Minutes Town of Vermont Board Meeting 08102026

Minutes Town of Vermont Board Meeting August 10, 2026 Virtual meeting due to elections preparation 7:00 P.M. To Join the meeting by phone: +1 347-896-0991 PIN: 481 262 925# This is a meeting of the Town Board of Supervisors or Town Plan Commission members. Public input will be allowed only in accordance with the Town Board’s Policy on Public Comments. A copy of the Policy is available in the meeting room. 1. Call to order and certification of notice posting Kirk called the meeting to order at 7:00pm. Katie certified that the meeting agenda was posted according to statute and emailed to subscribers 2. Approval of agenda Polly made a motion to approve the agenda. Motion carried 5-0 3. Approval of July minutes Doug made a motion to approve the July minutes. Motion carried 5-0 4. Citizens’ Input none 5. Treasurer’s report The total checking balance as of the end of July was approximately $530,000. Liabilities included $142,000 in prepaid taxes expected from the county. Heather noted an adjustment to board-designated reserves for a $7,200 land purchase for the District 1 EMS. The town expects approximately $48,000 in shared revenue payments later in the year due to Act 12 implementations 6. Clerk’s report The election is tomorrow. We are fully staffed and expect the day to run smoothly. Polly will review the bills tomorrow and then Kirk and Heather will sign the checks after that. Bills for the month included $31,450 for the Mount Horeb Fire District, $32.66 for newspaper publication, $122.68 for Sloan, $1,583.67 for Alliant, $104 for electricity, $147 for internet, and $256 for Intuit 7. Payment of bills Kirk made a motion to approve payment of the bills pending Polly’s review. Motion carried 5-0 8. Patrolman Report, Mt. Horeb Fire Department, Black Earth Fire District and District 1 EMS Reports Jack came in today and took care of a few outstanding tasks and cleaned up a downed tree on Foreshaug road. The Mount Horeb Fire budget meeting is coming up and the equalized value issue is up for discussion. Doug and Polly reported on the consolidation meeting between Black Earth and Mazomanie. They noted that the proposed AI-generated administrative documents were unusable. There is agreement in principle on merging, but complexities remain regarding equipment and building assets. Cam from District 1 EMS is currently leading the documentation efforts Kirk will reach out to the Village president and see if that can help with facilitation. 9. Preliminary planning for 2027 budget Considering 100k for chip sealing, we generally take a very conservative estimate on revenue and a worst case scenario for expenses. 10. Preliminary planning for 2027 roadwork The road bid notice will run in the paper for two weeks in August and is also on the website. We will open bids at the September meeting. 11. Planning for 2026 Town Picnic Everything is on track for the picnic 12. Chad and Kelly Fleming, 3901 Moe Road, possible approval of subdivision plat. There are three new parcels and there were two legacy parcels. The county required a plat map for the 5 individual parcels. While the town does not usually do plat maps, this was approved by the planning commission. The homesites and driveways for the three new parcels have all already been approved, but because there were two existing parcels, the county is requiring this plat map. The county also considers the parcel bisected by Lattimer Lane to be really a sixth parcel. Kirk made a motion to approve the multi lot plat map to send to Dane County. Doug seconded the motion and suggested that we include a note that this is not how we generally do parcels, and do not do plats and subdivisions. Kirk amended his motion to indicate that this is an approval based only on the request of the county but the town has no intention of approving further plat maps. Motion carried 5-0. 13. Jan Cowan, 4616 County Highway JJ, possible approval of zoning change for lot 3. The proposal is to combine lots 3 and 4 into one lot, and because it is 13 acres needs to be rezoned to RR-8. Kirk made a motion to rezone from RR-4 to RR-8. Motion seconded and Doug noted that the driveway and homesite are approved already and this is just clean up. Motion carried 5-0. 14. Consideration and possible approval of event permit application Bike the Barns This is a new event in the town of Vermont this year. Their paperwork is in order and we have received their application fee. They will have about 350 participants. Kirk made a motion to approve the special events permit for the Bike the Barns Event. Motion carried 5-0. 15. Approval of Yahara Distilling transferable license paperwork for Thirsty Troll Brewfest. Yahara has a transferable license allowing them to directly sell their products at other locations. The paperwork in the file is really just for our information. We can approve it as a formality but statutorily are not permitted to deny approval. Kirk made a motion to approve. Motion carried 5-0. 16. Agenda items for September Budget Mount Horeb fire budget Road Bid opening Budget amendment for District 1 land purchase. 17. Adjournment No motion made to adjourn. Meeting adjourned at 8:11.