Town Board Regular Meeting Agenda (PDF)

Town of Verona Town Board Meeting Town Hall Community Room 7669 County Highway PD, Verona WI 53593 Tuesday January 6, 2026 6:30 PM PUBLIC SPEAKING INSTRUCTIONS WRITTEN COMMENTS: You can send comments to the Town Board on any matter, either on or not on the agenda, by emailing mgeller@town.verona.wi.us or twithee@town.verona.wi.us or in writing to Town Board Chair, 7669 County Highway PD, Verona, WI, 53593. 1) Call to Order/Approval of the Agenda 2) Pledge of Allegiance 3) Public Comment – Comments on matters not listed on this agenda could be placed on a future meeting agenda. If the Chair or staff has received written comments for items not on the agenda, these may be read. 4) Approval of minutes from December 2 and 18, 2025 5) Committee Reports A. Plan Commission i. Discussion and Possible Action: Request for Approval of Annexation of Territory in Area C Pursuant to Section 8.04(a) and 17.01 of the City/Town Boundary Agreement B. Public Works i. Discussion and Possible Action: Approve Bid Solicitation for the 2026 Road Program including: Bobcat Lane, sections of Spring Rose Road, Wesner Road, Boulder Hill Court, Stony Ridge Circle, Sandy Ridge Court, Rock Ridge Court and a section of White Crossing Road (alternate) C. Finance Committee D. Natural and Recreational Areas Committee E. EMS Commission F. Senior Services Committee G. Town Chair’s Business i. Discussion and Possible Action: Appointment of a Member to the Fitch-Rona EMS District Commission for a term expiring on May 15, 2027 H. Supervisor Announcements 6) Staff Reports A. Administrator/Planner Report B. Public Works Director Report C. Clerk/Treasurer Report 7) Old Business 8) New Business A. Discussion: Check Register Review 9) Adjournment Regular board agendas are published in the Town’s official newspaper, The Verona Press. Per Resolution 2016-2 agendas are posted at the Town Hall and online at www.town.verona.wi.us. Use the ‘subscribe’ feature on the Town’s website to receive agendas and other announcements via email. Notice is also given that a possible quorum of the Plan Commission and/or Public Works, Ordinance, Natural and Recreational Areas, and Finance Committees could occur at this meeting for the purposes of information gathering only. If anyone having a qualifying disability as defined by the American with Disabilities Act needs an interpreter, materials in alternate formats, or other accommodations to access these meetings, please contact the Town of Verona @ 608-845-7187 or twithee@town.verona.wi.us. Please do so at least 48 hours prior to the meeting so that proper arrangements can be made. Mark Geller, Town Chair, Town of Verona Sent to VP: 12/19/2025 Amended: 12/30/2025 1 Town of Verona Town Board Meeting Minutes Tuesday, December 2, 2025 – 6:30 pm Town Board Members Present: Chair Mark Geller, Tom Mathies, Dave Lonsdorf, Deb Paul and Mike Duerst Town Board Members Absent: Staff Present: Administrator/Planner Sarah Gaskell, Clerk/Treasurer Teresa Withee and Public Works Director Chris Barnes A. Call to Order/Approval of the Agenda – Chair Geller called the meeting to order at 6:30 pm. Motion by Geller to approve the agenda, second by Lonsdorf. Motion carried by voice vote. B. Pledge of Allegiance C. Public Comment - none D. Approval of minutes from November 4, 2025. Motion by Mathies to approve the minutes from November 4, 2025, second by Duerst. Motion carried by voice vote. E. Committee Reports A. Plan Commission B. Public Works – no meeting C. Finance Committee – no meeting D. Natural and Recreational Areas – nothing to report E. EMS Commission – brief meeting with update from Chief F. Senior Services Committee – no meeting G. Town Chair’s Business • Electors approved the Levy at the Special Meeting • Boundary Agreement working group held first meeting to discuss potential successor agreement H. Supervisor Announcements F. Staff Reports A. Administrator/Planner Report was included in the packet. B. Public Works Director Report was included in the packet. 2 C. Clerk/Treasurer Report was included in the packet. G. Old Business A. Discussion and Possible Action: Auditor Services. Motion by Geller to approve the bid for auditing services and for the chair to sign the engagement letter for Johnson Block, second by Paul. Motion carried by voice vote. B. Discussion and Possible Action: Adoption of the 2026 Draft Budget. Motion by Duerst to adopt the 2026 draft budget, second by Lonsdorf. Motion carried by voice vote. H. New Business A. Discussion and Possible Action: Approval of the MSA Engineering Services Contract. Motion by Duerst to approve the MSA Engineering Services Contract, second by Mathies. Motion carried by voice vote. B. Discussion and Possible Action: Approval of the 2026 Contract Policing Proposal from Dane County. Motion by Duerst to approve the 2026 Contract Policing Proposal from Dane County, second by Mathies. Motion carried by voice vote. C. Discussion and Possible Action: Town of Verona Website Contract. Motion by Paul to approve Town of Verona Website Contract from Civic Plus at the basic level for two years, second by Duerst. Motion carried by voice vote. D. Discussion and Possible Action: Resolution 2025-07 Resolution to Appoint Town of Verona Election Inspectors for the 2026-2027 Term. Motion by Mathies to approve Resolution 2025-07 Resolution to Appoint Town of Verona Election Inspectors for the 2026-2027 Term, second by Lonsdorf. Motion carried by voice vote. E. Discussion: Check Register Review I. Motion by Mathies to adjourn, second by Lonsdorf, meeting adjourned without objection at 8:05 pm. Prepared by: Sarah Gaskell, Administrator Approved: 1 Town of Verona Special Town Board Meeting Minutes Thursday, December 18, 2025 – 4:00 pm Town Board Members Present: Chair Mark Geller, Tom Mathies, Dave Lonsdorf, Deb Paul and Mike Duerst Town Board Members Absent: Staff Present: Administrator/Planner Sarah Gaskell A. Call to Order/Approval of the Agenda – Chair Geller called the meeting to order at 4:00 pm. Motion by Duerst to approve the agenda, second by Mathies. Motion carried by voice vote. B. Public Comment • Amy Armstrong, Raymond Road; encouraged the board to approve the solar panels • Bill Keen, Manhattan Drive; supports the installation of solar panels • Marilyn Chohaney, Beach Road; supports the installation of solar panels • Bob Cape, Raymond Road; supports the installation of solar panels • Jim Wiederhoeft, Beach Road; supports the installation of solar panels • Jo Tucker, Shady Oak Road; supports the installation of solar panels C. New Business i) Discussion and Possible Action: Award of the 2025 Town of Verona Solar Panel Project Bids Motion by Lonsdorf to approve the bid from All Energy Solar and to sign the contract to purchase, second by Duerst; roll call vote: Mathies, no; Lonsdorf, aye; Paul, aye; Duerst, no; Geller, aye; motion passes ii) Discussion and Possible Action: Approval of Resolution 2025-08: A Resolution to Adopt Sewer Service Charges, Sewer Connections and Construction Fees Motion by Duerst to Approve Resolution 2025-08 with the stated correction, second by Mathies; motion carried by voice vote D. Motion by Londorf to adjourn, second by Paul, meeting adjourned without objection at 4:48 pm. Prepared by: Sarah Gaskell, Administrator Approved: TOWN OF VERONA TO: Town Board of Supervisors FROM: Sarah Gaskell, Planner/Administrator SUBJECT: Administrator Report for January 2026 Upcoming Meetings • NRAC – January 13th, 6:30pm, Town Hall • Public Works – no meeting • Plan Commission –January 15th, 6:30pm Town Hall General • Office closed January 19th, 2026 Work Plan • Boundary Agreement amendments/renewal • Land Use and Planning Applications – Comp Plan Amendments • 2025 Budget Amendment • Town Board Goals • Town Wide Reval • Updated website • Plan Commission Project/Public Works Projects added to Town Website • Knowledge Capture/calendar • Communications Plan • Succession Plan • Emergency Plan 1 TOWN OF VERONA TO: Town Board of Supervisors DATE: January 2, 2026 Public Works Committee FROM: W. Christopher Barnes, Public Works Director SUBJECT: December 2025 Report and Year Review The monthly Public Works Department Activity report is submitted for the information and review of the Board and the Committee. The report also includes highlights of the 2025 public works activities. December was an unusually busy month as early snowfall and freezing rain conditions made for challenging road conditions. Numerous citizen and resident concerns and action requests were received and addressed on a daily basis. If you should have any questions, please let me know. Road Maintenance Activities • Performed daily road snow and ice control operations. • Placed no parking signs along Stoney Ridge Circle and ordered Clas B highway signs. Equipment and Facility Activities • Completed various truck maintenance for winter operations • Executed contract with All Energy Solar for Solar Panel installation. Solar panels have been placed on order. Winter operations 2 Solar Panel Installation Sanitary Sewer Utility Activities • Completed the utility district sewer televising and cleaning by McCann’s Underground. This work included cleaning and video recording of the entire system. Review of the system video inspection is underway with several pipe issues noted. • Continued inputting system data into the upgraded utility GIS system. GIS System 3 Typical video sewer inspection Engineering Activities • Continued liaison work with the US 18/151 task force and scheduled public information meeting seeking community input from businesses, residents, and commuters throughout the corridor. • Finalized 2025 Road program and began preparation of the 2026 Road program including an alternate for adding White Crossing Road. • Received confirmation of a $24,000 Local Road Improvement Program (LRIP) award for Manhattan Road for 2027. • Completed Riverside Road Culvert Replacement • Met with several Fitchrona Road property owners regarding the upcoming project and the right of way acquisition necessary to complete the project. Bidding of the project is forthcoming for construction in 2026. • Shagbark Ct. 4 Nor-Del-Hill Rd Riverside Road Culvert replacement. 5 Riverside Road Culvert Complete cc: Sarah Gaskell, Town Planner/Administrator Mark Judd, Road Patrolman TOWN OF VERONA TO: Town Board of Supervisors FROM: Teresa Withee, Clerk/Treasurer SUBJECT: December 2025 Clerk/Treasurer Report Clerk • Attended board meeting and recorded minutes • Prepared packets for candidates to run in the Spring Election • Recorded Dog Licenses • Updated website with election information • Received and reviewed candidate paperwork • Reviewed new alcohol beverage license law webinar • Attended 8 hours of election training • Completed software update for Badger Books and attended training Treasurer • Reviewed invoices, printed checks, prepared unpaid invoice reports, check detail reports and bank reconciliations • Signed and sent Tax Roll Certificate and Referenda/Resolution Date form to Dane County Treasurer • Completed Mill Rate worksheet for Dane County • Completed 2025 PILT worksheet and submitted to WI DNR • Completed Levy Limit Worksheet and submitted to Department of Revenue • Completed Statement of Taxes and submitted to Department of Revenue • Completed Certificate of Taxes Levied and submitted to Dane County • Tax collection began on December 8th • Entered address changes as requested by taxpayers for tax bills TOWN OF VERONA TO: Town of Verona Board of Supervisors FROM: Sarah Gaskell, Planner/Administrator DATE: January 6th, 2026 RE: Administrator’s Memo – January Town Board Meeting Agenda items 1. Plan Commission i. D iscussion and Possible Action: Request for Approval of Annexation of Territory in Area C Pursuant to Section 8.04(a) and 17.01 of the City/Town Boundary Agreement T he applicant is requesting approval Annexation of lands in Area C of the City/Town Boundary Agreement. Per the agreement, the Town may grant permission for annexation of lands in Area C. Th e Plan Commission discussed this agenda item at their December 2025 meeting and recommended approval of the request for annexation. ONLY PROPOSED ANNEXATION LIMITS 0 400'EPIC SYSTEMSTOWN OF VERONA, DANE COUNTY, WISCONSINTOWN OF VERONA ANNEXATION REQUESTDATE: 12-19-25 File: U:\User\2305101\Drawings\Epic Systems Overall\Production\Property Maps\Property Map Exhibits 2025.dwg TOV Annexation Request Plotted: Dec 19, 2025 - 9:03am LEGEND DRAWN BY: ATF REVISED: FN: 23-05-101 CITY OF VERONA AND TOWN OF VERONA INTERGOVERNMENTAL AGREEMENT UNDER SECTION 66.0301, WISCONSIN STATUTES Adopted June 20, 2016 SECTION 8 PROVISIONS FOR LAND USES AND DELINEATION OF THE BOUNDARIES BETWEEN THE TOWN AND THE CITY 8.04 Area C: Town Protected Area. The Town and the City agree that the territory in Area C will remain in the Town during the term of the Agreement unless otherwise agreed to by the Town. Appropriate rural development may take place within this area consistent with the Town’s Comprehensive Plan and the provisions of this Agreement. The Town and City agree to the following provisions applicable to Area C: (a) The City agrees to not annex land nor to extend urban services to land located in Area C without the permission of the Town Board. (b) The Town reserves the right to permit development with private septic systems on lands within Area C, provided the development is consistent with the Town’s Comprehensive Plan. The Town agrees to submit updates to its Comprehensive Plan to the City for review and comment prior to adoption in an effort to promote coordinated planning for development and rural preservation. (c) The Town agrees that it shall, before giving approval to any preliminary plat in such area, require the plat’s proponent to submit the proposed plat for review by the City’s planning and engineering staff to receive the City staff’s comments on stormwater, traffic, groundwater impacts, and other potential issues associated with the proposed land division. A reasonable timeframe for submittal and feedback will be established. SECTION 17 BOUNDARY ADJUSTMENT AREA AS LONG-TERM BOUNDARY BETWEEN CITY OF VERONA AND TOWN OF VERONA 17.01 Long Term Boundary. The limits of the City bordering the Town, as expanded during the term of this Agreement through the annexation and development of Area A and Area B, shall constitute the long-term boundary between the City and Town. The City, as provided in Sections 8.02 and 8.03 of this Agreement, may annex areas within Area A and Area B and, if in conformity with the terms of Sections 8.05 of this Agreement, may also annex areas within Area D . The City will not annex during the term of this Agreement, and hereby waives its right to annex portions of the Town located in Area C , except with the approval of the Town Board. Town of Verona 2026 Owner: Town of Verona Project Quantities QTY Unit Spring Rose Roas (South) 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $1,000.00 $1,000.00 3 Asphaltic Seal Coat 6,340 SY $2.40 $15,216.00 4 HMA Leveling Course, 5LT 517 TON $100.00 $51,700.00 5 Concrete Driveway Removal 0 SY $20.00 $0.00 6 HMA Integral Curb 0 LF $8.00 $0.00 7 Restoration Complete 0 SY $12.00 $0.00 8 Aggregate Shoulder 3/4-Inches 155 TON $40.00 $6,200.00 9 Sign Installation 3 EA $175.00 $525.00 10 Saw cutting 0 LF $5.00 $0.00 $75,141.00 Spring Rose Road (Middle) 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $1,000.00 $1,000.00 3 Asphaltic Seal Coat 3,871 SY $2.40 $9,290.40 4 HMA Leveling Course, 5LT 327 TON $100.00 $32,700.00 5 Concrete Driveway Removal 0 SY $20.00 $0.00 6 HMA Integral Curb 0 LF $8.00 $0.00 7 Restoration Complete 0 SY $12.00 $0.00 8 Aggregate Shoulder 3/4-Inches 80 TON $40.00 $3,200.00 9 Sign Installation 2 EA $175.00 $350.00 10 Saw cutting 0 LF $5.00 $0.00 11 Structure Adjustment 1 EA $200.00 $200.00 $47,240.40 Bobcat Lane 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $300.00 $300.00 3 Asphaltic Seal Coat 4,680 SY $2.40 $11,232.00 4 HMA Leveling Course, 5LT 379 TON $100.00 $37,900.00 5 Concrete Driveway Removal 0 SY $20.00 $0.00 6 HMA Integral Curb 0 LF $8.00 $0.00 7 Restoration Complete 0 SY $12.00 $0.00 8 Aggregate Shoulder 3/4-Inches 96 TON $40.00 $3,840.00 9 Sign Installation 2 EA $175.00 $350.00 10 Saw cutting 0 LF $5.00 $0.00 $54,122.00 Stoney Ridge Circle 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $500.00 $500.00 3 Asphaltic Seal Coat 3,187 SY $2.40 $7,648.80 4 HMA Leveling Course, 5LT 0 TON $100.00 $0.00 5 HMA Pavement Rmoval and Replacement (4") 40 SY $60.00 $2,400.00 6 Concrete Curb and gutter 100 LF $50.00 $5,000.00 7 Restoration Complete 67 SY $12.00 $804.00 8 Aggregate Shoulder 3/4-Inches 50 TON $40.00 $2,000.00 9 Sign Installation 0 EA $175.00 $0.00 10 Saw cutting 52 LF $5.00 $260.00 $19,112.80 Boulder Court 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $300.00 $300.00 3 Asphaltic Seal Coat 1,358 SY $2.40 $3,259.20 4 HMA Leveling Course, 5LT 0 TON $100.00 $0.00 5 Concrete Driveway Removal 0 SY $20.00 $0.00 6 HMA Integral Curb 0 LF $8.00 $0.00 7 Restoration Complete 0 SY $12.00 $0.00 8 Aggregate Shoulder 3/4-Inches 0 TON $40.00 $0.00 9 Sign Installation 0 EA $175.00 $0.00 10 Saw cutting 0 LF $5.00 $0.00 $4,059.20 Rock Ridge Court 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $300.00 $300.00 3 Asphaltic Seal Coat 2,782 SY $2.40 $6,676.80 4 HMA Leveling Course, 5LT 0 TON $100.00 $0.00 5 Concrete Driveway Removal 0 SY $20.00 $0.00 6 HMA Integral Curb 0 LF $8.00 $0.00 7 Restoration Complete 0 SY $12.00 $0.00 8 Aggregate Shoulder 3/4-Inches 0 TON $40.00 $0.00 9 Sign Installation 0 EA $175.00 $0.00 10 Saw cutting 0 LF $5.00 $0.00 $7,476.80 Sandy Ridge Court 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $100.00 $100.00 3 Asphaltic Seal Coat 720 SY $2.40 $1,728.00 4 HMA Leveling Course, 5LT 0 TON $100.00 $0.00 5 Concrete Driveway Removal 0 SY $20.00 $0.00 6 HMA Integral Curb 0 LF $8.00 $0.00 7 Restoration Complete 0 SY $12.00 $0.00 8 Aggregate Shoulder 3/4-Inches 0 TON $40.00 $0.00 9 Sign Installation 0 EA $175.00 $0.00 10 Saw cutting 0 LF $5.00 $0.00 $2,328.00 Wesner Road 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $300.00 $300.00 3 Asphaltic Seal Coat 1,116 SY $2.40 $2,678.40 4 HMA Leveling Course, 5LT 0 TON $100.00 $0.00 5 Concrete Driveway Removal 0 SY $20.00 $0.00 6 HMA Integral Curb 0 LF $8.00 $0.00 7 Restoration Complete 0 SY $12.00 $0.00 8 Aggregate Shoulder 3/4-Inches 0 TON $40.00 $0.00 9 Sign Installation 0 EA $175.00 $0.00 10 Saw cutting 0 LF $5.00 $0.00 $3,478.40 White Crossing Road 1 Mobilization/Bonds/Insurance 1 LS $500.00 $500.00 2 Traffic Control 1 LS $250.00 $250.00 3 HMA Cold Milling, 1-Inch 23 SY $20.00 $460.00 4 Asphaltic Seal Coat 4,975 SY $2.40 $11,940.00 5 HMA Leveling Course, 5LT 429 TON $100.00 $42,900.00 6 Aggregate Shoulder 3/4-Inches 106 TON $40.00 $4,240.00 7 Sign Installation 6 EA $175.00 $1,050.00 $61,340.00 Subtotal $274,298.60 Contingencies (5%) $13,714.93 Total $288,013.53 Cost INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF FITCHBURG, CITY OF VERONA, AND TOWN OF VERONA Pursuant to Section 66.0301(2) of the Wisconsin Statutes and in consideration of the mutual covenants hereinafter set forth, the City of Verona, City of Fitchburg, and Town of Verona, hereinafter collectively referred to as the "Municipalities", and each individually a “Municipality,” hereby agree as follows: SECTION I Emergency Medical Service District Created 1.01. Creation. An Emergency Medical Service District is hereby created, hereinafter referred to as the "District," consisting of the City of Verona, the City of Fitchburg, and the Town of Verona. 1.02. Purpose. The purpose of the District shall be to provide emergency medical services and transportation for people to institutions providing health services. 1.03. Name. The name of the Emergency Medical District created by this instrument shall be the "Fitch-Rona EMS District." SECTION II Management of the District 2.01. Commission, An Emergency Medical Service District Commission, hereinafter referred to as the "Commission," is hereby created to manage and supervise the District. (A) Appointment. The Commission shall consist of seven (7) members: two (2) members shall be appointed by the City of Verona; four (4) members shall be appointed by the City of Fitchburg; and one (1) member shall be appointed by the Town of Verona. At least one member from each Municipality shall be a member of the governing body of the Municipality. Commencing on January 1, 2026, each commissioner shall be appointed to a term expiring on the 15th day of May, 2027. Thereafter each commissioner shall be appointed to serve for a period of one (1) year, which shall commence on the 15th day of May and expire on the 14th day of May. (B) Vacancies. The Municipality shall fill any vacancy in the Commission created by the death, resignation, or removal of its appointee as soon as possible. (C) Compensation. The District shall not pay a stipend to its commission members for commission meetings attended. (D) Officers. The Commission shall choose from among its members a Chair and a Secretary. (1) Chair. The Chair shall be the executive officer of the District and, subject to the control of the Municipalities and the Commission, shall oversee the business and affairs of the District. The EMS Chief shall direct the day-to-day activities of the District. When present, the Chair shall preside at the meetings of the Commission. In general, the Chair shall perform all duties incidental to the office of Chair and such other duties as may be prescribed by the Municipalities or the Commission from time to time. (2) Secretary. The Secretary shall: (a) keep minutes of the meetings of the Commission and of the annual meeting; (b) see that all notices required by law are duly given; (c) be custodian of the records of the District; and (d) in general, perform all duties incident to the office of Secretary and have such other duties and exercise such authority as from time to time may be delegated or assigned by the Chair or by the Commission. Some or all of the daily tasks of the Secretary may be assigned to a designated staff member of the District as directed by the Commission. (E) Meetings. The Commission shall meet at least once a month. Its meetings shall be open to the public unless exempted pursuant to §19.85, Wis. Stats. and attendance of four (4) members shall constitute a quorum for the purpose of transacting all business with the exception of voting to recommend operational and capital expenditures. (F) V oting. Decisions of the Commission other than those relating to capital expenditures and adoption of the annual budget shall be made by a majority vote of the Commissioners attending the meeting. Recommendations for capital expenditures and the annual budget shall be approved by five (5) commissioners prior to being submitted to the municipalities for their approval. 2.02. Duties of the Commission. The Commission shall: (A) Make rules and regulations for its own proceedings and for the operation and management of the District and shall make adequate provision for the enforcement of such rules and regulations. (B) Maintain books of accounts. (C) Prepare and submit to the Municipalities: (1) Annual reports summarizing the activities of the District; (2) Annual fiscal reports, including an annual independent audit conducted by a CPA firm; and (3) A recommended budget for the succeeding fiscal year on or before October 1 of each calendar year. (D) Make provision for the management of the District, which should include the employment of EMS Chief(s), to oversee the day-to-day operations of the District. (E) Make provision for the control, maintenance, acquisition, and placement of all the vehicles and equipment acquired by the District. (F) See that all contracts relating to the District are faithfully complied with and performed. (G) Set the user fees, and see that all charges are duly made, collected, and deposited into District’s account. (H) Obtain liability and property damage insurance. (I) Obtain such licenses as may be required for the District to operate as an emergency medical service. 2.03 Powers of Commission. (A)The Commission shall have the power to: (1) Enter contracts in the name of and for the benefit of the District for budgeted items. (2) Expend monies, for the benefit of the District from any current or future funding assistance programs and donations to the District. (3) Establish and maintain bank accounts in the name of and for the benefit of the District (4) Hire and Terminate employment. (B) The Commission shall not have the authority to levy taxes, to issue bonds, to borrow money, to enter contracts for non-budgeted items, or to commit funds for non-budgeted items without the approval of the municipalities, except to the extent that the funding for the expenditure is provided pursuant to 2.03(A)(2) above. SECTION III Annual and Special District Meetings 3.01. Annual Meeting. An annual meeting of the District, open to the public, shall be every October at which the EMS Chief shall make a presentation to the Commissioners for the proposed budget for the succeeding fiscal year. The date and time of the annual meeting shall be determined by the Commission, and an invitation to the meeting shall be sent to the elected officials of the governing body of each Municipality. Quorum notices for the governing body of each Municipality may also be published. Adoption of the budget is subject to the regular budget review and approval of each Municipality. 3.02. Special Meetings. Special Meetings of the District, open to the public, may be held for the purpose of transacting any business of the District upon the request of the Commission. 3.03. Notice. The Secretary of the Commission shall, not sooner than twenty (20) nor less than fifteen (15) days before the annual meeting, give written notice to the Municipalities. Notice of a special meeting shall be given at least 24 hours prior to the commencement of such meeting unless for good cause such notice is impossible or impractical, in which case shorter notice may be given, but in no case may the notice be provided less than two (2) hours in advance of the meeting. The notice given for any meeting shall state the purpose, date, time, and place for the meeting. SECTION IV Expenditures 4.01. Operating Expenses (A) Defined. The term "operating expense" shall mean and include any expense paid or accrued during the fiscal year that is attributable to the actual day-to-day operations of the District, including but not limited to expenses for salaries, rent, utilities, repairs of equipment, fuel, and insurance. If any question arises regarding whether an expenditure or expense is an "operating expense" or a "capital expenditure" the matter shall be resolved by the application of generally accepted accounting principles. Notwithstanding the foregoing, any single expenditure of less than $10,000 shall be an "operating expense." (B) Payment. All operating expenses shall be paid from user fees, miscellaneous income and payments from each Municipality. Municipality payments shall be apportioned after user fees and miscellaneous income are applied. This apportionment shall be based on the following formula: Factor Total of Operating Expenses Three-year average calculated annually* of equalized valuation (including TID value) of each Municipality divided by the three- year average total equalized valuation (including TID value) of the municipalities. 1/3 Three-year average calculated annually* of the Wisconsin Department of Administration population estimate of the municipalities 1/3 Three-year average calculated annually* of calls for service in the municipalities** 1/3 *Three-year average is based on the most recently completed calendar years. For example, the 2027 budget created in the summer of 2026 would include the years 2023, 2024, and 2025. ** Calls for service outside of the district are excluded from the calculation. For avoidance of doubt, if there are 65 calls in Fitchburg, 33 calls in the City of Verona, 2 calls in the Town of Verona, and 15 calls in other municipalities, the ratio assigned to Fitchburg is 65%, to the City of Verona is 33%, and to the Town of Verona is 2%. . 4.02. Capital Expenditures. (A)Defined. The term "capital expenditure" shall mean and include any expenditure for fixed assets greater than $10,000 individually, or infrequent purchases that total $50,000, or more. Regardless of the dollar amount, the asset should have a useful life of five years or more. (B) Payment. Each Municipality shall pay their proportional share of each capital expenditure, at the same rate as the operating expenses, as defined in 4.01(B), in the year the District makes the payment(s) to the vendor(s). 4.03. Time for Payments. Each Municipality shall pay its proportional share of the annual operating budget of the District in two equal installments on or before February 1 and August 1 each year. Capital expenditures shall be paid within 60 days of the District providing invoices to the Municipalities. 4.04. Unassigned Fund Balance. The District shall seek to maintain an unassigned fund balance between 15 and 25 percent of the total annual operating expenses. The balance is not to be used as a contingency fund, but is to provide a cash reserve to conduct normal daily business. If the expenditures of the District in any fiscal year are less than the revenues collected, as determined by an annual independent audit conducted by a CPA firm, the excess revenues will revert to unassigned fund balance as directed by the EMS Commission, unless otherwise directed by the Municipalities at the Annual Meeting or a Special Meeting of the District. SECTION V Ownership of Assets 5.01. District Owns. The title to all property whether real or personal and regardless of how it is obtained shall vest in the District. 5.02. Equity of Municipalities. Each Municipality shall have an equity interest in the assets and liabilities of the District reported in the most recent independent audit of the District. Each Municipality’s proportional share of the equity (“proportional share”) shall be determined by the average sum of its payments pursuant to Section 4.01 (B) and 4.02(B) in accordance with the table below: Proportional Share Beginning Budget Years Used to Determine Proportional Share January 1, 2026 2026 through 2017 (10 years) January 1, 2027 2027 through 2019 (9 years) January 1, 2028 2028 through 2021 (8 years) January 1, 2029 2029 through 2023 (7 years) January 1, 2030 2030 through 2025 (6 years) January 1, 2031 2031 through 2027 (5 years) January 1, 2032 2032 through 2029 (4 years) January 1, 2033 2033 through 2031 (3 years) January 1, 2034 2034 through 2033 (2 years) Beginning January 1, 2035, each Municipality’s proportional share shall be determined by the sum of its payments pursuant to Section 4.01(B) and 4.02(B) divided by the total payments to the District by the Municipalities for the current period of the most recent independent audit. SECTION VI Withdrawal from District 6.01. Notice Required. A Municipality may withdraw from the District at any time provided twenty-four (24) months written notice has been given to the Commission and the other municipalities prior to such withdrawal. Said notice shall include a date of withdrawal, which shall not be a federal holiday nor Saturday or Sunday, and shall be no less than twenty-four (24) months from the date of given notice, and may include a request for consideration by the Commission for specific property to be transferred as part of its proportional share to be distributed pursuant to 6.02 below. 6.02. Distribution to Withdrawing Community. A withdrawing community shall be entitled to be paid its proportional share, as determined pursuant to Section 5.02, of the unassigned fund balance stated on the governmental fund balance sheet of the most recent independent audit of the District. Within 180 days of receiving notice of withdrawal pursuant to Section 6.01 above, the Commission shall determine the form of payment to the withdrawing Municipality, comprised of cash, transfer of District physical assets or a combination thereof, provided, however, that in the case of withdrawal by the Town of Verona, the payment shall be in the form of cash only. The District shall make any cash payment no later than 180 days from the date the Municipality’s participation in the District terminates, and shall transfer titles (or provide a bill of sale in the case of non-titled assets) no later than the effective date of withdrawal. Any physical assets transferred will be valued at the then current book value. 6.03. Liability of Withdrawing Community. In the event that the liabilities of the District exceed its assets at the time of withdrawal, the withdrawing community shall pay their proportional share of the deficit. The withdrawing Municipality shall make such payment to the District in a lump sum within 180 days of the Municipality’s date of withdrawal from the District. SECTION VII Termination of District 7.01 Responsibilities of Municipalities during Dissolution of the District. The participating municipalities acknowledge, recognize, and respect the value of cooperation and collaboration in the event of dissolution of the District. The logistics of ending the District, both prior to and after dissolution, are significant. As such, the participating municipalities will act, through cooperation and diligence, to draft and implement a separate agreement outlining the roles and responsibilities of each participating Municipality, the apportionment, transfer, and/or disposition of District property, assets, and liabilities aligned with each Municipality’s proportional share, and all other matters related to the dissolution of the District. 7.02. Termination of District. The District may be terminated by written consent of each of the Municipalities and shall be terminated if its membership drops to one Municipality. If, pursuant to 6.01, two municipalities give notice to withdraw within 120 days of each other, the District shall be terminated as of the earlier of the two dates of withdrawal provided in the withdrawal notices, and distribution of assets and liabilities shall proceed pursuant to 7.03 and 7.04 below, and 6.02 and 6.03 shall not apply. 7.03. Distribution of Assets upon Termination. Upon termination of the District, its assets, including those acquired by gift or donation, remaining after payment of all of its obligations shall be distributed to the Municipalities which are then members of the District. Each Municipality shall receive that percentage of the physical assets and money, which is equal to its proportional share of the equity in the District, determined pursuant to Section 5.02. The Cities of Verona and Fitchburg will agree to split up the equipment and ambulances based on the allocation formula in the agreement plus consideration of the book value of the equipment and ambulances. The Town of Verona will receive its share in cash only. 7.04. Payment of Liabilities upon Termination. If the proceeds realized from the liquidation of the assets are insufficient to pay all the obligations of the District, each Municipality shall pay their proportional share of the deficit, determined pursuant to Section 5.02. SECTION VIII Arbitration 8.01. Arbitration of Disputes. In the event that the Municipalities are unable to reach an agreement on any matter affecting the District or its operation, any Municipality may request that the matter be resolved by a single arbitrator. 8.02. Selection of Arbitrators. The arbitrator shall not be a resident of the District or have any contractual, employment or other relationship with any Municipality. The Municipalities shall attempt to agree on the selection of an arbitrator. If no agreement is reached within fifteen (15) days after the request for arbitration is made, the Municipality requesting arbitration shall request that the Chief Judge of the 5 th Judicial District appoint an arbitrator. If the Chief Judge declines to do so, or fails to do so within thirty (30) days after the request is made, the Municipality requesting arbitration shall request that the Wisconsin Department of Administration Municipal Boundary Review Department select an appointee from the Department’s list of approved mediators. Procedural issues relating to the arbitration shall be determined by the arbitrator, but any hearing, discovery or other proceedings requiring the attendance of a representative of a party shall take place in one of the Municipalities. 8.03. Decision of Arbitrator. The decision of the arbitrator, if within the scope of their authority, shall be final and binding on all parties to this agreement. Any party may petition for confirmation of the arbitrator’s award pursuant to Chapter 788 of the Wisconsin Statutes. 8.04. Authority of Arbitrator. The arbitrator shall not have the authority to add to, change, alter, or modify any of the terms or provisions of this Agreement. 8.05. Expense of Arbitrator. The expenses of the arbitrator shall be paid by the unassigned fund balance of the District. SECTION IX 9.01. Term. This Agreement, as amended from time to time, should be reviewed no less than every five-years and shall remain in full force and effect until the District is terminated. 9.02. Severability. If any section, subsection, sentence, clause or phrase of this Agreement is held to be invalid by reason of a decision of any court of competent jurisdiction, such decision shall not affect the validity of any other section, subsection, sentence, clause or phrase thereof. 9.03. Effective Date. Upon execution by all parties, this Agreement shall become effective as of January 1, 2026. 9.04. Notice. Notice shall be deemed delivered as of the date of the postmark, shall be sent via certified mail, and addressed to all the following: City of Fitchburg City of Verona Town of Verona City Administrator City Administrator Town Administrator 5520 Lacy Road 111 Lincoln Street 7669 County Hwy PD Fitchburg, WI 53711 Verona, WI 53593 Verona, WI 53593 IN WITNESS WHEREOF, the Municipalities have caused this Agreement to be executed by their duly authorized officers. (Signature Block or Page)