Town Board — Minutes

TOWN OF YORK, DANE COUNTY MINUTES - April 14, 2025 The regular monthly meeting of the Town of York was called to order by Chairman Helwig at 6:00 pm on April 14, 2025. Those present were Chairman Helwig, Supervisor Auchtung, Supervisor Derr and Linda Henning, Clerk/Treasurer. Others present: Listed on the sign-in sheet attached to the original minutes. Public Comment: Matt Lewke was present concerning his road access/field driveways that need culverts. He was told that as long as the driveways were off of Town roads, he was okay to place culverts in the ROW. He has five driveways that need culverts. Posting of the agenda and meeting notice was verified by the Clerk/Treasurer. Approval of the agenda: Chairman Helwig stated that he would like the lawn mowing contract to be added to the agenda as item number 13. Motion by Supervisor Derr with a second by Supervisor Auchtung to approve of the agenda as presented with the addition of the approval of the lawn mowing contract. Agenda approved with all present in favor. Minutes of March 10, 2025: Motion by Supervisor Derr with a second from Supervisor Auchtung to approve of the minutes of the March 10th, 2025 Town Board meeting. Minutes approved with all present in favor. Clerk’s Report: The assessor was contacted regarding Open Book and Board of Review dates. He is not ready yet. He will contact the Town when he has the dates. Treasurer’s Report: The monthly treasurer’s report was reviewed by the Board along with the bills presented for payment. There is $107,755.66 in the Town General Checking Account as of 4/14/2025. Motion by Supervisor Derr with a second from Supervisor Auchtung to move the Bridge Aid payment of $32,992.18 to the Local Government Investment Pool account. Motion by Supervisor Derr with a second from Supervisor Auchtung to approve for payment checks #9361 thru #9370 including Electronic Funds Payments for utilities and payroll liabilities. Patrolman’s Report: Patrolman Kleven presented a written report of tasks completed during the month (attached to original minutes). A letter was received from the DOT requiring that the apron in front of the salt shed be repaired. Historical Committee: Jessa Lane has created a flyer for use to encourage citizens to become involved in the Historical Committee and/or bring documents, stories, etc. to the Town. The next meeting has not been set yet. The Town has been notified that the County has eight parcels that they would like to rezone to bring into compliance with the rest of the County zoning. A meeting will be scheduled with the Planning & Zoning Committee. Town of York Board Meeting Minutes April 14, 2025 Page 1 Sun Prairie Fire & EMS will present a proposal to the Marshall EMS Commission April 16th at 7 pm regarding continuing with the Sun Prairie Fire & EMS. Columbus Rural Fire Group will have their annual meeting on April 24th, 2025. Road inspection was set for Tuesday, April 22, 2025 at 9 am. A resolution will be presented at the annual meeting asking the Town citizens to approve the Town of York having Village powers. Chairman Helwig discussed each of the Board members having a Town email address. Both supervisors declined. Lawn Mowing Contract from Earthscape: The proposal from Earthscapes, Inc was reviewed. It is a three (3) year contract for all five of Town of York cemeteries. Prices varied from $70.00 to $95.00 per time depending upon the size of the cemetery. Motion by Supervisor Derr with a second from Supervisor Auchtung to approve of the three (3) year lawn mowing contract with Earthscape, Inc. Motion approved with all present in favor. The next meeting is on May 12th, 2025. There was no further business on the agenda and on a motion by Supervisor Derr with a second from Supervisor Auchtung the meeting was adjourned. Meeting adjourned at 7:00 pm. Respectfully Submitted, Linda Henning, Clerk/Treasurer Town of York Attached to Original Minutes - Monthly Financial Report List of Bills Paid Patrolman’s Report **TOWN BOARD MEMBERS WERE SWORN IN PRIOR TO THE START OF THE MEETING Town of York Board Meeting Minutes April 14, 2025 Page 2