Minutes-Town of Vermont Board Meeting

Minutes Town of Vermont Board Meeting April 14, 2025 Vermont Town Hall 4017 County Rd JJ, Black Earth WI 53515 7:00 P.M. To Join the meeting by phone: +1 347-896-0991 PIN: 481 262 925# In attendance (by phone) Karen Carlock Nick Balster Kirk Lynch Alex McKenzie Doug Meier 1.Call to order and certification of notice posting Karen called the meeting to order at 7:00 pm. Katie certified that the meeting had been posted according to statute. 2. Approval of agenda Alex made a motion to approve the agenda. Motion carried 5-0 3.Approval of March minutes Kirk made a motion to approve the minutes. Motion carried 5-0 4. Citizens’ Input Mark Haukoos offered his congratulations to Mr Lynch and offered to serve on the planning commision 5.Treasurer’s report Our total liabilities and equity are currently $658,820. 6.Clerk’s report No permits for new construction, bills were generally routine and the election went smoothly 7. Payment of bills Karen made a motion to pay the bills. Motion carried 5-0 8. Patrolman Report, Mt. Horeb Fire Department, Black Earth Fire District and District 1 EMS Reports Jack did the sweeping and arm mowing for the spring. He has been working on cleaning up the ditches and the prep for Moe Road. Nothing from Mount Horeb Fire or Black Earth Fire, some changes for District One EMS with the old village president not being reelected so that he is no longer on the board, Cam wants to leave District One, and they aren’t thinking about merging EMS, just fire at this time. 9. Discussion and possible action on bids for the Bohn Road Bridge replacement project The low bid came in at 136,000, which is considerably over the budget. We have several options, including doing some of the work ourselves, re-bid the project, or possibly try to split into two parts Kirk made a motion for approval of the lowest bid and to allocate the additional funds from reserve. Katie will call the county and ask for additional funds. Doug asks if we want to pursue the savings for the other items we could do ourselves? The concern is that the savings is not significant enough to justify the additional logistics of coordination between ourselves and the contractors. Motion carried 5-0. 10. Consideration and possible approval of resolution to abandon remaining segment of Roberts Road that extends beyond the current dedicated turn-around and is solely in the parcel owned by Laurie Gauper and Marta Voytovich The town stopped maintaining the end of the road in 1999 and the turnaround bulb before the end of the road was built in 2008, but no records have been found that formally abandoned the end of the road. The property owners wrote a letter asking for the end of the road to be abandoned, which the town is able to do as there is only one landowner involved. Karen made a motion that we adopt this resolution. The motion was seconded and passed 5-0 with no concerns from the board members. 11. Discussion, consideration and possible action regarding the naming of Moll Road which is also named Reilly Road so that the names on file with WISLR and Dane County match Nick made a motion to keep the road name: Reilly Road. Motion passed 5-0. 12. Reappointment of Treasurer and Clerk Kirk made a motion to appoint Katie as clerk through 2028. Motion passed 5-0 Nick made a motion to appoint Heather as town treasurer through 2028. Motion passed 5-0 13. Planning commission member appointments Two members of the town board must be on the planning commission. Kirk made a motion to appoint Polly Kawalek to the planning commission serving a term of three years. Motion carried 5-0. Nick made a motion to reappoint Doug Meier to the planning commission serving a term of three years. Motion carried 5-0. Nick made a motion to reappoint to the planning Tim Piercecommission serving a term of three years. Motion carried 5-0. Karen asked Tim to continue as chair of the planning commission. We received two applications for the planning commission, one from Maxwell Burke-Scholl and one from Mike Euhardy. Alex made a motion to appoint Maxwell to the remainder of Scott Moe’s term, through 2027. The board thought both candidates had great applications, but as we have a current land transaction with Mr Euhardy, the optics of having him serve at this time are not ideal. 14.Consideration and possible approval tractor extended warranty Kirk spoke to Mike over at Sloan. Sloan is no longer able to offer the promotional program that the town had been utilizing for the past few years. The extended warranty would start when the current warranty ends. Kirk recommends going with a 48 month warranty and also increasing the amount we are accruing for a replacement tractor. The cost is $5189. The deductible is $250 Nick made a motion to approve that warranty. Motion carried 5-0. 15. Review Final 2024 Financial Report and Reserve accrual schedule in preparation for Annual Town Meeting The board discussed the financial documents that Heather had prepared. The primary reason for the 2024 deficit was the timing of the sale of the old truck. The town had budgeted that money to be received in 2024 and we actually received it in December of ‘23, leading to a surplus for “23 and deficit for ‘24. Kirk made a motion to pull from reserves to settle the entire deficit for 2024. Motion carried 5-0. 16.Annual Town Meeting Preparation The board reviewed plans for tomorrow evening 17. Agenda items for May 18.Adjournment Kirk made a motion to adjourn the meeting. Motion carried and meeting adjourned at 8:31 Posted: April, 2024 Katie Zelle, Clerk The Town Board’s agenda includes a period for public comments. That period, which is not mandated by state law, is offered to permit orderly and civil discussion of Town public business and matters. During the remainder of the Town Board meeting, persons other than Board members and Town officers are permitted to speak only if recognized by the Chair. Public comment may address any matter pertaining to Town, but must not be repetitive, involve personal attacks, profanity, or disruptive comments. The Chair may rule any person out of order and terminate their comment period. By adhering to these principles, we aim to ensure productive and fair discussions while respecting the rights of all to be heard. We appreciate active engagement and encourage participation in the governance of our wonderful Town of Vermont.