Town Board Meeting — Minutes

Town of Vienna Board Minutes Monday, March 17, 2026 The regular town board meeting was called to order on Tuesday, March 17 , 2026, at 7:00PM, by Chair Jerry Marx. Supervisors Gary Endres, Sherri Meinholz, Amanda Nickel, Dakota Cable, and Clerk Kathy Clark were present. Town Engineer Scott Anderson, Owners of Madison Springs and a sign in sheet will be included with minutes. Pledge of Allegiance was recited Public Comment: None Approve or amend the minutes of the February 9 , 2026, town board meeting: Motion by Cable, second by Meinholz to approve the minutes of the February 9, 2026, town board meeting. Motion carried (5-0) Discussion and possible action on Norway grove Project Bids submitted March 12th: Clark provided copies of the bid tally sheet to the board members. A total of four bids were received from surrounding contractors. Anderson spoke of the last changes in design, after the neighborhood meeting. He also noted the bid costs were lower than anticipated and recommended going with the lowest bid out of the four presented. Clemens Excavating worked on the Nature Vally project in 2024. Discussion of landscaping, tree removal and such took place. Endres asked about the budget for roads this year, and that amount is $300K. Motion by Endres, second by Nickel to approve the lowest b idder for the Norway Grove Road project, Clemens Excavating Co, for a total bid cost of $213,099.41, including the alternate bid. Motion carried (5 -0) Discussion and possible action on Madison Springs Development Application to develop and build on the corner of Patton Rd and Hwy V-Parcel #0909-211-8000-3: Bob Poch with Keller Builders presented a site plan and spoke of the project. A buffer will be added to the wetland area as required by DNR and Dane County regulations. There will be two driveways, both coming out on Patton Road. Landscaping design has a separate meeting for review and revisions. Wendt explained that operation hours will be 7am to 5pm with no night shifts or operations. About 60% is part sales and most of them are by delivery. There are some customers that do pick up but only during operation hours. The building/shop will be air conditioned so overhead doors will be kept closed so this will help with noise reduction. Many of their customer base is in this area or close to this area. The town engineer recapped some conditions discussed at the Plan Commission meeting. Discussion followed. Motion by Nickel, second by Meinholz to approve the application submitted by Madison Springs to develop a Springs business on the property located at Patton Road and County Hwy V. Motion carried (5-0) Discussion on Formal Complaint filed by Resident in Nature Valley HOA: Clark explained there was a lot of material to review so it was noted on the agenda as a discussion item only. The board has been asked to review as it has escalated to Dane County Supervisors and DNR field workers. Clark provided a summary of the issues outlined in the paperwork. Board members were familiar with some of the information. Endres went to the property to view the landscaping between the properties. Discussion of various ideas or resolutions took place. Without attendees, there was little discussion . Clark will follow up with parties involved and schedule another meeting with the parties involved. If necessary, the town attorney will be consulted again for direction. Operator’s License: None Town Supervisor Reports: Supervisor Amanda Nickels’ meeting with Cornerstone Community Center was held Tuesday, March 10th. Supervisor Cable meeting with Waunakee EMS meeting was held Thursday, March 12th. Supervisor Meinholz meeting with Dane -Vienna Fire Department is scheduled for Monday, March 30th . Supervisor Endres meeting with Waunakee Fire is scheduled for Monday, March 23rd. Town Clerk’s Report: Clark provided a copy of the bank account balances. The Spring Election will be held Tuesday, April 7th and the Annual Electors meeting is scheduled for Tuesday, April 21st. Also, Open book is scheduled to be held (by phone appointments only) Monday, April 6 from 10am -4pm and Board of Review (BOR) is scheduled for In -Person Appointment, Tuesday, April 28th from 4pm-6pm. Review and authorize payments of current town and utility bills, wages, and expenses : Motion by Meinholz, second by Nickel to approve the current town bills as stated in the amount of $2,049,036.89; Payroll $6,1342,129.04; Town Bills $1,996,911.03 (Feb. tax) and $44,786.61; Utility 1 $1,047.05 and Utility 2 $157.97. Motion carried (5-0) Adjourn: Motion by Endres, second by Cable, to adjourn. Motion carried (5-0). The meeting adjourned at 7:37PM. Prepared by: Kathleen Clark, Town Clerk Note: These minutes were approved at the April 6, 2026, board meeting