Town Board Meeting — Minutes

Town of Vienna Board Minutes October 6, 2025 The regular town board meeting was called to order on Monday, October 6, 2025, at 7:00PM by Chair Jerry Marx. Supervisors Amanda Nickel, D akota Cable, Sherri Meinholz, and Clerk Kathy Clark were present. Also present was Snyder & Assoc. Planner Heidi Putnam, Dane County Planner Curt Kodl, other Representatives with Dane County approx. 50 neighbors and residents. Sign in sheet will be attached to minutes. Supervisor Endres was excused. Pledge of Allegiance was recited Public Comment: Alan Karls spoke about wetlands located on Patton Rd and County Hwy V. He worked at Carl Statz for over 40 years and has knowledge of fluids and solvents used to work on trucks. His concern was with the hazardous materials spilling in the wetlands. Dave Ly nch expressed several concerns with a business near the wetlands and a retention pond would not do enough to protect from the potential spills of chemicals used. Jenny Sweatt spoke about the recent language change to Chapter 20, section 1.02 regarding Utilities. Discussion followed with every speaker. Presentation by Madison Springs regarding Proposed Development -Patton Hwy V: Owners of Madison Springs, Jessica & Jamie Wendt, requested an opportunity to do a presentation to the Board Members and residents concerned with potential site of their future business, which is near the wetlands. They provided design and plans in their presentation, pointing out the benefits to the town for this development and means to protect the wetlands also. Most of their cliental is Farmers, agricultural drivers, feed trucks that may need repairs or work. Discussion followed. Approve or amend the minutes of the September 22, 2025, Town board meeting and September 29, 2025, Public Hearing meeting: Motion by Meinholz, second by Nickel to approve the minutes of the September 22, 2025, meeting. Motion carried (4 -0) Motion by Cable, second by Meinholz to approve the minutes from the public hearing held on September 29, 2005. Motion carried (4-0) Discussion and possible action on Ordinance 2025 -03-An Ordinance to Adopt Amendments to the Town of Vienna Comprehensive Plan: The board discussed that some of the language in Chapter 20 was inconsistent in the written language versus the draft map. The board decided to table this Ordinance and agreed to send it back to the Plan Commission for correction at the next Plan meeting scheduled for Monday, October 13th. Discussion and possible action on the purchase of Workhorse Municipal Accounting Software : Breiwa provided the board with an overview of the Workhorse software the benefits of transferring our G/L and Utility accounts from Quick Books to Workhorse for Utility billing and municipal accounting, which is the only type of customer that uses Workhorse. Motion by Meinholz, second by Nickel to approve the purchase of Workhorse Accounting software this year and pay the balance due in 2026. Motion carried (4-0) Discussion and possible action on Resolution 2025-3, A Resolution to amend the 2025 Budget adopted by the Town Board of the Town of Vienna: An amendment to transfer funds budgeted in 2025 for another project to the account for subscriptions so a partial payment for Workhorse could be made this year. Motion by Nickel, second by Cable to approve Resolution 2025-3 to amend the 2025 Budget. Motion carried (4-0) Discussion on 2026 Budget and Road Projects: Clark stated that the specific costs affecting the 2025 and 2026 budget were discussed, such as the roof on the salt shed or the purchase of new accounting software. Operator’s License: One Operators license application was received from BP All Stop for review and approval. Motion by Nickel, second by Meinholz to approve Tobias Brue Operators license. Motion carried (4-0) Town Supervisor Reports: Supervisor Amanda Nickels’ meeting with Cornerstone Community Center is scheduled for Tuesday, October 14th . Supervisor Cable meeting with Waunakee EMS is scheduled for Thursday, October 16 th. Supervisor Meinholz meeting with Dane-Vienna Fire Department was held Monday, September 29th. They are working on 2026 budget. Endres meeting with Waunakee Fire was held for Monday, September 22nd. No report was provided. Town Clerk’s Report: Clark provided an update on some road work done over the last month, replacing a few culverts and clean out a culvert at Lantern Hollow development. One of the culverts replaced on Madigan Rd. is 36” which qualifies for reimbursement up to 50% by Dane County. Review and authorize payments of current town and utility bills, wages, and expenses : Motion by Cable, second by Nickel to approve the current town bills as stated in the amount of $ 60,686.39; Payroll $ 20,861.47; Town Bills $33,472.53; Utility 1 $6,331.35 and Utility 2 $21.04. Motion carried (4-0) Adjourn: Motion by Meinholz, second by Nickel, to adjourn. Motion carried (4-0). The meeting adjourned at 7:50PM. Prepared by: Kathleen Clark, Town Clerk Note: These minutes were approved at the October 21, 2025 Town Board Meeting