Minutes-March-2025

Minutes Town of Vermont Board Meeting March 10, 2025 Vermont Town Hall 4017 County Rd JJ, Black Earth WI 53515 7:00 P.M. To Join the meeting by phone: +1 347-896-0991 PIN: 481 262 925# Karen Carlock Doug Meier Kirk Lynch Alex McKenzie Nick Balster 1. Call to order and certification of notice posting Karen called the meeting to order at 7:00pm. Katie certified that the meeting was posted according to statute and emailed to subscribers. 2. Approval of agenda Kirk made a motion to approve the agenda. Motion carried 5-0 3. Approval of February minutes Doug made a motion to approve the minutes. Motion carried 5-0 4. Citizens’ Input The Dane County Towns Association president introduced himself and is in attendance this evening 5. Treasurer’s report We have just over 700,000 across the 4 accounts. The negative amount in the statement of financial position represents the final settlement that we will receive in August. 6. Clerk’s report No building permits this month. We have the schedule set for the April election. Bills of note include some tax overpayment refunds, a couple of checks for mailboxes that were damaged by the snowplow, our annual Dane County Towns Association membership fees, our quarterly payment to our assessor, the PILT money to the schools and the septic maintenance fees to the county, as well as the building loan payment for the Mt Horeb Fire Department. We received the salt contract. Karen made a motion to purchase 100 tons of salt and no chips, to be delivered here. Motion carried 5-0. 7. Payment of bills Doug made a motion to pay the bills. Motion carried 5-0. 8. Patrolman Report, Mt. Horeb Fire Department, Black Earth Fire District and District 1 EMS Reports Sloans has too many tractors on the lot, so if we keep our current tractor and buy the extended warranty for $5189 it would be covered for 48 months. Stanfield Road has a car parked in the road again which causes issues with snowplowing, Karen suggested that we send a formal letter reminding them of the requirements. Karen suggested we might consider an easement agreement. The arm mower will come at the end of this week. Mount Horeb fire is currently interviewing for one vacant position. They have 10 candidates, which they are working to narrow down. Black Earth Fire met last week. The discussions on combining are still ongoing. District 1 is still looking for a new chief. 9. Discussion and possible action regarding Fire and EMS consolidation The village of Mazo is holding a meeting on March 27. The board thinks it would be good to attend. Karen suggested that we draft the consolidation agreement and send it out for a response. Nick raised the concern that the energy might just go toward ripping up the draft. Tim pointed out that there is grand money from Act 12 for EMS consolidation. 10. Consideration and possible approval of event permit for Horribly Hilly Hundred bike event The board would like to have them use cones again instead of tape. The board would also like to make sure they have a plan for safety for the lefthand turns. Kirk made a motion to conditionally approve based on using the same signage that they did last year with cones and that they have proper safety for left hand turns. Motion carried 5-0. Katie will reach out this week. 11. Update on Comprehensive Land Use Plan timeframe and revision process The planning commission was set to be done this year, but the county has rolled out a new template for the plans. The new timeline would be more like mid 2026. Kirk made a motion to give a 12 month extension on the land use plan completion. Motion carried 5-0. 12. Bohn Road Bridge Project - Consideration and possible acceptance of bids We will decide on bids for the culvert at the March 31 meeting and bids for the bridge itself in April. Jack will put up the bird netting. 13. Review and possible action regarding land acquisition process We are waiting on the survey, but will reach out to Chris Williamson to make sure we get on the schedule. 14. Consideration and possible approval of Cooperative Boundary Agreement The village of Mount Horeb will give the town 90 days of notice of any development. Kirk made a motion that we approve the changes and sign the agreement. Motion carried 5-0. Kirk made a motion that we request a final bill from M Roffers and cease any further expenditures. Motion carried 5-0. 15. Review and possible action regarding updates from Land & Water Resources No one has gotten back to Nick yet on this. 16. Planning for Annual Town Meeting - April 15th Nick has lined up the county forester and a regional silvaculturist to come speak at the annual town meeting. They will be talking about land management and forest management and balancing homeowner needs with the forest as well as MFL programs. 17. Agenda items for April Tractor warranty Bid acceptance for Bohn Road Bridge Review of financial summery Planning commission appointments 18. Adjournment Doug made a motion to adjourn the meeting. Motion carried 5-0 Adjourned at 8:27. Posted: Katie Zelle, Clerk The Town Board’s agenda includes a period for public comments. That period, which is not mandated by state law, is offered to permit orderly and civil discussion of Town public business and matters. During the remainder of the Town Board meeting, persons other than Board members and Town officers are permitted to speak only if recognized by the Chair. Public comment may address any matter pertaining to Town, but must not be repetitive, involve personal attacks, profanity, or disruptive comments. The Chair may rule any person out of order and terminate their comment period. By adhering to these principles, we aim to ensure productive and fair discussions while respecting the rights of all to be heard. We appreciate active engagement and encourage participation in the governance of our wonderful Town of Vermont.