Town Board — Minutes

Town of Vienna Board Minutes June 9, 2025 The regular town board meeting was called to order on Monday, June 9, 2025, at 7:00PM by Chair Jerry Marx. Supervisors Amanda Nickel, Sherri Meinholz, Gary Endres and Clerk Kathy Clark were present. Also present was resident s Nancy Caldwell and Dave Lynch. Supervisor Dakota Cable was excused. Pledge of Allegiance was recited. Public Comment: Dave Lynch noted that the newsletter referenced discussion on the proposed commercial area referenced in the comprehensive plan. Lynch thought there would be more discussion at this meeting. Clark explained that would be at the next Plan Commission meeting which was cancelled this month. Clark stated that the planned area is located along Patton Road and Highway V with ATC on one side and Madison Sand & Gravel (and E80) on the other. Lynch expressed concern on potential increase to traffic on Patton Road. Lynch’s property is located at the intersection of County Hwy V and Patton Road. Approval of Minutes: Motion by Endres, second by Nickel to approve the minutes for May 19, Town Board meeting. Motion carried (4-0). Discussion and possible action on Approval of 2025 Chip Seal Bids: Clark presented bids submitted on Friday, June 6th at 10AM by Scott Construction and Fahrner Asphalt. The 2025 lower bid was submitted by Fahrner Asphalt with a $10,000 difference in tota l costs. Endres asked why the different rock size is used. Clark explained that the 3/8 ” rock is for rural roads and the 1/4” rock is used in the residential area. Both bids used the same material and size we required in the bid. Motion by Endres, second by Meinholz to approve and award the 2025 Chip Seal bid to Fahrner Asphalt. Motion carried (4-0) Dave Lynch arrived late for public input. Town Chair moved to allow public input at this time. Discussion and possible action on New Loan for Road Improvement: Clark explained that the information from DMB Bank was not received in time for this meeting. Once the rate and totals are submitted with a 5 -year payment plan, the board will decide. No action was taken. Discussion and possible action on New Wheeler Park Donation Bank account: Clark informed the members that the Auditors suggested opening a separate savings account for Wheeler Park donations towards improvements planned this summer. A committee has been formed to work with the town on gathering some historical notes for placing on the new sign. The first meeting should be occurring this month. The bank needs recorded minutes approving this new account and designated funds. Motion by Meinholz, second by Endres to approve opening a new savings account at DMB for Wheeler Park donations. Motion carried (4-0) Operator’s License: None Town Supervisor Reports: Supervisor Amanda Nickels’ first meeting with Cornerstone Community Center is scheduled for Tuesday, June 10th. Supervisor Cable meeting with Waunakee EMS is scheduled for Thursday, June 12th. Supervisor Meinholz meeting with Dane-Vienna Fire Department was held Monday, May 27th. Nothing new to report. Supervisor Endres meeting with Waunakee Fire was held Monday, May 27th. Endres reported the Waunakee Fire hired a new Chief. Town Clerk’s Report: Clark informed the board that Board of Review was held earlier by the Assessor. The 2025 tax roll has been approved and completed for the year. Also, Clerk will out for a short vacation Thursday June 13 through Monday, June 16 th. The office will remain open as Treasurer Breiwa is scheduled to work both days. Review and authorize payments of current town and utility bills, wages, and expenses: Motion by Meinholz, second by Nickel to approve the current town bills as stated in the amount of $45,538.53; Payroll $20,846.09; Town Bills $21,900.77; Utility 1 $2,771.94 and Utility 2 $19.73. Motion carried (4-0) Adjourn: Motion by Endres, second by Meinholz, to adjourn. Motion carried (4-0). The meeting adjourned at 7:30PM. Prepared by: Kathleen Clark, Town Clerk Note: These draft minutes are subject to approval on June 23, 2025, Town Board Meeting