussion, a motion was made by Henry and seconded by Brosius to accept the audio/visual bid for Communications Engineering Company in the amount of $134,264.91 and to reject the bids for the security package and re-bid. Following further discussion, a roll call vote was requested. YES – Henry, Brosius, Pomykalski, Bjorklund, Ketelboeter, and Lengfeld. NO – None. Motion carried, 6-0. B . Dane County Electric Vehicle Site Host Agreement Following an overview by Persson and discussion, a motion was made by Henry and seconded by Bjorklund to approve the Dane County Electric Vehicle Site Host Agreement. A voice vote was called. Motion carried, 5-1, with Brosius dissenting. 4. D iscussion and Possible Action Regarding Authorization to Submit a Simplified Rate Case Application to the Wisconsin Public Service Commission. Following an overview by Finance Director Bobbi Zauner and discussion, a motion was made by Henry, seconded by Pomykalski, and unanimously carried by the Village Board to approve the authorization to submit a simplified rate case application to the Wisconsin Public Service Commission. 5. D iscussion and Possible Action Regarding Final Assessment Resolution Levying Special Assessments for 2026 Sidewalk Replacement Project. Following an overview by Persson, a motion was made by Henry and seconded by Lengfeld to approve the final assessment resolution levying special assessments for 2026 sidewalk replacement project. Following discussion, a roll call vote was requested. YES – Bjorklund, Brosius, Henry, and Lengfeld. NO – Ketelboeter and Pomykalski. Motion carried, 4-2. 6. D iscussion and Possible Action Regarding Parking Regulation Ordinance Amendments to Section 51.08 and 51.17. Following an overview by Chief of Police Tony Ruesga and discussion, a motion was made by Henry and seconded by Bjorklund to approve the ordinance changes per the Public Safety Committee recommendation. Following discussion, a voice vote was called. Motion carried, 5-1, with Ketelboeter dissenting. 7. D iscussion Regarding Memorial Day After Action Report. Ruesga presented the Memorial Day After Action Report. 8. D istribution of the 2027-2031 Capital Improvement Plan. The draft 2027 -2031 Capital Improvement Plan was included in the packet and will be discussed at the August 24th Village Board Meeting. 6 V III. Future Agenda Items – None. I X. Adjournment A motion was made by Henry , seconded by Bjorklund, and unanimously carried by the Village Board to adjourn. The meeting ended at 8:18 p.m. Proper notice of this meeting was given to the public and posted on the public bulletin boards in accordance with the Open Meeting Law. R espectfully submitted, ___ _________________________ Bobbi Zauner Finance Director/Clerk 7 Village of Cross Plains Finance Department Memorandum To: Village of Cross Plains Trustees From: Bobbi Zauner, Village of Cross Plains Finance Director Date: August 5, 2026 Re: Check Disbursements, 7/24/26 – 8/5/26 To view the check disbursements for the period of July 24 – August 5, 2026, please click on the link below: https://cross-plains.wi.us/DocumentCenter/View/2718/Check-register-72426-8526 8 RESOLUTION NO. 2026 - _____ A RESOLUTION OF THE VILLAGE BOARD OF THE VILLAGE OF CROSS PLAINS, DANE COUNTY, WI AUTHORIZATION TO PROCEED WITH SIMPLIFIED RATE CASE APPLICATION AND CONSEQUENT 3.0% RATE INCREASE FOR THE WATER UTILITY WHEREAS, the Wisconsin Public Service Commission (PSC) suggests a Simplified Rate Case is a si mple and con venient means for muni cipal utilities to increase water rates through inflationary type increases that help utilities maintain rate continuity with smaller, more frequent rate increases; and WHEREAS, the Simplified Rate Case begins with an eligibility review to determine if the municipality is eligible for a Simplified Rate Case followed by an application process that requires PSC approval in order to adopt new rates; and WHEREAS, under Wis. Stat. 196.193, a Simplified Rate Case requires a notice to customers but does not require a public hearing; and WHEREAS, the PSC has determined the Village of Cross Plains is eligible to apply for a Simplified Rate Case with a rate increase of 3.0% for all water rates as seen in Exhibit A; and WHEREAS, the Village of Cross Plains Water Utility has outlined a rate increase timeline as seen in Exhibit B with new rates taking effect on 10/12/2026. NOW, THEREFORE BE IT RESOLVED , the Village Board for the Village of Cross Plains hereby authorizes proceeding with the Simpli fied Rate Case application to the Public Service Commission of Wisconsin and consequent 3.0% water rate increase for the Water Utility. This resolution shall take effect upon is passage and publication or posting as provided by Law. Dated this 10th day of August, 2026. Village of Cross Plains: Attest: By: By: Jay Lengfeld Bobbi Zauner Village President Village Clerk 9 Notice of Rate Increase Water Customers of the Cross Plains Water Utility This is to give you notice that the Cross Plains Water Utility will file an application on August 24, 2026, with the Public Service Commission of Wisconsin (PSC), for authority to increase water rates. Rates for general service will increase 3.0 percent. The increase is necessary to reduce the existing deficiency in present rates. The request is being made under Wis. Stat. 196.193. Rate increases granted under this statute do not require a public hearing. The effect of the increase for some selected customers is shown below. Public Fire Protection and Wholesale rates (if applicable) will also increase 3.0 percent. Cross Plains Water Utility anticipates that this rate increase will go into effect on October 12, 2026. If you have any questions about the rate increase request, call the Cross Plains Water Utility at (608) 798 -3241. Customer Classification Meter Size Gallons Existing Monthly Rate Revised Monthly Rate Average Residential 5/8 4,000 $35.52 $36.58 Multifamily 2 30,500 $236.54 $243.69 Commercial 1 19,300 $131.48 $135.44 Industrial 4 286,700 $1,570.33 $1,617.80 Public Authority 1 1/2 51,700 $317.08 $326.60 Date Printed: 7/28/2026 12:23:48 PM 10 Village Board authorizes staff to file SRC 7/27/2026 Submit SRC Eligibility Review 7/28/2026 Village Board approves Resolution to submit SRC application 8/10/2026 Provide customer notice to newspaper 8/11/2026 Customer notice published in newspaper 8/20/2026 File SRC application with PSC 8/24/2026 Rate effective date 10/12/2026 First utility bill with new rates 11/10/2026 11 St aff/Department: Carly Persson, Village Administrator Subject Matter: Final Pay Request #2 for 2025 Street Projects Meeting Date: August 10, 2026 Referral History: Village Board Meeting – July 28, 2025, December 15, 2025 E xecutive Summary: Project Background: Fiscal Impact: Rec ommendation: Appendices: Staff recommends approval of Final Pay Request #2 to Payne & Dolan, Inc. in the amount of $55,435.72 for the 2025 Street Rehabilitation and Maintenance Project. The Village Board is being asked to approve Final Pay Request #2 to Payne & Dolan, Inc. in the amount of $55,435.72 for miscellaneous asphalt patching completed as part of the 2025 Street Rehabilitation and Maintenance Project. This work primarily addressed asphalt patching associated with water main breaks. Approval of Final Pay Request #2 will authorize payment to Payne & Dolan, Inc. in the amount of $55,435.72. This work was completed under the existing 2025 Street Rehabilitation and Maintenance contract. On July 28, 2025, the Village Board awarded the 2025 Street Rehabilitation and Maintenance Project to Payne & Dolan, Inc., including the base bid, Alternate Bids 1, 2, and 3, and the supplemental bid. T he project included spot repairs of concrete curb and gutter and sidewalk, fine grading, base repair, and asphalt paving on Sylvia Pine Way, Eulalia Street, and Baer Street. Alternate bids included similar work on St. Francis Street, asphalt patching at various locations, and paving of the Wastewater Treatment Plant driveway. The contract also included supplemental bid items for base repairs and miscellaneous asphalt patching to address undetermined locations in 2026 and 2027. On December 15, 2025, the Village Board approved Final Pay Request #1 in the amount of $311,453.96. Final Pay Request #2 represents payment for the remaining miscellaneous asphalt patching completed under the contract. 1. Final Pay Request #2 for 2025 Street Projects 12 Village of Cross Plains Town & Country Engineering, Inc. Engineer's Project No.: CP 167 Payne & Dolan, Inc. Contractor's Project No.: Applic ation Date: 6/9/2026 From 11/1/2025 to 6/9/2026 1. 3 81,605.50$ 2. -$ 3. 381,605.50$ 4. 366,889.68$ 5. a. X $366,889.68 -$ b. X -$ c. -$ 6. 366,889.68$ 7. 311,453.96$ 8. 55,435.72$ 9. 14,715.82$ Date: By: Title: Date: By: Title: Date:Date: Approved by Funding Agency By: Title: By: Title: President Date: 6/23/2028 Recommended by Engineer Appr oved by Owner Less previous payments (Line 6 from prior application) Am ount due this application Balance to finish, including retainage (Line 3 - Line 6) Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1 ) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. Contractor: Signature: Application No.: 2 Application Period: Amount eligible to date (Line 4 - Line 5.c) Or iginal Contract Price Net change by Change Orders Current Contract Price (Line 1 + Line 2) Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) Retainage Work Completed Stored Materials Total Retainage (Line 5.a + Line 5.b) Contractor's Application for Payment Owne r: Engineer: Contractor: Project: Owner's Project No.: 2025 Street Rehabilitation and Maintenance Chandler Niemann - Project Manager Payne & Dolan, Inc. 6/30/2026 Docusign Envelope ID: 89DF870C-A4BA-807A-801D-6B28FCFF7E4E 13 Progress Estimate - Unit Price Work Owner: Owner's Project No. Engineer: Engineer's Project No. Contractor: Contractor's Project No. Project: Application No.: 2 From 11/1/2025 to 6/9/2026 6/9/2026 A B C D E F G H J K L Description Item Qty. Units Unit Price ($) Value of Bid Item (C X E) ($) Qty. Value ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) BASE BID Concrete Items - All Streets 1. Spot Curb & Gutter Replacement, <25-foot lengths 370 lin. ft. 60.80$ $ 22,496.00 $ - 496.00 $ 30,156.80 $ 30,156.80 134% $ (7,660.80) 2. Spot Curb & Gutter Replacement, >25-foot lengths 300 lin. ft. 60.80$ $ 18,240.00 47.47 $ 2,886.00 47.47 $ 2,886.00 $ 2,886.00 16% $ 15,354.00 3. Replace 4" Thick Concrete Sidewalk 200 sq. ft. 19.90$ $ 3,980.00 $ - - $ - $ - 0% $ 3,980.00 4. Replace 6" Thick Concrete Sidewalk 200 sq. ft. 20.40$ $ 4,080.00 $ - 278.00 $ 5,671.20 $ 5,671.20 139% $ (1,591.20) Sylvia Pine Way (Caeser Street to American Legion Drive) 5. Remove Asphalt, Prepare Base and Fine Grade 2,585 sq. yds. 5.50$ $ 14,217.50 $ - 2,585.00 $ 14,217.50 $ 14,217.50 100% $ - 6. 1.75" Type 4 LT Binder Course Asphalt 285 tons 80.00$ $ 22,800.00 $ - 285.00 $ 22,800.00 $ 22,800.00 100% $ - 7. Clean & Tack 2,585 sq. yds. 0.10$ $ 258.50 $ - 2,585.00 $ 258.50 $ 258.50 100% $ - 8. 1.5" Type 5 LT Surface Course Asphalt 245 tons 83.00$ $ 20,335.00 $ - 245.00 $ 20,335.00 $ 20,335.00 100% $ - 9. Traffic Control 1 lump sum 2,205.00$ $ 2,205.00 $ - 1.00 $ 2,205.00 $ 2,205.00 100% $ - 10. Mobilization/Bonds/Insurance 1 lump sum 3,500.00$ $ 3,500.00 $ - 1.00 $ 3,500.00 $ 3,500.00 100% $ - Eulalia Street (USH 14 to Lewis Street) 11. Remove Asphalt, Prepare Base and Fine Grade 2,420 sq. yds. 5.50$ $ 13,310.00 $ - 2,420.00 $ 13,310.00 $ 13,310.00 100% $ - 12. 1.75" Type 4 LT Binder Course Asphalt 265 tons 80.00$ $ 21,200.00 $ - 265.00 $ 21,200.00 $ 21,200.00 100% $ - 13. Clean & Tack 2,420 sq. yds. 0.10$ $ 242.00 $ - 2,420.00 $ 242.00 $ 242.00 100% $ - 14. 1.5" Type 5 LT Surface Course Asphalt 230 tons 83.00$ $ 19,090.00 $ - 230.00 $ 19,090.00 $ 19,090.00 100% $ - 15. Traffic Control 1 lump sum 2,660.00$ $ 2,660.00 $ - 1.00 $ 2,660.00 $ 2,660.00 100% $ - 16. Mobilization/Bonds/Insurance 1 lump sum 3,500.00$ $ 3,500.00 $ - 1.00 $ 3,500.00 $ 3,500.00 100% $ - Baer Street (Esser Street to Stumpf Street) 17. Remove Asphalt, Prepare Base and Fine Grade 1,775 sq. yds. 5.50$ $ 9,762.50 $ - 2,715.00 $ 14,932.50 $ 14,932.50 153% $ (5,170.00) 18. 1.75" Type 4 LT Binder Course Asphalt 195 tons 80.00$ $ 15,600.00 $ - 298.00 $ 23,840.00 $ 23,840.00 153% $ (8,240.00) 19. Clean & Tack 1,775 sq. yds. 0.10$ $ 177.50 $ - 2,715.00 $ 271.50 $ 271.50 153% $ (94.00) 20. 1.5" Type 5 LT Surface Course Asphalt 168 tons 83.00$ $ 13,944.00 $ - 257.00 $ 21,331.00 $ 21,331.00 153% $ (7,387.00) 21. Traffic Control 1 lump sum 2,405.00$ $ 2,405.00 $ - 1.00 $ 2,405.00 $ 2,405.00 100% $ - 22. Mobilization/Bonds/Insurance 1 lump sum 3,500.00$ $ 3,500.00 $ - 1.00 $ 3,500.00 $ 3,500.00 100% $ - ALTERNATE BID NO. 1 - St. Francis Street (Stumpf Street to 250 feet south of Creekside Way) A1-1 Remove Asphalt, Prepare Base and Fine Grade 1,825 sq. yds. 5.50$ $ 10,037.50 $ - 1,825.00 $ 10,037.50 $ 10,037.50 100% $ - A1-2 1.75" Type 4 LT Binder Course Asphalt 200 tons 80.00$ $ 16,000.00 $ - 200.00 $ 16,000.00 $ 16,000.00 100% $ - A1-3 Clean & Tack 1,825 sq. yds. 0.10$ $ 182.50 $ - 1,825.00 $ 182.50 $ 182.50 100% $ - Original Contract Bid Item No. Contract Information This Period Work Completed Work Completed and Materials Stored to Date (H) ($) % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) Application Date: Contractor's Application for Payment Village of Cross Plains Town & Country Engineering, Inc. CP 167 Payne & Dolan, Inc. 2025 Street Rehabilitation and Maintenance Page 1 of 2 Docusign Envelope ID: 89DF870C-A4BA-807A-801D-6B28FCFF7E4E 14 Description Item Qty. Units Unit Price ($) Value of Bid Item (C X E) ($) Qty. Value ($) Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Bid Item No. Contract Information This Period Work Completed Work Completed and Materials Stored to Date (H) ($) % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) A1-4 1.5" Type 5 LT Surface Course Asphalt 175 tons 83.00$ $ 14,525.00 $ - 175.00 $ 14,525.00 $ 14,525.00 100% $ - A1-5 Traffic Control 1 lump sum 2,325.00$ $ 2,325.00 $ - 1.00 $ 2,325.00 $ 2,325.00 100% $ - A1-6 Mobilization/Bonds/Insurance 1 lump sum 500.00$ $ 500.00 $ - 1.00 $ 500.00 $ 500.00 100% $ - A1-7 30" Valley Curb & Gutter 100 lin. ft. 44.30$ $ 4,430.00 $ - 105.00 $ 4,651.50 $ 4,651.50 105% $ (221.50) ALTERNATE BID NO. 2 - Asphalt Patching A2-1 3" Asphalt Patching - #2045 Continental Lane 134 sq. yds. 35.00$ $ 4,690.00 $ - 178.00 $ 6,230.00 $ 6,230.00 133% $ (1,540.00) A2-2 3" Asphalt Patching - #2154 Hillebrand Drive 35 sq. yds. 35.00$ $ 1,225.00 $ - 43.00 $ 1,505.00 $ 1,505.00 123% $ (280.00) A2-3 3" Asphalt Patching - #2426 Valley Street 60 sq. yds. 35.00$ $ 2,100.00 $ - 60.00 $ 2,100.00 $ 2,100.00 100% $ - A2-4 3" Asphalt Patching - #2216 American Legion Drive 28 sq. yds. 35.00$ $ 980.00 $ - 28.00 $ 980.00 $ 980.00 100% $ - ALTERNATE BID NO. 3 - WWTP Driveway Paving A3-1 Remove Asphalt, Prepare Base and Fine Grade 60 sq. yds. 5.50$ $ 330.00 $ - - $ - $ - 0% $ 330.00 A3-2 2" Type 4 LT Binder Course Asphalt 8 tons 80.00$ $ 640.00 $ - 11.00 $ 880.00 $ 880.00 138% $ (240.00) A3-3 Clean & Tack 60 sq. yds. 0.10$ $ 6.00 $ - 60.00 $ 6.00 $ 6.00 100% $ - A3-4 2" Type 5 LT Surface Course Asphalt 8 tons 83.00$ $ 664.00 $ - 10.00 $ 830.00 $ 830.00 125% $ (166.00) A3-5 Traffic Control 1 lump sum 2,205.00$ $ 2,205.00 $ - 1.00 $ 2,205.00 $ 2,205.00 100% $ - A3-6 Mobilization/Bonds/Insurance 1 lump sum 500.00$ $ 500.00 $ - 1.00 $ 500.00 $ 500.00 100% $ - SUPPLMENTAL BID ITEMS S1 Excavation and Disposal of Bad Subbase and Subbase 1,150 cu. yds. 15.75$ $ 18,112.50 $ - 259.40 $ 4,085.55 $ 4,085.55 23% $ 14,026.95 S2 3" Breaker Run Replacement of Bad Subbase and Subbase 1,725 tons 17.50$ $ 30,187.50 $ - 338.09 $ 5,916.58 $ 5,916.58 20% $ 24,270.92 S3 3/4" Crushed Aggregate Base Course 575 tons 17.50$ $ 10,062.50 132.27 $ 2,314.73 850.46 $ 14,883.05 $ 14,883.05 148% $ (4,820.55) S4 Miscellaneous Asphalt Patching - 2026 (<10 syd) 200 sq. yds. 58.00$ $ 11,600.00 $ - - $ - $ - 0% $ 11,600.00 S5 Miscellaneous Asphalt Patching - 2026 (10 - 30 syd) 200 sq. yds. 51.00$ $ 10,200.00 985.00 $ 50,235.00 985.00 $ 50,235.00 $ 50,235.00 493% $ (40,035.00) S6 Miscellaneous Asphalt Patching - 2027 (<10 syd) 200 sq. yds. 60.00$ $ 12,000.00 $ - - $ - $ - 0% $ 12,000.00 S7 Miscellaneous Asphalt Patching - 2027 (10 - 30 syd) 200 sq. yds. 53.00$ $ 10,600.00 $ - - $ - $ - 0% $ 10,600.00 Original Contract Totals 381,605.50$ 55,435.73$ 366,889.68$ 366,889.68$ 96% 14,715.82$ 0 0 - - $ - $ - $ - - $ - $ - $ - 0 0 - - $ - $ - $ - - $ - $ - $ - 0 0 - - $ - $ - $ - - $ - $ - $ - Change Order Totals -$ -$ -$ -$ Project Totals 381,605.50$ 366,889.68$ 366,889.68$ 96% 14,715.82$ Change Orders Original Contract and Change Orders Page 2 of 2 Docusign Envelope ID: 89DF870C-A4BA-807A-801D-6B28FCFF7E4E 15 CERTIFICATE OF COMPLIANCE WITH OPEN MEETING LAW PUBLIC NOTICE REQUIREMENTS I , _________________________________, ____________________________________ (name) (title) of _______________________________________________________________ (official name of municipality) hereby certify that: 1. Meeting Date. On the ______ day of ___________________, 20___ a ________________________________________________ m eeting was held commencing (County Board, Common Council, etc.) at _____ o'clock ___.m. at _______________________________________________________. (location) 2. Posting. On the ______ day of ________________, 20__ at approximately _________ o'clock ___.m., I posted or caused to be posted a notice setting forth the time, date, place and subject matter (including specific reference to the borrowing) of said meeting in the following public places (include any posting of the notice on the municipality's website and attach an extra sheet if necessary): ___________________________________________________ ___________________________________________________ ___________________________________________________ AND/OR Publication. The ____________________________________________ (County, City, etc.) caused a notice setting forth the time, date, place and subject matter (including specific reference to the borrowing) of said meeting to be published on the ____ day of ________________, 20__ by the following news medium or media (attach an extra sheet if necessary): _________________________________________________ _________________________________________________ (If notice was published rather than posted, attach copy of published notice). 16 3. N otification of Media. On the _______ day of _______________, 20___ at approximately _________ o'clock __.m., I communicated or caused to be communicated, the time, date, place and subject matter (including specific reference to the borrowing) of said meeting to those news media who have filed a written request for such notice, and to the official newspaper of the ____________________________, or, if none exists, to a news medium (County, City, etc.) l ikely to give notice in the area. 4. O pen Meeting Law Compliance. Said meeting was a _________________________________________________ meeting of the (regular, special, adjourned annual, etc.) _______________________________________ which was called, noticed, held and (County Board, Common Council, etc.) conducted in open session in compliance with Subchapter V of Chapter 19 of the Wisconsin Statutes and any other applicable local rules and State statutes. _________________________________________ N ame: Title: Attest: _____________________________________ Name: Title: ( SEAL) ( Note: Questions regarding this form or open meeting law compliance generally should be directed to local counsel or Quarles & Brady LLP.) 17 RE SOLUTION NO. ______ RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF $4,330,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2026A W HEREAS, on July 13, 2026, the Village Board of the Village of Cross Plains, Dane County, Wisconsin (the "Village") adopted a resolution (the "Set Sale Resolution"), providing for the sale of General Obligation Promissory Notes, Series 2026A (the "Notes") for public purposes, including (a) paying the cost of constructing a Village Hall, street maintenance, building improvements, water system improvements and acquiring vehicles and equipment (collectively, the "Project") and (b) current refunding the Village's General Obligation Promissory Note, dated July 31, 2023 (the "Refunded Obligations") (hereinafter the refinancing of the Refunded Obligations shall be referred to as the "Refunding"); W HEREAS, the Village Board hereby finds and determines that the Project is within the Village's power to undertake and therefore serves a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; WH EREAS, the Village Board deems it to be necessary, desirable and in the best interest of the Village to refund the Refunded Obligations for the purpose of providing permanent financing for the projects financed by the Refunded Obligations; W HEREAS, the Village is authorized by the provisions of Section 67.12(12), Wisconsin Statutes, to borrow money and issue general obligation promissory notes for such public purposes and to refinance its outstanding obligations; W HEREAS, pursuant to the Set Sale Resolution, the Village has directed Ehlers & Associates, Inc. ("Ehlers") to take the steps necessary to sell the Notes to pay the cost of the Project and the Refunding; W HEREAS, Ehlers, in consultation with the officials of the Village, prepared a Notice of Sale (a copy of which is attached hereto as Exhibit A and incorporated herein by this reference) setting forth the details of and the bid requirements for the Notes and indicating that the Notes would be offered for public sale on August 10, 2026; W HEREAS, the Village Clerk (in consultation with Ehlers) caused a form of notice of the sale to be published and/or announced and caused the Notice of Sale to be distributed to potential bidders offering the Notes for public sale on August 10, 2026; W HEREAS, the Village has duly received bids for the Notes as described on the Bid Tabulation attached hereto as Exhibit B and incorporated herein by this reference (the "Bid Tabulation"); and W HEREAS, it has been determined that the bid proposal (the "Proposal") submitted by the financial institution listed first on the Bid Tabulation fully complies with the bid requirements set forth in the Notice of Sale and is deemed to be the most advantageous to the 18 V illage. Ehlers has recommended that the Village accept the Proposal. A copy of said Proposal submitted by such institution (the "Purchaser") is attached hereto as Exhibit C and incorporated herein by this reference. NOW, THEREFORE, BE IT RESOLVED by the Village Board of the Village that: Section 1. Ratification of the Notice of Sale and Offering Materials. The Village Board hereby ratifies and approves the details of the Notes set forth in Exhibit A attached hereto as and for the details of the Notes. The Notice of Sale and any other offering materials prepared and circulated by Ehlers are hereby ratified and approved in all respects. All actions taken by officers of the Village and Ehlers in connection with the preparation and distribution of the Notice of Sale and any other offering materials are hereby ratified and approved in all respects. Section 1A. Authorization and Award of the Notes. For the purpose of paying the cost of the Project and the Refunding, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of FOUR MILLION THREE HUNDRED THIRTY THOUSAND DOLLARS ($4,330,000) from the Purchaser in accordance with the terms and conditions of the Proposal. The Proposal of the Purchaser offering to purchase the Notes for the sum set forth on the Proposal, plus accrued interest to the date of delivery, resulting in a true interest cost as set forth on the Proposal, is hereby accepted. The President and Village Clerk or other appropriate officers of the Village are authorized and directed to execute an acceptance of the Proposal on behalf of the Village. The good faith deposit of the Purchaser shall be applied in accordance with the Notice of Sale and any good faith deposits submitted by unsuccessful bidders shall be promptly returned. The Notes shall bear interest at the rates set forth on the Proposal. Section 2. Terms of the Notes. The Notes shall be designated "General Obligation Promissory Notes, Series 2026A"; shall be issued in the aggregate principal amount of $4,330,000; shall be dated August 27, 2026; shall be in the denomination of $5,000 or any integral multiple thereof; shall be numbered R-1 and upward; and shall bear interest at the rates per annum and mature on April 1 of each year, in the years and principal amounts as set forth on the Pricing Summary attached hereto as Exhibit D-1 and incorporated herein by this reference. Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on April 1, 2027. Interest shall be computed upon the basis of a 360-day year of twelve 30-day months and will be rounded pursuant to the rules of the Municipal Securities Rulemaking Board. The schedule of principal and interest payments due on the Notes is set forth on the Debt Service Schedule attached hereto as Exhibit D-2 and incorporated herein by this reference (the "Schedule"). Section 2A. Designation of Maturities. For purposes of State law, the Notes of the earliest maturities are designated as being issued for the Refunding and such Notes are further designated as being issued to pay and discharge the debts incurred by the Village through the issuance of the Refunded Obligations. The balance of the Notes is designated as being issued to finance the Project. As such, the portion of the Notes designated as being issued for the Refunding are paid within 10 years after the dated date of the Notes and within 20 years of the date of the original dated date of the Refunded Obligations in accordance with Section 67.12(12)(c)2., Wisconsin Statutes. 19 Sect ion 3. Redemption Provisions. The Notes maturing on April 1, 2036 and thereafter shall be subject to redemption prior to maturity, at the option of the Village, on April 1, 2035 or on any date thereafter. Said Notes shall be redeemable as a whole or in part, and if in part, from maturities selected by the Village, and within each maturity by lot, at the principal amount thereof, plus accrued interest to the date of redemption. [The Proposal specifies that [some of] the Notes shall be subject to mandatory redemption. The terms of such mandatory redemption are set forth on an attachment hereto as Exhibit MRP and incorporated herein by this reference. Upon the optional redemption of any of the Notes subject to mandatory redemption, the principal amount of such Notes so redeemed shall be credited against the mandatory redemption payments established in Exhibit MRP for such Notes in such manner as the Village shall direct.] S ection 4. Form of the Notes. The Notes shall be issued in registered form and shall be executed and delivered in substantially the form attached hereto as Exhibit E and incorporated herein by this reference. Section 5. Tax Provisions. (A) Direct Annual Irrepealable Tax Levy. For the purpose of paying the principal of and interest on the Notes as the same becomes due, the full faith, credit and resources of the Village are hereby irrevocably pledged, and there is hereby levied upon all of the taxable property of the Village a direct annual irrepealable tax in the years 2026 through 2045 for the payments due in the years 2027 through 2046 in the amounts set forth on the Schedule. (B) Tax Collection. So long as any part of the principal of or interest on the Notes remains unpaid, the Village shall be and continue without power to repeal such levy or obstruct the collection of said tax until all such payments have been made or provided for. After the issuance of the Notes, said tax shall be, from year to year, carried onto the tax roll of the Village and collected in addition to all other taxes and in the same manner and at the same time as other taxes of the Village for said years are collected, except that the amount of tax carried onto the tax roll may be reduced in any year by the amount of any surplus money in the Debt Service Fund Account created below. (C) Additional Funds. If at any time there shall be on hand insufficient funds from the aforesaid tax levy to meet principal and/or interest payments on said Notes when due, the requisite amounts shall be paid from other funds of the Village then available, which sums shall be replaced upon the collection of the taxes herein levied. S ection 6. Segregated Debt Service Fund Account. (A ) Creation and Deposits. There shall be and there hereby is established in the treasury of the Village, if one has not already been created, a debt service fund, separate and distinct from every other fund, which shall be maintained in accordance with generally accepted accounting principles. Debt service or sinking funds established for obligations previously 20 i ssued by the Village may be considered as separate and distinct accounts within the debt service fund. Within the debt service fund, there hereby is established a separate and distinct account designated as the "Debt Service Fund Account for General Obligation Promissory Notes, Series 2026A" (the "Debt Service Fund Account") and such account shall be maintained until the indebtedness evidenced by the Notes is fully paid or otherwise extinguished. There shall be deposited into the Debt Service Fund Account (i) all accrued interest received by the Village at the time of delivery of and payment for the Notes; (ii) any premium not used for the Refunding which may be received by the Village above the par value of the Notes and accrued interest thereon; (iii) all money raised by the taxes herein levied and any amounts appropriated for the specific purpose of meeting principal of and interest on the Notes when due; (iv) such other sums as may be necessary at any time to pay principal of and interest on the Notes when due; (v) surplus monies in the Borrowed Money Fund as specified below; and (vi) such further deposits as may be required by Section 67.11, Wisconsin Statutes. (B) Use and Investment. No money shall be withdrawn from the Debt Service Fund Account and appropriated for any purpose other than the payment of principal of and interest on the Notes until all such principal and interest has been paid in full and the Notes canceled; provided (i) the funds to provide for each payment of principal of and interest on the Notes prior to the scheduled receipt of taxes from the next succeeding tax collection may be invested in direct obligations of the United States of America maturing in time to make such payments when they are due or in other investments permitted by law; and (ii) any funds over and above the amount of such principal and interest payments on the Notes may be used to reduce the next succeeding tax levy, or may, at the option of the Village, be invested by purchasing the Notes as permitted by and subject to Section 67.11(2)(a), Wisconsin Statutes, or in permitted municipal investments under the pertinent provisions of the Wisconsin Statutes ("Permitted Investments"), which investments shall continue to be a part of the Debt Service Fund Account. Any investment of the Debt Service Fund Account shall at all times conform with the provisions of the Internal Revenue Code of 1986, as amended (the "Code") and any applicable Treasury Regulations (the "Regulations"). (C) Remaining Monies. When all of the Notes have been paid in full and canceled, and all Permitted Investments disposed of, any money remaining in the Debt Service Fund Account shall be transferred and deposited in the general fund of the Village, unless the Village Board directs otherwise. Section 7. Proceeds of the Notes; Segregated Borrowed Money Fund. The proceeds of the Notes (the "Note Proceeds") (other than any premium not used for the Refunding and accrued interest which must be paid at the time of the delivery of the Notes into the Debt Service Fund Account created above) shall be deposited into a special fund (the "Borrowed Money Fund") separate and distinct from all other funds of the Village and disbursed solely for the purpose or purposes for which borrowed. Monies in the Borrowed Money Fund may be temporarily invested in Permitted Investments. Any monies, including any income from Permitted Investments, remaining in the Borrowed Money Fund after the purpose or purposes for which the Notes have been issued have been accomplished, and, at any time, any monies as are not needed 21 a nd which obviously thereafter cannot be needed for such purpose(s) shall be deposited in the Debt Service Fund Account. Section 8. No Arbitrage. All investments made pursuant to this Resolution shall be Permitted Investments, but no such investment shall be made in such a manner as would cause the Notes to be "arbitrage bonds" within the meaning of Section 148 of the Code or the Regulations and an officer of the Village, charged with the responsibility for issuing the Notes, shall certify as to facts, estimates, circumstances and reasonable expectations in existence on the date of delivery of the Notes to the Purchaser which will permit the conclusion that the Notes are not "arbitrage bonds," within the meaning of the Code or Regulations. Section 9. Compliance with Federal Tax Laws. (a) The Village represents and covenants that the projects financed by the Notes and by the Refunded Obligations and the ownership, management and use of the projects will not cause the Notes or the Refunded Obligations to be "private activity bonds" within the meaning of Section 141 of the Code. The Village further covenants that it shall comply with the provisions of the Code to the extent necessary to maintain the tax-exempt status of the interest on the Notes including, if applicable, the rebate requirements of Section 148(f) of the Code. The Village further covenants that it will not take any action, omit to take any action or permit the taking or omission of any action within its control (including, without limitation, making or permitting any use of the proceeds of the Notes) if taking, permitting or omitting to take such action would cause any of the Notes to be an arbitrage bond or a private activity bond within the meaning of the Code or would otherwise cause interest on the Notes to be included in the gross income of the recipients thereof for federal income tax purposes. The Village Clerk or other officer of the Village charged with the responsibility of issuing the Notes shall provide an appropriate certificate of the Village certifying that the Village can and covenanting that it will comply with the provisions of the Code and Regulations. (b) The Village also covenants to use its best efforts to meet the requirements and restrictions of any different or additional federal legislation which may be made applicable to the Notes provided that in meeting such requirements the Village will do so only to the extent consistent with the proceedings authorizing the Notes and the laws of the State of Wisconsin and to the extent that there is a reasonable period of time in which to comply. Section 10. Designation as Qualified Tax-Exempt Obligations. The Notes are hereby designated as "qualified tax-exempt obligations" for purposes of Section 265 of the Code, relating to the ability of financial institutions to deduct from income for federal income tax purposes, interest expense that is allocable to carrying and acquiring tax-exempt obligations. Section 11. Execution of the Notes; Closing; Professional Services. The Notes shall be issued in printed form, executed on behalf of the Village by the manual or facsimile signatures of the President and Village Clerk, authenticated, if required, by the Fiscal Agent (defined below), sealed with its official or corporate seal, if any, or a facsimile thereof, and delivered to the Purchaser upon payment to the Village of the purchase price thereof, plus accrued interest to the date of delivery (the "Closing"). The facsimile signature of either of the officers executing the Notes may be imprinted on the Notes in lieu of the manual signature of the officer but, unless the Village has contracted with a fiscal agent to authenticate the Notes, at least one of the signatures 22 a ppearing on each Note shall be a manual signature. In the event that either of the officers whose signatures appear on the Notes shall cease to be such officers before the Closing, such signatures shall, nevertheless, be valid and sufficient for all purposes to the same extent as if they had remained in office until the Closing. The aforesaid officers are hereby authorized and directed to do all acts and execute and deliver the Notes and all such documents, certificates and acknowledgements as may be necessary and convenient to effectuate the Closing. The Village hereby authorizes the officers and agents of the Village to enter into, on its behalf, agreements and contracts in conjunction with the Notes, including but not limited to agreements and contracts for legal, trust, fiscal agency, disclosure and continuing disclosure, and rebate calculation services. Any such contract heretofore entered into in conjunction with the issuance of the Notes is hereby ratified and approved in all respects. Section 12. Payment of the Notes; Fiscal Agent. The principal of and interest on the Notes shall be paid by Bond Trust Services Corporation, which is hereby appointed as the Village's registrar and fiscal agent pursuant to the provisions of Section 67.10(2), Wisconsin Statutes (the "Fiscal Agent"). The Village hereby authorizes the President and Village Clerk or other appropriate officers of the Village to enter into a Fiscal Agency Agreement between the Village and the Fiscal Agent. Such contract may provide, among other things, for the performance by the Fiscal Agent of the functions listed in Wis. Stats. Sec. 67.10(2)(a) to (j), where applicable, with respect to the Notes. Section 13. Persons Treated as Owners; Transfer of Notes. The Village shall cause books for the registration and for the transfer of the Notes to be kept by the Fiscal Agent. The person in whose name any Note shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and payment of either principal or interest on any Note shall be made only to the registered owner thereof. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Note to the extent of the sum or sums so paid. Any Note may be transferred by the registered owner thereof by surrender of the Note at the office of the Fiscal Agent, duly endorsed for the transfer or accompanied by an assignment duly executed by the registered owner or his attorney duly authorized in writing. Upon such transfer, the President and Village Clerk shall execute and deliver in the name of the transferee or transferees a new Note or Notes of a like aggregate principal amount, series and maturity and the Fiscal Agent shall record the name of each transferee in the registration book. No registration shall be made to bearer. The Fiscal Agent shall cancel any Note surrendered for transfer. The Village shall cooperate in any such transfer, and the President and Village Clerk are authorized to execute any new Note or Notes necessary to effect any such transfer. Section 14. Record Date. The 15th day of the calendar month next preceding each interest payment date shall be the record date for the Notes (the "Record Date"). Payment of interest on the Notes on any interest payment date shall be made to the registered owners of the Notes as they appear on the registration book of the Village at the close of business on the Record Date. 23 S ection 15. Utilization of The Depository Trust Company Book-Entry-Only System. In order to make the Notes eligible for the services provided by The Depository Trust Company, New York, New York ("DTC"), the Village agrees to the applicable provisions set forth in the Blanket Issuer Letter of Representations, which the Village Clerk or other authorized representative of the Village is authorized and directed to execute and deliver to DTC on behalf of the Village to the extent an effective Blanket Issuer Letter of Representations is not presently on file in the Village Clerk's office. Section 16. Payment of Issuance Expenses. The Village authorizes the Purchaser to forward the amount of the proceeds of the Notes allocable to the payment of issuance expenses to a financial institution selected by Ehlers at Closing for further distribution as directed by Ehlers. Section 17. Official Statement. The Village Board hereby approves the Preliminary Official Statement with respect to the Notes and deems the Preliminary Official Statement as "final" as of its date for purposes of SEC Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities and Exchange Act of 1934 (the "Rule"). All actions taken by officers of the Village in connection with the preparation of such Preliminary Official Statement and any addenda to it or final Official Statement are hereby ratified and approved. In connection with the Closing, the appropriate Village official shall certify the Preliminary Official Statement and any addenda or final Official Statement. The Village Clerk shall cause copies of the Preliminary Official Statement and any addenda or final Official Statement to be distributed to the Purchaser. Section 18. Undertaking to Provide Continuing Disclosure. The Village hereby covenants and agrees, for the benefit of the owners of the Notes, to enter into a written undertaking (the "Undertaking") if required by the Rule to provide continuing disclosure of certain financial information and operating data and timely notices of the occurrence of certain events in accordance with the Rule. The Undertaking shall be enforceable by the owners of the Notes or by the Purchaser on behalf of such owners (provided that the rights of the owners and the Purchaser to enforce the Undertaking shall be limited to a right to obtain specific performance of the obligations thereunder and any failure by the Village to comply with the provisions of the Undertaking shall not be an event of default with respect to the Notes). To the extent required under the Rule, the President and Village Clerk, or other officer of the Village charged with the responsibility for issuing the Notes, shall provide a Continuing Disclosure Certificate for inclusion in the transcript of proceedings, setting forth the details and terms of the Village's Undertaking. Section 19. Redemption of the Refunded Obligations. The Refunded Obligations are hereby called for prior payment and redemption on August 28, 2026 or as soon as practicable thereafter at a price of par plus accrued interest to the date of redemption. 24 Th e Village hereby directs the Village Clerk to take all actions necessary for the redemption of the Refunded Obligations on their redemption date. Any and all actions heretofore taken by the officers and agents of the Village to effectuate such redemption are hereby ratified and approved. S ection 20. Record Book. The Village Clerk shall provide and keep the transcript of proceedings as a separate record book (the "Record Book") and shall record a full and correct statement of every step or proceeding had or taken in the course of authorizing and issuing the Notes in the Record Book. S ection 21. Bond Insurance. If the Purchaser determines to obtain municipal bond insurance with respect to the Notes, the officers of the Village are authorized to take all actions necessary to obtain such municipal bond insurance. The President and Village Clerk are authorized to agree to such additional provisions as the bond insurer may reasonably request and which are acceptable to the President and Village Clerk including provisions regarding restrictions on investment of Note proceeds, the payment procedure under the municipal bond insurance policy, the rights of the bond insurer in the event of default and payment of the Notes by the bond insurer and notices to be given to the bond insurer. In addition, any reference required by the bond insurer to the municipal bond insurance policy shall be made in the form of Note provided herein. 25 Sect ion 22. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the Village Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. A dopted, approved and recorded August 10, 2026. _____________________________ J ay Lengfeld President ATTEST: ____________________________ Bobbi Zauner Village Clerk (SEAL) 26 EX HIBIT A N otice of Sale T o be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. ( See Attached) 27 EX HIBIT B B id Tabulation T o be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. ( See Attached) 28 EX HIBIT C P roposal T o be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. ( See Attached) 29 E XHIBIT D-1 Pricing Summary To be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. (See Attached) 30 EX HIBIT D-2 D ebt Service Schedule and Irrepealable Tax Levies T o be provided by Ehlers & Associates, Inc. and incorporated into the Resolution. ( See Attached) 31 [EXHIBIT MRP Mandatory Redemption Provision The Notes due on April 1, ____, ____ and ____ (the "Term Bonds") are subject to mandatory redemption prior to maturity by lot (as selected by the Depository) at a redemption price equal to One Hundred Percent (100%) of the principal amount to be redeemed plus accrued interest to the date of redemption, from debt service fund deposits which are required to be made in amounts sufficient to redeem on April 1 of each year the respective amount of Term Bonds specified below: For the Term Bonds Maturing on April 1, Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on April 1, Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on April 1, Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity) For the Term Bonds Maturing on April 1, Redemption Date Amount ____ $______ ____ ______ ____ ______ (maturity)] 32 EX HIBIT E (F orm of Note) U NITED STATES OF AMERICA REGISTERED STATE OF WISCONSIN DOLLARS DANE COUNTY NO. R-___ VILLAGE OF CROSS PLAINS $_______ GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2026A MATURITY DATE: ORIGINAL DATE OF ISSUE: INTEREST RATE: CUSIP: April 1, _____ August 27, 2026 ____% ______ DE POSITORY OR ITS NOMINEE NAME: CEDE & CO. PRINCIPAL AMOUNT: _______________________ THOUSAND DOLLARS ($__________) FOR VALUE RECEIVED, the Village of Cross Plains, Dane County, Wisconsin (the "Village"), hereby acknowledges itself to owe and promises to pay to the Depository or its Nominee Name (the "Depository") identified above (or to registered assigns), on the maturity date identified above, the principal amount identified above, and to pay interest thereon at the rate of interest per annum identified above, all subject to the provisions set forth herein regarding redemption prior to maturity. Interest shall be payable semi-annually on April 1 and October 1 of each year commencing on April 1, 2027 until the aforesaid principal amount is paid in full. Both the principal of and interest on this Note are payable to the registered owner in lawful money of the United States. Interest payable on any interest payment date shall be paid by wire transfer to the Depository in whose name this Note is registered on the Bond Register maintained by Bond Trust Services Corporation (the "Fiscal Agent") or any successor thereto at the close of business on the 15th day of the calendar month next preceding each interest payment date (the "Record Date"). This Note is payable as to principal upon presentation and surrender hereof at the office of the Fiscal Agent. For the prompt payment of this Note together with interest hereon as aforesaid and for the levy of taxes sufficient for that purpose, the full faith, credit and resources of the Village are hereby irrevocably pledged. 33 Thi s Note is one of an issue of Notes aggregating the principal amount of $4,330,000, all of which are of like tenor, except as to denomination, interest rate, maturity date and redemption provision, issued by the Village pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, for public purposes, including paying the cost of constructing a Village Hall, street maintenance, building improvements, water system improvements and acquiring vehicles and equipment and refunding certain obligations of the Village, as authorized by a resolution adopted on August 10, 2026 (the "Resolution"). Said Resolution is recorded in the official minutes of the Village Board for said date. The Notes maturing on April 1, 2036 and thereafter are subject to redemption prior to maturity, at the option of the Village, on April 1, 2035 or on any date thereafter. Said Notes are redeemable as a whole or in part, and if in part, from maturities selected by the Village, and within each maturity by lot (as selected by the Depository), at the principal amount thereof, plus accrued interest to the date of redemption. [The Notes maturing in the years ________ are subject to mandatory redemption by lot as provided in the Resolution referred to above, at the redemption price of par plus accrued interest to the date of redemption and without premium.] I n the event the Notes are redeemed prior to maturity, as long as the Notes are in book-entry-only form, official notice of the redemption will be given by mailing a notice by registered or certified mail, overnight express delivery, facsimile transmission, electronic transmission or in any other manner required by the Depository, to the Depository not less than thirty (30) days nor more than sixty (60) days prior to the redemption date. If less than all of the Notes of a maturity are to be called for redemption, the Notes of such maturity to be redeemed will be selected by lot. Such notice will include but not be limited to the following: the designation, date and maturities of the Notes called for redemption, CUSIP numbers, and the date of redemption. Any notice provided as described herein shall be conclusively presumed to have been duly given, whether or not the registered owner receives the notice. The Notes shall cease to bear interest on the specified redemption date provided that federal or other immediately available funds sufficient for such redemption are on deposit at the office of the Depository at that time. Upon such deposit of funds for redemption the Notes shall no longer be deemed to be outstanding. I t is hereby certified and recited that all conditions, things and acts required by law to exist or to be done prior to and in connection with the issuance of this Note have been done, have existed and have been performed in due form and time; that the aggregate indebtedness of the Village, including this Note and others issued simultaneously herewith, does not exceed any limitation imposed by law or the Constitution of the State of Wisconsin; and that a direct annual irrepealable tax has been levied sufficient to pay this Note, together with the interest thereon, when and as payable. 34 This Note has been designated by the Village Board as a "qualified tax-exempt obligation" pursuant to the provisions of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. This Note is transferable only upon the books of the Village kept for that purpose at the office of the Fiscal Agent, only in the event that the Depository does not continue to act as depository for the Notes, and the Village appoints another depository, upon surrender of the Note to the Fiscal Agent, by the registered owner in person or his duly authorized attorney, together with a written instrument of transfer (which may be endorsed hereon) satisfactory to the Fiscal Agent duly executed by the registered owner or his duly authorized attorney. Thereupon a new fully registered Note in the same aggregate principal amount shall be issued to the new depository in exchange therefor and upon the payment of a charge sufficient to reimburse the Village for any tax, fee or other governmental charge required to be paid with respect to such registration. The Fiscal Agent shall not be obliged to make any transfer of the Notes (i) after the Record Date, (ii) during the fifteen (15) calendar days preceding the date of any publication of notice of any proposed redemption of the Notes, or (iii) with respect to any particular Note, after such Note has been called for redemption. The Fiscal Agent and Village may treat and consider the Depository in whose name this Note is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price hereof and interest due hereon and for all other purposes whatsoever. The Notes are issuable solely as negotiable, fully-registered Notes without coupons in the denomination of $5,000 or any integral multiple thereof. This Note shall not be valid or obligatory for any purpose until the Certificate of Authentication hereon shall have been signed by the Fiscal Agent. No delay or omission on the part of the owner hereof to exercise any right hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or acquiescence in any default hereunder. 35 IN W ITNESS WHEREOF, the Village of Cross Plains, Dane County, Wisconsin, by its governing body, has caused this Note to be executed for it and in its name by the manual or facsimile signatures of its duly qualified President and Village Clerk; and to be sealed with its official or corporate seal, if any, all as of the original date of issue specified above. VILLAGE OF CROSS PLAINS DANE COUNTY, WISCONSIN B y: ______________________________ Jay Lengfeld President ( SEAL) B y: ______________________________ Bobbi Zauner Village Clerk 36 Da te of Authentication: _______________, ______ C ERTIFICATE OF AUTHENTICATION This Note is one of the Notes of the issue authorized by the within-mentioned Resolution of the Village of Cross Plains, Dane County, Wisconsin. B OND TRUST SERVICES CORPORATION B y____________________________ Authorized Signatory 37 AS SIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto ____________________________________________________________________________ (Name and Address of Assignee) ____________________________________________________________________________ (Social Security or other Identifying Number of Assignee) the within Note and all rights thereunder and hereby irrevocably constitutes and appoints ______________________________________, Legal Representative, to transfer said Note on the books kept for registration thereof, with full power of substitution in the premises. Dated: _____________________ Signature Guaranteed: _____________________________ ________________________________ (e.g. Bank, Trust Company (Depository or Nominee Name) or Securities Firm) NOTICE: This signature must correspond with the name of the Depository or Nominee Name as it appears upon the face of the within Note in every particular, without alteration or enlargement or any change whatever. ____________________________ (Authorized Officer) 38 St aff/Department: Carly Persson, Village Administrator Subject Matter: New Village Hall & Police Department Update Meeting Date: Village Board – August 10, 2026 E xecutive Summary: Construction began on the New Village Hall & Police Department on November 3, 2025. Each month throughout construction, staff will provide an update memo along with a list of costs incurred. If applicable, staff will provide any change order or pay application requests for Village Board review. Timeline: • 10/6/2025 – Village Board Awarded Contract to Brickl Bros., Inc. for construction of 17,500 SF Villag e Hall and Police Station, including all site work and alternate bid #1 • 11/3/2025 – Project Start, estimated completion date of 11/25/26 due to cold delay • 11/11/2025 – First bi-weekly O/AE Meeting with Brickl and Wold, meetings continue through duration. • 12/1/2025 – Groundbreaking Ceremony C onstruction Update: Construction continues to progress on schedule, with the building now weather-tight and work focused on interior construction and exterior architectural finishes. Major milestones over the past month include completion of interior framing, installation of permanent stairs, continued mechanical, electrical, and plumbing rough-ins, and ongoing roofing and exterior façade work. P rogress Since Last Construction Update: 7/10/26 – Exterior air and weather barrier installation continued, window openings and blocking were completed, interior metal stud framing advanced throughout the building, and mechanical, electrical, and plumbing rough-ins continued. Site utility work also progressed around the building. 7/ 17/26 – Interior metal stud framing was completed throughout the building, including the community room and exterior restrooms. Roofing materials were delivered, cement backer board installation began, and permanent steel stairs were installed. The building became fully enclosed, allowing work to transition toward interior finishes. 7/ 24/26 – Roofing installation made the building weather-tight. Above-ceiling ductwork was completed in the community room, lower-level piping insulation was completed, and exterior preparations continued for stone veneer, metal flashing, and fiber cement panels. O ther Item Updates: • Keying Meeting – Keying plan finalized at O/AE Meeting on 4/28/26 • Cameras/Key Card Access – Village Board awarded the audiovisual contract on 7/27/26 Security bids were rejected, and revised bid documents are being prepared to allow additional qualifi ed manu facturers to bid. Bid opening is anticipated on 8/20/26. • Furniture – Contract awarded to Lerdahl on 3/23/26 • Police Lockers – Contract awarded to Bradford Systems on 3/23/26 39 Project Background: F iscal Impact: Recommendation: See Village Hall/Police Station cost documents, Contractor Pay Application #8 Staff recommends the Village Board discuss the Janitorial Services Request for Proposals and approve Contractor Payment #8 in the amount of $916,958.81 to Brickl Bros. Inc. Grants: • WEDC Vibrant Spaces Grant – Awarded $32,124, contract signed by Village Board on 4/13/26 • Charge Up Dane County – Site Host Agreement signed by Village Board on 7/27/26 Additional grant opportunities continue to be evaluated, including wellness, election, blood drive, artwork, and historical display funding. 40 Village Hall / Police Station Building Revenues Description Actual to date Budget ARPA funds - 1601 Bourbon Rd 264,000 264,000 General Fund fund balance - 1601 Bourbon Rd 131,000 131,000 Capital Fund fund balance 20,671 20,671 2024 GO Borrowing - Architect fees 200,000 200,000 2025 GO Borrowing - Architect fees 200,000 200,000 2025 GO Borrowing - Construction 3,000,000 3,000,000 2026 GO Borrowing - Construction - 3,000,000 Sale Proceeds - 330,000 General Fund fund balance 1,000,000 1,014,329 Grants/other 300 400,000 Total revenues 4,815,971 8,560,000 Expenditures Description Actual to date Budget Appraisal of 1601 Bourbon Rd 2,200 2,200 Purchase of 1601 Bourbon Rd 395,315 395,315 Wetland Deliniation - 1601 Bourbon Rd 2,000 2,000 Phase I Environmental Study - 1601 Bourbon Rd 3,000 3,000 Architect fees 491,855 516,445 Construction contract 2,747,352 7,024,675 Construction contract - alternate bid - 16,365 Soft costs 198,647 600,000 Rest area amenities 7,240 - Total expenditures 3,847,609 8,560,000 Balance 968,362 41 St aff/Department: Carly Persson, Village Administrator Subject Matter: Janitorial Services Request for Proposals Meeting Date: August 10, 2026 Referral History: N/A E xecutive Summary: Project Background: Code/Policy Review: Fiscal Impact: Recommendation: Appendices: Staff recommends approval of the draft Request for Proposals for Janitorial Services. With construction of the new Village Hall and Police Department underway, staff has been discussing how janitorial services will be handled once the new building opens. As part of those conversations, staff also looked at janitorial needs across other Village facilities. T he Library has utilized the same contracted custodian for a number of years, while the Public Facilities Building does not currently have dedicated janitorial services. Staff thought this was a good opportunity to combine the needs of the new Village Hall, Police Department, Library, and Public Facilities Building into one RFP and see what services and pricing are available. The draft RFP would solicit proposals for janitorial services at all four facilities, while still allowing the Village flexibility in how services are ultimately awarded. The draft RFP includes janitorial services for the new Village Hall, Police Department, Public Library, and Public Facilities Building. The proposed frequency varies by facility, with the Library cleaned five days per week and the other facilities generally cleaned once per week. The selected contractor would provide the labor, equipment, cleaning supplies, and other resources needed to complete the work. The Village would continue to provide restroom supplies such as toilet paper, paper towels, and soap. The RFP is proposed to be issued September 3, with proposals due October 7 and an anticipated contract award on October 12. Services would begin December 1, 2026. The proposed RFP is consistent with the Village’s Purchasing Policy requirements for competitive purchasing. The fiscal impact is unknown at this time and will be determined through the RFP process. Proposers will provide separate monthly pricing for each facility, which will allow the Village to evaluate the cost of services before moving forward with a contract. 1. Draft Janitorial Services RFP 42 Village of Cross Plains, Wisconsin REQUEST FOR PROPOSALS (RFP) JANITORIAL SERVICES Issue Date: September 3, 2026 Proposal Due Date: October 7, 2026 Village Contact: Carly Persson Village Administrator cpersson@cross-plains.wi.us 608-798-3241 ext 105 Village of Cross Plains 2417 Brewery Road (PO Box 97) Cross Plains, WI 53528 www.cross-plains.wi.us 43 Village of Cross Plains, Wisconsin Request for Proposal for Janitorial Services for the Village of Cross Plains I. Overview The Village of Cross Plains invites proposals from qualified firms to provide janitorial services for Village facilities. The selected Service Provider will furnish all labor, supervision, equipment, tools, transportation, and cleaning supplies necessary to perform the work described in this RFP. The Village will provide restroom personal care items such as toilet paper, paper towels, and soap. The Village reserves the right to add or delete areas from the scope of work as necessary and to negotiate pricing adjustments if services change. The purpose of this RFP is to select a qualified Service Provider capable of delivering consistent, professional cleaning services across multiple municipal facilities as outlined in Attachment #1. II. Submittal Requirements All proposals in response to this RFP must be labeled “Janitorial Services RFP” and must be sealed if received via mail/delivery and all email submissions must be marked confidential and will not be opened until the Public Bid Opening on October 7, 2026 at 2:00 PM . Proposals received after this stated date and time will not be considered. Proposals must be submitted by October 7, 2026 by 2:00 PM to: Village of Cross Plains Carly Persson, Village Administrator 2417 Brewery Road (PO Box 97) Cross Plains, WI 53528 cpersson@cross-plains.wi.us Proposals must include: • Letter of interest • Company background and qualifications • Proof of insurance and applicable licensing • References from at least three (3)similar clients • Completed quote sheet 44 III. Minimum Qualifications To be considered for this contract, the Service Provider must: • Have at least three (3) years of experience providing commercial janitorial services • Provide services to facilities comparable in size and scope to the Village facilities listed in this RFP • Be authorized to conduct business in the State of Wisconsin • Maintain required insurance and licensing • Demonstrate sufficient staffing capacity to perform services at multiple facilities IV. Facilities Summary V. Village’s Rights and Options At the Village’s sole discretion, the Village reserves the right to: • Supplement, amend, substitute, or otherwise edit this RFP at any time; • Cancel this RFP with or without the submission of another RFP; • Issue additional requests for information; • Conduct investigations with respect to the qualifications and experience of each Service Provider; • Waive any defect or irregularity in any proposal received; • Reject any or all proposals; • To award all or a portion of the required services to more than one qualified Service Provider at the Village’s sole discretion The Village will not be liable for any costs incurred by any bidder in connection with this RFP or any proposal of any bidder. The expenses incurred by bidders in preparation, submission, or presentation are the sole responsibility of the bidder. VI. Public Records All proposals submitted in response to this RFP may be subject to disclosure under Wisconsin Public Records Law (Wis. Stat. §19.31-19.39). Any information the Service Provider believes to be confidential must be clearly identified at the time of submission. Facility Total Sq. Ft. Approx. Area Cleaned Visits per Week Village Hall 8,850 6,945 1 Police Station 7,489 3,162 1 Public Library 16,000 15,300 5 Public Facilities Building 12,000 1,500 1 45 VII. Facilities Walkthrough Walkthroughs of the Library and Public Facilities building may be available upon request. The Village Hall and Police Station building is currently under construction and may not be available for walkthrough. Floorplan of the new building may be provided upon request, but must be kept confidential. VIII. Responsibilities Village of Cross Plains • Will be responsible for providing and keeping personal care items in stock for the Service Provider to re-stock as described in this RFP, i.e. toilet paper, paper towels, hand soap, etc. • Payment will be made on a monthly basis upon receiving a valid invoice detailed by each Village facility cleaned. Service Provider • Will provide all labor necessary to accomplish the cleaning schedule. • Will conduct a background check for each employee performing janitorial services in the Village facilities. Must provide a list of employees that will perform services. Should there be a change in employees performing janitorial services, the Village is to be notified in advance. IX. General Requirements • Cleaning Time: Access for cleaning the facilities will be provided between the hours of 5:00 a.m. and 11:00 p.m. (certain facilities may require specific service windows). • Service provider must supply all cleaning products, trash liners, and equipment. X. Key Access and Security Requirements • Police Department cleaning only during staffed hours • Background checks required for all employees • Photo ID required while in facilities • Secure areas may require escort • Any lost keys or security incidents must be reported immediately. The Village reserves the right to revoke facility access if security requirements are violated. • On completion of nightly assigned duties, main lights shall be turned off, doors locked, and offices left in a neat and orderly condition. XI. Termination An Agreement may be terminated by any party without cause by giving written notice of such termination to the other party at least thirty (30) days prior to the date of termination in the notice. 46 XII. Insurance Service Provider shall have its own General Liability, Workers' Compensation, Auto, as well as any other insurance they deem necessary specific to running their daily operations. Minimum Liability, unless otherwise specified: • General Liability: $1,000,000 per occurrence, $2,000,000 Aggregate • Automobile: $1,000,000 Combined Single Limits • Umbrella Liability: $5,000,000 • Workers’ Compensation: State Minimum • Additional Coverages may be asked from time to time depending on the contract XIII. Cleaning Specifications See attachment 1 XIV. Evaluation Criteria Proposals will be evaluated on: • Experience and References – 40% • Cost – 40% • Quality of Proposal and Understanding of Scope – 20% XV. Questions Regarding the RFP All questions regarding this RFP shall be submitted via email to Carly Persson no later than Thursday, October 1, 2026. Questions must be submitted in writing to cpersson@cross- plains.wi.us. Responses may be issued as a written addenda on the Village’s website at https://cross-plains.wi.us/ XVI. Proposal Schedule The following schedule outlines key dates for the RFP process: RFP Issued- 9-3- 2026 Questions Due 10-1-2026 Proposal Deadline 10-7-2026 Anticipated Contract Award 10-12-2026 Contract Commencement 12-1-2026 XVII. Term of Contract It is the Village’s intention to award a contract for an initial term of two (2) years with the Village Board’s review and approval. 47 Quote Sheet Village of Cross Plains Janitorial Services We, the undersigned, in accordance with the scope of work and terms and conditions issued for same, provide the quote below for the services described in this request for proposal. For the period of December 1, 2026 through November 30, 2028 Monthly Regular Cleaning Charges: Village Hall $________________________ Police Station $________________________ Public Facilities Building $________________________ Public Library $________________________ Additional Service Rates (if needed) Hourly labor rate for extra services $________________________ Carpet cleaning (per sq ft) $________________________ Floor stripping/waxing (per sq ft) $________________________ Emergency cleaning service (per hour) $________________________ Business Information Company Name: _____________________________________________________ Contact Person:______________________________________________________ Telephone Number: __________________________________________________ Email Address: _______________________________________________________ Address: ____________________________________________________________ Signature:____________________________________________________________ 48 Village Hall, 1601 Bourbon Rd Times/week Times/month Main Level Restrooms (4): Empty Trash (replace liners as needed) 1 Sinks, countertops, toilets, (clean, sanitize, polish) 1 Glass, mirrors, chrome (clean, polish) 1 Dispensers: soap, tissue, towels (fill, clean, sanitize) 1 Doors/door handles, walls/partitions, light switches (spot clean) 1 Floors (vacuum/dry mop & mop) 1 Break Room Empty Trash (replace liners as needed) 1 Sinks, countertops, tables (clean and sanitize) 1 Wipe outside of appliances & inside of microwave 1 Wipe & straighten chairs and tables 1 Floors (vacuum/dry mop & mop) 1 Employee Offices (7) , workstations (4) & quiet room (1) Empty Trash (replace liners as needed) 1 Damp wipe desks, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones, glass (wipe/sanitize) 2 Baseboards (dust/clean) 2 Employee Common Areas/Hallways Empty Trash (replace liners as needed) 1 Damp wipe countertops, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones (wipe/sanitize) 2 Baseboards (dust/clean) 2 Elevator (spot check walls, doors, and floors) 2 Attachment 1 - Specifications Village of Cross Plains Janitorial Services Request for Proposals 1 49 Times/week Times/month Community Room and Conference/Meeting Rooms (2) Empty Trash (replace liners as needed) 1 Damp wipe countertops, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones (wipe/sanitize) 2 Baseboards (dust/clean) 2 Lobby/Vestibule Empty Trash (replace liners as needed) 1 Damp wipe countertops, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones (wipe/sanitize) 2 Baseboards (dust/clean) 2 Clean vestibule glass 2 Stairwell & storage rooms (2) Vacuum/dry mop & mop 1 Dust/wipe down handrails 2 Lower Level Restroom (1) Empty Trash (replace liners as needed) 1 Sinks, countertops, toilets, (clean, sanitize, polish) 1 Glass, mirrors, chrome (clean, polish) 1 Dispensers: soap, tissue, towels (fill, clean, sanitize) 1 Doors/door handles, walls/partitions, light switches (spot clean) 1 Floors (vacuum/dry mop & mop) 1 Shower (clean, sanitize) 2 Meeting room (1) and hallways Empty Trash (replace liners as needed) 2 Damp wipe countertops, tables, sills, etc. (horizontal surfaces) 2 Floors (vacuum/dry mop & mop) 2 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones (wipe/sanitize) 2 Baseboards (dust/clean) 2 2 50 Times/week Times/month Fitness room Empty Trash (replace liners as needed) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones (wipe/sanitize) 2 Baseboards (dust/clean) 2 Clean mirror 2 Police Station, 1601 Bourbon Rd Times/week Times/month Main Level Restroom (1): Empty Trash (replace liners as needed) 1 Sinks, countertops, toilets, (clean, sanitize, polish) 1 Glass, mirrors, chrome (clean, polish) 1 Dispensers: soap, tissue, towels (fill, clean, sanitize) 1 Doors/door handles, walls/partitions, light switches (spot clean) 1 Floors (vacuum/dry mop & mop) 1 Employee Offices (4) and workstations/common office area Empty Trash (replace liners as needed) 1 Damp wipe desks, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones, glass (wipe/sanitize) 2 Baseboards (dust/clean) 2 Employee Common Areas/Hallways Empty Trash (replace liners as needed) 1 Damp wipe countertops, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones (wipe/sanitize) 2 Baseboards (dust/clean) 2 3 51 Times/week Times/month Interview Room (1) Empty Trash (replace liners as needed) 1 Damp wipe countertops, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones (wipe/sanitize) 2 Baseboards (dust/clean) 2 Stairwell Vacuum/dry mop & mop 1 Dust/wipe down handrails 2 Lower Level Restrooms (2) and locker area Empty Trash (replace liners as needed) 1 Sinks, countertops, toilets, (clean, sanitize, polish) 1 Glass, mirrors, chrome (clean, polish) 1 Dispensers: soap, tissue, towels (fill, clean, sanitize) 1 Doors/door handles, walls/partitions, light switches (spot clean) 1 Floors (vacuum/dry mop & mop) 1 Shower (clean, sanitize) 2 Interview room (1), Intox room, evidence intake room, storage room (1) and hallways Empty Trash (replace liners as needed) 2 Damp wipe countertops, tables, sills, etc. (horizontal surfaces) 2 Floors (vacuum/dry mop & mop) 2 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones (wipe/sanitize) 2 Baseboards (dust/clean) 2 4 52 Public Facilities Building, 1225 Bourbon Rd Times/week Times/month Restrooms (2): Empty Trash (replace liners as needed) 1 Sinks, countertops, toilets, (clean, sanitize, polish) 1 Glass, mirrors, chrome (clean, polish) 1 Dispensers: soap, tissue, towels (fill, clean, sanitize) 1 Doors/door handles, walls/partitions, light switches (spot clean) 1 Floors (vacuum/dry mop & mop) 1 Break Room/hallway Empty Trash (replace liners as needed) 1 Sinks, countertops, tables (clean and sanitize) 1 Wipe outside of appliances & inside of microwave 1 Wipe & straighten chairs and tables 1 Floors (vacuum/dry mop & mop) 1 Employee Office (1) , workstations/common office area Empty Trash (replace liners as needed) 1 Damp wipe desks, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 1 High dust - within reach (vents, lights, corners, items on walls) 2 Low dust (chair & table legs, cabinets) 2 Light switches, phones, glass (wipe/sanitize) 2 Baseboards (dust/clean) 2 5 53 Rosemary Garfoot Public Library, 2107 Julius St Times/week Times/month Restrooms (2 public restrooms, 1 staff restroom): Empty trash (replace liners as needed) 5 Sinks, countertops, toilets, urinals (clean, sanitize, polish) 5 Glass, mirrors, chrome (clean, polish) 5 Dispensers: soap, tissue, towels (fill, clean, sanitize) 5 Doors/door handles, walls/partitions, light switches (spot clean and sanitize door handles)5 Floors (vacuum/dry mop & mop) 5 Flush floor drains with water 1 Kitchen Empty Trash and recycling (replace liners as needed) 5 Sinks, countertops, tables (clean and sanitize) 1 Floors (vacuum/dry mop & mop) 1 Employee Offices (3), workstations/common office area, breakroom Empty trash and recycling (replace liners as needed) 5 Damp wipe desks, tables, sills, etc. (horizontal surfaces) 1 Floors (vacuum/dry mop & mop) 5 High dust - within reach (vents, lights, corners, items on walls) 1 Low dust (chair & table legs, cabinets) 1 Baseboards (dust/clean) 1 Main Library Space, Community Room, and Storytime Room Empty trash and recycling (replace liners as needed) 5 Damp wipe desks, tables, sills, etc. (horizontal surfaces) 5 Floors (vacuum/dry mop & mop) 5 High dust - within reach (vents, lights, corners, items on walls) 1 Low dust (chair & table legs, cabinets) 1 Baseboards (dust/clean) 1 Delime and polish water fountains 1 Straighten chairs and tables 5 Lobby/Vestibule Vacuum 5 Clean door glass and spot clean partition and side glass 5 6 54 August 5, 2026 C arly Persson, Village Administrator Village of Cross Plains 2417 Brewery Road Cross Plains, Wisconsin 53528 Re : Village of Cross Plains New Village Hall and Police Building Commission No. 243047 D ear Carly: W e have reviewed Brickl Bros., Inc.’s Application and Certificate for Payment No. 8 and are approving it for payment. P lease pay $916,958.81 to Brickl Bros., Inc. at your earliest convenience. S incerely, W old Architects and Engineers M att Bickel | AIA, CID, LEED AP Government Practice Leader E nclosure cc: J ay Lengfeld, Village of Cross Plains Michael Diehl, Brickl Bros. Mike Klass, Wold Courtney Korzeniowski, Wold SK/GOV-WI-CITY-CrossPlains/243047/_Admin/Letters/2026.08.05 Letter to Carly Persson (PA 8) 55 August 5, 2026 Wold Architects and Engineers 56 57 58 59 60 61 Village of Cross Plains PO Box 97, 2417 Brewery Road Cross Plains, WI 53528 Phone: (608) 798-3241 Fax: (608) 798-3817 T o: Village Trustees F rom: Jay Lengfeld, Village President S ubject: Village Water Utility Projects and Financing Options T he Village Water Utility is planning several large infrastructure projects in the next two to three years. These projects will have a major impact on the finances of the water utility and village residents. This memo is only reviewing the water utility part of these projects, but we will need to consider the impact on other funds. These calculations do not include the current simplified rate case increase or any rate of return required by the PSC. The first part of this memo will state the data I used, followed by three options. D ata Information 1. R evenue from meter costs only - $710,800 2. Revenue from Fire Protection $285,000 3. (A) = 4.5% 20-year loan 4. (B) = 4.0% 20-year loan 5. Cost of Projects = 5.5 million (Thinnes St $265,000, Pipe for NE part of village $200,000, Park St $1,035,000, and reservoir and boosters 4 million) O ption 1 – Meter revenue only U se $250,000 of water utility’s fund balance to reduce amount borrowed to $5,250,000. I ncrease in water rates: (A) = 56% (annual cost $398,569) and (B) = 53.7% (annual cost $381,767) O ption 1 with Fire Protection revenue I ncrease in water rates: (A) = 40% (annual cost $398,569) and (B)= 38.2% (annual cost $381,767) 62 Option 2 Meter Revenue only Use $250,000 in fund balance Shift water costs of Park St to sewer utility ($1,035,000) * This would reduce the amount borrowed to $4,214,800 Increase in water rates: (A) = 45% (annual cost $319,979) and (B) = 43% (annual cost $306,490) Option 2 with Fire Protection Revenue Increase in water rates: (A) = 32% (annual cost $319,979) and (B) = 30.7% (annual cost $306,490) Option 3 Use $250,000 in fund balance Shift water costs of Park St to sewer utility ($1,035,000) Shift $30,000 of water administration salary cost to general fund ** This would reduce the amount borrowed to $4,214,800 and reduce payment amount needs Increase in water rates: (A) = 40.7% (annual cost $289,979) and (B) = 38.9% (annual cost $276,490) • The main reason for the Park St project is to replace the aged-out sewer pipes that we believe is allowing clear water into the village sewer system, which downgrades our wastewater treatment plant evaluation and reduces the plant’s capacity. The sewer pipes are located below the water pipes, so the water pipes need to be removed to replace sewer pipes, so this cost can be part of the sewer costs. Other villages have used this argument. The sewer utility has the funding to take on these costs without increasing sewer rates. ** This could only be done if we have access to the TID funds. 63 Tax Increment Financing 64 TIF vs TID TIF –Tax Increment Financing  Tax Increment Financing is an economic development technique available for municipalities to expand its property tax base, where the development would not occur without public assistance  “but for” requirement TID –Tax Increment District  Tax Increment District is the contiguous geographical area within a municipality identified for development using Tax Increment Financing 65 How is a TID created?  Project Plan –can be amended unlimited times during expenditure period  TID boundary / map –boundaries can be changed up to 4 times  Projects  Costs  Hold initial Joint Review Board (JRB) meeting  Notify overlying taxing jurisdictions & property owners in the TID  Hold public hearing  Plan Commission resolution  Approve Project Plan; adopt Municipal resolution  JRB resolution  WI Dept of Revenue reviews and certifies base value of TID 66 Joint Review Board  Any municipality with an active TID must maintain a standing JRB for the entire time the TID exists  JRB is required to meet annually to review annual TID report  Consists of 5 members:  1 member of the general public  1 representative appointed by Dane County  1 representative appointed by Madison Area Technical College  1 representative appointed by the MCPASD  1 representative appointed by the Village 67 When can a TID be terminated? Municipality adopts a termination resolution when: TID has reached its maximum life TID received tax increment payments that equal the project costs 68 69 TID #3 Quick Facts  Type: Rehabilitation/Conservation  Created: 8/11/2008  Expenditure Period: 8/11/2030  Termination Date: 8/11/2035  TID #3 Base Value: $28,128,600  2019 Value: $62,492,400  2019 Tax Increment Value : $34,363,800  Tax Increment Payments received total 27% of project plan costs 70 Village of Cross Plains TID #3 Boundary Map 71 Equalized Value Limit  Wisconsin State Statue 66.1105(4)(gm)4.c Increment value cannot exceed 12% of the total equalized value of taxable property within the Village 2019 = 8.12% 72 Sources  Wisconsin Department of Revenue Tax Incremental Financing Manual  2018 Annual Report for Tax Incremental Finance District #3 prepared by MSA  Village of Cross Plains financial information Any questions? 73