Town Board Meeting Agenda

Town of Verona Town Board Meeting Town Hall Community Room 7669 County Highway PD, Verona WI 53593 Tuesday September 1, 2026 6:30 PM PUBLIC SPEAKING INSTRUCTIONS WRITTEN COMMENTS: You can send comments to the Town Board on any matter, either on or not on the agenda, by emailing mgeller@town.verona.wi.us or twithee@town.verona.wi.us or in writing to Town Board Chair, 7669 County Highway PD, Verona, WI, 53593. 1) Call to Order/Approval of the Agenda 2) Pledge of Allegiance 3) Public Comment – Comments on matters not listed on this agenda could be placed on a future meeting agenda. If the Chair or staff has received written comments for items not on the agenda, these may be read. 4) Approval of minutes from August 4, 2026 5) Committee Reports A. Plan Commission B. Public Works C. Finance Committee D. Natural and Recreational Areas Committee E. EMS Commission F. Senior Services Committee G. Town Chair’s Business H. Supervisor Announcements 6) Staff Reports A. Administrator/Planner Report B. Public Works Director Report C. Clerk/Treasurer Report 7) Old Business 8) New Business A. Discussion and Possible Action: Intergovernmental Agreement Relating to the Nine Springs Valley Interceptor Capacity Improvements-Phase 2 Project Between the Town of Verona, the City of Fitchburg, and the Madison Metropolitan Sewerage District B. Discussion: Check Register Review 9) Adjournment Regular board agendas are published in the Town’s official newspaper, The Verona Press. Per Resolution 2016-2 agendas are posted at the Town Hall and online at www.town.verona.wi.us. Use the ‘subscribe’ feature on the Town’s website to receive agendas and other announcements via email. Notice is also given that a possible quorum of the Plan Commission and/or Public Works, Ordinance, Natural and Recreational A reas, and Finance Committees could occur at this meeting for the purposes of information gathering only. If anyone having a qualifying disability as defined by the American with Disabilities Act needs an interpreter, materials in alternate formats, or other accommodations to access these meetings, please contact the Town of Verona @ 608-845-7187 or twithee@town.verona.wi.us. Please do so at least 48 hours prior to the meeting so that proper arrangements can be made. Mark Geller, Town Chair, Town of Verona Sent to VP: 08/26/2026 Amended:08/31/26 Posted:08/26/2026 1 Town of Verona Strategic Planning Summary Two strategic planning sessions held by the Town Board, committees, and commissions on November 11, 2017 and February 17th, 2018. The purpose of these sessions was to develop an updated vision statement and outline guiding principles for work going forward. Town of Verona Vision Statement To maintain the Town as an independent, financially sustainable, safe, and healthy rural community Guiding principles • Create a welcoming and inclusive community • Provide efficient services • Be fiscally responsible • Anticipate and plan for growth • Protect and enhance cultural and natural resources • Maintain open and transparent government • Coordinate and collaborate with neighboring jurisdictions/key partners 1 Town of Verona Town Board Meeting Minutes Tuesday, August 4, 2026 – 6:30 pm Town Board Members Present: Chair Mark Geller, Tom Mathies and Mike Duerst Town Board Members Absent: Deb Paul, Dave Lonsdorf Staff Present: Administrator/Planner Sarah Gaskell Others Present: 1. Call to Order/Approval of the Agenda – Chair Geller called the meeting to order at 6:30 pm. Motion by Mathies to approve the agenda, second by Duerst. Motion carried by voice vote. 2. Pledge of Allegiance 3. Public Comment – 4. Approval of minutes from July 7, 2026. Motion by Duerst to approve the minutes from July 7, 2026, second by Mathies. Motion carried by voice vote. 5. Committee Reports A. Plan Commission B. Public Works I. Discussion and Possible Action: Ordinance 2026-02 establishing speed limits on Sweetwater Lone, Daydream Drive, Constellation Court, Firefly Ridge, Norwegian Wood Circle, Wild Cranberry Way, Toboggan Trail, (Sugar River Vista) and Justines Way (Riverside Vista). Discussion by board. Barnes updated the board. Motion by Duerst to approve the addition of White Crossing to the 2026 Road Improvement Project, second by Mathies. Motion carried by voice vote. C. Finance Committee – no meeting D. Natural and Recreational Areas Committee – no meeting E. EMS Commission - no report F. Senior Services Committee - no report G. Town Chair’s Business Chair Geller reported he met with the City of Verona Mayor and discussed a successor Boundary agreement. He noted the Primary Election is August 11 th. H. Supervisor announcements 6. Staff Reports 2 A. Administrator/Planner Report was included in the packet. B. Public Works Director Report was included in the packet. C. Clerk/Treasurer Report was included in the packet. 7. Old Business 8. New Business A. Discussion and Possible Action: Consideration for a Temporary Class “B” Alcohol Permit for FairShare CSA Coalition; Bike the Barns event at Badger Prairie County Park, Verona, on Sunday, September 20, 2026, from 2:30 pm to 6:00 pm. Motion by Duerst to approve the Consideration for a Temporary Class “B” Alcohol Permit for FairShare CSA Coalition; Bike the Barns event, second by Mathies. Motion carried by voice vote. B. Discussion: Check Register Review 9. Motion by Geller to adjourn, second by Duerst, meeting adjourned without objection at 6.:43 pm. Prepared by: Sarah Gaskell, Admin/Planner Approved: TOWN OF VERONA TO: Town Board of Supervisors FROM: Sarah Gaskell, Planner/Administrator SUBJECT: Administrator Report for September 2026 Upcoming Meetings • NRAC – September 8th, 6:30pm Town Hall • Public Works – September 15th, 7:00am Town Hall • Plan Commission – September 17th, 6:30pm Town Hall General • Solar Panels operational • Vacations: Withee 31st – 5th • Town Hall Closed for Labor Day September 7th Work Plan • Land Use and Planning Applications – Comp Plan Amendments to County; ZLR to review in August; response to County • Town of Verona/City of Verona Land Use IGA • 2025 Budget Amendment • 2026 Town Board Workshop/Goals? • 2026 Town Wide Revaluation • 2026 Town Website data fill • Knowledge Capture/calendar • Communications Plan • Succession Plan • Emergency Plan 1 TOWN OF VERONA TO: Town Board of Supervisors DATE: August 27, 2026 Public Works Committee FROM: W. Christopher Barnes, Public Works Director SUBJECT: August 2026 Report The monthly Public Works Department Activity report is submitted for the information and review of the Board and the Committee. August was a very active month with continued callouts for downed trees and construction. Seasonal mowing and brush cutting continued on nearly a daily basis. Road construction was completed with final chip sealing. Numerous citizen and resident concerns and action requests were received and addressed on a daily basis. If you should have any questions, please let me know. Road Maintenance Activities • Continued third round of roadside mowing. • Continued brush and slope mowing with the boom mower. • Picked up fly dumping (water heaters, tires, small furniture). • Completed chip sealing of the 2026 road project • Installed Radar Feedback signs on Riverside Road. Chip sealing on White Crossing Road 2 Equipment and Facility Activities • Set up for various community room events. • Assisted All Energy Solar with system start up. Approx 22kW of daily production. • Assisted with HVAC inspection with Hooper. • Storm water basin is tentatively scheduled for September 1st start date with Edgerton Construction. Sanitary Sewer Utility Activities • Continued working with MMSD on the interceptor sewer replacement from Goose Lake to the Fitchrona Road Pump Station #12. Bidding is currently scheduled for late fall with construction to tentatively begin this year. Engineering Activities • Produced new voting and street maps of the town with current addresses and boundaries. • Continued working with Fitchburg city staff and utility companies on the Fitchrona Road Reconstruction project. Two property owners are contesting the city’s right to acquire right of way near the proposed Lacy Road roundabout without the right of way acquisition. Utility relocations are currently underway along with tree removal and grubbing. Additionally, City of Fitchburg is working to gain approval from the DNR for a non-motorized trail under the Military Ridge State Trail bridge. Subsequently, the project bid opening has been postponed until late fall and construction to begin in early 2027. • Continued construction inspections on the Sugar River Vista subdivision. Paving is complete through binder and gravel shoulder is installed. Final grading and ditch restoration will be completed as utility installations are completed. • Continued liaison work with the US 18/151 task force and scheduled public information meeting seeking community input from businesses, residents, and commuters throughout the corridor. cc: Sarah Gaskell, Town Planner/Administrator Mark Judd, Road Patrolman TOWN OF VERONA TO: Town Board of Supervisors FROM: Teresa Withee, Clerk/Treasurer SUBJECT: August 2026 Clerk/Treasurer Report Clerk • Prepared and published all required election notices for the Partisan Primary • Public Test was conducted for the August Primary Election • August 11th Partisan Primary Election – 753 Voted, 193 total Absentee Ballots issued with 161 returned and 592 in person. There were 25 election day registrations • Reconciled all election data in WisVote • Updated instructions / plans for pre-election day setup and election day procedures • Completed 7 special assessment requests • Worked with Judge and Court Clerk to update plea form • Added new home address’ to WisVote Treasurer • Reviewed invoices, printed checks, prepared unpaid invoice reports, check detail reports and bank reconciliations • Completed SL-311 Video Service Provider report and submitted to Department of Revenue • Continued to clean and organize the vault, scheduled Pellitteri for data destruction • Reconciled new home escrow spreadsheet • Reconciled new driveway escrow spreadsheet • Dog license report was reconciled and forwarded to Dane County, prepared check and mailed to county to receive rebate TOWN OF VERONA TO: Town Board of Supervisors DATE: August 27, 2026 FROM: W. Christopher Barnes, Public Works Director SUBJECT: Intergovernmental Agreement Relating to Nine Springs Valley Interceptor Replacement (Goose Lake to Fitchrona Road) The Town Utility District No. 1 serves 116 customers in the Goose Lake/Tonto Trail/Hillside Heights area. The collected wastewater flows by gravity to a pump station located along Fitchrona Road, south of US 18/151, owned by the Madison Metropolitan Sewerage District (MMSD). The flow is then pumped to the MMSD Nine Springs Treatment Facility on the east side of Madison. MMSD treats the wastewater under contract with the town. MMSD has a long-term project to increase reliability and capacity of the sewer flow for the cities of Verona and Madison. In 2023/24, MMSD installed a relief sewer from the City Verona through portions of the town and connected to the existing MMSD interceptor system near Goose Lake. Immediately upon making the connection, the contractor and engineer observed failure in the existing connection pipe and temporary repairs were made in the winter of 2024. Subsequently MMSD began the design for replacing the existing 48” diameter pipe (circa 1968) from Goose Lake along US 18/151 to the MMSD pump station on Fitchrona Road. A portion of the town sewer district is monitored and metered at the Fitchrona Road pump station along with flow from the City of Fitchburg. The proposed project will install a modern metering structure which can be safely accessed and accurately metered in addition to a short length of upsized pipe. MMSD, the city, and the town will share the cost of the structure with the current cost share estimated for the town at $22,000. The approved 2026 utility budget includes $25,000 for this work. The project is nearly ready to bid, and construction could begin in Fall/Winer 2026 with completion in 2027. The intergovernmental agreement was reviewed and approved by the Town Attorney. . If you should have any questions regarding this matter, please let me know. Attachments INTERGOVERNMENTAL AGREEMENT RELATING TO NINE SPRINGS VALLEY INTERCEPTOR CAPACITY IMPROVEMENTS - PHASE 2 PROJECT Between the Town ofVerona, the City ofFitchburg, and the Madison Metropolitan Sewerage District THIS AGREEMENT, entered into by and between the Town ofVerona, a body corporate and politic in Dane County (hereinafter referred to as the "Town"), the City of Fitchburg, a body corporate and politic in Dane County (hereinafter referred to as the "City"), and the Madison Metropolitan Sewerage District (hereinafter referred to as the "District"), is effective as of the date by which all parties have signed hereunder. WITNESSETH: WHEREAS, the District plans to construct the Nine Springs Valley Interceptor Capacity Improvements - Phase 2 project (the "Project") between USH 151 and the Military Ridge State Trail in the Town ofVerona; and WHEREAS, Section 66.0301 of the Wisconsin Statutes authorizes cities, villages, towns, counties, metropolitan sewerage districts and other specified public agencies to enter into agreements for the joint exercise of any power or duty required or authorized by law; and WHEREAS, the parties have agreed to enter into a cost sharing agreement relating to the Project; and WHEREAS, the Town and City intend to upsize the existing 12" section of the sewer between District MH12-101 and Town/City MH 671-4, which is jointly owned by the Town and City; and WHEREAS, as part of the project, the District will need to remove a portion of the existing 12" pipe to install new District facilities as part of the project; and WHEREAS, due to construction sequencing, a portion of the new 15" Town/City pipe and a new monitoring manhole to be owned by the Town/City will need to be installed with the project, rather than with a concurrent reconstruction and utility replacement project administered by the City, occurring on Fitchrona Road; and WHEREAS, the District has awarded the project and obtained bid prices for providing and installing the materials required to construct the Project and the Improvements above; and WHEREAS, pursuant to Section 66.0301 Wis. Stats., the Town, the City, and the District now wish to formalize arrangements for sharing of the costs pertaining to the Improvements described above. NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby mutually acknowledged, the Town, the City, and the District agree as follows: NSVI-Phase 2 MMSD/Town of Verona, City of Fltchburg Intergovernmental Agreement Page 1 of 4 Scope and Estimated Construction Cost. The estimated construction costs of the Improvements are shown in Attachment B. The Improvements are depicted in Attachment A and consist of: 1) Construction Improvements. One new 6' x 6' Monitoring Manhole (MH 671-4A) and 37 lineal feet of new 15" sanitary sewer extending from new District manhole MH 12-501 to MH 671- 4A. 2) Schedule. The Project is intended to be constructed in 2026 and 2027. 3) Construction Consulting Services. The District anticipates having a professional services contract for specific consulting services required during construction of the Project. The District shall act as the responsible party under the professional services contract and shall pay the consultant as payments become due. No reimbursement from the Town or City for professional construction services is required. The District will perform engineering inspection of components and incidentals of the Project construction, review submittals, and respond to requests for information. The District, the Town, and the City will jointly perform engineering inspection of components belonging to the Town and City only. 4) Cost Sharing. Except as otherwise provided in this Agreement, the Parties agree to share the cost of the Improvements as follows: a) Construction Contract. The Parties agree to joint financial participation in the construction costs for the portion of the Project consisting of the Improvements, as set forth in this subsection. The Town and City shall not be responsible for any construction costs for the Project other than for the Improvements. The construction costs for the Improvements shall be paid to the contractor(s) by the District as payments become due. The Town and City will reimburse the District for the portion or percentage of the construction costs for those Improvements as provided in subs. (1) above, The Town and City shall pay: (1) Town: 25% of the construction cost (2) City: 25% of the construction cost b) Change Orders. Changes in the Project, to the extent they do not involve the Improvements in sub (1) above shall be borne by the District. The Town and City shall reimburse the District for 25% each of the cost increases for changes related solely to the Improvements described in sub (1) above. 5) Following Notice of Award, the District shall enter the construction contract with the contractor. Upon execution of the same, construction may proceed. 6) Payment. The Town and City will reimburse the District for their share of the costs under this Agreement within 60 days of billing by the District. Interim billing shall be based on the percentage of the work completed according to the responsibilities stated above. 7) Non-Discrimination. In the performance of the obligations under this Agreement, the parties agree to abide by their own respective affirmative action plans and in doing so agree not to discriminate, in violation of any state or federal law, against any employee or applicant because of race, religion, marital status, age, color, sex, handicap, national origin or ancestry, income level or source of income, arrest record or conviction record, less than honorable discharge, physical appearance, sexual orientation, gender identity, political beliefs, or student status. The parties NSVI - Phase 2 MMSD/Town ofVerona, City of Fltchburg IntergovernmentaL Agreement Page 2 of 4 further agree not to discriminate, in violation of any state or federal law, against any subcontractor or person who offers to subcontract on this Agreement because of race, religion, color, age, disability, sex, sexual orientation, gender identity or national origin. 8) Liability. Each party shall be responsible for the consequences of its own acts, errors, or omissions and those of its employees, boards, commissions, agencies, officers, and representatives and shall be responsible for any losses, claims, and liabilities which are attributable to such acts, errors, or omissions including providing its own defense. In situations involving joint liability, each party shall be responsible for the consequences of its own acts, errors, or omissions and those of its employees, agents, boards, commissions, agencies, officers, and representatives in proportion to their fault. It is not the intent of the Parties to impose liability beyond that imposed by state statutes and each party reserves the right to assert any immunity or limitation on damages as may be provided by law. 9) Each party warrants for itself that it has complied with all applicable statutes, rules, orders, ordinances, requirements, and regulations to execute this Agreement, and that the person or persons executing this Agreement on its behalf is authorized to do so. 10) The Parties may evidence their agreement to the foregoing upon one or several counterparts of this instrument, which together shall constitute a single instrument. IN WITNESS WHEREOF, the PARTIES hereto have caused this Agreement to be executed by their proper officers on the day and year written below. FOR THE TOWN OF VERONA Mark Geller, Town Chair Date Attested by: Teresa Withee, Town Clerk Date FOR THE CITY OF FITCHBURG , Mayor Date Attested by: City Clerk Date NSVI - Phase 2 MMSD/Town ofVerona, City of Fltchburg Intergovernmental Agreement Page 3 of 4 FOR THE MADISON METROPOLITAN SEWERAGE DISTRICT Eric Dundee, Executive Director Date Attested by: Lisa Coleman, Engineering Manager Date This document drafted by: W. Christopher Barnes, P.E. Town ofVerona - Public Works Director 7669 County Rd PD Verona, WI 53593 Tracy Foss City of Fitchburg-Assistant Director of Public Works 5520 Lacy Road Fitchburg,WI 53711 Lisa Coleman, P.E. MMSD - Engineering Manager Tyler Michlig, P.E. MMSD - Project Engineer 1610 Moorland Road Madison, WI 53713 Reviewed on Behalf of Town ofVerona: Reviewed on Behalf of the City ofFitchburg: Reviewed on Behalf of the District: Attachment A: Plan and Profile View Attachment B: Construction Costs NSVI - Phase 2 MMSDATown ofVerona, City of Fitchburg Intergovernmental Agreement Page 4 of 4 ATTACHMENT B: CONSTRUCTION COSTS NSVI- PHASE 2 - MMSD/TOWN OF VERONA/CFTY OF RTCHBURG AGREEMENT ITEM NO. 1 2 ITEM SANITARY MONITORING MANHOLE671-4A SANITARY SEWER, 15-INCH PVC GRAVlPi' UNIT EA LF UNIT PRICEQUANTITY 1 37 COST TOTALCONSTRUCTION COST TOTAL PRICE NOTE: UNIT PRICE, COST, ANDTOTAL PRICE TO BE DETERMINED BASED ON BID PRICING THERE MW BE ABANOONCOUNDERQFtOUND UTILmE3 CXISTINO THAT ARE NOT OHCMN. CONfTRACTQfl B TO PROTLCT ANO VERIFY STATUS OF ANY UTIUTIES EXFW1CD OURIMC cxcMwnon *cnvmE3. X.S-WtalK,.-^-^...^—.' y- MONITORING MANHOLE671-4A TO BE INSTALLED ^"S AS PART OF MMSD ^TMEVAUI PROJECT 15" PVC SANITARY SEWER TO BE •'-•- INSTALLED AS 2" PART OF MMSD PROJECT [EI^OVEDAWORCPIACE.D (SEE DCTAIL ON 00). ,-<. COWTRACTOn TO PRCTTLCT FM.'- ATTACHMENT A 15" PVC SANITARY SEWER TO BE INSTALLED AS l^w PART OF FITCH RONA ROAD PROJECT o 10 2a / m tBri-d- NIHBTId 1^- COMNCCTPROP03C01S4N PVC TO EXOTINO WH PVC >" U31MO FtRWCO COUPLIMQ ^ OR APPROVE OALTCFtNATIVt IF EXttTINC 12-IN PVC PIPE HASNOTBtENUPaCEOBY OTHCRS TO 15.1N AT TIME OF PROJECT. IMP BTA710W ACCESS aiNC.COWTRACTOR 1 COORDINATE: VUTTH MM30 REOAftOIMO TRCTCHIWilN FBONT OF PUMP STATION DOORS TO WET WEU. AND DRY WELL ffTA - ;*^LBO FtlM • DM.dB l;E.-Od7.0T(S>.6CT f.E.-MTsrwmi-ea' BW.BWf.} - IF 3TA - :*e7.M RIM • C04.74 i.e..-vaamm-iy I.C. - B50.CO(E) -13" ''RVSiosswiivi-^.t MooincAiii -UtA<R3if.5l1 972 RIM - W0.871 IOM3 TO BE COMPLETED BY CFTY OF F[TCHOURQ) • l!6C.14(Wt| •ino^dlN) ._- RIM.-?UO,_-. _[ LC. • ^.Djtt&TW) COimMCTORTOVCRIFV' UtlSTINCIMveFtTCLCVATIOtH CONTft*CTORTORUN*RJU- -STICKDFPV&CEWTEREOATITHE- — CtNTCRLIMt: OF MH071-IA TO AVOID JOIOT'lWTHINOTnUCTUHE:. 15-IN TO 1S4H CQUPUNQAO DESCRIDCD ABOVE. -(CfTV-OW :IBTIND CONCflCTC Cl 944 U-.-131N.F-VC mt0.40% 1L AS- -TOU-..1SIN.PVC erf^°'*(T°BECOMPLETEDBYCm'OFHTCMBUBO) MSA MMSD NSVt CAPACITY IMPROVEMENTS PH2 MADISON METROPOLITAN SEWERAGE DISTRICT DANE COUNTY. WISCONSIN PLAN AND PROFILE - F1TCHRONA RD SANITARY SEWER CONNECTION